Roles & Responsibilities
Student Chapter
Secretary
Student Chapter Secretary,
Job Description
 Recording officer for all chapter business
 Record meeting minutes, and maintain a permanent file of all
chapter reports
Chapter Secretary,
Responsibilities
 Transcribe notes of all chapter meetings
 Create and distribute meeting minutes to all chapter members
 Assist in preparing meeting agendas
 Confirm meeting attendance, and determine if quorum is present
to conduct official business
 Order supplies for the chapter, as needed
Student Chapter Secretary,
Quick Tips
 Be prepared for each meeting:
 Bring enough copies of meeting minutes for all
members
 Have copies of all chapter reports, for discussion
 Create a sign-in sheet, to record all meeting
attendees
 Remember to check for quorum at each meeting
(two-thirds of all voting members must be present to
approve new motions)
Student Chapter Secretary,
Quick Tips con’t
 Visit the Volunteer Leaders’ Toolkit,
www.sme.org/volunteers, for:
 Additional information on the roles and
responsibilities of the chapter secretary
 Additional forms and materials available for the
student chapter’s benefit