ACADEMIC AFFAIRS UPDATE
June Board of Regents
2017
1. PROGRAM PROPOSAL PROCESS
2. ECONOMIC AND WORKFORCE DEVELOPMENT
3. ACCREDITATION
PROGRAM APPROVAL
PROCESS
Phase 1:
In the fall of 2015, the KCTCS Chancellor formed a Curriculum Process Work
Group with representatives from each KCTCS college to review the current
curriculum process and make suggestions for enhancements with a special
consideration to increasing efficiencies. The work group met during fall 2015
through spring 2016 and concluded their work with a presentation of eight
recommendations. The KCTCS Academic Council, the President’s Cabinet, and
the President’s Leadership Team reviewed the recommendations. Each of these
groups endorsed the recommendations.
Phase 2:
The recommendations were then presented to the KCTCS Senate Council on April
22, 2016. The KCTCS Senate Council members were asked to suggest faculty
members to serve on a Curriculum Revision Implementation Ad Hoc committee
and forward those nominations to the Chancellor to select one faculty per campus
to serve.
Phase 3:
The Curriculum Revision Implementation Ad Hoc committee began
meeting in January 2017 with a charge to review the approved
recommendations and create an implementation plan by fall 2018. The
recommendations involved administrative changes, policy updates, and
possible changes to the KCTCS Senate Rules.
RECOMMENDATIONS
The Ad Hoc committee chairs presented two recommendations to the KCTCS
Senate Council at the March 17, 2017 meeting. The two recommendations
involve updates to the templates used by KCTCS colleges when preparing the
formal documents for New Program requests to be reviewed by the KCTCS
Board of Regents. KCTCS Senate Council voted unanimously to approve
recommendations.
RECOMMENDATION A:
USE THE COUNCIL ON POSTSECONDARY EDUCATION’S (CPE’S) KENTUCKY
POSTSECONDARY PROGRAM PROPOSAL SYSTEM (KPPPS) TEMPLATE FOR
BOARD OF REGENTS NEW PROGRAM APPROVAL WHEN THE COLLEGE IS
ADDING A CREDENTIAL (AAS OR DIPLOMA) FOR A CURRENTLY EXISTING
PROGRAM AT THE COLLEGE OR ONE THAT ALREADY EXISTS IN THE CURRENT
KCTCS PROGRAM INVENTORY.
RECOMMENDATION B:
THE BUDGET SPREADSHEET FOR THE CPE’S KPPPS AND THE BUDGET
SPREADSHEET FOR THE NEW PROGRAM PROPOSAL SHOULD BE IDENTICAL,
USING THE CPE SPREADSHEET AS THE TEMPLATE.
ECONOMIC AND WORKFORCE
DEVELOPMENT
• From July 1, 2016, through November 3, 2016, KCTCS
colleges awarded 23,129 hours of academic credit to
15,127 individuals and provided non-credit training for
16,984 individuals for 198,257 clock hours through
workforce development training projects.
• For the fiscal year 2016-17, KCTCS has funded 93 business
and industry training projects through April 26, 2017; the
average wage is $28.68.
*
ACCREDITATION
CURRENT STATUS AND NEXT REPORT
College
Reaffirmed
Next Reaffirmation
Next Report
Due
Ashland
2008
2018
Compliance Certification
March 1, 2017
Big Sandy
2008
2018
Compliance Certification
March 1, 2017
Bluegrass
2010
2020
Compliance Certification
March 2019
Elizabethtown
2009
2019
Compliance Certification
March 2018
Gateway
2013
2023
Fifth-Year Interim Report
September 14, 2018
Hazard
2007
2017
Henderson
2012
2022
Fifth-Year Interim Report
September 15, 2017
Hopkinsville
2012
2022
Fifth-Year Interim Report
September 15, 2017
Jefferson
2010
2020
Compliance Certification
March 2019
Madisonville
2007
2017
Maysville
2009
2019
Compliance Certification
March 2018
Owensboro
2016
2026
Fifth-Year Interim Report
September 2021
Somerset
2009
2019
Compliance Certification
March 2018
Southcentral
2014
2024
Fifth-Year Interim Report
September 13, 2019
Southeast
2007
2017
West Kentucky
2008
2018
IN PROGRESS
IN PROGRESS
IN PROGRESS
Compliance Certification
March 1, 2017
QUALITY ENHANCEMENT PLANS
College
QUALITY ENHANCEMENT PLAN (QEP) Focus
Ashland
IMPROVE reading capabilities. New one in development and will be submitted 3/2017.
Big Sandy
INCREASE career awareness and planning for AA students (formerly undecided) enrolled in FYE 105
Bluegrass
IMPROVE reading
Elizabethtown
IMPROVE the advising process.
Gateway
IMMPROVE non-academic assessment of student barriers, orientation to college and initial academic advising.
Hazard
IMPROVE student learning through FYE 105 course- will be implemented in Fall 2017.
Henderson
TRANSFORM the culture of advising.
Hopkinsville
IMPROVE reading comprehension
Jefferson
IMPROVE student success in math.
Madisonville
IMPROVE student engagement and success in an online learning environment.
Maysville
ENHANCE critical reading comprehension abilities.
Owensboro
INCREASE students’ knowledge and self-awareness, while also developing the professional skills necessary for
achieving success in their academic, professional, and community lives.
Somerset
IMPROVE Critical thinking
Southcentral
INCREASE the academic success of our reading students.
Southeast
IMPROVE advising
West Kentucky
CREATE a culture of completion through curriculum mapping
WHAT DOES ACCREDITATION MEAN?
• Accreditation by SACSCOC signifies that the institution has:
1.
2.
3.
a mission appropriate to higher education;
resources, programs, and services sufficient to accomplish and
sustain that mission; and
clearly specified educational objectives that are consistent with its
mission, appropriate to the degrees it offers, and that indicate
whether it is successful in achieving its stated objectives.
HOW DOES ACCREDITATION WORK?
• KCTCS is a system of 16 independently accredited institutions.
• Each college’s accreditation is reviewed twice every 10 years.
• Compliance Certification (decennial review)
• College must respond to all the Principles of Accreditation
• Must also submit their Quality Enhancement Plan (QEP)
• The Fifth-Year Interim Report
• Respond to a subset of the Principles
• QEP is evaluated
• Between reviews the colleges are responsible for reporting any substantive
changes to SACSCOC.
WHAT IS A SUBSTANTIVE CHANGE?
Definition: Substantive change is a significant modification or expansion of the
nature and scope of an accredited institution.
• Institutional Obligations:
• Notify SACSCOC of changes in accordance with the substantive change
policy and, when required, seek approval prior to the initiation of
changes.
• Required to have a policy and procedure to ensure that all substantive
changes are reported to the Commission in a timely fashion.
WHO MONITORS AND REPORTS CHANGES?
• At the System Office
• Dr. Rhonda Tracy, Chancellor
• Ms. Mary Forbes, Director of Institutional Effectiveness
• Mr. Brian Perry, Assessment and Evaluation Coordinator
• At the colleges
• SACSCOC Liaisons (appointed by the President)
CHANGES
• Resources
SACSCOC Peer Team
SharePoint site
• SACSCOC Principles of Accreditation
Proposed Principles are under review
Member institutions will approve at the Annual Conference in Dec 2017
PROPOSED/POTENTIAL CHANGES TO THE PRINCIPLES:
The institution incorporates an analysis of its distance learning programs, branch
campuses, and off-campus instructional sites.
The institution monitors its default rate on federal student loans and provides
information and guidance to help borrowers manage their debt and repay their loans.
The institution ensures the availability of archival information, relevant to course
offerings and degree requirements, and sufficient to serve the needs of alumni and
former and returning students.
The institution has a policy and procedure to ensure that all substantive changes are
reported to SACSCOC in a timely fashion.
QUESTIONS?