Want to Start a New Club?
CAL POLY POMONA
Office of Student Life and Cultural Centers
Introductions & Housekeeping
o Don’t forget to sign- in – your organization will not get credit if
you leave early.
o This presentation will be available on the OSLCC webpage under
the Club Registration tab starting July 1.
Club/Organization Structure
o The Office of Student Life and Cultural
Centers (OSLCC) - Registers clubs/organizations
and manages compliance.
o Associated Students, Incorporated (ASI) Funds the clubs and handles the finances.
o Council Affiliation - Every club/organization
MUST belong to a council and abide by council
requirements.
Councils
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Agricultural
Collins College Hospitality Management
College of Education & Integrative Studies
College of Environmental Design
College of Letters Arts and Social Science
Engineering
Greek
Inter-Hall
Multicultural
Science
Student Interest Council
United Business Student Senate
o My Bronco Activity Record (myBAR) is a program
designed to keep track of your club membership(s)and
leadership role(s).
o All registration information will be submitted in
myBAR. All presidents were given the presentation at
the Bronco Registration Conference on how to submit
their application.
o Deadline is NOVEMBER 4, 2016.
Accessing myBAR
Accessing myBAR
• Log in to myBAR
using your
Bronco username
and password.
Is this really a New Club?
o Does this club already exist?
The Process
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All registration steps are completed in myBAR
Complete the Intent to Register form
Submit the club/organizations proposed By-Laws for approval
Read and Submit the Non-Discrimination Statement
Read and Submit the Hazing Policy Acknowledgement
Create a Complete Organization Profile: MUST include an organization description
Create a Complete Organization Profile: MUST include a profile picture
Input organization's entire Executive/Leadership Board
Select an Advisor, and upload the signed and complete Advisor Application
Workshops: MUST Attend Bronco Club and Organization Registration Conference
(Presidents, Treasurers, & Schedulers) & New Club/Organization Workshop
Where Can I Register in myBAR?
Click on
Organizations
Intent to Register
o Describe the purpose of your club/organization
o Describe a 3-year sustainability plan
o Describe type of club
By-Laws
• Upload a copy of your proposed by-laws
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(sample on the OSLCC webpage starting July 1,
2016)
Every club/organization MUST have by-laws
MUST include the non-discrimination statement
Public document
Should be used to govern the activities of your
club/organization
Organization Profile
o Must add an organization description
o Must create a URL for your organization
o Must upload a profile picture
o Primary Contact for organization
o Other fields are not required, but encouraged!
o Stop by the myBAR Lab for help with sprucing
up your page!
Executive Board
o Must have at least 3 Executive Board positions o
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president, treasurer, and scheduler
Must be in good academic standing 2.0 GPA
cumulative and quarterly
Must be in good judicial standing
Must be enrolled in at least 9 quarter units
Must have at least 5 members & an Advisor to start
your club/organization (3 (2) executive board
members and 2 (3) other members)
Advisor
o Every club/organization MUST have at least 1 ono
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campus advisor
Complete Advisor application
Full or part-time faculty or professional staff (nonauxiliary i.e. Foundation and/or ASI)
The Primary Advisor may not be on leave during any
part of the year (i.e. sabbatical)
Must be at least 21 years old
Must be approved by the supervisor / Dept. Chair
Workshop Attendance
o Input the name of the person/people that
actually attended the workshops with the date of
attendance
o Must attend the a New Club Workshop AND the
Bronco Club and Organization Registration
Conference
o Sport Clubs – you have additional requirements!
Check in with ASI Campus Recreation.
Next Steps
o BE PATIENT! New clubs won’t even be REVIEWED until Fall
2016.
o Grades and judicial standing must be checked for all e-board
members.
o Once all steps in the process have been PROPERLY completed a
council assignment recommendation will be made to the ASI
Attorney General. The ASI Attorney General needs to look over
your bylaws to make sure that they are compliant.
o If the Attorney General has any concerns, they will email the
proposed president, so check the email you list in the application.
Next Steps
o Once your organization has been assigned to a council, you will
receive notification that your club/organization is registered for
2015-2016 academic year.
o Although the Attorney General may email you for concerns, all
other communication pertaining to the registration process will
happen in myBAR, so be sure to check your messages there
frequently! We suggest logging in to myBAR at least once a week.
o Check your “clutter” or “junk” email!
o It may take 6-8 weeks for both OSLCC and the ASI Attorney
General to review your application and to assign your council in
Fall 2016.
Questions
Office of Student Life and Cultural Centers
(909) 869-2841
myBAR Lab
(909) 869-3943
[email protected]