JOB PROFILE
POSITION # 00045263
TITLE: PURCHASING AND SUPPLY CHAIN OFFICER
CLASSIFICATION: ADMINISTRATIVE OFFICER 14
MINISTRY: TECHNOLOGY, INNOVATION AND CITIZENS’ SERVICES
WORK UNIT: PRODUCT DISTRIBUTION CENTRE
SUPERVISOR TITLE: MANAGER, PROCUREMENT AND SUPPLY CHAIN
SUPERVISOR POSITION #: 00078237
JOB OVERVIEW
The Purchasing and Supply Chain Officer leads and supervises the Purchasing Buyers in the acquisition of
approximately $30 million goods annually and administers the supply chain processes of a wide variety of
contracted goods on behalf of clients for inventory management and Province- wide distribution. The
Purchasing and Supply Chain Officer is a key role in connecting procurement practices with PDC supply chain
operational functions. The position is responsible for administering Health Canada Standard Operating
Procedures (SOP’s) to ensure regulatory compliance as related to the acquisition and recall process of medical
devices and pharmaceuticals.
ACCOUNTABILITIES

Supervises staff including assignment of work, scheduling, development and evaluation of performance
plans and approval of leave.

Provides guidance and training to purchasing staff on supply chain and contract administration
procedures associated with the procurement of goods and business processes.

Manage new product request process; assess accuracy and completeness, product availability, identify
options, and make recommendations that align with PDC business practices.

Develops service standards and tools, prepares statistics, usage and other reports to ensure
compliance with program targets and service standards.

Ensures SOP’s are followed, as they relate to Health Canada Licensed medical device products and that
product recalls are dealt with promptly, protecting the Health and Safety of Citizens.

Participates in and/or leads the implementation of new and strategic business processes involving
cross department functions.

Ensures consistent practices are being applied in the creation, issuing and follow up of requisitions and
purchase orders to ensure compliance with contract terms and conditions.

Develops contract administration guidelines, business practices and procedures in conjunction with
managers and ministry staff to ensure contract terms and conditions meet government and ministry
policies and program needs.

Align buying functions with and supports procurement positions in the administration of contracts
including compliance of terms and conditions, vendor performance, ensure business processes and
continuous improvements principles are applied.
Career Group:
Job Family:
Administrative Services
Contract Mgt & Procurement
Job Stream:
Role:
Revised Date:
Technical
May 2016

Prepares amendments to contracts, obtain signatures and SAP expenditure releases according to
authorization levels.

Ensures supporting documentation for the verification process and/or audit trail is obtained and
contract files are kept current.

Prepares various reports; monitors data integrity of operational systems.

Contributes to the enhancement of electronic information management systems by recommending
and implementing improvements.

Issue Purchase Orders as required and acts as a qualified receiver for the purchase of goods and
services.
QUALFICIATIONS
Education/Experience

Secondary school graduation or equivalent (GED).

Minimum of 2 years supervisory experience.

Minimum 1 year working experience in logistics, supply chain, warehouse or inventory management.

Minimum 1 year demonstrated experience using Enterprise Resource Planning (ERP) Systems e.g. SAP.

Experience in contract administration.
Preference may be given to applicants that have:
 Completion of, or enrolled in, course work in SCMA (Supply Chain Management Association), APICS
(American Production and Inventory Control Society), or PCMP (BC Government Procurement and
Contract Management Program).

Experience supervising in a unionized environment.

Experience in a supply chain procurement, purchasing or buyer role.
KNOWLEDGE SKILLS AND ABILITIES

Knowledge of project management principles and practices.

Knowledge of Health Canada regulations for medical devices/products and pharmaceutical drug
information
 Ability to assimilate information from many sources, exercise sound judgement and form decisions
 Ability to see how decisions affect other departments
 Ability to effectively communicate orally and in writing
 Ability to use technology and software applications to extract data, perform analysis and present
reports
 Ability to develop, document and maintain business policy and procedures
 Attention to detail and accuracy
Career Group:
Job Family:
Administrative Services
Contract Mgt & Procurement
Job Stream:
Role:
Revised Date:
Technical
May 2016
 Successful completion of security screening requirements of the BC Public Service, which may include a
criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security
screening checks as required by the ministry (Note: It is important that you read the job posting
carefully to understand the specific security screening requirements pertaining to the position).
BEHAVIOURAL COMPETENCIES
IN ADDITION TO THE CORE PUBLIC SERVICE COMPETENCIES OF TEAMWORK AND COOPERATION, SERVICE ORIENTATION AND
RESULTS ORIENTATION, THE FOLLOWING COMPETENCIES ARE APPLICABLE:

Business Acumen is the ability to understand the business implications of decisions and the ability to
strive to improve organizational performance. It requires an awareness of business issues, processes
and outcomes as they impact the client's and the organization's business needs.

Concern for Order reflects an underlying drive to reduce uncertainty in the surrounding environment.
It is expressed as monitoring and checking work or information, insisting on clarity of roles and
functions, etc.

Holding People Accountable involves setting high standards of performance and holding team
members, other government jurisdictions, outside contractors, industry agencies, etc., accountable for
results and actions.

Planning, Organizing and Coordinating involves proactively planning, establishing priorities and
allocating resources. It is expressed by developing and implementing increasingly complex plans. It also
involves monitoring and adjusting work to accomplish goals and deliver to the organization’s mandate.

Problem Solving/Judgement is the ability to analyze problems systematically, organize information,
identify key factors, identify underlying causes and generate solutions.

Empowerment is the ability to share responsibility with individuals and groups so that they have a
deep sense of commitment and ownership. People who practice empowerment participate and
contribute at high levels, are creative and innovative, take sound risks, are willing to be held
accountable and demonstrate leadership. They also foster teamwork among employees, across
government and with colleagues, and, as appropriate, facilitate the effective use of teams.

Improving Operations is the ability and motivation to apply one's knowledge and past experience for
improving upon current modes of operation within the Ministry. This behaviour ranges from adapting
widely used approaches to developing entirely new value-added solutions.
Career Group:
Job Family:
Administrative Services
Contract Mgt & Procurement
Job Stream:
Role:
Revised Date:
Technical
May 2016