Buckler Promotions, Inc.
1697 Doyle Road, Deltona, FL 32725
Phone (386) 860-0092
Fax (386) 860-6157
www.BucklerCraftFair.com
[email protected]
Friday
Set-Up
Promoting shows for almost 25 years
OUR ADVANTAGES
• Largest promoter of INDOOR Craft Fairs in the state of Florida • We blitz the area with a multi-media advertising promotions • Good locations •
Loyal following to our shows • High probability of success for our exhibitors • A standard of acceptance is required of all displays • Coupons and
posters provided to our exhibitors • Adequate staff to assist throughout the show • Indoor air-conditioning and heat • Buy out the customer parking
lot where possible. (Not allowed at all facilities.) • Early set up time • No early break down permitted • Free name badges for you and your helpers •
RV parking available at most facilities • Hourly door prizes for customers • BUY 1 ADMISSION – GET 1 FREE FOR CUSTOMERS WITH YOUR
BUSINESS CARD, MAIL OUT OR CANNED GOOD •
OUR COMMITMENT
Since 1987 Buckler Promotions, Inc. has been working to maintain high quality craft fairs. The owners Richard and Margaret Buckler are
currently booking over 30 fairs annually. The success of Buckler Promotions, Inc. stems from our desire to put the exhibitors first. We offer
quality fairs, extensive advertising and personalized attention. We pay extra attention to details on set up. It is our goal to partner with our
exhibitors by doing everything possible to provide the best show we know how. Our promotional advertising budget is extensive as we endeavor
to insure your success. A member of the Buckler family and/or their experienced staff are available at all fairs. We are in the craft fair business
for the long run. Our exhibitors know us and trust that we will do our best to create a successful show.
FEES
SPACE TYPES:
ART & CRAFT:
Juried
100% Handcrafted By You Only (No Jewelry or food in this category)
Inside 10 x 5
$ 90.00
(Accommodates 8’ table only – table not included. You may display on top of table only.)
Inside 10 x 10
Outside 12 x 12
CRAFT ITEM:
$ 150.00
$ 150.00 (See list for shows with outdoor capability)
Not 100% Handcrafted By You
Inside 10 x 10
Outside 12 x 12
$ 245.00
$ 245.00 (See list for shows with outdoor capability)
RENTALS & EXTRAS:
8’ Table (Banquet Table 8’Lx2.5”Wx2.5”H)
$ 10.00 (Must be covered on all sides to the floor)
Chairs
$ 2.00
Electric
* See Show Information for pricing
Corner (if available)
$ 30.00
SHOW HOURS: Saturday 10:00 am to 5:00 pm, Sunday 10:00 am to 4:00 pm.
SETUP HOURS: Friday 12:00 pm to 8:00 pm, Saturday 7:00 am to 9:30 am.
MIAMI HARVEST SHOW HOURS: Saturday 8:00 am to 5:00 pm, Sunday 10:00 am to 5:00 pm.
MIAMI HARVEST SETUP HOURS: Friday 10:00 am to 8:00 pm only.
2012 - 2013 SCHEDULE
NOVEMBER 3 & 4 - FT. MYERS, FL - LEE CIVIC CENTER - 20th Annual
11831 Bayshore Rd, N. Ft. Myers, FL 33917. From I-75, Exit 143 Bayshore Rd. East 3 miles.
Spaces inside and outside. Electric $45. NO CANOPY TOPS ALLOWED INSIDE. R.V. hookup available (20 amps). Motel:
Candlewood Suites (239) 344-4400, ask for Craft Show Special of $49.99.
NOVEMBER 17 & 18 - “THE HARVEST”, MIAMI, FL - DADE FAIR - EXPO - 38th Annual
10901 SW 24th St. (Coral Way), Miami, FL 33165. The best route is the Turnpike towards Homestead. Go south to exit 25 [not
25A ] (US 41 – SW 8th St); turn right (east) go to 107th Ave; turn right (south); go to Coral Way (SW 24th St); turn right (west); go to
main gate to gate #4 Tamiami Fairgrounds. From I-95 exit 3A – 836 west to 107th Ave. south exit; right on Coral Way (24th St).
SHOW FEE: $350, electric $50. Previous exhibitors - $50 deposit required to reserve space; new exhibitors – must pay in
full. *All balances must be paid prior to show…no exceptions! Spaces inside & outside 10X10. SHOW HOURS: Sat. 8
am - 5 pm, Sun 10 am – 5 pm. SETUP HOURS: Fri. 10am-8 pm only. NO CANOPY TOPS ALLOWED INSIDE. R.V. parking
available $35.
NOVEMBER 24 & 25 - TAMPA, FL - STATE FAIRGROUNDS (ENTERTAINMENT HALL) - 19th Annual
4800 Highway 301 North, Tampa, FL 33610. Exhibitors enter from Orient Rd. From I-4 west Exit 7, go S. on 301, right on Martin
Luther King Blvd., right on Orient Rd. Service entrance ¼ mile on right. From I-75 Exit 261, follow fairground signs.
Spaces inside and outside. * * Electric must be ordered through the fairgrounds. Please call 1-800-345-FAIR for a form or pull up
their website www.floridastatefair.com. R.V. parking available (they collect).
DECEMBER 8 & 9 - WEST PALM, FL - SOUTH FLORIDA EXPO CENTER AT THE SOUTH FLORIDA
FAIRGROUNDS - 22nd Annual
9067 Southern Blvd, West Palm Beach, FL 33411. From I-95 Exit 68, Southern Blvd. West 7 miles. From Turnpike Exit 97,
West on Southern Blvd, facility on right. .
Spaces inside and outside. Electric $45. R.V. parking available (they collect). Motel: Stay Inn (formerly Best Western) (561)
471-8700 ask for Craft Show Special of $50.
JANUARY 12 & 13 - BRADENTON, FL - MANATEE CIVIC CENTER - 23rd Annual
1 Haben Blvd, Palmetto, FL 34221. From I-75 Exit 224, South on S.R. 301, left on Haben Blvd.
Spaces inside only. Electric $50. NO CANOPY TOPS ALLOWED INSIDE. R.V. parking (no hook-ups).
JANUARY 19 & 20 - FT. MYERS, FL - LEE CIVIC CENTER - 21st Annual
See November 3 & 4, 2012 for further details.
FEBRUARY 2 & 3 - DELAND, FL - VOLUSIA COUNTY FAIRGROUNDS - 23rd Annual
3150 E. New York Ave, Deland, FL 32724. S.R. 44 & I-4. From I-4 Exit 118, East on S.R. 44 one block. From I-95 Exit 249 New
Smyrna, West on S.R. 44.
Spaces inside and outside. Electric $25. R.V. parking available (they collect). Motel: Deltona Inn (386) 860-3000 or (386) 5746693 ask for Craft Show Special of $48.
FEBRUARY 16 & 17 - WEST PALM, FL - SOUTH FLORIDA EXPO CENTER AT THE SOUTH
FLORIDA FAIRGROUNDS - 23rd Annual
See December 8 & 9, 2012 for further details.
MARCH 16 & 17 - PUNTA GORDA, FL - CHARLOTTE HARBOR EVENT CENTER - 5th Annual
75 Taylor St, Punta Gorda, FL 33950. I-75 exit 164 (US 17 – Punta Gorda), turn left (west) onto US-17, US-17 becomes W.
Marion Ave., turn right on Taylor, facility 2 blocks on left.
Spaces inside only. Electric $25. NO CANOPY TOPS ALLOWED INSIDE. No R.V. parking available. Motel: Punta Gorda
Waterfront (941) 639-1165.
MARCH 23 & 24 - LAKELAND, FL - THE LAKELAND CENTER (SIKES HALL) - 22nd Annual
701 W. Lime St, Lakeland, FL 33802. From I-4 Exit 31 and follow the signs. Exhibitors enter through gate 5 or 6.
Spaces inside only. Electric $43. Please be discrete when bringing in food and coolers. R.V. parking available $30. (no hookups
- they collect). Campgrounds: (863) 687-6146.
APRIL 13 & 14 - FT MYERS, FL - LEE CIVIC CENTER - 21st Annual
See November 3 & 4, 2012 for further details.
APRIL 20 & 21 - BRADENTON, FL - MANATEE CIVIC CENTER - 22nd Annual
See January 12 & 13, 2013 for further details
MAY 4 & 5 - WEST PALM, FL - SOUTH FLORIDA EXPO CENTER AT THE SOUTH FLORIDA
FAIRGROUNDS - 23rd Annual
See December 8 & 9, 2012 for further details.
** DATE CHANGE **
MAY 18 & 19 - DELAND, FL - VOLUSIA COUNTY FAIRGROUNDS - 23rd Annual
See February 2 & 3, 2013 for further details.
** DATE CHANGE **
JULY 20 & 21 - LAKELAND, FL - THE LAKELAND CENTER - 22nd Annual
See March 23 & 24, 2013 for further details.
JULY 27 & 28 - FT LAUDERDALE, FL - WAR MEMORIAL AUDITORIUM - 7th Annual
800 NE 8th St, Ft Lauderdale, FL 33304. I-95 North exit 27 Broward Blvd, go east, turn left (north) on US 1, facility on right. I-95
South exit 29 Sunrise Blvd, go east, turn right (south) on US 1, facility on left.
Spaces inside and outside. Electric $45.
AUGUST 10 & 11 - FT. MYERS, FL - LEE CIVIC CENTER - 21st Annual
See November 3 & 4, 2012 for further details.
AUGUST 17 & 18 - WEST PALM, FL - SOUTH FLORIDA EXPO CENTER AT THE SOUTH FLORIDA
FAIRGROUNDS – 23rd Annual
See December 8 & 9, 2012 for further details.
SEPTEMBER 7 & 8 - DELAND, FL - VOLUSIA COUNTY FAIRGROUNDS - 24th Annual
See February 2 & 3, 2013 for further details.
SEPTEMBER 21 & 22 - TAMPA, FL - STATE FAIRGROUNDS (ENTERTAINMENT HALL) - 20th Annual
See November 24 & 25, 2012 for further details.
** DATE CHANGE **
SEPTEMBER 28 & 29 - PUNTA GORDA, FL - CHARLOTTE HARBOR EVENT CENTER - 5th Annual
See March 16 & 17, 2013 for further details.
OCTOBER 5 & 6 - LAKELAND, FL - THE LAKELAND CENTER (SIKES HALL) - 22nd Annual
See March 23 & 24, 2013 for further details.
OCTOBER 19 & 20 - WEST PALM, FL - SOUTH FLORIDA EXPO CENTER AT THE SOUTH FLORIDA
FAIRGROUNDS - 23rd Annual
See December 8 & 9, 2012 for further details.
OCTOBER 26 & 27 - BRADENTON, FL - MANATEE CIVIC CENTER - 23rd Annual
See January 12 & 13, 2013 for further details.
** DATE CHANGE **
RULES AND REGULATIONS:
APPLICATION PROCESS: Buckler Promotions, Inc. reserves the right to accept products or companies that we feel will add variety and interest as well as
compliment our other vendors in order to maintain a quality event. You must submit three (3) photos of your items either by mail, email or through your website.
Limited number per category. All photos will be kept on file. Applications may be submitted by mail, fax, email or online via our website. If you change your product
line, you must submit photos for approval. If your work is not accepted, your payment will be returned.
PAYMENT AND CANCELLATION POLICY: Show fees are located in the schedule. *First time exhibitors must pay their first show in full, additional shows $20.00
deposit each; if signing up less than one month before the show, a money order, certified check or credit card is required. We accept Visa, MasterCard and Discover.
Prior exhibitors may place a $20.00 deposit per show, balance due 30 days prior to show. No refunds will be given. If you cancel at least 30 days prior to a show, a
credit will be applied, less a $10 transfer fee. If you cancel less than 30 days prior to a show: a) you are responsible for the balance. b) no credit will be given on any
monies paid. A $10.00 late fee will be charged if a balance is paid less than 30 days prior to a show. Space rentals subject to change without notification. A $20 fee
will be imposed for all returned checks.
BOOTH DISPLAY: All tables must be draped to the floor on all 4 sides. Boxes, coolers, totes or carts shouldn’t be visible. Sale or unprofessional signs are not
allowed. Nothing shall be nailed, stapled or otherwise affixed to the walls, floors or any part of the exhibition rooms. Exhibitor’s booth must not interfere with
adjacent exhibitors in any way unless they have given you permission. All of the exhibitor’s booth and display, including chairs, must be placed within the confines
of the space. Buckler Promotions, Inc. reserves the right to remove any booth, or portion thereof, that does not meet with the professional standards of the show.
We require exhibitors to remove any objectionable material: pornography, witches, wizards, occult items, etc. If you order electric, you must bring at least a 50 ft.
extension cord.
SET-UP AND BREAK DOWN: Upon arriving, check in at the Information Booth. Set-up: Friday 2:00 pm – 8:00 pm. (In some shows, earlier set-up may be available).
You must be completely set up by 9:30 am Saturday morning or forfeit your space. If you cannot make it to a show, please call our office and leave a message, as we
do check it Saturday a.m. You must remain completely set up during show hours. No packing up early (no boxes/equipment brought in or out, no preparations
made before 4:00 pm Sunday). Anyone arriving late, leaving before the show closes or breaking down during show hours will be excluded from our
future shows. No vehicles to be brought up to building before 4:00 p.m. Sunday
SOLD OUT SHOWS: When a show is sold out, you may place your name on a waiting list (no deposit required). Prior exhibitors please call (386) 860-0092 or write.
New exhibitors must send photos and application to be pre-approved for the waiting list.
EXHIBITOR RESPONSIBILITIES: Exhibitors should keep a professional appearance and are responsible for clean up and daily maintenance of their area. All
booths must be attended at all times. Exhibitors must be in their booth 10 minutes prior to the time of the show opening. If the exhibitor is not present when the
show opens and the booth is closed or covered, Buckler Promotions, Inc. reserves the right to open the booth so as not to distract from the overall appearance of
the show. No smoking allowed inside facility. Pets are not allowed at any shows. Alcoholic beverages are not permitted. Liability Insurance, if desired by the
exhibitor, must be obtained by them at their own expense. Please come prepared with sweaters, etc. as large exhibit halls are hard to heat/cool to everyone’s
satisfaction. Each crafter must collect Florida sales tax.
FOR OFFICIAL USE ONLY - SHOW FEES FOR EACH SHOW ARE BASED UPON 25% SPACE RENT
(INCLUDES SALES TAX) 75% FOR PROFESSIONAL SERVICES RENDERED
KEEP TOP PORTION FOR YOUR RECORDS
-------------------------------------------------------------------------------------------------------------------
APPLICATION (You may copy this form)
NAME_______________________________________PHONE________________________ CELL________________________
(Please print/type – one name only)
BUSINESS NAME __________________________________________ WEBSITE ______________________________________
ADDRESS_______________________________________________CITY_____________________STATE______ZIP__________
E-MAIL ___________________________________ ITEMS/PRODUCTS_____________________________________________
(Attach a sheet of paper if necessary)
Date
City
(Month/Year)
Space
Size
Indoor Or
Outdoor
# Of Spaces
Needed
1
2
3
Tables - $10 Ea.
Chairs - $2 Ea.
Corner - $30
(See Show Fees)
Electric
Yes___No___
# Tables ___# Chairs ___
Yes___No___
Yes___No___
# Tables ___# Chairs ___
Yes___No___
Yes___No___
# Tables ___# Chairs ___
Yes___No___
Office Use
Only
(If Available)
SEND PAYMENT & FORM TO: Buckler Promotions, Inc., 1697 Doyle Rd., Deltona, FL 32725
Visa/MC/Discover #
Name
Exp.
Signature
3 digit security code
Zip
Amt
1. Prior Exhibitor ____Yes____No
New exhibitors referred by: _____________________________________________________
2. What percentage of your items are handcrafted by you? __________%
3. Display over 3 ft. high? ____No ____Yes, How high _____ft. Do you need an exact 10 x 10 space? ____Yes____No. A canopy is required for all outdoor spaces.
4. Do you want a confirmation? ____No ____Yes – You must send a legal size self-addressed stamped envelope.
5. Fee: First time exhibitors must pay their first show in full, additional shows $20.00 deposit each; if signing up less than one month before the show, a money order, certified check or credit
card is required. Prior exhibitors may place a $20.00 deposit per show, balance must be paid 30 days prior to a show. Exhibitors signing up for a show less than 30 days prior
to a show must pay the show in full. If you cancel at least 30 days prior to a show, a credit will be applied, less a $10 transfer fee. If you cancel less than 30 days prior to a show: a) you
are responsible for the balance. b) no credit will be given on any monies paid. A $10.00 late fee will be charged if a balance is paid less than 30 days prior to a show. A $20 fee will be
imposed for all returned checks.
The following applies to any and all Buckler Promotions, Inc. shows: Upon arriving, I will check in at the information table (space #’s subject to change). I must be completely set up by 9:30 am
Saturday morning or forfeit my space. Also, I must exhibit until 4:00 pm Sunday or I will be excluded from any future shows. I understand that Buckler Promotions, Inc. reserves the right to accept or
reject my items. I agree that if payment is made by check or credit card and I do not cancel a show at least 30 days prior, all services will be considered rendered and any stop payment or charge
back will be considered breach of contract by both payer and financial processor. I do hereby release, forever discharge, indemnify and hold harmless Buckler Promotions, Inc., its sponsors and the
grounds from all manner of actions, suits, sums of money, damage, claims & demands from any loss or injury. Refunds will not be made unless a show is cancelled due to circumstances beyond the
control of Buckler Promotions, Inc. e.g. due to disaster, flood, fire, etc. In such a case, fees received less all expenses of the exhibition, including but not limited to advertising, rental of the facilities,
insurance, utilities, promotions and other related expenses, will be refunded to exhibitor on a pro-rata basis. Should acts of God, strikes, work stoppage or any other cause not within the control of
Buckler Promotions, Inc., it’s officers & employees are jointly released from any and all claims that may arise in consequence thereof. In no event shall Buckler Promotions, Inc. be liable for loss of
profits, business or any other damage to exhibitor through cancellation for such causes.
ITEMS MUST BE APPROVED BY BUCKLER PROMOTIONS, INC.
SIGNED:___________________________________________________________________________________________________________________DATE:____________________________________