Guidelines for Webinar Attendees
System Requirements ............................................................................................................................... 2
Registering for an Event ............................................................................................................................ 2
Joining the Webinar session...................................................................................................................... 3
Adjust your speaker and microphone settings as needed ........................................................................ 3
Use of the Chat panel ................................................................................................................................ 4
Use of the Q&A Panel................................................................................................................................ 4
Leave an event .......................................................................................................................................... 5
After the webinar ...................................................................................................................................... 5
For more information................................................................................................................................ 5
1|Page
Last update : 08.05.2015
System Requirements
The system used by Luxinnovation is the WebEx Event Center.
 What do I need to attend events?
You will need to download the WebEx Event Manager. The first time you start or join an event, it
is automatically downloaded to your computer, but you can download it at any time from your
Support page.
 Which operating system does work with Webex?
For a detailed list of the computers, operating systems, and browsers that work with WebEx
Event Center, see the following page: Cross-platform Features and Known Issues.
Registering for an Event
You can register for an event from its URL, if you received the URL from the host. To register for
an event from its URL:
1. Go to the URL that the host gave to you. The Event Information page appears.
2. Click Register.
3. If the Registration Password page appears, type the password that the event host gave
to you in the Registration password box, and then click Submit.
4. On the Register for [Topic] page that appears, provide the required information.
5. Click Submit.
If the host approves your registration, you receive a confirmation email message containing
instructions for joining the event.
2|Page
Last update : 08.05.2015
Joining the Webinar sessio
1. Open your invitation or registration message, and
then click the link to join the event. The Event
Information page appears.
2. Under Join Event Now, enter your name, email
address, and the event password.
3. Click Join Now. You are connected to the session.
Adjust your speaker and microphone settings as needed
The Audio conference will use integrated VoIP only. No special hardware is required to use
integrated VoIP. A full duplex sound card and speakers or headset are all that is required.
 To set Integrated VoIP conference options
On the Audio menu, choose one of these options, and follow the directions:
o Audio Setup Wizard
o Integrated VoIP > Volume
 Setting Integrated VoIP conference options
Use the Audio Setup Wizard to:
o Specify your audio equipment and set optimal volume levels. You can specify
whether you are using speakers and a separate microphone, or a headset with
an integrated microphone
o Ensure that your microphone and speakers are set to their optimal volume levels.
o Use the Volume dialog box to adjust the volume for your speakers or microphone
at any time.
3|Page
Last update : 08.05.2015
In order to manage the high expected number of participants, all
attendees will be muted by default.
To communicate, attendees will have two options:
a. Use the Chat Panel to communicate with the host about
technical issues;
b. Use the Q&A panel to address questions to the presenters in relation with the content of
the webinar
Use of the Chat panel
In the Chat panel, participants can communicate with
the event host and panelists and, if granted
permission, with other participants.
 To send Chat
1. Click in the chat box and type a message.
2. Select a recipient [host] from the Send to: drop
down list.
3. Click Send.
Use of the Q&A Panel
Question-and-Answer (Q & A) sessions during an event
allow you to ask questions and receive answers using
your Q & A panel, in a more formal way than Chat. Your
Q & A panel automatically groups questions and
answers into these two tabs, which make it easy for you
to check whether your questions have been answered:
 To ask a question
4|Page
Last update : 08.05.2015
1. Type a question in the box below the Ask drop-down menu in the Q&A panel.
2. Select a recipient from the Ask drop-down-menu.
3. Click Send. Your message is sent and appears in the Q&A panel.
Leave an even
Only the host can end an event, while
attendees can leave an event at any time
before it ends. Select the appropriate option
from the File menu.
After the webinar
Once you have left the event a post-assessment survey window will appear. Please take some
time to provide us with your input!
For more information
 Click!
 Event Center FAQs
 Contact your host, Sara Bouchon, Luxinnovation,
Luxembourg
5|Page
Last update : 08.05.2015
6|Page
Last update : 08.05.2015