HONEYROCK 2017 FOOD ALLERGY POLICY & PROCEDURES
HoneyRock is committed to giving each camper a safe and healthy experience. The
dietary needs of any HoneyRock camper should not take away from that experience.
Before your child attends camp and during their camp session we ask that you as a
parent and your child partner with our counseling, kitchen and health services staff
to establish a circle of protection when it comes to food allergies and special dietary
needs. For this circle of protection to be successful every partner, parent, child and
HR staff have specific roles and responsibilities that must be followed.
This document will outline those specific roles and responsibilities.
If you have any questions regarding this information or would like to discuss the
specific needs of your child please feel free to contact our staff.
PARENT RESPONSIBILITIES
Clearly describe your camper’s food allergy or special dietary need on his/her
medical form. Include a list of foods to which your camper is allergic, and the
specific symptoms he/she typically experiences during an allergic reaction.
Parents are also encouraged to contact our Food Service Manager directly with any
questions or concerns at 715-479-7474 ext. 216
Be sure your child knows his/her food allergies or special diet, the symptoms and
signs of a possible allergic reaction, as well as what to do if they experience any
reaction, no matter how small.
Educate your camper regarding the self-management responsibilities of
his/her food allergy or special diet.
Things your camper should know and do:
- Safe and unsafe foods for his/her diet.
- Strategies for avoiding exposure to unsafe foods.
- Symptoms of allergic reactions.
- Never eat anything if they are unsure of the ingredients.
- Never share food with others.
- If they are unsure about what is safe ask a counselor or food service staff member.
- How and when to tell an adult about a possible allergic response.
- How to read a food label, especially those at the Beehive.
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CAMPER RESPONSIBILITIES
Understand that meals are served family style, but he/she must come up to the
serving window to obtain his/her option to reduce the risk of cross-contamination
and to find out from the kitchen staff what is safe to eat at the table and what is not.
Never assume or think you know what ingredients are in an item. If you are unsure
always ask a kitchen staff member.
The Camper should:
-
Thoroughly wash his or her hands before and after meals.
NEVER trade food with other campers.
NEVER eat anything with unknown ingredients.
Read every label and/or check with a counselor when purchasing food at the
Beehive.
Seek help from his/her counselor or staff member if there is a reaction, even
if it is mild.
HONEYROCK KITCHEN STAFF RESPONSIBILITIES
Ensure that all kitchen staff members are trained in food handling safety to avoid
cross-contamination. The kitchen will obtain a list of students with food allergies or
special diets from the health center staff and maintain knowledge of which food
products contain allergens.
During meals that are outside of the dining hall (Wrangler Breakfast, Smores,
Overnight camping trips, etc.) the following precautions are followed:
-
Emergency medications and authorizations accompany the camper and/or
counselor.
The trip kitchen supervisor receives a special diet/food allergy list from the
health services staff, packs options for campers with special dietary needs
and takes special precautions to avoid cross contamination.
The counselor has access to information regarding their camper and his/her
food allergy or special diet.
The counselor has the ability to call/contact emergency assistance.
During outside of the dining hall meals campers are expected to use the same
precautions they use inside the dining hall. They should always ask their
counselor about ingredients and never eat anything if they are unsure about
what is in it. They should never share food with others.
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Food service procedures and food alternatives
Meals in the HoneyRock dining hall are served family style. A full salad bar is
provided at lunch and dinner as an additional option for campers with food allergies
and/or special diets during the summer months. All special diet alternatives will be
located at the serving window during meals
During camper sessions the following options are available everyday to meet the
needs of campers with food allergies and special diets:
-
Regular Soy Milk
*Gluten free bread/buns
Vegetarian Option
Full Salad Bar during lunch and dinner
Fruit basket containing apples, oranges, and bananas, available any time.
During ALL camper sessions in the summer there are no nuts or foods that
have nuts in them served in the dining hall. The HoneyRock dining hall is
considered a nut free zone.
NOTE: HoneyRock does not accommodate vegan diets or diets that combine glutenfree, vegetarian and dairy/lactose together.
*Gluten free options are reserved and available only for campers and students with
gluten allergies or who are on a gluten free diet for medical reasons*
NOTE: The HoneyRock kitchen and staff are only responsible for the food that we
prepare and serve. We are not liable for outside snacks or meals brought in by
campers, parents, or other guests.
HONEYROCK HEALTH SERVICES STAFF RESPONSIBILITIES
Confirm and share the list of all food allergy and special dietary needs with
counseling, kitchen, and trip kitchen staff. All medications will be kept by health
services staff and administered when necessary for emergency medications such as
Epi pens and asthma rescue inhalers. Your camper’s counselor will carry these for
easy access when needed.
The nursing staff will insure all counseling staff is trained and informed on how to
notice the symptoms of an allergic reaction and how to respond to allergic reactions.
HONEYROCK CABIN COUNSELOR RESPONSIBILITIES
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Review signs and symptoms of allergic reactions with the health services staff
during summer training and before each new session.
Introduce the campers with food allergies or special dietary needs to the kitchen
staff and review with them the dining hall procedures.
Remind all students to thoroughly wash their hands before and after meals.
Assure the camper with food allergies or a special diet is taken care of first or is
served first if necessary.
Notify health services staff immediately of any suspected reaction, no matter how
mild.
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