Sellafield 2016/17
‘Procurements on a Page’
Procurement on a Page
Table of Contents
1
Foreword ................................................................... 3
18
Procurement of SIXEP Contingency ...................... 20
Plant (SCP) Specialist Valves
2
2015/16 Procurement Plan ....................................... 4
19
Operations Site Works (OSW) ................................ 21
2.1 Procurement on a Page ............................................ 4
20
Sellafield Product and Residue Store ..................... 22
Retreatment Plant Project
21
Procurement of Glove Boxes – Category ............... 23
Management
22
Enabling Innovation Framework ............................. 24
23
Supply of Heating Ventilation and Air .................... 25
Conditioning Systems – Category Management
2.2 Procurement Plan Schedule..................................... 4
3
Technical Services Strategic Partner ....................... 5
4
Provision of Technical Author Services .................... 6
- Collaborative Procurement – Magnox Ltd Lead
5
The Replacement of Analytical Services Facility ..... 7
6
Maintenance of Compressors .................................. 8
and Air Conditioning
24 Manufacture of MSSS New Waste ......................... 26
Transfer Packages
7
Construction and Inactive Commissioning ............... 9
Contract for SIXEP Contingency Plant (SCP)
25
Main Site Command Facility (MSCF) ..................... 27
Data Centre Phase 3 – Hardware and Software
8
Supply of Pond Furniture........................................ 10
26
Requirement for External Storage Capacity ........... 28
9
Combined Heat & Power (CHP) and ..................... 11
Fellside Boiler Park Operations Maintenance &
Management Agreement (OM&MA)
27
Drawing Update Services Framework .................... 29
28
Supply and Delivery of Fuel Oil to the .................... 30
Sellafield Site
Provision of Multifunctional Devices and ............... 12
Print Services
29
Supply of Radiation Protective ............................... 31
Instrumentation (RPI)
Provision of Company Car Vehicles ....................... 13
- Collaborative Procurement - Magnox Ltd Lead
30
Operational Research Modelling ............................ 32
and Simulation Services
Provision of Vehicle Service Hire ............................ 14
- Daily Hire Cars - Collaborative Procurement
- Sellafield Ltd Lead
31
Supply of Fire Alarm Systems ............................... 33
Category Management
13
Manipulator Long Term Supply .............................. 15
32
Surety of Concrete Supply to the Sellafield ........... 34
Site and its Contractors
14
Site/off site Shuttle Service .................................... 16
33
Market Enhanced Model (MEM) ............................. 35
15
Supply of Specialist PPE ....................................... 17
Collaborative Procurement Magnox Ltd Lead
16
Supply of Stationery - Collaborative ....................... 18
Procurement – Magnox Ltd Lead
17
Facilities maintenance and services at the ............ 19
Sellafield and related sites – Collaborative
Procurement – Sellafield Ltd Lead
10
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2
Procurement on a Page
1.
Foreword
Welcome to Sellafield Limited’s 2016/17
‘Procurements on a Page’ booklet.
The purpose of this document is to expand upon the
existing descriptors in the Procurement Plan and the
Procurement Schedule to provide additional
information regarding our key procurement
opportunities (value in excess of £3.0M). We
believe that this will make the Procurement Plan
more useful to the supply chain by providing an
overview of the scope associated with each
procurement.
Procurements on a Page have not been
produced for Procurement opportunities
under £3.0M, inflight procurements where
the ITT has been issued for competition and
procurements relating to safety and
security. For further information please
contact the assigned Contracting Officer
detailed in the Procurement Schedule.
We hope that you find the document useful and
informative and would welcome your feedback.
Please email any suggestions for further
improvement to our Supply Chain Ombudsmen
[email protected]
Martin Chown
Supply Chain Director, Sellafield Ltd
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2
2016/17 Procurement Plans
2.1
Procurements on a Page
This document is to be read in conjunction with the
Procurement Plan and Procurement Schedule. For
ease of reference uses the same Procurement ID
numbers are used in the Procurement Schedule
and Procurements on a Page documents.
Due to the nature of our business, we recognise
understanding our procurement opportunities may
not be immediately clear from a simple
Procurement title, in the Procurement Schedule.
The ‘Procurements on a Page’ documents are
intended to provide greater visibility of our key
procurement opportunities by expanding upon the
existing descriptors in the Procurement Schedule.
These documents however are designed only as a
guide as specific procurement details will be made
available through the normal process.
2.2
Procurement Schedule
The Procurement Schedule provides details of all
recently awarded and forthcoming procurements
with a value of >£100k, over the next three years.
Procurement opportunities >£25k are advertised
and competed using Complete Tender
Management (CTM), although they may not be
included in the Procurement Schedule.
For each planned procurement there is
information on
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Title of the Procurement
Expected value range
Key Indicative dates - Invitation to Tender and
Contract Award
Our best view of the approach to pricing - for
example cost reimbursable or fixed price
The Procurement Schedule will be updated
monthly and published as a spreadsheet via our
website; the latest version can be found at
www.sellafieldsites.com/suppliers
2.3
Procurement Plan
For more information on the Procurement Plan
please refer to the Procurement Plan 2016/2017
published on www.sellafieldsites.com/suppliers
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3
Programme: Strategic Framework
Contract Title: Technical Services Strategic Partner
Procurement ID: 2446
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
The National Nuclear Laboratory (NNL) and the wider supply chain support Sellafield Ltd by providing technical
services and skills maintenance. Over the next 15 years the Sellafield site mission will be technically complex with
an evolving mission dealing with a wide variety of decommissioning and clean up challenges whilst maintaining
the capability to operate safely and effectively through the final phases of reprocessing activities and into post
operational clean-out (POCO). One key common attribute of the Sellafield Ltd scope requirement is the need for
NNL to provide integrated solutions, combining a range of technical skills utilising unique facilities operated by
NNL to deliver outcomes for bespoke plants / projects. The integrated solutions are often required to be delivered
as joint teams with Sellafield Ltd, with input from the supply chain as appropriate.
Scope
The scope of current Framework Agreement is the delivery of Technical Services and Skills Maintenance to
Sellafield Ltd, this includes provision of plant support, research and development, general technical
support/consultancy and technology demonstrations/deployment. Examples of this scope include (but are not
limited to)
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Development of techniques to support Post Operational Clean Out
Chemical and flowsheet modelling and simulation
Nuclear plant inspection services
Corrosion Science
Chemistry, including cement, sludge, analytical
Plutonium science and retreatment technologies
Nuclear Physics
Development and deployment of innovative technology
Current Status
As two separate but interrelated parts of UK Government, NNL have provided these services to Sellafield Ltd
since the formation of Sellafield Ltd and NNL in 2004, with this trading relationship due to continue in future.
Current arrangements with NNL will expire in April 2017, with a successor relationship under development. This
successor relationship is termed the Technical Services Strategic Partnership.
In addition to direct delivery by NNL where they have unique skills and capabilities, the Technical Services
Strategic Partnership will focus on how Sellafield Ltd and NNL can best utilise the technology, skills and
capabilities which vest within the supply chain.
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Programme: Sitewide Framework
Framework Title: Provision of Technical Author Services - Collaborative Procurement Magnox Ltd Lead
Procurement ID: 3244
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This is a procurement to replace an existing Framework for the provision of Technical Authors.
The Framework is used to supplement the Sites existing resources through a mixture of fixed price and cost
reimbursable work packages.
Scope
The main part of the work focuses on the production, amendment, review and issue of technical documents as
part of ongoing maintenance reviews and ongoing site projects. The typical documentation that will be produced,
amended and reviewed under this scope includes but is not limited to:•
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Maintenance instructions
Operating instructions
Emergency instructions
Alarm schedules
Operator instructions
Safety Case documentation
Justification reports
Proof test instructions
Training documentation & delivery packages
Production of SQEP packs
Plant training packs
System Awareness packs
Existing training material
Work Safety Plans
Improvements in Technical Data
Temporary Instructions
Asset Care Reviews
Supporting Procedures
Operating & Maintenance Manuals
Current Status
The strategy is to use the Crown Commercial Services Framework RM3741 (Project Management and Full Design
Team Services Framework) which is due to be awarded in August 2016.
Sellafield Ltd are the only Participating Entity for this specific lot, however this procurement does form part of a
Collaborative Procurement being led by Magnox Ltd utilising other lots under the Crown Commercial Services
Framework RM3741 (Project Management and Full Design Team Services Framework).
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Programme: Infrastructure
Contract Title: The Replacement Analytical Services Facility
Procurement ID: 3390
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
Analytical Services provides an essential service to Sellafield Ltd operations. The Replacement Analytical Services
Facility Project is to deliver a new Analytical Services facility with a capability and capacity to meet future site
demands by 2025. The current proposed strategy sees this being achieved by modifying the current National
Nuclear Laboratory Central Laboratory (NNLCL). The scope includes the commissioning of two high active cells,
the manufacture and installation of a medium active cell, the installation of 26 glove boxes (procured under
category management see ID 5107 on page 21) and the manufacture and installation of 119 fume hoods
Scope
To deliver the key capabilities required by the project the following vehicles will be deployed:
Design – Design will be delivered via the Design Services Alliance (DSA). The DSA is the Sellafield Ltd primary
choice for nuclear design capability. The DSA will be engaged to support the SL client design (pre-Value Transition
Point).
Gloveboxes – The current strategy for these items is that they will be supplied through Category Management
Procurement, Procurement ID 5107. Further details of this Procurement can be found at section 23 of this
document
Site Works – The strategy for execution of the modifications to the NNLCL (current strategy) is still to be defined. It
is expected that given the scope of work that this may be delivered through new or existing Framework
arrangements.
Plant and Equipment – The strategy for the balance of Plant and Equipment for the Project, including items such
as Cells and Fumehoods, is to be defined.
Current Status
The replacement Analytical Services Facility Project will be initiated in July 2016. Acquisition Strategies for the key
procurements will be developed, and the Procurement Plan updated, as the project progresses.
Note – The Project is currently in the studies phase and the content detailed above is subject to Sellafield
Ltd and NDA governance, which will take place between June and August 2016. Once the strategy has been
approved the current Procurement Schedule entry 4581 will be amended to reflect the proposed strategy
above.
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Programme: Sitewide Framework
Framework Title: Maintenance of Compressors and Air Conditioning
Procurement ID:3502
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This Framework is to cover the maintenance of mechanical items that are specialist and often coming to the end of
their expected lifetime. The Framework will include for preventative and breakdown maintenance, asset restoration
and repair activities, as well as stores/spares and obsolescence planning.
Historically the Framework has always been divided into two lots;
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Maintenance of Compressors
Maintenance of Air Conditioning Systems
Details of the existing Framework –
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Existing Framework Awarded on 1 October 2013
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Contract Expires on 30 September 2017
New Framework to be in place by September 2017
Anticipated Terms and Conditions for the replacement framework – Sellafield Ltd CFMT 102 Master Agreement for
Professional Services.
Scope
The scope of Framework is for the maintenance of Compressors and Air Conditioning Systems, preventative
maintenance, breakdown maintenance and replacement parts.
Current Status
The procurement strategy is currently under review to establish if there is an ongoing requirement for a standalone
Framework or if this scope should form part of a larger strategic procurement.This strategy will be developed in
2016.
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Programme: Effluent
Framework Title: Construction and Inactive Commissioning Contract for SIXEP
Contingency Plant
Procurement ID: 3511
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
Effluent treatment capability is required at Sellafield Site until 2050. In order to deliver this functionality, Sellafield
Ltd requires constructing and commissioning a Site Ion Exchange Contingency Plant (SCP). SCP will replicate the
existing Site Ion Exchange Plant (SIXEP) process. SCP is intended to be operational on or before November 2024.
The scope of works includes but is not limited to the completion of design; manufacture (of Plant); procurement;
works testing; installation of Plant; construction and inactive commissioning of the SCP. Project Concept,
Preliminary Design and elements of Detailed Design is intended to be expedited through the Design Services
Alliance.
The Project passed through the Multi-Disciplinary Design Review (MDDR) – Preliminary Design – in March 2016
and will commence work on delivery of Detailed Design in May 2016.
The proposed delivery model for the main contract is currently being reviewed by the new Executive Management
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Team following the change in the governance model of Sellafield Ltd on the 1 of April 2016.
The advance procurement of Specialist Valves will be undertaken by Sellafield Ltd with the valves either being free
issued to the main delivery contractor or the contract for their supply being novated.
Sellafield have in place a category management arrangement for the design, manufacture and installation support
for tanks and vessels; under this arrangement Sellafield Ltd can either procure the tanks and vessels from the
supplier and free issue the equipment to the main delivery contractor in accordance with an agreed schedule or
alternatively make the category management framework available for the main delivery contractor to procure
directly from the supplier.
The SCP Critical Success Factors are – in order of priority:
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No lost time safety or environmental incidents
Inactive commissioning demonstrates that the SCP will deliver the required functionality, performance
capability and throughput as stated in the Project Functional Specification
SCP is delivered on or before 2024
SCP is delivered at the lowest total cost and within budget
SCP maximises the use and application of existing knowledge of the extant Plant.
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Programme: Sitewide Framework
Framework Title: Supply of Pond Furniture
Procurement ID: 3512
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This procurement is for the supply of approximately 40 x can racks (Pond Furniture) per annum for a period of up
to 15 years.
The racks are used to store fuel cans destined for storage to be accommodated in one single pond.
Current Status
The procurement strategy for this requirement is being reviewed to identify the most appropriate route to market.
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Programme: Infrastructure
Contract Title: Combined Heat & Power (CHP) and Fellside Boiler Park Operations
Maintenance & Management Agreement (OM&MA)
Procurement ID:3524
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
Fellside Combined Heat and Power Plant (CHP) provides high and low pressure steam to the Sellafield site for
operations and welfare facilities. Electricity generated is supplied to the National Grid.
Scope
The plant is managed under an Operations, Maintenance and Management Agreement (OM&MA) covering the
programme of statutory maintenance for the Gas Turbines (GT’s x3), Auxiliary Boiler and Steam Turbine. There is
also a requirement for ongoing annual maintenance of the steam lines and supporting network including inspection
of the Gas import line.
Current Status
The future strategy for supply and demand of steam to the Sellafield site is undergoing a serious of studies to
review future requirements including the next phase of CHP operations, the supply chain will be notified in due
course on completion of the overall strategy.
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Programme: Sitewide Framework
Framework Title: Provision of Multifunctional devices and Print Services
Procurement ID:3530
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
The procurement is to establish a Framework for the provision of multifunctional devices and wide format
machines to the Sellafield and Risley sites.
Scope
The scope also includes the provision of a print room at each location which will need to provide services for
high volume/professional printing services. At the Sellafield site there is also a requirement for a sign
manufacture capability.
These services encompass Sellafield and Risley sites, including off site local offices.
Current Status
The procurement strategy for this requirement is being reviewed to identify the most appropriate route to market.
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Programme: Sitewide Framework
Framework Title: Provision of Company Car Vehicles - Collaborative Procurement Magnox Ltd Lead
Procurement ID:3608
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
This is a Collaborative Procurement to replace the existing Framework for the supply of company cars. Sellafield
Ltd and Participating Entities have a business requirement for the supply of company cars which broadly fall into
two categories:
1. Company cars which are part of an employee’s remuneration package.
2. Job/essential user vehicles which are provided to employees based on the number of miles they drive on
company business per annum.
Scope
The Framework scope includes:
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Dedicated one-stop telephone number for all vehicle-related issues
Dedicated one-stop email contact(s) for all vehicle-related issues
Dedicated key personnel points of contact
Delivery / Collection of vehicles
Provision of quotations and support by email, and by telephone
MOT / Service Reminders
Driver Packs delivered with ALL vehicles (permanent and temporary) (details of the contents of these
Driver Packs should be given)
The Participating Entities for this Framework Agreement are envisaged to be:
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Sellafield Ltd
Magnox Ltd (Lead)
Dounreay Site Restoration Ltd (DSRL)
Low Level Waste Repository Ltd (LLWR)
National Nuclear Laboratory
Nuclear Decommissioning Authority (NDA)
Westinghouse Springfields
Direct Rail services
Current Status
The strategy for this procurement will be to use Crown Commercial Services (CCS) replacement for Framework
RM646, Provision of Fleet Management Services Framework.
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Programme: Sitewide Framework
Framework Title: Provision of Vehicle Service Hire - Daily Hire Cars - Collaborative
Procurement - Sellafield Ltd Lead
Procurement ID:3609
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
This is a Collaborative Procurement to replace an existing Framework for the supply of daily hire cars.
Scope
Sellafield Ltd and Participating Entities have a business requirement for the supply of daily hire cars, the vehicle
hires will:
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Be for business use only
Be part of a comprehensive cost effective service incorporating sourcing and booking within the United
Kingdom and other European countries
Usually last between 1 to 28 days; however there may be a requirement for a Hire Period of up to 1 year.
Have COI (company own insurance)
Have dedicated booking arrangements to meet the business needs
Provide delivery and Collection of vehicle (without signature and driver license check)
Have provision for payment by Company Credit Card
Provide level 3 VAT reporting
Have dedicated and strategic Account Management
Be subject to the provision of regular Management Information
The Participating Entities for this Agreement are envisaged to be:
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Sellafield Ltd
Magnox Ltd
Dounreay Site Restoration Ltd (DSRL)
Low Level Waste Repository Ltd (LLWR)
National Nuclear Laboratory
Nuclear Decommissioning Authority (NDA)
Westinghouse Springfields
Current Status
It is intended that the new contract will be awarded via the Crown Commercial Services Framework RM1062,
Vehicle Hire Services Framework.
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Programme: Decommissioning - MSSS
Contract Title: Manipulator Long Term Supply Contract
Procurement ID: 4612
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
The scope of this contract is the manufacture, test and delivery to Sellafield Site Manipulator Arms to be used as
part of the MSSS Retrievals strategy.
Scope
Each MSSS Silo Emptying Plant (SEP) Machine requires a manipulator arm that is capable of reaching all aspects
of the retrievals housing to carry out various tasks to support The MSSS Retrievals. The manipulator should be
serially produced and have a proven track record operating a nuclear environment and be able to meet the
requirements as detailed within the Manipulator Functional Specification.
This requirement is for the provision of the first tranche of manipulator arms to support initial retrievals for SEP
Machines 1, 2 and 3.
The intention will be to award the contract on a Fixed Price / Lump Sum basis using SL bespoke terms and
conditions for the supply plant and equipment.
Current Status
The procurement strategy is currently being developed and finalised.
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Programme: Infrastructure Services
Contract Title: Site/off site Shuttle Service
Procurement ID: 4716
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This procurement is for the provision of transport service to enable the movement of employees to and around the
site in line with company policy to reduce the number of cars entering the site.
Scope
The scope of the Framework will include:
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Provision of a shuttle bus service operated between Sellafield Ltd’s offsite Car Park Yottenfews Car Park
and Sellafield site for those who park and ride
Provision of a shuttle bus service from Sellafield train station into the main site for those who travel on the
train
Provision of a shuttle bus service which operates continually through the day to transport people around
the site.
Provision of a shuttle bus service to support transport to and from off-site locations. This shuttle service
operates between Albion Square Whitehaven, Sir Christopher Harding House Whitehaven, Westlakes
Science and Technology Park Moor Row and Sellafield main gate on a continual basis through the day.
All the above operate to fixed timetables
The Services operate Monday - Friday excluding bank holidays and any site pre-determined close down
periods (e.g. Christmas)
Current Status
The procurement strategy is being developed to identify the most appropriate route to market. The strategy is likely
to be the award of one contract for a period of 3 years with the option to extend for a further year, following an
OJEU Open competition.
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Programme: Sitewide Framework
Framework Title: Supply of Specialist PPE - Collaborative Procurement - Magnox Ltd
Lead
Procurement ID: 4732
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
This procurement is for a 4 year Framework to supply a range of Specialist PPE items to a number of NDA
Participating Entities (PEs), including:
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Sellafield Ltd
Dounreay Sites Restoration Ltd
Low Level Waste Repository
Magnox Ltd (Lead)
Scope
The scope will be for the Supply and delivery to a number of NDA PEs of specialist nuclear PPE that may include
Air fed Suits and Associated Accessories. These items may be bespoke to customer’s requirements and require
stringent trialling prior to approval within the nuclear environment.
Critical Success Factors
The critical success factors for this procurement will be:
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Quality to the required specification
Ensure security of supply at minimum risk
Achieve and secure ongoing cost savings/Standardisation of Products
Secure an outcome which all PE’s actively support
Key Performance Indicators will be included in the resulting Framework, based on; Delivery On-Time-InFull, Quality, Safety, Cost, Savings, Governance.
Current Status
The strategy for this requirement will be revisited following the conclusion of the current competition for PPE
(August 2016) and a decision will be made as to whether this Procurement is still required.
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Programme: Sitewide Framework
Framework Title: Supply of Stationery - Collaborative Procurement - Magnox Ltd Lead
Procurement ID: 4917
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
This procurement is to replace an existing Collaborative Framework Agreement for the supply of stationery and
office supplies to the following NDA Participating Entities (PEs):
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Sellafield Ltd
Dounreay Sites Restoration Ltd
Low Level Waste Repository
Magnox Ltd (Lead)
Research Sites Restoration Ltd
International Nuclear Services
Nuclear Decommissioning Authority
The existing Framework was awarded against the Crown Commercial Service Framework agreement RM781, the
Office Supplies for the Wider Public Sector Framework which will expire 31st December 2016.
Scope
Under the existing Framework the demanders call-off against outline agreements and via electronic catalogues.
The scope of the replacement Framework will be for the supplier to develop a similar electronic catalogue to
provide the following service:
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Supply and delivery of office supplies, electronic office supplies, cartridges, DVD’s, CD’s, printed stationery
excluding computer consumables, PC/printers.
Critical Success Factors
The critical success factors for this procurement will be:
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Promote standardisation of products
Achieve and secure ongoing cost savings
Reducing the cost of “core items”
Reducing the cost of transactions
Reduce the cost of local stock holding
Product quality/longevity/fitness for purpose
Quality of Service
Leverage and Aggregation of spend
Securing an outcome acceptable to PE’s and the NDA
Key Performance Indicators will be included in the agreement, based on; Delivery On-Time-In-Full, Quality,
Safety, Cost, Savings, Governance.
Current Status
The strategy for the replacement Framework Agreement is being reviewed to identify the most appropriate route to
market. However Magnox Ltd is the Commercial lead for the replacement Framework Agreement which will
commence 1st January 2017 for a 2 year period. It is likely the replacement Framework will be tendered under the
Commercial Services Framework RM3703 Office Supplies for the Wider Public Sector Framework.
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Programme: Infrastructure Services - Facilities Management
Contract Title: Facilities maintenance and services at the Sellafield and related sites
- Collaborative Procurement - Sellafield Ltd Lead
Procurement ID: 4953
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This procurement is for the replacement to the existing Facilities Management Service.
Scope
The scope is for the provision of a performance driven Facilities Management Service. It is envisaged the work will
entail:
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Helpdesk & CAFM (Computer aided facilities management)
Soft services
Accommodation
Cleaning
Grounds Maintenance
Mail Room Services
Waste Management
Wildlife Management
Hard facilities and management services
Building Fabric Maintenance
Passenger and Goods lifts
Heating ventilation and air conditioning
Fire detection and alarm systems
Hot and cold water supplies, including water hygiene
Industrial doors
Revolving doors
Electrical Services
Street lighting
Additional relevant services
Catering
The following Participating Entities are part of the current Agreement
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Sellafield Ltd
Low Level Waste Repository (LLWR)
Nuclear Decommissioning Authority (NDA)
Direct Rail Services Ltd (DRS)
International Nuclear Services (INS)
Current Status
The tender strategy is yet to be compiled and formalised but the expectation is it will be competed utilising the
Crown Commercial Services Framework.
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Programme: Effluent
Framework Title: SIXEP Contingency Plant – Specialist Valves
Procurement ID: 4963
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
Effluent treatment capability is required at Sellafield Site until 2050. In order to deliver this functionality,
Sellafield Ltd requires constructing and commissioning a Site Ion Exchange Contingency Plant (SCP). SCP
will replicate the existing Site Ion Exchange Plant (SIXEP) process. SCP is intended to be operational on or
before November 2024.
Scope
This contract covers the procurement of approximately 175 Specialist Valves, and will be procured on
Sellafield Limited Major Supply Terms and Conditions.
The Specialist Valves currently within SIXEP were designed specifically for use in radiological control
areas. Valves in SIXEP (and those required in SCP will) carry radioactive liquors and slurries. As such,
there is an essential safety requirement to minimise radiation exposure to operators and maintenance
personnel over the life of the Plant. In line with the As Low As Reasonably Practicable (ALARP), the
Operation & Maintenance (O&M) philosophy for SIXEP was to use valves that would be maintenance free
for their life; which would be welded in order to provide primary containment and with working parts which
could be remotely removed.
Planned to be physically adjoined to SIXEP, SCP valves require the identical remote maintenance features
as the SIXEP valves to facilitate the plug to be released by operators at a distance.
Current Status
The definitive procurement strategy remains to be finalised, however current draft key dates (which remain
subject to change) are as follows:
Publish Contract Notice
September 2016
PQQ Evaluation
November 2016
ITT Evaluation
March / April 2017
Contract Award
July 2017
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Programme: Operations Framework
Framework Title: Operations Site Works (OSW)
Procurement ID: 5024
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
There is a continued need in the operations division for a Delivery Partner to support Asset Care & Maintenance
activities in reprocessing plans and Associated facilities. The Current Multi-Disciplinary Site Works (MDSW) and
Site Wide Asset Care (SWAC) Contracts Support these activities through tactical delivery models.
The Operations Site Works Framework is being tendered to replace the MDSW & SWAC contracts with one
consolidated delivery vehicle. Operations Site Works Framework will support the requirements of Sellafield Ltd and
particularly Operations Division through to 2021.
ISA and DDP have now been mobilised and procured respectively, rendering the need for the current MDSW in
these areas redundant, however Operations still has a business need to access a suitable Projects & Asset care
Delivery Partner to ensure effective operations through to reprocessing lifecycle completion.
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Single party Framework Agreement
Framework duration will be four years
Framework value has an upper value of £180 million
Scope
Operations Site Works will be required to deliver the following services:
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Engineering Support, including:
o Attendance at design reviews; and technical and working practice innovation; capability
development and delivery of categorised programmes of work
Other Services, including:
o Fit for purpose Design (depending on value transition point, not substituting DSA); planning,
implementation planning and co-ordination;
Project Execution, including:
o Installation, modification and commissioning of plant and equipment; and dismantling and removal
activities
Asset care and operational and maintenance support activities; Coordination & Collaboration with existing
Sellafield Frameworks such as A&I.
Current Status
Following the Industry Day in March 2016 the strategy is being finalized. The competition will be an OJEU
Restricted Process and the estimate for the publication of the Pre-Qualification Questionnaire (PQQ) will be
May/June 2016 with contract award being December 2016.
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Programme: Plutonium
Contract Title: Sellafield Product and Residue Store Retreatment Plant
Project Procurement ID: 5028
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
The Sellafield Product and Residue Store Retreatment Plant Project (SRP) is required to deliver a plant
capable of retreating and / or repackaging historic plutonium product and residues for consolidation into a
store where the materials will be stored to circa 2120.
Scope
Design - Project Concept Design, Preliminary Design will be led by Sellafield Limited and supported by the Design
Service Alliance. Elements of Detailed Design will be delivered through the Design Services Alliance.
Main Works (New Build) - Provision of Long Lead and Strategic Plant and Equipment may be delivered via
Category Management arrangements (where appropriate and available). Design completion from identified Value
Transition Point(s), balance of Plant and Equipment Procurement, Construction, Installation and Inactive
Commissioning will be delivered via Engineering Procurement and Construction arrangement through OJEU
procurement. The OJEU procurement contract will be structured as a Framework with defined Work Packages.
Critical Success Factors
The SRP Project Critical Success Factors are:
• Operating Capability to be available by April 2022 – (Ready for Active Commissioning)
• Zero RIDDOR Reportable Accidents or Significant Events
• Minimise impact to the Magnox and Thorp Operating Programmes
• Maximise utilisation of Known Technologies and Processes
Current Status
The procurement strategy is being finalised and it is anticipated an Industry Day will be held in Quarter 3 2016.
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Programme: Category Management
Contract Title: Category Management - Glove Box Systems
Procurement ID: 5107
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This contract is for the supply of all the Glove Box System requirements of Sellafield Product and Residue Store
Retreatment Plant Project and Analytical Services Laboratory Relocation Project.
This Framework is part of the Category Management initiative and the strategy is likely to include the awarding of
lots and to multiple suppliers, due to capacity constraints in the market.
Scope
The scope of contract is manufacture and supply of approximately 70 Glove Box systems (including all internal
equipment).
Current Status
The procurement strategy is currently being finalised. It is envisaged that an OJEU Open process will be used with
the Invitation to Tender (ITT) being published in July 2016.
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Programme: Sitewide Framework
Framework Title: Enabling Innovation Framework
Procurement ID: 5120
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
The Enabling Innovation Framework (EIF) is intended to support Sellafield Ltd in maintaining and strengthening its
ability to act as an intelligent client whilst pursuing its objective to drive efficiency in delivery through long term tier 2
relationships.
Scope
The scope of the existing Framework includes from the initial identification of the need through problem definition
and subsequent support to key decision making.. As an illustration this will include:
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Support to problem framing: establishing clarity over needs and priorities
Support to studies
Help establish project purpose, principles, roles and tasks before the detail is decided
Problem definition: helps translate service requirements into clear functional/technical requirements
Support for problem solving and recovery of stalled projects through enabling services or focussed
technical support / solutions
Support to establishing correct measures, metrics and targets for success
Improve understanding of supply chain capability
Supports challenge to unnecessarily bespoke solutions, application of unnecessary standards and
“specialist” requirements through enabling services or focussed technical solutions
Support to constructive challenge of ongoing requirements and cost estimates
It is anticipated the replacement Framework will be similar in scope, however this will be developed over the
duration of the current Framework
Current Status
Enabling Innovation Frameworks (Tranche 2 and TS) are both in operation and due to expire in 2019. The
framework has 14 suppliers present and typical work package values are approx. £30k. The procurement strategy
for the replacement Framework will be developed further in 2018.
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Programme: Category Management
Framework Title: Category Management - Supply of HVAC
Procurement ID: 5130
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This Framework is for the supply and installation of Heating Ventilation and Air Conditioning (HVAC) systems
throughout the Sellafield site for all asset replacement projects and all new build projects.
This Framework is part of the Category Management initiative.
Scope
The scope of Framework includes supply and install of all ductwork, fans, filters and air handling units.
Current Status
The contract strategy is currently being finalised.
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Programme: Decomissioning - MSSS
Contract Title: Manufacture of New Waste Transfer Packages
Procurement ID: 5206
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
The MSSS Programme requires a fleet of Transport Packages to enable the transport of retrieved waste from
MSSS to upstream plants for further treatment prior to storage.
Scope
The scope of this contract is the manufacture, test and delivery to Sellafield Site 16 Transport Packages to be
used as part of the MSSS Retrievals strategy.
It is anticipated that the Programme will require 16 off Packages to be manufactured to the same design. The
equipment will be required to support on-going retrievals, with the first article to be delivered in September 2019,
and the last to be completed in December 2023.The Contractor will be required to manufacture, test and deliver
each Package in accordance with the Sellafield Ltd design on a “Build to Print” basis.
At this stage the Terms and Conditions and Pricing Model have not been finalised, but consideration is being
given to using either SL’s bespoke T&C’s for procurement of plant and equipment or NEC 3 ECC.
Current Status
The procurement strategy is being developed. Prior to release of the Invitation to Tender (ITT) a Prior Information
Notice (PIN) will be published (circa end April 2016), which will provide the Supply Chain with far greater detail of
the Packages and the proposed timeline, however, there is an expectation of contract award by July 2017.
The MSSS Transport Package arrangement is shown in the pictures below:
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Programme: Security Systems Architectural Upgrade
Contract Title: Main Site Command Facility (MSCF) Data Centre Phase 3 – Hardware and
Software
Procurement ID: 5373
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This procurement is to enable the upgrade of existing legacy security systems to enable migration to a new cloud
based platform housed in a purpose built data centre.
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It is anticipated the new contract to be in place by 1 Quarter 2018.
Anticipated Terms and Conditions will be CCS Standard Terms and Conditions
Scope
The scope of Contract is for the supply of goods only for the NDA Estate which consists of but is not limited to:
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Hardware
Servers
Chassis
IT cabling
Power cabling
Software
Licenses
Processing cards
Critical Success Factors
A number of business critical success factors exist for this procurement:
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Security Benefit
Value for Money
Impact on Site Operations
Resilience
Emergency Management Requirements
Current Status
The current strategy is to use the Crown Commercial Services Framework RM1054 for the provision of Network
Services and Technology Products (or equivalent at the time of requirement). The current forecast date for the
competition is November 2017 with contract award in January 2018.
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Programme: Infrastructure
Framework Contract Title: Requirement for External Storage Capacity
Procurement ID: 5402
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This is a new requirement for external storage of Sellafield Ltd equipment and items to store ‘medium to long’ term
items that have been identified as still required by Sellafield Ltd Operating Units / Projects, for future use.
Scope
The external storage facility will provide a similar environment to the existing Sellafield Ltd warehousing network in
relation to the security, accessibility and ambient environment. The external storage provider will have the ability to
receive, handle, store and distribute equipment as and when required similar to the existing facilities available
within the Sellafield network.
The minimum storage capacity requirement – c.100K sq. ft.
It is anticipated a 5 year Framework Contract will be awarded.
Current Status
The procurement strategy and full specification is yet to be compiled and formalised but the expectation is it will
be competed utilising OJEU open procurement for a 5 year Framework Contract.
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Programme: Engineering and Technical
Framework Title: Drawing Update Services Framework
Procurement ID: 5410
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
To provide the Enterprise Plant Engineering office, Record Service Delivery team with SQEP resource to assist
SL’s in house team update engineering drawings.
Scope
The scope of Framework is the provision of a drawing update service for Sellafield Ltd. This scope aligns with the
Design Services Alliance (DSA) task form (INF/00174) - “Provision of an engineering drawing update service for
Sellafield Ltd to support the Plant Modification Process and any other ‘as built’ record packages as they arise.
Responsibilities include:
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Identification of engineering drawings that require amending for each PMP and record package
Site survey of existing drawings to mark up ‘as built’ changes
Modification of existing engineering drawings (and production of new ones when necessary) using
AutoCAD and raster editing software
Modification of associated plant asset schedules
Fully check all completed packages ready for approval by Sellafield Ltd
High levels of integration are required between the contract drawing updates team, the Sellafield Limited ‘in house’
team responsible for management and control of all work, and all the plant job contacts.
Significant technical support assistance will be required to assist SL with aspects of mechanical and E&I
compliance and the provision of an on-site helpdesk.”
Current Status
The procurement strategy and full specification is yet to be compiled and formalised.
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Programme: Sitewide Framework
Framework Title: Supply & Delivery of Fuel Oil to the Sellafield Site
Procurement ID: 5413
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
This procurement is to replace the existing Crown Commercial Services (CCS) Framework RM1013, Liquid Fuels
Framework Agreement.
Scope
The supply covers delivery of fuel to site for vehicles and operations and consists of:
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Diesel
Gas Oil
Unleaded Petrol
Current Status
The procurement strategy is being developed and it is anticipated that the replacement Crown Commercial
Services Framework will be used.
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Programme: Sitewide Framework
Framework Title: Supply of Radiation Protection Instrumentation (RPI)
Procurement ID: 5418
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
Radiometric instruments are defined as devices for the measurement and characterisation of radioactivity and
radioactive substances. Given the nature of Sellafield Ltd’s business one of the key elements in the management
and control of its facilities is the ability to measure radioactive and/or fissile isotopes in new or spent fuels, process
liquors, products and wastes. Radiometric instrumentation also plays an essential part in radiation protection
where the intent is to protect people, plant, and the environment from radiation generating processes.
Scope
Sellafield Ltd uses a wide range of radiation protection instruments which need to be replaced when they can no
longer be repaired, or when a new facility is opened. The purpose of this competition is for Sellafield Ltd to select
a supplier/ suppliers to provide RPI including, but not limited to, the following items:
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Hand-held RPI: radiation dose rate meters and detectors, contamination ratemeters and probes
Plant-based RPI: area gamma monitors, gamma interlock monitors and activity in air monitors
Ad-hoc items of changeroom RPI: clothing monitors, hand monitors, hand and foot monitors and whole
body personnel exit monitors.
Current Status
The strategy is currently being developed, with a target to issue the Invitation to Tender (ITT) in July 2016.The new
Framework will need to be in place by March 2017.
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Programme: Sitewide Framework
Framework Title: Operational Research Modelling and Simulation Services
Procurement ID: 5433
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This is a procurement to replace an existing Framework Agreement for the provision of Operational Research
Modelling and Simulation Services.
The Sellafield Ltd Operational Research (OR) Group is the modelling capability group and intelligent Customer for
Sellafield Ltd. The Sellafield OR Group deliver simulation models and Operational Research (OR) services to an
agreed specification defined with the Customer in a Project Scope document. Specifications are defined in
accordance with the functional requirements of the Strategy /Project/Business.
Scope
This Framework will be to provide a turnkey model build and support solution to meet its growing need for three
dimensional spatially accurate discrete event simulation tools and services.
Sellafield Ltd has requirements for the following areas of modelling: •
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Sellafield Site Remediation modelling
Strategic Integrated models
High Level Plant and Process models
Plant and Process detail models
Modelling and simulation work is vital to develop the strategic options to accelerate, optimise and underpin
the Sellafield Site Critical Path. The work also provides traceability for regulator and stakeholder
engagement.
The existing service provision is predominantly based around Flexsim software, with an extensive investment
already made by the NDA and Sellafield Ltd. The Sellafield OR Group will be seeking suppliers who can act in
partnership to provide a “one stop shop” for the provision of software licences, software support including for
upgrades and technical support, model development and training activities in existing Flexsim and Witness
software packages.
Current Status
The existing Framework Agreement expires in September 2016 and the replacement will be a 4 year Framework
Agreement.
The Strategy for replacement Framework is currently being developed.
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Programme: Category Management
Contract Title: Category Management – Supply of Fire Protection Systems
Procurement ID: 5439
(To be read in conjunction with the Procurement Plan Schedule)
Project Description/Overview/Purpose
This procurement is for the supply Fire Protection systems throughout the Sellafield site for all asset replacement
projects and all new build projects.
This Framework is part of the Category Management initiative.
Scope
The scope of contract includes fire alarm, detection and protection systems.
The scope may be extended to include building evacuation systems, personal address systems and radiometric
systems.
Provide support to Sellafield Ltd or its EPC for installation and commissioning
Options for maintenance, spares and obsolescence strategies during operating life
Current Status
The contract strategy is currently being finalised prior to internal review.
Early Contractor Involvement work completed, Industry Day to be held in Mid-May 2016
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Programme: Sitewide Contract
Framework Title: Surety of Concrete Supply to the Sellafield Site and its Contractors
Procurement ID: 5443
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
This procurement is to facilitate surety of concrete supplies for the Sellafield site and replaces a short term
arrangement that expires in March 2017. This procurement will be for the long term surety of concrete supply will be
for a maximum of ten years, including any options to extend.
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It is anticipated that the new contract will commence on 1 April 2017, however it is recognised there may need to
be a mobilisation phase of circa 6 months should the incumbent not be successful.
The purpose of the contract is to ensure that all Sellafield Ltd projects have access to concrete of the right quality
and at the right time ensuring projects are not delayed. Requiring each project to source their own concrete supplier
would cause delays as mixes will need to be developed and approved before use, it will also lead to disaggregation
of spend meaning Sellafield Ltd would not be able to ensure best value for the site.
The terms and conditions to be used will be bespoke.
Scope
The scope of Contract to provide surety of concrete supply to the Sellafield Site and it’s tier two contractors. The
scope is the surety of concrete supply and provision a new batching facility within the Sellafield site, therefore a
long term contract will enable the successful contractor to recoup their capital investment costs
The maximum contract duration will be 10 years. Sellafield Ltd will contract with the supplier for operation of the
facility and surety of supply to the whole of the Sellafield site. Sellafield Ltd will put in place a Superintending Officer
(SO) who will manage the contract between the supplier and SL ensuring compliance with SL’s procedural
requirements and the Contract, in addition to ensuring quality of the concrete supplied. Contractors on the SL site
will contract directly with the successful (as current arrangements) for their requirements. When required, the SO
will manage the prioritisation of demand between projects.
Critical Success Factors
The critical success factors for the project are:
• Quality – the concrete supplied must comply with Sellafield requirements
• Timely delivery to point of supply with appropriate working time
• Availability and Reliability
• Cost per m³
Current Status
The project is currently in the development phase, with Construction Capability working to identify concrete
demand requirements for the next ten plus years and developing the approach which will best suit the business
requirements.
Early market engagement has been conducted with concrete suppliers to understand the different options
available to SL. A peer assist is scheduled for April to ensure stakeholders are engaged and specific requirements
highlighted.
Once the requirements and the Acquisition Strategy have been approved the Procurement Schedule will be
populated accordingly. However it is envisaged that the PQQ & ITT will be developed in May, whilst this is being
done, a PIN will be issued via CTM highlighting the opportunity to the market.
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Programme: Sitewide Strategic Partner
Contract Title: Market Enhanced Model (Strategic Partners)
Procurement ID: TBC
(To be read in conjunction with the Procurement Plan and Procurement Schedule)
Project Description/Overview/Purpose
Sellafield Ltd intends to seek “market enhancement” to support it in the delivery of its long term objectives.
Sellafield Ltd’s mission is to deliver safe, secure stewardship of the site whilst demonstrating value for money and
more rapid progress in the reduction of risks and hazards posed by Sellafield Ltd’s historic facilities and wastes. In
addition the site is required to complete outstanding Magnox and Oxide reprocessing work.
Sellafield Ltd recognises that all the skills and expertise required to deliver optimal outcomes may not present inhouse and so it now wishes to consider whether, and how, partnering with another organisation (or organisations),
to work alongside Sellafield Ltd in a long term, collaborative relationship, could significantly enhance Sellafield Ltd’s
capability to deliver its long term objectives. As our thinking has evolved, we are looking to draw in expertise from
potentially, several sources ranging from advisory to hands-on delivery.
Scope
Following the change in the governance arrangements of Sellafield Ltd to the new ‘market enhanced’ model, on the
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1 of April 2016, a review is being undertaken by the new Sellafield Ltd Board and Executive to assess the scope of
services required from the market to augment Sellafield Ltd’s in-house capability and capacity to deliver the Site
“Blue Print”. The latest thoughts on the bundling of the scope are set out below, although this has the potential to
change following the aforementioned review.
1. Strategic business – covering strategy, strategic supply chain management, stakeholder management and
portfolio management.
2. People and organisational transformation – covering organisational and people management, leadership
advice and business transformation.
3. Programme and project delivery – covering programme and project management, programme and project
controls, supply chain management (delivery) and financial management.
Current Status
Further definition of the bundles is required and the process of engaging key stakeholders is ongoing. The
outcome of this development phase will help to support the further development and refinement of the proposed
scope and procurement arrangements.
The following activities will be required to be completed prior to the issuing of the contract notice that will initiate
the Market Enhanced Model procurement.
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Completion of the Market Enhanced Model proposition (scope, initial business case and acquisition
strategy);
Industry Event (Prior to the publication of a Contract Notice to commence the formal procurement
process) the project team intends to host an industry event to advertise the forthcoming procurement
and allow the market time to express interest and prepare.
Launch competition(s)
Note – The strategy and scope is still being developed and defined, as such there is no entry on the
Procurement Schedule. Once the strategy and scope have been approved a planned procurement will be
created on the Procurement Schedule.
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Disclaimer
Important Information
This communication and its contents have been provided
to you for informational purposes only. This
communication is not advice on or a recommendation of
any kind with respect to the matters described herein,
including without limitation, contracting structures,
contracting instruments, contracting strategies, related
legal and commercial issues or any combination of such
matters. This communication does not offer advice.
No information contained herein constitutes an offer or
solicitation by or on behalf of Sellafield Ltd to enter into
any contractual arrangement. Sellafield Ltd. makes no
representations or warranties express or implied,
regarding the accuracy, adequacy, reasonableness or
completeness of the information, assumptions or
analysis contained herein or in any supplemental
materials, and Sellafield Ltd. accepts no responsibility
or liability in connection therewith. Opinions expressed
in this document are subject to change without notice.
This document represents Sellafield Ltd’s current
Procurement Plan Schedule which is subject to review
and change.
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