Documentation on Open RFP
March 25,2011
Purchasing documentation on
Open Request for Proposals for Contract Awarding to
Provide Services of Supply, Installation and
Commissioning of Light and Audio Security Alarm
System to “K-Telecom” CJSC for the Period of Year
2011
Yerevan
2011
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Documentation on Open RFP
March 25,2011
Contents
Company Profile ................................................................................................................ 3
1. General Provisions ......................................................................................................... 4
1.1. General information on Request for Proposals .......................................................... 4
1.2. Legal status of procedures and documents ............................................................... 4
1.3. Appeal ....................................................................................................................... 6
1.4. Other provisions......................................................................................................... 6
2. Subject of RFP ................................................................................................................ 8
2.1. The subject of RFP is as follows: ............................................................................... 8
3. Order of execution of Request for Proposals ............................................................ 11
3.1. Preparation of Proposals ......................................................................................... 11
3.2. Requirements to Applicants. Approval of compliance with the presented
requirements ............................................................................................................ 13
3.3. Submission and acceptance of Proposals ............................................................... 15
3.4. Amendment and call back of Proposals ................................................................... 16
3.5. Evaluation of Proposals ........................................................................................... 17
3.6. Decision-making ...................................................................................................... 20
3.7. Agreement conclusion ............................................................................................. 20
3.8. Rights of the Applicant that provided the best offer for RFP .................................... 21
3.9. Notification of Applicants about the results of Request for Proposals ...................... 21
4. Samples of standard forms of documents, included in the Annex .......................... 22
4.1. Letter about offer submission (Form 1) .................................................................... 22
4.2. Technical/Commercial Proposal on provision of works, goods or services (Form 2)24
Applicant’s Questionnaire (Form 3) ................................................................................ 25
Applicant’s Work History Reference List (Form 4) .......................................................... 27
Technical Specification (Annex 3) .................................................................................. 28
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Company Profile
“K-Telecom” CJSC (VivaCell-MTS), is Armenia’s leading mobile operator with over 2
million subscribers. Starting its activity on July 1, 2005, VivaCell-MTS spearheaded the
development of the telecommunication sector in Armenia, offered innovative mobile voice
and data products and services, and tailored solutions for different market segments. On
September 14, 2007, the Company became the subsidiary of “Mobile TeleSystems” OJSC
(MTS), one of the world’s largest multinational mobile operators.
VivaCell-MTS has become the choice of remote mountainous villagers, housewives,
youth, middle-class, as well as travelling business people. VivaCell-MTS also paved the
way and leads the partnership with the society through its Corporate Responsibility:
everywhere hand in hand with all Armenians in social, cultural, health, sports, educational
and humanitarian activities.
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March 25,2011
1. General Provisions
1.1. General information on Request for Proposals
1.1.1. “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia),
(hereinafter referred to as the Organizer), with the public notification posted on its
website at www.mts.am/procurement on conducting Open Request for Proposals
invites legal entities specialized in supply and installation of Light and Audio
Security Alarm Systems (hereinafter referred to as Applicants) for submission of
Quotations with the right to conclude agreement on provision of Light and Audio
Security Alarm System to “K-Telecom” CJSC for the period of year 2011.
1.1.2. For further information, please apply to the Organizer
Contact person: Armine Khachatryan
Procurement Senior Specialist
Administration Services Department
Purchasing Unit
“K-Telecom” CJSC (VivaCell-MTS)
4/1 Argishti Street
Yerevan 0015, Armenia
Tel.: +374 93 298564
Fax: +374 93 298541
E-mail: [email protected]
1.1.3. The complete information on participation in open purchasing process is
posted on the Organizer’s website at www.mts.am/procurement.
1.1.4. The procedures as well as instructions on participation and preparation of
Proposals for open purchasing process are provided in the Section 4.
1.1.5. No fee is foreseen for provision of RFP Documentation.
1.2. Legal status of procedures and documents
1.2.1. The Open Request for Proposals (RFP) is not a tender and the given
procedure of Open RFP is also not considered as a public tender. It is a collection
of respective offers available in the market, as a result of which the best offer might
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be accepted. The process of the Request for Proposals is not regulated by the
Articles 463-465, 1043-1044 of RA Civil Code and Law “On Public Auctions”.
1.2.2. Publication of RFP in compliance with point 1.1.1. with its indispensable
annexes is the invitation to submit Proposals and must be considered by the
Applicants as such.
1.2.3. Applicant’s Proposal has legal status of offer, which should include all the
essential terms of the given contract and shall be considered by the Organizer in
compliance with this Document. The Organizer reserves the right to determine
Applicants’ Proposals, as firm offers, which are not subject to further changes
except for the cases foreseen by this Document.
1.2.4. The Agreement concluded on the basis of RFP Process results, stipulates all
agreements reached by the Parties.
1.2.5. In the course of determination of Agreement terms with the Applicant that
submitted the best offer the following documents are used with the strict order of the
indicated hierarchy (in case of their controversy):
a) Notification about conducting Open RFP and this Documentation on Open
RFP for all the executed stages including all the addenda and
clarifications;
b) Applicant’s Proposal with all the attachments and clarifications in
compliance with Requirements of the Organizer.
1.2.6. Other documents of the Organizer and the Applicants do not define the
rights and obligations of the parties with regard to the current Open RFP.
1.2.7. In all other cases, which are not regulated by the Notification about
conducting the Open RFP and current Documentation on Open RFP, parties are
governed by the legislation of the Republic of Armenia (RA).
1.2.8. Upon the authority of submitting Proposal and in case of waving the right to
call them back according to the procedure stipulated by the given Document and
RFP, the Applicants shall agree with the procedures and provisions prescribed by
the given Document and RFP.
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1.3. Appeal
1.3.1. All disputes and disagreements, arising as a result of conducting the RFP,
including the one, concerning execution of obligations by Organizer and Applicants,
should be resolved through negotiations. When one of the parties receives a claim,
it shall send the response to the other party within 10 working days from the
moment of its receipt. In case disputes are not regulated after 30 days of their
commencement, they should be regulated according to the rules and procedures of
RA legislation.
1.4. Other provisions
1.4.1. The Applicants independently incur the expenses with regard to the
preparation and submission of the Proposal, whereas the Organizer is not
responsible for those expenses and has no obligations regardless of the course and
results of the purchasing process.
1.4.2. The Organizer provides reasonable confidentiality regarding all the
information received from the Applicants, including the one described in the
Proposal. This information may be provided to other Applicants or to a Third Party
only in cases directly stipulated by the existing legislation of RA or the given RFP
Documentation.
1.4.3. The Organizer reserves the right to reject the Proposal if he/she ascertains
that the Applicant expressly or by implication gave, agreed to give or offered the
Organizer’s employee reward in any form: job, service, any value as a stimulus that
can influence the decision-making to define the best offer.
1.4.4. The Organizer has the right to reject the Proposals of the Applicants, which
came to an agreement with each other on the determination of best offer or for the
purpose of having impact on that process.
1.4.5. The Organizer reserves the right to cancel the purchasing process on
conducting an Open RFP at least 3 days prior to the closing date of this Open RFP
(as specified in item 3.3.4.), respectively notifying about it the Applicants via posting
of this information on www.mts.am/procurement webpage. The Organizer bears no
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responsibility for the expenses incurred by the Applicants or Third Parties as a
result of such cancellation.
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2. Subject of RFP
2.1. The subject of RFP is as follows:
Light and Audio Security Alarm System - 1 piece (supply, installation,
commissioning).
To get acquainted with the technical specifications, please refer to point 2.1.1 and
Annex 3.
2.1.1. Technical part
 The purpose of installation of the required Light and Audio Security Alarm
System is to ensure prompt notification and safe and organized evacuation
of the personnel to the extent possible in case of emergency situations.
 Light and Audio Security Alarm System shall have two independent
steering and control panels.
 The Applicant shall perform design and installation of Light and Audio
Security Alarm System on all 9 floors and the basement of “K-Telecom”
CJSC Headquarters (Argishti street 4/1, Yerevan, Armenia) in accordance
with standards and relevant normative documents in force in the Republic of
Armenia.
 The system shall include exit signs, which would be placed in the corridors
along the staircases, on the doors and in the basement, 130 pieces in total,
(100 pieces of light and 30 pieces of Exit signs) and 15 audio alarm panels.

Volume of products, goods, services: After installation of the alarm
system, it is necessary to:
o Perform its testing;
o Train the responsible staff to the rules of use of the system;
 Product specifications:
o The system should function independent from the power supply source;
o The system should have at least two points (panels) of control;
o The system should function in compliance with the existing fire audio
alarm system;
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 It is suggested to provide with long-term warranty period, as under other
equal conditions, the preference will be given to the Applicant suggesting the
longest warranty period. Suggested minimum warranty period is 12 months
starting with the moment of commissioning of the system. The Applicant
undertakes to promptly eliminate the identified problem, replace the faulty
part/device with a new one during the warranty period.
 The Applicants shall provide the following information on installation and
commissioning period of the Light and Audio Alarm Security System:
(1) Star of commissioning works after finishing installation activities;
(2) Duration of guaranteed work of the system;
 The Applicants shall present documents certifying the authenticity of the
system.
 The Applicant shall include technical specifications and references for all
equipment and additional attributes suggested by him/her in the proposal.
 In case the Applicants are representatives of manufacturing companies or
dealers, they shall present respective documents.
 The Applicant shall have representation in the Republic of Armenia.
 It is required to propose a warranty period for not less than 1 year as
under equal conditions the preference will be given to the supplier with the
suggestion of the longest warranty period and the best price.
 After installation of the system the Applicant shall approve it by the Act of
the Fire Department/Ministry of Emergency Situations.
2.1.2. Commercial part
 The deadline for the supply and installation of Light and Audio Alarm
Security System is September 30, 2011.
 Delivery of the System is performed by the Applicant to the Headquarters
of “K-Telecom” CJSC (Argishti street 4/1, Yerevan, Republic of Armenia).
 The payment procedure is as follows: 100% of the total sum shall be paid
within 10 banking days after supply, installation, commissioning, receipt of
final invoice and signing of the delivery and acceptance act, but all the
payment terms will be under consideration and under other equal conditions
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the preference will be given to the Applicant proposing the best payment
terms.

Applicants registered in the RA shall submit their proposals in AMD without
VAT(in case the prices are indicated in other currency, the data of the
Central Bank of the Republic of Armenia will be applied for further
calculation, in accordance with the daily exchange rate).

Applicants registered outside RA shall indicate the price of the goods in
USD (DDU, Yerevan)
The commercial part may contain conditions that are critical for the given
Purchasing activity. In this case, the participants of the purchasing
procedure have to specify their consent/disagreement with those conditions.
2.2. The Applicants’ Proposals should be elaborated in accordance with Forms in
Section 4 [it is recommended to request technical and commercial conditions in the
formulated form for convenience and objectivity of consideration, as well as for
evaluation].
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3. Order of execution of Request for Proposals
3.1. Preparation of Proposals
3.1.1. General requirements to Proposal
The Applicant who wishes to respond to the RFP must prepare a Proposal,
which shall include:
3.1.1.1. Letter about offer submission in the form and according to
instructions, stipulated in this Documentation (Form № 1 );
3.1.1.2. Technical/Commercial Proposal for provision of goods, works or
services in the form and in accordance with instructions, stipulated
in this RFP (Form № 2);
3.1.1.3. Price proposal in accordance with instructions indicated in this
RFP;
3.1.1.4. The draft Agreement in accordance with instructions stipulated in
this RFP;
3.1.1.5. Documents,
which
prove
the
Applicant’s
compliance
with
requirements of this RFP (subpoint 3.2.).
3.1.2. The Applicant shall submit all documents in hard copies. The Applicant shall
also submit electronic version of the proposal to [email protected] e-mail
address after RFP submission deadline. The electronic version of the file shall be
protected by password of at least 12 characters combined of letters, numbers,
symbols etc. The password of the proposal shall be enclosed in the envelope of the
hard copy of the Proposal submitted to Organizer. The Applicant bears
responsibility for non-compliance to this request.
3.1.3. The Applicant is entitled to submit only one Proposal. In case of violation of
this rule, all Proposals of this Applicant are rejected without consideration of their
merits.
3.1.4. If there are multiple lots, the Participant prepares an individual Proposal for
each lot applied. All Proposals shall be filled in according to this purchasing
Documentation and have to be placed in different envelopes and shall be sealed
with the stamp of the Applicant. The lot numbers have to be specified on the
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envelopes. Afterwards the envelopes have to be inserted into the envelope of the
Applicant.
3.1.5. Each document, included in the Annex, should be signed by the person who,
pursuant to RA legislation, is entitled to act on behalf of the Applicant without power
of attorney, or the person duly authorized by the Applicant on the basis of notarized
power of attorney. In the second case, the original of the power of attorney shall be
fixed as an Attachment.
3.1.6. Each document, enclosed in Applicant’s Proposal, must be sealed with
Applicant’s seal.
3.1.7. Documents (sheets or informational envelopes), included in Proposal,
should be fixed or packed in a way that would prevent documents or informational
envelopes from accidental loss or replacement.
3.1.8. Applicant shall prepare one original and one copy of Proposal in each
language (if multiple languages are applied), on which the words “original” and
“copy” should respectively be indicated.
3.1.9. Neither of corrections in the Proposal text has legal force, except for the
cases, when these corrections are authorized by handwritten script “corrections are
verified” and personal signature of the authorized person is indicated next to each
correction.
3.1.10. Requirements to the language of Proposal
3.1.10.1. All the documents, included in the Proposal, should be prepared in
Armenian and/or English with the exception of the following:
The documents original copies of which were presented to the
Applicant by Third Parties in another language, may be presented
in the original language, with attached translation of these
documents into Armenian and/or English (in specially envisaged
cases the translation must be apostilled), for authentication of
which
the
Applicant
is responsible.
In case
of
revealing
discrepancies between the translation and the original of the
document, the Organizer makes a decision on the basis of the
translation.
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3.1.11. Clarification of Documentation on Request for Proposals
3.1.11.1. Applicants are entitled to apply to the Organizer for clarification of
this RFP. The requests for clarification of RFP should be submitted
in the written form with the signature of the head of the organization
or another responsible person authorized by the Applicant.
3.1.11.2. Organizer, within reasonable period, should provide an answer to
any question received not later than 2 days prior to the deadline of
Proposal receipt (point 3.3.4.). If, in Organizer’s opinion, the given
question is of interest to all the Applicants, the answer copy
(without indication of the question source) should be announced to
all the Applicants via the same communication means used for
posting this announcement.
3.1.12. Amending Documentation on Request for Proposals
3.1.12.1. The Organizer is entitled to amend this Documentation on Request
for Proposals before the deadline for submission of the Proposals
but not later than 3 days prior to the submission deadline, except
for the cases when these amendments do not change the
significant conditions indicated in RFP.
3.1.12.2. All Applicants shall be immediately notified on the matter of such
amendments via the same communication means used for posting
this announcement.
3.1.13. Prolongation of the deadline of Proposals acceptance
3.1.13.1. If necessary, Organizer has the right to prolong the deadline of
Proposals acceptance, stipulated in subpoint 3.3.4. with notification
to all Applicants in compliance with the procedure, stipulated in
3.1.12.1.
3.2. Requirements to Applicants. Approval of compliance with the presented
requirements
3.2.1. Requirements to Applicants
3.2.1.1. Any legal entity has the right to submit Proposals in accordance
with the rules and procedures prescribed in this Documentation. In
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order to qualify for the best offer and for the right to conclude
Agreement,
Applicant
should
comply
with
the
following
requirements at the moment of the Proposal submission in
compliance with this Documentation on Request for Proposals:
a) Work experience in the Armenian market not less than 2
year(s);
b) Sustainable financial situation of the company;
c) Ability to implement cargo handling activities (including,
using special machinery);
d) Organization should not be filed for bankruptcy, liquidation
or reorganization; its property should not be arrested;
3.2.2. Requirements to documents, which prove the compliance of the Applicant
with the presented ones
3.2.2.1. Applicant should include in the Proposal Documentation the
following documents certifying its compliance with the above
mentioned requirements:
a) copies of constituent documents;
b) copies of state and tax registration and certificates;
c) reference about payment of the charter capital, signed by
the organization head and chief accountant;
d) reference
certifying
absence
of
court
procedures
in
connection with liquidation or reorganization or arrest of its
property signed by the head of organization;
3.2.2.2. Special requirements:
a) Reference about the Applicant's regional network (list of
Applicant’s branches and agencies on the regions, with
indication of their addresses and authorizations);
b) Other documents, which, in Applicant’s opinion, certify his
compliance with the set requirements, with the respective
comments, elucidating on the purpose of submission of this
documentation;
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c) Applicant’s Work History Reference List - the list of
companies
and
contact
persons
that
can
provide
information/reference (Form № 4).
3.2.2.3. All the indicated documents shall be attached to the Proposal by
the Applicant.
3.2.2.4. In case, when for some reasons, Applicant cannot present the
required documents, Applicant should propose a reference
elaborated in a free form, which explains the reason why the
required document are missing, as well as gives warranties to
Organizer
about
Applicant’s
compliance
with
the
given
requirements.
3.3. Submission and acceptance of Proposals
3.3.1. Prior to submission, the original Proposal and its copy should be properly
sealed in the envelopes (packages, boxes, etc.). The Proposal should be enclosed
in a sealed envelope with “Original Proposal” indication. Copy of the Proposal
should be sealed in envelope, indicated with words “Copy of Proposal”. The
following information should be indicated on each envelop:
 “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia);
 Full business name of the Applicant and its mail address;
 Full name of the RFP or the lot for which the Proposal is submitted.
It is advised to submit Proposals and other related documents and
envelopes made of recycled paper.
3.3.2. Sealed envelopes with the Proposal and its copy are enclosed in one
external envelope, which should be sealed as well. The following information should
be indicated on the external document:
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“K-Telecom” CJSC
Original/Copy of the Proposal
4/1 Argishti str., Yerevan, Armenia
Do not open before 17:00 o’clock (Yerevan time) 22/04/2011.
It can be opened only at the Purchasing Committee meeting.
__________________________________________________________________________
(Complete name of the RFP, which the Proposal is submitted)
__________________________________________________________________________
(Number or Complete name of the Lot, which the Proposal is submitted)
______________________________________
______________________________________
(Full business name of the Applicant and its mail address)
3.3.3. Applicants should provide the delivery of their Proposals to the Organizer’s
location: “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia). In
case of sending the Proposal by courier mail, it is necessary to notify the courier
service representative or courier about this order of Proposal delivery.
3.3.4. Organizer stops accepting Proposals at 17:00 o’clock (Yerevan time)
22/04/2011. Proposals, received later than the term indicated above, will be rejected
by the Organizer without consideration of their essence.
3.3.5. Organizer submits the reference to the person, who delivers the envelope,
about its receipt with indication of receipt time.
3.4. Amendment and call back of Proposals
3.4.1. The Applicant is entitled to change or call back already submitted Proposal
provided that a respective written application is received by the Organizer three
days prior to the deadline for Proposals submission (item 3.3.4.). The changing of
the Proposal is carried out in accordance with the procedure stipulated by this
Documentation on Proposal submission. The applications for changing of the
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Proposals received after the deadline, set forth by the given item, would not be
considered and the Proposals will be considered by Organizer with their initial
content.
3.4.2. In the case of change of the Proposal, the Applicant has to prepare and
submit the following documents:
 Application to the Organizer with the request to change the Proposal,
which has to be provided on the letterhead of the Applicant;
 List of changes to be made in the Proposal specifying the documents of
the original Proposal, which are affected by the change;
 New versions of the documents that are to be changed.
3.4.3. In the case of call back of the Proposal, the Applicant has to submit a
respective request to the Organizer on the letterhead of the Applicant.
3.4.4. The request on alteration or call back of the Proposal together with all the
documents that are to be attached shall be sealed in the envelopes, executed in
accordance with the items 3.3.1. – 3.3.2. The envelope shall additionally be marked
“Alteration of the Proposal” or “Call back of the Proposal”.
3.5. Evaluation of Proposals
3.5.1. General provisions
3.5.1.1. Evaluation of Proposals is executed by the Committee created by
the Organizer and other authorized persons (Purchasing Unit,
Working Group, experts and specialists), involved by the Organizer.
3.5.1.2. Evaluation of Proposals includes screening stage, negotiations (if
necessary), and evaluation stage.
3.5.2. Screening stage
3.5.2.1. Within the framework of the screening stage the Organizer verifies:
 Accuracy of Proposals elaboration and their compliance with
essential requirements of this RFP Documentation and RA
legislation;
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 Compliance
of
Applicants
with
requirements
of
this
Documentation;
 Compliance of Commercial and Technical Proposal with
requirements of this Documentation.
 In case of Agreement submission, the compliance of the
Agreement provisions with the RA legislation and requirements of
the Organizer.
3.5.2.2. Within the framework of the screening stage, Organizer may
request Applicants for clarifications or additions to their Proposals,
including submission of the absent documents that do not affect the
terms of the Proposal.
3.5.2.3. During the review of Proposal execution accuracy, the Organizer
has the right to ignore minor drawbacks and mistakes, which do not
affect the essence of the Proposal, which refer to the due execution
of the Proposal. The Organizer, upon the written consent of the
Applicant, is also entitled to correct the apparent arithmetic or
grammar errors.
3.5.2.4. Based on the results of screening stage the Organizer has the right
to reject Proposals, which:
 Significantly do not comply with requirements to the elaboration
of this Documentation;
 Are submitted by the Applicants, that do not comply with
requirements of this Documentation;
 Contain provisions, which do not essentially comply with
technical,
commercial
or
contractual
requirements
of
this
Documentation;
 Contain obvious arithmetic and grammar errors, with corrections
of which Applicant did not agree;
 Do not comply with the RFP requirements;
 Do not comply with the requirements of RA legislation.
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The Organizer is entitled to reject Proposal at any stage, if it becomes
evident that the Applicant had provided false data, and all Proposals, if none
of them meets the requirements set forth in relation to the Applicants or
execution of the Proposal.
3.5.3. Conducting negotiations
3.5.3.1. After the consideration and evaluation of Proposals, the Organizer
is entitled to conduct negotiations with any Applicant on any
provision of this Proposal.
3.5.3.2. Negotiations are held in one or several stages. The succession
order of negotiations is defined by the Organizer. While conducting
negotiations, the Organizer should avoid disclosing any information
on the content of the received Proposals, as well as the process
and content of the negotiations to other Applicants, except for the
cases when such Proposals have status of public offer.
3.5.3.3. Any negotiation between the Organizer and the Applicant is
deemed to be confidential.
3.5.3.4. None of the Parties, without consent of the other Party, shall
disclose any technical, price or other marketing information, which
relates to those negotiations to any other person.
3.5.3.5. As a result of the negotiations, the Organizer may propose:
- To any Applicant, to act as a general executor and involve as a
co-executor another Applicant, or an external organization;
- To particular Applicants to join in a collective Proposal.
3.5.3.6. Each Applicant has the right to refuse this Proposal without any
consequences and participate in the further procedure of RFP
independently in case of Proposal execution prescribed by the item
3.5.3.5.
3.5.4. Evaluation stage
Within the framework of evaluation stage the Organizer evaluates and
compares Proposals (the evaluation of each lot is conducted separately, if
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there are multiple lots), and ranges them according to the degree of
preference for Organizer, on the basis of the Financial-Commercial (80%)
and Technical Criteria (20%).
3.6. Decision-making
3.6.1. At the closed executive session the Tender Committee established for RFP
processes makes a decision on conducting additional stages, or on determination of
the best offer and Agreement conclusion, or about closing the given procedure of
RFP without determination of any Winner, if none of the Applicants meets the
requirements of this procedure and/or RA legislation.
3.6.2. In case, the Proposal of any of Applicants appears significantly better than
other Applicants’ Proposals, and this Proposal completely complies with the
Organizer’s requirements, Organizer determines this Applicant as the best offer
provider and signs an Agreement with this Applicant.
3.6.3. If, in the opinion of the Tender Committee, no opportunities for improvement
of Applicants’ Proposals are envisaged and conducting further stages is pointless,
the Tender Committee is entitled to make a decision about closing the RFP
procedure.
3.6.4. Decision of the Tender Committee is documented by the Protocol based on
the minutes of the Tender Committee Session.
3.7. Agreement conclusion
3.7.1. Agreement between Organizer and Applicant that provided best offer is
concluded within 30 days after the end of RFP procedures and the execution of the
Protocol on its results, or within other time limits defined in RFP or within the period
specified by the Organizer.
3.7.2. Terms of Agreement are defined in accordance with RFP and requirements
set forth by legislation.
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3.8. Rights of the Applicant that provided the best offer for RFP
3.8.1. The Applicant that provided the best offer of the RFP process is granted with
the right to conclude agreements for provision of works, goods or services specified
in the lots (Section 2). The agreements for provision of works, goods or services are
concluded for the period of 1 (one) year or other timeline agreed by both parties
with extension possibility, within the terms stipulated by the Organizer or the given
Documentation.
3.8.2. The Applicant that provided the best offer before the date of conclusion of
agreement on provision of specified works, goods, or services has to submit to the
Organizer a confirmation letter of contract conclusion.
3.8.3. In the case the Applicant that provided the best offer due to whatever reason
refuses to conclude the contract, he forfeits his right and is obliged to reimburse the
damages caused to the Organizer as a result of avoiding the Agreement conclusion.
In case all Applicants that provided the best offer refuse to conclude the contracts,
the Organizer may repeat RFP procedure within 45 days or cancel the RFP
procedure.
3.9. Notification of Applicants about the results of Request for Proposals
3.9.1. Organizer within five working days following the determination of the best
offer publishes the information about RFP results on its website which indicates:
a) Title of the Applicant that provided the best offer;
b) Brief description of the subject, place, date and number of protocol of the
Tender Committee.
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Documentation on Open RFP
March 25,2011
4. Samples of standard forms of documents, included in the Annex
4.1. Letter about offer submission (Form 1)
4.1.1. Form of letter about offer submission
Beginning of form
«_____»_______________
№________________________
Dear Sirs!
Having studied the Notification on holding the Request for Proposals processes, which has
been published in K-Telecom CJSC website at www.mts.am/procurement on dd/mm/yyyy
and Documentation on the Request for Proposals on (Subject of RFP)___________, and
accepting the requirements of Request for Proposals stipulated by them,
_______________________________________________________________________,
(Applicant’s full name with indication of organizational-legal form)
Registered at
_______________________________________________________________________,
(Applicant’s legal address)
Wishes to participate in the RFP process with a Proposal to conclude an Agreement on
provision the following works, goods or services:
________________________________________________________________________
(Brief description)
In accordance with Technical/Commercial Proposal, Schedule on provision the works,
goods or services, Cost Estimate, which are the integral parts of this letter and which
jointly with this letter constitute the Proposal for the total amount of
For organizations registered in RA:
Bottom-line price of Proposal in AMD, including VAT
________________________________
(Bottom-line price of Proposal in AMD, including VAT)
For organizations registered outside RA:
Price for product/service
Taxes if applied
________________________________
________________________________
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Documentation on Open RFP
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Costs for delivery and other costs if available
Discounts, if applied
Total price in USD
________________________________
________________________________
________________________________
This Proposal has legal status of offer and is valid at least 3 months from the date of
its submission.
This Proposal is complimented with the following documents, including the integral
annexes:
1. Technical/Commercial Proposal for provision of works, goods and services (Form
2)- on ____ sheets;
2. The draft Agreement - on ____ sheets;
3. Documents, which prove Applicant’s compliance with the established
requirements - on____ sheets;
4.
Password of the electronic version of the documents submitted.
____________________________________
(Signature, stamp)
____________________________________
(Full name and position of the Signatory)
End of form
4.1.2. Instructions for filling in the form:
The letter should be executed on Applicant’s official letterhead form. The date and number
should be indicated by the Applicant in the letter in accordance with the rules of document
flow established in its organization.
Applicant should indicate its full title (with indication of organizational-legal form) and legal
address.
Applicant should indicate the cost on provision of the works, goods or services in figures
and words, in AMD and, VAT inclusive.
The letter should be signed and sealed according to requirements of subpoints 3.1.5.
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4.2. Technical/Commercial Proposal on provision of works, goods or services
(Form 2)
4.2.1. Form of Technical/Commercial Proposal on provision of the works, goods or
services (Form 2)
Beginning of form
Annex 1 to the letter about offer submission
dated “____”_____________ city, №__________
Technical/Commercial Proposal on provision of the works, goods or services
Applicant’s title and address: _________________________________
(Here Applicant in free form describes its Technical/Commercial Proposal on provision of
the works, goods or services in accordance with requirements of Section 2)
____________________________________
(Signature, seal)
____________________________________
(Full name and position of the Signatory)
End of form
4.2.2. Instructions for filling in the form:
Date and number of Proposal should be indicated by the Applicant in accordance with the
letter about offer submission. Applicant indicates its business name (including
organizational-legal form) and its address.
Technical/Commercial Proposal describes all points of Section 2. Applicant has the right to
indicate, that it agrees with the draft Technical specification, indicated in Section 2.
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Applicant’s Questionnaire (Form 3)
4.2.3. Applicant’s Questionnaire form
Beginning of form
Attachment 2 to the letter about offer submission
dated “____”_____________ city, №__________
Questionnaire for Applicants
Applicant’s title and address _________________________________
№
1.
Title
2.
Founders and Shareholders (specify the
names and the organizational-legal form
or the full name of all the shareholders
whose share in charter capital exceeds
10%)
3.
Certificate of registration in the Uniform
State Register of Legal Entities
(date and number, issued by)
4.
Applicant’s tax code
5.
Legal address
6.
Postal address
7.
Branches: name all the branches and their
e-mail addresses
8.
Bank details (name and address of the
bank, number of the Applicant’s bank
account, bank telephones, other bank
details)
9.
Applicant’s phone numbers
(with the indication of the city code)
10.
Applicant’s fax number
(with the indication of the city code)
11.
Applicant’s e-mail address
Applicant information
Applicant’s organizational-legal form and
business name
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Documentation on Open RFP
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№
12.
Title
13.
Full name of the Applicant’s Chief
Accountant
14.
Full name of the Applicant’s responsible
person with the indication of the position
and contact telephone
Applicant information
Full name of the Applicant’s head who is
entitled to sign pursuant to the Applicant’s
constituent document, with the indication
of the position and contact telephone
____________________________________
(Signature, stamp)
____________________________________
(Full name, position of the signatory)
End of form
4.2.4. Instructions for filling in the form:
Date and number of Proposal are indicated by the Applicant in accordance with the letter
about offer submission.
Applicant indicates its business name (including its organizational-legal form) and address.
Applicants must fill in the above mentioned table in all positions. In case of absence of any
data, indicate the word “none”.
In row 8 “Bank details…” are indicated the details, which will be used during Agreement
conclusion.
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Documentation on Open RFP
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Applicant’s Work History Reference List (Form 4)
4.2.5. Applicant’s Work History Reference List
Beginning of form
Attachment 3 to the letter about offer submission
dated “____”_____________ city, №__________
Reference List
Applicant’s title and address _________________________________
Work History Reference Table
N
Company
Name
Project
Name/Type
Project
Start Date
1
2
3
4
5
6
7
8
9
____________________________________
(Signature, stamp)
____________________________________
(Full name, position of the signatory)
End of form
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Project End
Date
Contact
Person Name
& Phone
Number
Documentation on Open RFP
March 25,2011
Technical Specification (Annex 3)
№
Name and
description of the
product
1 panels
Light
1
Requireme
nts applied
to the
product
Measu
rement
unit
Quantity
Exit signs
on top of
the doors
piece
30
Signal
piece
15
2
2
Audio
alarm
panels
3
Light panels
In
staircases
and on the
floors
piece
100
(signs indicating
on direction)
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Place of
delivery,
recipient
Delivery
terms
Unit price,
AMD
(without
VAT)
Comment
s