Energy Benchmarking: You Can’t Manage
What You Don’t Measure
Michael Glines
Applications Engineer
[email protected]
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Agenda
• Introduction
• The Value of Business Intelligence and Key Performance
Indicators (KPIs)
• Top 5 Places to Start for Energy Management
• Summary
• Quick Energy Manager Demo
• Resources
• Q&A
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SchoolDude Nation
• More than 6,000 schools use SchoolDude
• Schools across the U.S., Canada and 6 continents
• Smallest school has less than 10 students
• Largest school – over 600,000 students
• Largest community of education operations experts
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SchoolDude Nation
The world’s largest educational
database
6,000 education institutions
1.5 million professionals
Serving 37 million students
In 2016 alone
31 million work orders
3 million IT incidents
8.1 million events
$1 billion utility expenses
managed
Your hard work creates the millions of transactions that we gather and share. As a citizen of the SchoolDude Nation, you’re playing an active
role in helping schools everywhere become better.
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Energy
Management
Is Hard
Anonymous
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Sustainability
RECYCLI
NG
ENERGY
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WATER
CONSERVATION
KPIs Can Help
• What are my vital signs?
• How do they compare to others?
• Which ones need attention and focus?
• Where am I?
• What is possible if we improve them?
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What KPIs Can’t Do
• Alone, they are not the answer…they often lead to the answer
• Who is best?
• How did they do that?
• What did they have to change?
• How long did it take them?
• What did they gain when they did?
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The Value of KPIs
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The Value of KPIs
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The Value of KPIs
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The Value of KPIs
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KPI Categories for Education Operations
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5 Leadership KPIs
• Energy Intensity per Square Foot
• Convert all units to kBTU to benchmark or rank schools according to
how much energy they use per square foot.
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5 Leadership KPIs
• Energy Conversion Factors
• 1 kWh = 3.412 kBTU
• 1 CCF = 103 kBTU
1 Gal Propane = 91.6 kBTU
1 Gal #2 Fuel Oil = 139 kBTU
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South Carolina Schools Success with
SchoolDude
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South Carolina Schools Success with
SchoolDude
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Energy Management Plan:
Top 5 Places to Start
• Gather Utility Bills
• Create Evaluation and Reporting
Procedures
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Start Changing
Behaviors
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Gather Utility Bills
• Enter and Track Billing Data
MISSING
• Bill Review
[Error Checking-Missing Bills
-Cost and Use Spikes]
HAVE YOU SEEN THIS BILL?
• Keep Bills Available???
Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz
Electric Bill
Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet
in the Main Office. Is allergic to water, fire, and crumpling.
“You don’t know what
you don’t know…”
If you have any information or have seen Bill, please contact the
Facilities Dept. IMMEDIATELY at (555)555-5555
PLEASE – INFORMATION NEEDED
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Gather Utility Bills
What do the Bills Tell You?
• Current spending/usage
• Helps establish a baseline
• Understand the high and low performing
buildings
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Energy Management Plan:
Top 5 Places to Start
• Gather Utility Bills
• Create Evaluation and Reporting
Procedures
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Start Changing
Behaviors
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Reporting & BenchmarkingEvaluation
Bill Entry
Utility Management
Software allows you
to organize, track,
and analyze your
Energy bill data.
You can see how
much you are using
per square foot and
compare buildings
side by side
Use by
Building
Report
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Energy Star Sync
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Quick Look at Energy Manager
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Future Enhancements
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Energy Management Plan:
Top 5 Places to Start
• Gather Utility Bills
• Create Evaluation and Reporting
Procedures
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Start Changing
Behaviors
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Creating a Viable Energy Policy
An Energy Policy is a great step to being
effective.
REAL
AUTHORITY
EFFECTIVE
PROGRAM
POLICY
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What the Energy Policy States
• Rising Utility and Maintenance Costs are a concern.
• A trained employee is needed to manage
energy-related issues.
• The Administration is authorizing the
Energy Manager position.
• Certain energy management goals will be obtained.
• A plan will be prepared and implemented.
• Incentive and reward ideas will be considered
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Sample Energy Management Policy
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Building Policies
• Each Building is Different
• Individualized Energy Plan
• Start with a friendly Building
Easley High School, Easley, SC
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Energy Management Plan:
Top 5 Places to Start
• Gather Utility Bills
• Create Evaluation and Reporting
Procedures
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Start Changing
Behaviors
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Annual Energy Audits
Knowing what you have and the condition it is
in is essential to saving energy.
• Inventory Equipment
• Develop records of
problem areas
• Record changes in
building use.
• Refine list of needed
projects.
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Energy Management Plan:
Top 5 Places to Start
• Gather Utility Bills
• Create Evaluation and Reporting
Procedures
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Start Changing
Behaviors
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What should you be doing???
•
•
•
•
•
•
•
Develop relationships with facilities and building staff
Maintaining Equipment essential to your Buildings
through a routine PM program
Establish an Energy Master Plan for replacing inefficient
equipment
Implement Technology that ensures more efficient use of
energy
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Working as a Team
Facility Director
Energy Manager
• # of Reactive
Energy
Equipment WOs
• # Climate Control
WOs
• # PM Energy
Equipment WOs
• Technical Issues
• Monthly Energy
Cost
and Use Trends per
Building
• Monthly Energy
Cost
and Use Trends by
Utility
• Energy Action Plan
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Changing Human Behaviors
[Motivation] – Low Cost
• Involve building occupants
• Make decision makers
aware
• Train staff
• Reward
• Provide information
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Incentives Make a Difference
Coupons
Free T-Shirts
Pizza Party
Movie Tickets
or Priority
Seating at
Athletic Event
Publicity in
the
School
Newspaper or
Magazine
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Continuous Communication
Regular Communication at all levels is necessary to create the
best possible energy program.
• Visible: It must be seen.
• If people don’t see it, it isn’t important.
• Relevant: It must meet a need.
• Support comes from those who know the WHY.
• Responsive: It must support, not
• They work with you when you work with them.
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hinder.
Summary
Motivation
Education
Tying
it all
Together
Evaluation
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Validation
Additional Resources
South Carolina Energy Office
• http://www.energy.sc.gov/
Newport-Mesa Facility Support Services Newsletter
• http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/7927248711601275121.
pdf
National Clearinghouse for Educational Facilities -• www.edfacilities.com
ENERGY STAR --
• www.energystar.gov/index.cfm?c=guidelines.guidelines_index
Fayette County Public Schools Energy Website
• http://www.sustainability.fcps.net/energy-data/schooldude
The Texas Energy Managers Association (TEMA)
• http://www.texasema.org/
Association of South Carolina Energy Managers (ASCEM)
• http://www.energy.sc.gov/index.aspx?m=14
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Santa Fe Public Schools Newsletter
KPI Resources
• KPI Overview Resource Page
• https://www.dudesolutions.com/industries/education/energy
• eBook: Showing Your Work Matters: Rethink Your Reporting
• KPI Datasheet
• Case Study: Moreno Valley Unified School District
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Questions?
Contact Info:
SchoolDude
[email protected]
(877) 868-3833
Michael Glines
[email protected]
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