MECOM
June 10, 2015
MECOM Grant
This section is summarized from source presentation HB 1355 Workgroup Meeting CCIS MECOM Presentation.pptx
In 2009, the CCIS Interface Control Document (ICD) underwent an upgrade to version 2.00. Reporting data element was
added to the ICD to include MECOM (Mental Competency) data.
Earlier this year (2014), FDLE and FCCC worked together on a federal grant proposal that would improve the
completeness, automation, and transmittal of records to state and federal systems used by NICS.
Phase 1
All 67 counties will comply with ICD Version 2.00 and will send MECOM data.
110-01 Case Name (Party)
Place of Birth (field 22) needed for mental competency cases only.
Data FDLE included in specifications for web service are used to be able to identify an individual with as many identifiers
as possible to avoid multiple person records for one person. So for these case updates, it is helpful to FDLE if you
provide:
Person Demographics Data
S.
Field Name
No.
1
Last name
2
First name
3
Middle name
4
Suffix
5
6
7
8
9
Race
Gender
Date of birth
SSN
City of Birth
10
11
12
13
State/Country of Birth
DL State
DL #
NICS Comments
1
Size
50
Varchar2
50
Varchar2
50
Varchar2
25
Varchar2
1
1
DATE
11
50
Varchar2
2 Varchar2
2 Varchar2
20
1000
Mandatory
for MECOM
Yes
Portal Party
Screen
Yes
CCIS field
Yes
Yes
110-01.19 First Name (20)
No
Yes
110.01.20 Middle Name (20)
No
Yes
110-01.21 Suffix (Suffix Code Value)
Yes
Yes
Yes
No
No
Yes
Yes
Yes
No
No
110-01.12 Race (Race Code Value)
110-01.11 Gender (Gender Code Value)
110-01.10 Date of Birth (DATE 10)
110-01.7 Social Security Number (9)
No
No
No
No
No
No
No
No
110-01.18 Last Name (30)
110-01.22 Place of Birth (60)
110-01.17 DL Number (25)
MECOM
June 10, 2015
Alias Names
S. No.
Field Name
Size
1
2
3
4
5
6
Last name
First name
Middle name
Suffix
Date of birth
SSN
50 Varchar2
50 Varchar2
50 Varchar2
25 Varchar2
DATE
11
Mandatory
for MECOM
Yes
Yes
No
No
Yes
No
Portal Party
Screen
Yes
Yes
Yes
Yes
Yes
No
CCIS field
Mandatory
for MECOM
Yes
Yes
Portal Party
Screen
Yes
Yes
CCIS field
110-01.18 Last Name (30)
110-01.19 First Name (20)
110.01.20 Middle Name (20)
110-01.21 Suffix (Suffix Code Value)
110-01.10 Date of Birth (DATE 10)
110-01.7 Social Security Number (9)
Court Action Tab
S. No.
Field Name
Size
1
2
Date of Order
Statute Code
DATE
Drop Down
list
3
County
No
Yes
4
5
6
UCN
Entry Type
Comments
No
Yes
No
Yes
Yes
No
110-02.18 Disposition Date
110-02.27 Special Report Category
(see code table)
110-02.3 County Code (see code
values)
110-02.5 Uniform Case Number (20)
110-02 ???
110-02
Address under Court Action
S. No.
1
2
3
4
5
Field
Name
Line 1
Line 2
City
State
Zip
Size
100 Varchar2
100 Varchar2
50 Varchar2
50 Varchar2
25 Varchar2
Mandatory
for MECOM
Yes
Yes
Yes
No
No
Portal Party
Screen
Yes
Yes
Yes
Yes
CCIS field
110-01.9 Name Type (Name Type code value)
110-01.18 Last Name (30)
110-01.19 First Name (20)
110.01.20 Middle Name (20)
110-01.21 Suffix (Suffix Code Value)
Relatives under Court Action (ex. father, mother)
S. No.
Field Name
Size
1
2
3
4
5
Type
Last name
First name
Middle name
Suffix
5 Varchar2
50 Varchar2
50 Varchar2
50 Varchar2
25 Varchar2
Mandatory
for MECOM
Yes
Yes
Yes
No
No
110-02 Case Record
Special Report Category Code (field 27) valid values are:
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Portal Party
Screen
Yes
Yes
Yes
Yes
CCIS field
110-01.9 Name Type (Name Type code value)
110-01.18 Last Name (30)
110-01.19 First Name (20)
110.01.20 Middle Name (20)
110-01.21 Suffix (Suffix Code Value)
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50 - MECOM in re: F.S. 393.063(9)
51 - MECOM in re: F.S. 394.4655
52 - MECOM in re: F.S. 394.467
53 - MECOM in re: F.S. 397.675
54 - MECOM in re: F.S. 397.6811
55 - MECOM in re: F.S. 397.6815
56 - MECOM in re: F.S. 397.6818
57 - MECOM in re: F.S. 397.6957
58 - MECOM in re: F.S. 397.697
59 - MECOM in re: F.S.744.3215 (1)
60 - MECOM in re: F.S. 744.331(6)(a)
61 - MECOM in re: F.S. 916.106(11)
62 - MECOM in re: F.S. 916.12
63 - MECOM in re: F.S. 916.13
64 - MECOM in re: F.S. 916.15
65 - MECOM in re: F.S. 916.3012
66 - MECOM in re: F.S. 916.302(2)
67 - MECOM in re: F.S. 985.19(2)
68 - MECOM in re: F.S. 985.223
Grant deadline July 1, 2015.
Phase 2
Web Service between CCIS and FDLE
A web service interface will be developed between CCIS and MECOM to upload mental health data, thus making the
data more quickly available to the NICS Index and eliminating the need for duplicate entries. This only adds people to
MECOM. Removing an individual from MECOM will continue to be a manual process.
Grant deadline August 1, 2015.
FDLE Provided NICS Information
NICS ICD with field validations and code values for drop down lists are listed in the following PDF’s:


NICS and E-Check ICD AppC State NICS Index Message Formats
o Appendix C outlines the message formats for the EDP, MDP and SDP message keys used to enter,
modify, and add supplementary information to a NICS record. The XDP is used to remove the NICS
record.
NICS and E-Check ICD AppD Message Field Code Tables
o Appendix D is a comprehensive list of all possible field codes. I don’t think we have excluded any value
the FBI would accept but if there is a question, Chandra will be able to advice. The field requirements,
length and acceptable values for MECOM are (should be) identical to the field requirements, length and
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acceptable values for NICS so the document Chandra is providing will probably be easier to read and
much more ‘to the point’.
List of counties that typically do not report these cases is available in this link:
http://www.dcf.state.fl.us/programs/samh/mentalhealth/docs/Baker%20Act%20Receiving%20Faciliites.pdf
CCIS 3.0 spreadsheet has been updated to reflect the counties that have receiving facilities because they will have data
to send to CCIS
Clerk Reporting Mental Incompetence Findings
Summarized from source document 3_BP Report Mental Health to FDLE 021914.docs
A person is added to MECOM based on mental defectiveness and voluntary commitment. The person is removed from
MECOM manually.
Trigger 1: persons who have adjudications of mental defectiveness or commitments to mental institutions
Trigger 2: an individual who has been allowed to transfer to voluntary status in lieu of court-ordered involuntary
commitment after being admitted for involuntary examination at a Baker Act receiving facility and is certified by a
physician to be of imminent danger, may be prohibited from purchasing firearms or retaining or applying for a concealed
weapon or firearms license.
If an order of dangerousness is granted and filed with the Clerk of Court, report to FDLE within 24 hours
Report Name, Sex, DOB and UCN (Uniform Case Number) and any other known identifiers i.e. SS#, Driver's License, last
known address. Use Statute 790.065 as basis for reporting.
If denied, enter “disposed by judge” according to SRS rules. Although the statute requires petitioner to wait a year to
reapply, the clerk is not the enforcer of this provision.
If petition for relief is granted, the clerk is to provide the order to FDLE so that the requisite mental health record is
deleted from the MECOM database. Consider using a specific docket code and description for “Order Granting Relief
from Firearms Disability and Order Denying Relief from Firearm Disability”, in your local CMS to pull future reports.
Petition for Relief from Firearm Disabilities Imposed by the Court
Source document is 3c_Pet for Relief Ord – Firearms_021914.docx
A hearing is held to determine the outcome of the petition for relief.
A form is completed that either grants relief or denies relief.
Mental Health Firearm Disqualifiers
Defined by U.S. Code 922 and s. 790.065, F.S., specifically (2)(a).
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MECOM
June 10, 2015
Leon County MECOM Audit
Just an FYI, we had our audit yesterday and were told we were clean, but the auditor discussed w/ us 8 instances of
what she called “incomplete” information. Issues were, sex and/or race not entered in MECOM but found somewhere
in the file (submitted after MECOM entry made; she asked whether we were notified when additional information came
in, “no”); middle name on order but not on case or in MECOM (we explained, case is set up based on petition and we
follow that not how individual filings/papers list it after case initiation); one person was the III but not entered in
MECOM; and one was an error that FDLE made when updating the old info by adding the wrong case year. Also, in the
past, clerk staff had entered in the remarks section comments from JIS, like tats on left arm, scar on face, etc. Since she
saw these on some entries, when seeing JIS printouts in files for cases where these comments were not present, she
indicated “incomplete information”; this information even could have been filed after the MECOM entry was made. Ron
reminded her that this info is not required by statute and therefore should not be an issue, but she insisted MECOM is
“name based” and the more details the better and listed it as one of the 8 incompletes.
Just wanted to share this b/c it seems like, even though our audit was OK, they are looking to require more, make clerks
enter more. And while I'm fine w/ that, the big issue for me is that what the "rules" should be about: Staff makes a
MECOM entry, but later, information is filed in the case that contains additional information that could be added to
MECOM. How would clerks be notified of that additional information? And is MECOM set up to allow edits/additions?
Lee County Process
We update the MECOM database monthly when the following events are filed within the month:



Order of Incapacity
Order of Involuntary Placement
Order of Involuntary Treatment
These occur in 3 different case types: Baker Act, Marchment Act & Incapacities.
E-Filing Portal
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Cannot identify the petitioner as the mother
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Marchman Orange County Party Screen
MECOM reporting can obtain lots of the data needed from the party screen
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