1
The Bloodhound transfusion process for
ALL blood products stored in the fridge.
(Whenever reading barcodes start close and move away slowly, if not picked up at first keep trying)
At Computer
Find a PC and log in (icon is a jug of blood and a tick)
Username is the barcode number on your badge
Password is only ever 4 numbers.
(If you have forgotten your password or need a new Username number then contact your
ward manager, or Amanda Gould Bleep 5164, or night sister)
Click on View Blood by Patient
Type in patient’s hospital number press search
If this is the correct patient press select patient
Press View blood for patient
If there is blood available check the location (it could be A&E fridge, Ortho theatre or main
theatre fridge or in transit)
Press Generate PDF ward collection slip
Press open
Choose to print
NB if there is a tick in (AUTO-ROTATE AND CENTRE) UNTICK!
NB if there is a choice landscape or portrait - choose portrait
Print
Go to the fridge with your ID badge and the collection slip.
Bloodhound User Guide
V4 From 27/01/2016
Author: A Gould
2
AT THE FRIDGE.
Touch the screen to wake it up.
(BE aware of the countdown timer at every screen!)
Press scan and hold your ID badge up to be read.
Enter your password number.
Press next
Press take blood out
Scan the barcode on the collection slip
Check the details and press confirm
If there is a list choose the top one and press select
select)
(remember the unit number you
Remove the unit and press the green tick
Scan the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Check the details and press confirm
Press next
Press finish
Press log off
(The blue slider at the top, will time out any screen if you do not touch anything before it gets
to zero, about 1 min.)
NOTE THE 30 MINUTES STARTS NOW.
YOU MUST HAVE STARTED THE TRANSFUSION BEFORE 30 MINUTES IS UP.
IF YOU TAKE 30 MINUTES 1 SECOND THE SYSTEM WILL NOT LET YOU TRANSFUSE.
If you need to - return blood to the fridge within 30 mins.
To return blood to the fridge – (at the fridge) Log in and press blood in and follow prompts.
Bloodhound User Guide
V4 From 27/01/2016
Author: A Gould
3
If blood components arrive on the ward….start here….
WARD RECEIPT
On the ward use a PDA (handheld device) and login
ID badge barcode is your username, scan with yellow button.
Enter your password – numbers only.
Press ward receipt
Select your ward - press green tick
With the barcode reader, read the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Press green tick correct
Press green tick confirm
TAKE OBSERVATIONS BASELINE
(If you have not done a ward receipt first- then the PDA will not let you proceed.)
Press take observations
Using the barcode reader (yellow button) to scan the patient’s wristband - check it is correct
and press green tick correct
Using the barcode reader scan the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Choose baseline observations press green tick
Enter values for:
BP (systolic) enter the number
BP (diastolic) enter the number
Temperature
Heart Rate
Respiration
Sats.
(If the result is not within a normal range - a message will appear and will give a second
chance to change it- in case the value is incorrect)
Observations complete press green tick finish
Bloodhound User Guide
V4 From 27/01/2016
Author: A Gould
4
BEGIN TRANSFUSION
(Ensure you have done ward receipt and pre-transfusion obs first)
Choose Begin transfusion
Is the administration set ready? press yes
(ensure you have a blood giving set with filter)
Have you flushed the cannula? yes / no
What is the most recent Hb (Haemoglobin)
Observer – scan the 2nd checker ID badge barcode
Using the barcode reader read the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Scan the patient’s wristband
Ready to begin press yes (Note pops up telling you when the 15 min obs are due.)
Press green tick finish
(The PDA will make a noise, not loud, after 15 mins and tell you the obs are due
you can ‘snooze’ this up to 3 times before it will trigger an alarm in the lab)
TAKE OBSERVATIONS 15 MIN
Press take observations
Scan patient’s wristband
Press green tick correct to confirm details
Using the barcode reader read the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Choose 15 minute observations press green tick
Enter values for the following:
BP (systolic)
BP (diastolic)
Temperature
Heart rate
Respiration rate
Sats.
Observation complete press green tick finish
**Remember to complete the final
obs on the system before
disposing of the bag.**
Bloodhound User Guide
V4 From 27/01/2016
Author: A Gould
5
TAKE OBSERVATIONS FINAL (to complete transfusion on the
system)
Press take observations
Scan patient’s wristband
Press green tick correct
Using the barcode reader read the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Choose 15 minute observations press green tick
BP (systolic)
BP (diastolic)
Temperature
Heart rate
Respiration rate
Sats.
Observation complete press green tick finish
The unit is now completed on the system so DO NOT PRESS ‘end transfusion’.
Discard the empty bag in the yellow bag waste system.

If you do press ‘End transfusion’ before the final observations then you cannot insert
the final observations and an error message will occur saying ‘fate is used’.
END TRANSFUSION
If you press ‘End transfusion’ then ensure the final obs are recorded somewhere else as you
will not be able to enter them on bloodhound.
Press end transfusion
Using the barcode reader read the donation number (the top left G095 … etc)
Scan the product code (the small barcode beneath with the volume next to it)
Scan the patient’s wristband
End the transfusion press yes
The transfusion is now ended press green tick finish
Bloodhound User Guide
V4 From 27/01/2016
Author: A Gould
6
Procedure for taking blood samples using the electronic
Bloodhound system.
EAST Cheshire NHS Trust has instituted an electronic system for taking blood samples in
order to make the process significantly safer and more efficient.
The yellow buttons on the front and both sides operate the laser barcode reader.
For all other operations use the touch screen.
If the screen is blank touch the screen.
When using the barcode reader, press and hold the yellow button, hold the reader close to
the barcode and move away slowly. The reader will go off when it reads the barcode.
Log in using your barcode, read it by pressing a yellow button and pointing the laser reader.
1. Enter your password.
2. Press confirm
3. Choose ‘phlebotomy’.
4. Choose printer by pressing ‘OK’.
5. Choose ward press ‘tick’.
6. Read the patients wristband by pressing a yellow button and pointing the laser.
7. Verbally confirm the details or press ‘patient unconscious’ and press ‘confirm’.
8. Choose number of labels and press ‘print’.
9. Press ‘OK’.
10. NEVER VERIFY THE LABEL BEFORE TAKING THE SAMPLE.
11. NEVER APPLY THE LABELS TO THE SAMPLE TUBE BEFORE TAKING THE
BLOOD.
12. NEVER TAKE THE SAMPLE BEFORE CARRYING OUT THE ABOVE
ELECTRONIC PATIENT CHECK.
13. Take the blood sample, apply the label and read the label with the laser this verifies
the label.
14. Check the number is ‘verified’ and press ‘confirm’.
15. Press ‘ok’.
Once a member of staff has been deemed competent with the system all future transfusion
samples must be taken using the system, all other samples may also be taken using the
system.
Trouble shooting problems:
1. The PDA logs out of the patient sampling.
You have taken over 15mins. Restart from the beginning but do not leave the patient
2. The PDA will not validate the labels.
The cursor is not in the correct place. Tap in the box below the outstanding and
verified boxes.
Bloodhound User Guide
V4 From 27/01/2016
Author: A Gould