MPGXC004326 Revision 1
REV 1 : pg 27 & 31 minor changes
NEC3 Engineering & Construction Contract
Between ESKOM HOLDINGS SOC Ltd
(Reg No. 2002/015527/30)
and [Insert at award stage]
(Reg No. ___________ )
for Upgrade and Relocation of Demin Plant On-line
Analysers at Kriel Power Station for a period of 3
months
Contents:
Part C1 Agreements & Contract Data
Part C2 Pricing Data
Part C3 Scope of Work
Part C4 Site Information
CONTRACT No. [Insert at award stage]
MPGXC004326
ESKOM HOLDINGS SOC Ltd
Part C1: Agreements & Contract Data
Contents:
C1.1 Form of Offer and Acceptance
[to be inserted from Returnable Documents at award
stage]
C1.2a Contract Data provided by the Employer
C1.2b Contract Data provided by the Contractor
[to be inserted from Returnable Documents at award
stage]
C1.3 Proforma Guarantees
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C1.1 Form of Offer & Acceptance
Offer
The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for
the procurement of:
Upgrade and Relocation of Demin Plant On-line Analysers
The tenderer, identified in the Offer signature block, has examined the documents listed in the Tender Data
and addenda thereto and by submitting this Offer has accepted the Conditions of Tender.
By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer
and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the
contract including compliance with all its terms and conditions according to their true intent and meaning for
an amount to be determined in accordance with the conditions of contract identified in the Contract Data.
Options B
The offered total of the Prices exclusive of VAT is
R [●]
Value Added Tax @ 14% is
R [●]
The offered total of the amount due inclusive of VAT is1
R [●]
(in words) [●]
This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and
Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the
tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed,
whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified
in the Contract Data.
Signature(s)
Name(s)
Capacity
For the
tenderer:
(Insert name and address of organisation)
Name &
signature of
witness
Tenderer’s CIDB registration number (if applicable)
Date
1
This total is required by the Employer for budgeting purposes only. Actual amounts due will be assessed in
terms of the conditions of contract.
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Acceptance
By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the
tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in
accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer
shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in
this agreement and in the contract that is the subject of this agreement.
The terms of the contract, are contained in:
Part C1
Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
Part C2
Pricing Data
Part C3
Scope of Work: Works Information
Part C4
Site Information
and drawings and documents (or parts thereof), which may be incorporated by reference into the above
listed Parts.
Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed
in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the
Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached
to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said
documents are valid unless contained in this Schedule.
The tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule
of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange
the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be
provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this
agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall
constitute a repudiation of this agreement.
Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer
receives one fully completed original copy signed between them of this document, including the Schedule of
Deviations (if any).
Unless the tenderer (now Contractor) within five working days of the date of such receipt notifies the
Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall
constitute a binding contract between the Parties.
Signature(s)
Name(s)
Capacity
for the
Employer
(Insert name and address of organisation)
Name &
signature of
witness
Date
Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and
Acceptance.
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Schedule of Deviations to be completed by the Employer prior to contract award
Note:
1.
2.
3.
This part of the Offer & Acceptance would not be required if the contract has been developed by negotiation between the
Parties and is not the result of a process of competitive tendering.
The extent of deviations from the tender documents issued by the Employer prior to the tender closing date is limited to those
permitted in terms of the Conditions of Tender.
A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which
constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the
outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to
incorporate the effect of it.
No.
Subject
Details
1
[●]
[●]
2
[●]
[●]
3
[●]
[●]
4
[●]
[●]
5
[●]
[●]
6
[●]
[●]
7
[●]
[●]
By the duly authorised representatives signing this Schedule of Deviations below, the Employer and the
tenderer agree to and accept this Schedule of Deviations as the only deviations from and amendments to the
documents listed in the Tender Data and any addenda thereto listed in the Tender Schedules, as well as any
confirmation, clarification or changes to the terms of the Offer agreed by the tenderer and the Employer
during this process of Offer and Acceptance.
It is expressly agreed that no other matter whether in writing, oral communication or implied during the period
between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of
this Form shall have any meaning or effect in the contract between the parties arising from this Agreement.
For the tenderer:
For the Employer
(Insert name and address of organisation)
(Insert name and address of organisation)
Signature
Name
Capacity
On behalf
of
Name &
signature
of witness
Date
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C1.2 ECC3 Contract Data
Part one - Data provided by the Employer
Clause
Statement
1
General
Data
The conditions of contract are the core
clauses and the clauses for main Option

A:
Priced contract with activity schedule
W1:
Dispute resolution procedure
X2:
Changes in the law
X5:
Sectional completion
X7:
Delay damages
X16:
Retention
Z:
Additional conditions of contract
dispute resolution Option
and secondary Options
of the NEC3 Engineering and Construction
Contract, April 2013 (ECC3)
10.1
10.1
10.1
CONTRACT
The Employer is (Name):
Eskom Holdings SOC Ltd (reg no:
2002/015527/30), a state owned company
incorporated in terms of the company laws of the
Republic of South Africa
Address
Registered office at Megawatt Park, Maxwell
Drive, Sandton, Johannesburg
The Project Manager is: (Name)
Kgomotso Ngweye
Address
Kriel Power Station
Private Bag x5009
Kriel
2271
Tel
017 615 2450
Fax
086 667 1588
e-mail
[email protected]
The Supervisor is: (Name)
Kabelo Monakhisi
Address
Kriel Power Station
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ESKOM HOLDINGS SOC Ltd
Bethal/Ogies Road
Private Bag x5009
Kriel
2271
017 615 2575
Tel No.
Fax No.
e-mail
[email protected]
11.2(13)
The works are
Upgrade and Relocation of Demin Plant On-line
Analysers
11.2(14)
The following matters will be included in
the Risk Register
none
11.2(15)
The boundaries of the site are
Water Treatment Plant
11.2(16)
The Site Information is in
Part 4: Site Information
11.2(19)
The Works Information is in
Part 3: Scope of Work and all documents and
drawings to which it makes reference.
12.2
The law of the contract is the law of
the Republic of South Africa
13.1
The language of this contract is
English
13.3
The period for reply is
1 week
2
The Contractor's main
responsibilities
Data required by this section of the core clauses
is provided by the Contractor in Part 2 and terms
in italics used in this section are identified
elsewhere in this Contract Data.
3
Time
11.2(3)
The completion date for the whole of the
works is (proposed)
15 March 2017
11.2(9)
The key dates and the conditions to be
met are:
Condition to be met
key date
period after
contract award
1
Safety file completion
1 week
2
Site Establishment
1 week
3
Induction and access
registration
2 weeks
30.1
CONTRACT
The access dates are:
7
Part of the Site
Date
1
Installation of the new
system
30 January 2017
2
Interface to the SCADA
system
10 February 2017
3
Relocation of the existing
plant to the new system
24 February 2017
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The Contractor is to submit a first
programme for acceptance within
One week of the Contract Start date
31.2
The starting date is
09 January 2017
32.2
The Contractor submits revised
programmes at intervals no longer than
5 days
35.1
The Employer is not willing to take over
the works before the Completion Date.
of each Unit
4
Testing and Defects
42.2
The defects date is
52 weeks after Completion of each of the Units
43.2
The defect correction period is
2 weeks
except that the defect correction period for
failure of equipment is one week
and the defect correction period for
signals to the SCADA system is 2 days
31.1
5
Payment
50.1
The assessment interval is
between the 25th day of each successive month.
51.1
The currency of this contract is the
South African Rand.
51.2
The period within which payments are
made is
4 weeks.
51.4
The interest rate is
the publicly quoted prime rate of interest
(calculated on a 365 day year) charged from time
to time by the Standard Bank of South Africa
Limited (as certified, in the event of any dispute,
by any manager of such bank, whose
appointment it shall not be necessary to prove)
for amounts due in Rands and
(ii) the LIBOR rate applicable at the time for
amounts due in other currencies. LIBOR is the 6
month London Interbank Offered Rate quoted
under the caption “Money Rates” in The Wall
Street Journal for the applicable currency or if no
rate is quoted for the currency in question then
the rate for United States Dollars, and if no such
rate appears in The Wall Street Journal then the
rate as quoted by the Reuters Monitor Money
Rates Service (or such service as may replace the
Reuters Monitor Money Rates Service) on the due
date for the payment in question, adjusted mutatis
mutandis every 6 months thereafter and as
certified, in the event of any dispute, by any
manager employed in the foreign exchange
department of The Standard Bank of South Africa
Limited, whose appointment it shall not be
necessary to prove.
6
Compensation events
60.1(13)
The place where weather is to be
recorded is:
Bethal, Mpumalanga Province, South Africa
The weather measurements to be
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the cumulative rainfall (mm)
recorded for each calendar month are,
the number of days with rainfall more than 10 mm
the number of days with minimum air temperature
less than 0 degrees Celsius
the number of days with snow lying at 09:00
hours South African Time
and these measurements:
The weather measurements are supplied
by
Weather SA
The weather data are the records of past
weather measurements for each calendar
month which were recorded at:
Bethal
and which are available from:
the South African Weather Bureau and included in
Annexure A to this Contract Data provided by the
Employer
7
Title
There is no reference to Contract Data in this
section of the core clauses and terms in italics
used in this section are identified elsewhere in
this Contract Data.
8
Risks and insurance
80.1
These are additional Employer's risks
Contractor’s Authorised Supervisor not
Authorised on time
3. Changes in scope
84.1
The Employer provides these insurances
from the Insurance Table
as stated for “Format B” available on
http://www.eskom.co.za/Tenders/InsurancePoliciesPr
ocedures/Pages/EIMS_Policies_
From_1_April_2014_To_31_March_2015.aspx
(See Annexure B for basic guidance)
84.1
The Employer provides these additional
insurances
as stated for “Format B” available on
http://www.eskom.co.za/Tenders/InsurancePoliciesPr
ocedures/Pages/EIMS_Policies_
From_1_April_2014_To_31_March_2015.aspx
(See Annexure B for basic guidance)
84.1
The Contractor provides these additional
insurances:
[●]
84.2
The insurance against loss of or damage
to the works, Plant and Materials is to
include cover for Plant and Materials
provided by the Employer for an amount of R500,000
84.2
The minimum limit of indemnity for
insurance in respect of loss of or damage
to property (except the works, Plant,
Materials and Equipment) and liability for
bodily injury to or death of a person (not
an employee of the Contractor) caused by
activity in connection with this contract for
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whatever the Contractor deems necessary in
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any one event is
addition to that provided by the Employer.
84.2
The minimum limit of indemnity for
insurance in respect of death of or bodily
injury to employees of the Contractor
arising out of and in the course of their
employment in connection with this
contract for any one event is
As prescribed by the Compensation for
Occupational Injuries and Diseases Act No. 130 of
1993 and the Contractor’s common law liability for
people falling outside the scope of the Act with a
limit of Indemnity of not less than R500 000 (Five
hundred thousand Rands).
9
Termination
There is no reference to Contract Data in this
section of the core clauses and terms in italics
used in this section are identified elsewhere in
this Contract Data.
10
Data for main Option clause
A
Priced contract with activity schedule
60.6
The method of measurement is
11
Data for Option W1
W1.1
The Adjudicator is
the person selected from the ICE-SA Division (or
its successor body) of the South African
Institution of Civil Engineering Panel of
Adjudicators by the Party intending to refer a
dispute to him. (see www.ice-sa.org.za). If the
Parties do not agree on an Adjudicator the
Adjudicator will be appointed by the Arbitration
Foundation of Southern Africa (AFSA).
W1.2(3)
The Adjudicator nominating body is:
the Chairman of ICE-SA a joint Division of the
South African Institution of Civil Engineering and
the London Institution of Civil Engineers. (See
www.ice-sa.org.za ) or its successor body.
W1.4(2)
The tribunal is:
arbitration.
W1.4(5)
The arbitration procedure is
the latest edition of Rules for the Conduct of
Arbitrations published by The Association of
Arbitrators (Southern Africa) or its successor
body.
The place where arbitration is to be held is
Johannesburg, South Africa
The person or organisation who will
choose an arbitrator
if the Parties cannot agree a choice or
if the arbitration procedure does not
state who selects an arbitrator, is
the Chairman for the time being or his nominee of
the Association of Arbitrators (Southern Africa) or
its successor body.
12
Data for secondary Option
clauses
X2
Changes in the law
CONTRACT
as stated in Part C2.1, Pricing Assumptions.
There is no reference to Contract Data in this
Option and terms in italics are identified
elsewhere in this Contract Data.
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X5
Sectional Completion
X5.1
The completion date for each section of
the works is:
Section Description
X5 & X7
Sectional Completion and delay
damages used together
X7.1
X5.1
Delay damages for late Completion of the
sections of the works are:
Completion date
1
Installation of the new 09 February
system
2017
2
Interface to the
SCADA system
23 February
2017
3
Relocation of the
existing plant to the
new system
24 February
2017
Handover
14 March 2017
section
Description
Amount per day
1
Installation of the new
system
R10 000
2
Interface to the
SCADA system
R10 000
3
Relocation of the
existing plant to the
new system
R10 000
Remainder of the works
The total delay damages payable by the
Contractor does not exceed:
10% of the contract value
X16
Retention
X16.1
The retention free amount is
Zero
The retention percentage is
10%
X18
Limitation of liability
X18.1
The Contractor’s liability to the Employer
for indirect or consequential loss is limited
to:
R0.0 (zero Rand)
X18.2
For any one event, the Contractor’s
liability to the Employer for loss of or
damage to the Employer’s property is
limited to:
the amount of the deductibles relevant to the
event described in the insurance policy format
selected in the data for clause 84.1 above, which
policy is available on
http://www.eskom.co.za/Tenders/InsurancePoliciesPr
ocedures/Pages/EIMS_Policies_
From_1_April_2014_To_31_March_2015.aspx
X18.3
The Contractor’s liability for Defects due to The greater of
the total of the Prices at the Contract Date
his design which are not listed on the
and
Defects Certificate is limited to
 the amounts excluded and unrecoverable
from the Employer’s assets policy for
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correcting the Defect (other than the resulting
physical damage which is not excluded) plus
R15M first amount payable in terms of the
Employer’s assets policy.
X18.4
The Contractor’s total liability to the
the total of the Prices other than for the additional
Employer for all matters arising under or in excluded matters.
connection with this contract, other than
The Contractor’s total liability for the additional
excluded matters, is limited to:
excluded matters is not limited.
The additional excluded matters are amounts for
which the Contractor is liable under this contract
for
Defects due to his design which arise before the
Defects Certificate is issued,
Defects due to manufacture and fabrication
outside the Site,
loss of or damage to property (other than the
works, Plant and Materials),
death of or injury to a person and
infringement of an intellectual property right.
X18.5
The end of liability date is
(i) 2 years after the defects date for latent Defects
and
(ii) the date on which the liability in question
prescribes in accordance with the Prescription
Act No. 68 of 1969 (as amended or in terms of any
replacement legislation) for any other matter.
A latent Defect is a Defect which would not have
been discovered on reasonable inspection by the
Employer or the Supervisor before the defects
date, without requiring any inspection not
ordinarily carried out by the Employer or the
Supervisor during that period.
If the Employer or the Supervisor do undertake
any inspection over and above the reasonable
inspection, this does not place a greater
responsibility on the Employer or the Supervisor
to have discovered the Defect.
Z
The Additional conditions of contract
are
Z1
Z1 to Z12 always apply.
Cession delegation and assignment
Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person
without the written consent of the Employer.
Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and
delegate its rights and obligations under this contract to any of its subsidiaries or any of its present
divisions or operations which may be converted into separate legal entities as a result of the
restructuring of the Electricity Supply Industry.
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Z2
Joint ventures
Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two or
more persons or organisations then these persons or organisations are deemed to be jointly and
severally liable to the Employer for the performance of this contract.
Z2.2 Unless already notified to the Employer, the persons or organisations notify the Project Manager
within two weeks of the Contract Date of the key person who has the authority to bind the
Contractor on their behalf.
Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Employer having been
given to the Contractor in writing.
Z3
Change of Broad Based Black Economic Empowerment (B-BBEE) status
Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business
composition or business dealings results in a change to the Contractor’s B-BBEE status, the
Contractor notifies the Employer within seven days of the change.
Z3.2 The Contractor is required to submit an updated verification certificate and necessary supporting
documentation confirming the change in his B-BBEE status to the Project Manager within thirty
days of the notification or as otherwise instructed by the Project Manager.
Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
obligation to Provide the Works.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may constitute a
reason for termination. If the Employer terminates in terms of this clause, the procedures on
termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1 and A3 as stated
in clause 93.
Z4
Ethics
Z4.1 Any offer, payment, consideration, or benefit of any kind made by the Contractor, which constitutes
or could be construed either directly or indirectly as an illegal or corrupt practice, as an inducement
or reward for the award or in execution of this contract constitutes grounds for terminating the
Contractor’s obligation to Provide the Works or taking any other action as appropriate against the
Contractor (including civil or criminal action).
Z4.2 The Employer may terminate the Contractor’s obligation to Provide the Works if the Contractor (or
any member of the Contractor where the Contractor constitutes a joint venture, consortium or other
unincorporated grouping of two or more persons or organisations) is found guilty by a competent
court, administrative or regulatory body of participating in illegal or corrupt practices.
Such practices include making of offers, payments, considerations, or benefits of any kind or
otherwise, whether in connection with any procurement process or contract with the Employer or
other people or organisations and including in circumstances where the Contractor or any such
member is removed from the an approved vendor data base of the Employer as a consequence of
such practice.
Z4.3 Notwithstanding the provisions of core clause 90.2, the procedures on termination in terms of this
clause are P1, P2 and P3 as stated in the core clause 92 and the amount due is A1 and A3 as
stated in core clause 93.
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Z5
Confidentiality
Z5.1 The Contractor does not disclose or make any information arising from or in connection with this
contract available to Others. This undertaking does not, however, apply to information which at the
time of disclosure or thereafter, without default on the part of the Contractor, enters the public
domain or to information which was already in the possession of the Contractor at the time of
disclosure (evidenced by written records in existence at that time). Should the Contractor disclose
information to Others in terms of clause 25.1, the Contractor ensures that the provisions of this
clause are complied with by the recipient.
Z5.2 If the Contractor is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Project Manager.
Z5.3 In the event that the Contractor is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Contractor, to the extent permitted by law prior to
disclosure, notifies the Employer so that an appropriate protection order and/or any other action
can be taken if possible, prior to any disclosure. In the event that such protective order is not, or
cannot, be obtained, then the Contractor may disclose that portion of the information which it is
required to be disclosed by law and uses reasonable efforts to obtain assurances that confidential
treatment will be afforded to the information so disclosed.
Z5.4 The taking of images (whether photographs, video footage or otherwise) of the works or any
portion thereof, in the course of Providing the Works and after Completion, requires the prior
written consent of the Project Manager. All rights in and to all such images vests exclusively in the
Employer.
Z5.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.
Z6
Waiver and estoppel: Add to core clause 12.3:
Z6.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the Parties,
the Project Manager, the Supervisor, or the Adjudicator does not constitute a waiver of rights, and
does not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement
in writing.
Z7
Health, safety and the environment: Add to core clause 27.4
Z7.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety of
persons in and about the execution of the works. Without limitation the Contractor:
accepts that the Employer may appoint him as the “Principal Contractor” (as defined and provided
for under the Construction Regulations 2014 (promulgated under the Occupational Health &
Safety Act 85 of 1993) (“the Construction Regulations”) for the Site;
warrants that the total of the Prices as at the Contract Date includes a sufficient amount for proper
compliance with the Construction Regulations, all applicable health & safety laws and
regulations and the health and safety rules, guidelines and procedures provided for in this
contract and generally for the proper maintenance of health & safety in and about the
execution of works; and
undertakes, in and about the execution of the works, to comply with the Construction Regulations
and with all applicable health & safety laws and regulations and rules, guidelines and
procedures otherwise provided for under this contract and ensures that his Subcontractors,
employees and others under the Contractor’s direction and control, likewise observe and
comply with the foregoing.
Z7.2 The Contractor, in and about the execution of the works, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided for
under this contract and ensures that his Subcontractors, employees and others under the
Contractor’s direction and control, likewise observe and comply with the foregoing.
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Z8
Provision of a Tax Invoice and interest. Add to core clause 51
Z8.1 Within one week of receiving a payment certificate from the Project Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Employer's procedures stated in the Works Information, showing the amount due for payment
equal to that stated in the payment certificate.
Z8.2 If the Contractor does not provide a tax invoice in the form and by the time required by this
contract, the time by when the Employer is to make a payment is extended by a period equal in
time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms of
core clause 51.2 is then calculated from the delayed date by when payment is to be made.
Z8.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to comply
with the requirements of the Value Added Tax Act, no 89 of 1991 (as amended) and to include the
Employer’s VAT number 4740101508 on each invoice he submits for payment.
Z9
Notifying compensation events
Z9.1 Delete from the last sentence in core clause 61.3, “unless the Project Manager should have
notified the event to the Contractor but did not”.
Employer’s limitation of liability
Z10
Z10.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is
limited to R0.00 (zero Rand)
Z10.2 The Contractor’s entitlement under the indemnity in 83.1 is provided for in 60.1(14) and the
Employer’s liability under the indemnity is limited.
Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
point, after the words "against it":
Z11
Z11.1
Z12
or had a business rescue order granted against it.
Addition to secondary Option X7 Delay damages (if applicable in this contract)
Z12.1 If the amount due for the Contractor’s payment of delay damages reaches the limits stated in this
Contract Data for Option X7 or Options X5 and X7 used together, the Employer may terminate the
Contractor’s obligation to Provide the Works using the same procedures and payment on
termination as those applied for reasons R1 to R15 or R18 stated in the Termination Table.
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Annexure B:
Insurance provided by the Employer
These notes are provided as guidance to tendering contractors and the Contractor about the insurance
provided by the Employer. The Contractor must obtain its own advice. Details of the insurance itself are
available from the internet web link given below.
1. For the purpose of works contracts, insurance provided by Eskom (the Employer) has been arranged on
the basis of “project” or “contract” value, where the value is the total of the Prices at Completion of the
whole of the works including VAT.
A “project” is a collection of contracts or work packages to be undertaken as part of a single identified
capital expansion or refurbishment of a particular asset or facility.
A “contract” is a single contract not linked to or being part of a “project”.
2. For ECC3 there are three main “formats” of cover and deductible structure; Format A, Format B and
Format Dx.
Format A is for a project or contract value less than or equal to R350M ( three hundred and fifty million Rand)
inclusive of VAT.
Format B is for a project or contract value greater than R350M .( three hundred and fifty million Rand) inclusive
of VAT.
In the case of contracts / packages within a project:



For a contract / package of R50M which is part of a R400M project, Format B will apply
For a contract / package of R250M which is part of a R6 billion project, Format B will apply;
For a contract / package of R120M which is part of a R350M project Format A will apply;
For a contract which is not part of a project the same limits apply:


For a contract of R50M, Format A will apply
For a contract of R355M, Format B will apply.
Format Dx applies only to Distribution Division projects and contracts. If a Distribution Division project or
contract exceeds the Format A limit, the Eskom Insurance Management Services [EIMS] need to be
contacted for advice on how to formulate the insurance cover. Cover and deductibles for Distribution
Division are per the relevant policy available on the internet web link given below.
Format A generally applies to Transmission Division projects and contracts. If a Transmission
Division project or contract exceeds the Format A limit, the Eskom Insurance Management Services
[EIMS] need to be contacted for advice on how to formulate the insurance cover.
3. Tendering contractors should note that cover provided by the Employer is only per the policies available
on the internet web link listed below and may not be the cover required by the tendering contractor or as
intended by each of the listed insurances in the left hand column of the Insurance Table in clause 84.2.
In terms of clause 84.1 “the Contractor provides the insurances stated in the Insurance Table except any
insurance which the Employer is to provide”. Hence the Contractor provides insurance which the
Employer does not provide and in cases where the Employer does provide insurance the Contractor
insures for the difference between what the Insurance Table requires and what the Employer provides.
4. When the Marine Insurance is required the Contractor needs to obtain a copy of the latest edition of
Eskom’s Marine Policies Procedures found at internet website given below.
5. Further information and full details of all Eskom provided policies and procedures may be
obtained from:
http://www.eskom.co.za/live/content.php?Item_ID=9248
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C1.2 Contract Data
Part two - Data provided by the Contractor
Completion of the data in full, according to Options chosen, is essential to create a complete contract.
Clause
Statement
10.1
The Contractor is (Name):
Data
Address
Tel No.
Fax No.
Fee percentage below works as follows:
11.2(8)
Compensation events : direct expenditure (subject
to quotation acceptance) will be paid in full by
Eskom plus this % fee)
The direct fee percentage is
%
The subcontracted fee percentage is
%
11.2(18)
The working areas are the Site and
24.1
The Contractor's key persons are:
1
Name:
Job:
Responsibilities:
Qualifications:
Experience:
2
Name:
Job
Responsibilities:
Qualifications:
Experience:
11.2(3)
The completion date for the whole of the
works is
11.2(14)
The following matters will be included in
the Risk Register
11.2(19)
The Works Information for the Contractor’s
design is in:
31.1
The programme identified in the Contract
Data is
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A
Priced contract with activity schedule
11.2(21)
The activity schedule is in
11.2(31)
The tendered total of the Prices is
(in figures)
(in words), excluding VAT
Note “SCC” means Schedule of Cost Components
starting on page 60, and “SSCC” means Shorter
Schedule of Cost Components starting on page 63
of ECC3 (April 2013).
Data for Schedules of Cost
Components
A
Priced contract with activity schedule
Data for the Shorter Schedule of Cost
Components
41 in
SSCC
The percentage for people overheads is:
21 in
SSCC
The published list of Equipment is the last
edition of the list published by
%
The percentage for adjustment for
Equipment in the published list is
Minus
22 in
SSCC
The rates of other Equipment are:
Equipment
61 in
SSCC
The hourly rates for Defined Cost of
design outside the Working Areas are
Category of employee
%
Size or
capacity
Rate
Hourly rate
Note: Hourly rates are estimated ‘cost to
company of the employee’ and not selling rates.
Please insert another schedule if foreign
resources may also be used
%
62 in
SSCC
The percentage for design overheads is
63 in
SSCC
The categories of design employees
whose travelling expenses to and from the
Working Areas are included in Defined
Cost are:
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PART 2: PRICING DATA
ECC3 Option A
Document
reference
Title
C2.1 Pricing assumptions: Option A
C2.2 The activity schedule
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C2.1 Pricing assumptions: Option A
How work is priced and assessed for payment
Clause 11 in NEC3 Engineering and Construction Contract, (ECC3) Option A states:
Identified and
defined terms
11
11.2
(20) The Activity Schedule is the activity schedule unless later changed in
accordance with this contract.
(27) The Price for Work Done to Date is the total of the Prices for


each group of completed activities and
each completed activity which is not in a group.
A completed activity is one which is without Defects which would either delay
or be covered by immediately following work.
(30) The Prices are the lump sum prices for each of the activities on the
Activity Schedule unless later changed in accordance with this contract.
This confirms that Option A is a lump sum form of contract where the work is broken down into activities,
each of which is priced by the tendering contractor as a lump sum. Only completed activities are assessed
for payment at each assessment date; no part payment is made if the activity is not completed by the
assessment date.
Function of the Activity Schedule
Clause 54.1 in Option A states: “Information in the Activity Schedule is not Works Information or Site
Information”. This confirms that specifications and descriptions of the work or any constraints on how it is to
be done are not included in the Activity Schedule but in the Works Information. This is further confirmed by
Clause 20.1 which states, “The Contractor Provides the Works in accordance with the Works Information”.
Hence the Contractor does not Provide the Works in accordance with the Activity Schedule. The Activity
Schedule is only a pricing document.
Link to the programme
Clause 31.4 states that “The Contractor provides information which shows how each activity on the Activity
Schedule relates to the operations on each programme which he submits for acceptance”. Ideally the
tendering contractor will develop a high level programme first then resource each activity and thus arrive at
the lump sum price for that activity both of which can be entered into the activity schedule.
Preparing the activity schedule
Generally it is the tendering contractor who prepares the activity schedule by breaking down the work
described within the Works Information into suitable activities which can be well defined, shown on a
programme and priced as a lump sum.
The Employer, in his Instructions to Tenderers or in a Tender Schedule, may have listed some items that
he requires the Contractor to include in his activity schedule and be priced accordingly.
It is assumed that in preparing his activity schedule the Contractor:

Has taken account of the guidance given in the ECC3 Guidance Notes pages 19 and 20;
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




Understands the function of the Activity Schedule and how work is priced and paid for;
Is aware of the need to link the Activity Schedule to activities shown on his programme;
Has listed and priced activities in the activity schedule which are inclusive of everything necessary
and incidental to Providing the Works in accordance with the Works Information, as it was at the
time of tender, as well as correct any Defects not caused by an Employer’s risk;
Has priced work he decides not to show as a separate activity within the Prices of other listed
activities in order to fulfil the obligation to complete the works for the tendered total of the Prices.
Understands there is no adjustment to the lump sum Activity Schedule price if the amount, or
quantity, of work within that activity later turns out to be different to that which the Contractor
estimated at time of tender. The only basis for a change to the Prices is as a result of a
compensation event.
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C2.2 Price List Activity Schedule
Item no.
Description
Unit
100
PRELIMINARIES AND GENERAL
Sum
101
Site Establishment
Sum
102
Transport
Sum
103
Supervision
Sum
104
Safety and medicals
Sum
105
Safety Officer
Sum
106
Accommodation
Sum
107
De-establishment
Sum
Quantity
Rate
Price
Sub Total (P&G's)
200
WORKS AS PER WORKS INFORMATION
201
Supply and Installation
202
Ultra-pure pH Sensors
ea
9
203
Multi-parameter, Multi-channel transmitter
(4 channel input, 8 x programmable 420mA output)
ea
6
204
Multi-parameter, Multi-channel transmitter
(2 channel input, 4 x programmable 420mA output),
ea
4
205
Ultra-pure Conductivity sensors (0.01µS –
50,000µS)
ea
11
206
4 pole conductivity sensor (10 – 1 000
000µS)
ea
9
207
On-line TOC Analyser (4ppb – 50ppm)
ea
3
208
Hach 1720E Turbidimeter (0.001 to 100
NTU) with SC200 controller
ea
2
209
Swan AMI Sodium P analysers for samples
with pH > 7
ea
1
210
Swan AMI Silica Silitrace Analyser (0.5 –
1000 ppb)
ea
1
211
two channel sample sequencer
sum
1
212
Supply, installation and commissioning of
junction boxes and electrical distribution
boards.
Sum
213
Supply, installation and termination of
electrical and C&I cabling.
Sum
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214
Supply, installation and integration of PLC
system.
Sum
Sub Total (Supply And Installation)
300
Design and Manufacture
301
Design, manufacture, supply and
installation of PLC enclosure.
Sum
302
Design, manufacture, supply and
installation of panel/stand on which
analysers, enclosures and junction boxes
will be mounted.
Sum
303
Design, manufacture, supply and
installation of stainless steel sample
manifolds.
Sum
304
Design, manufacture, supply and
installation stainless steel sample lines form
the sample points to the analysers,
including all valves, tubing, fittings and tap
off and grab sample points.
Sum
Sub Total (Design And Manufacture)
400
SUNDRIES
401
Factory Acceptance Test
Sum
402
Commissioning and Site Acceptance
testing
Sum
403
Operating Training
Sum
404
Maintenance Training
Sum
405
Engineering Training
Sum
406
Handover documentation
Sum
Sub Total (Sundries)
100
PRELIMINARY & GENERAL
200
SUPPLY AND INSTALLATION
300
DESIGN & MANUFACTURE
400
SUNDRIES
TOTAL RAND VALUE (excl VAT)
Signature : _______________________________________
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Date: ______________________
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PART 3: SCOPE OF WORK
Document
reference
Title
No of
pages
This cover page
1
C3.1 Employer’s Works Information
C3.2 Contractor’s Works Information
Total number of pages
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C3: Scope of Work
The Kriel Power Station is situated approximately half way between Bethal and Ogies on the R545,
being just over 30 km from each town and 10 km north-west of Kriel town.
3.1
WORKS INFORMATION
Abbreviations
Abbreviations
Definition
C&I
Control and Instrumentation
Demin
Demineralised
IMM
Intelligent Maintenance Management, which has the functionality to indicate the
expected time before maintenance (cleaning, calibration and replacement) is due
FAT
Factory Acceptance Test
HMI
Human Machine Iterface
K25
Specific Conductivity
NTU
Nephelometric Turbidity Units
OEM
Original Equipment Manufacturer
ppb
Parts per billion
ppm
Parts per million
PVC
Polyvinyl Chloride
SAT
Site Acceptance Test
SCADA
Supervisory Control and Data Acquisition
TOC
Total Organic Carbon
WTP
Water Treatment Plant
1. DESCRIPTION OF THE WORKS
1.1
Introduction
Demin water is produced by three trains, situated in the water treatment plant. Each train consists
of three vessels; Anion, Cation and Mixed bed. The Eskom Chemistry Standard for Demineralised
Water Production Using ION Exchange Resins (Unique Identifier: 474-206) specifies certain
chemical analyses to be carried out during production of demin water.
The standard requires that all the streams involved in the production of demin water have
continuous, on-line monitoring. It also outlines chemical limits and ranges for parameters for the
demineralised make-up water production process as well as the surveillance requirements and
minimum surveillance frequency required to provide adequate analysis to facilitate accurate
process control.
The purpose of this project is to supply, design, manufacture, install and commission a sampling
system to accurately analyse the demin water during the production process.
Analysers to be installed during this project are sodium, silica, pH, conductivity, turbidity and Total
Organic Carbon. The sample lines currently installed on the plant are made of plastic and must be
replaced with stainless steel sample lines. The sample line system must be reconfigured to
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accommodate the additional analysers to be installed as well as all manifolds leading to the
analysers.
All analysers must be mounted on a stainless steel panel to be constructed in the demin water
production plant. All electrical work forms part of the scope.
1.2
Overview
1.2.1 General Requirements
a) The work is for the design, supply, manufacture, installation and commissioning of a
sampling system required to analyse the chemical composition of water during the demin
water production process.
b) The Contractor is responsible for carrying out all activities and supply of everything
necessary to provide the works in accordance with the requirements of the Works
Information, including clarification and co-ordination with plant engineers, other equipment
manufacturers/suppliers and the Employer.
1.2.2 Scope Overview
The scope for the project comprises of the design, supply, manufacture, installation and
commissioning of a sampling system to ensure accurate analysis of water during the demin water
production process. pH and conductivity analysers must be installed on the outlet and effluent
lines of each vessel as well as on the common cation inlet and common mixed bed outlets.
A sodium analyser must be supplied and installed on the common outlet of the mixed bed vessels.
A turbidity analyser must be supplied and installed on the common inlet to the cation vessels as
well as the common outlet of the mixed bed vessels. The scope also includes the supply and
installation of a TOC analyser on the anion and mixed bed outlets as well as the common inlet to
the cation vessels and common outlet from the mixed bed vessels.
Three (3) Sodium and two (2) Silica analysers are currently installed in the water plant laboratory
and the scope includes the relocation of these analysers to the demin production plant. The
analysers must be moved, installed and re-commissioned.
The plastic sample lines from the vessels to the analysers must be replaced with stainless steel
tubes and the inlet manifold to the analysers reconfigured in order to accommodate sampling of
different vessels from different trains. The selection valves should be ball valves to allow operators
to quickly verify which train is selected to be measured. All the analysers must be mounted on a
stainless steel panel.
The electrical supplies, junction boxes, breakers, cabling etc. forms part of the scope.
A new Siemens S7 PLC system must be supplied, installed and interfaced with the Siemens
WinCC SCADA system already installed in the water treatment plant.
The site work will consists of:
• Supply, installation and commissioning of the following analysers and transmitters:
- 9 x Ultra-pure pH Sensors with IMM (range 1 – 11)
- 6 x Multi-parameter, Multi-channel transmitter (4 channel input, 8 x programmable 420mA output), which include touch screen, with zoom-able trending facility of a week
and can interface to the IMM sensors.
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- 4 x Multi-parameter, Multi-channel transmitter (2 channel input, 4 x programmable 420mA output), which include touch screen, with zoom-able trending facility of a week
and can interface to the IMM sensors.
- 11 x Conductivity sensors with IMM for ultra-pure water (0.01µS – 50,000µS)
- 9 x 4 pole conductivity sensor with IMM for waste water (10 – 1 000 000µS)
- 3 x On-line TOC Analyser (4ppb – 50ppm), capable of 2 minute analysis with a precision
of <1% RSD with touch screen interface and trending facility.
- 2 x Hach 1720E Turbidimeter (0.001 to 100 NTU) with SC200 controller
- 1 x Swan AMI Sodium P analysers for samples with pH > 7
- 1 x Swan AMI Silica Silitrace Silica Analyser (0.5 – 1000 ppb)
- 1 x two channel sample sequencer
## Note all supplied analysers should be approved by Eskom as per Appendix
• Supply, installation and commissioning of junction boxes and electrical distribution boards.
• Supply, installation and termination of electrical and C&I cabling.
• Supply, installation and integration of PLC system.
• Design, manufacture, supply and installation of PLC enclosure.
• Design, manufacture, supply and installation of panel/stand on which analysers, enclosures
and junction boxes will be mounted.
• Design, manufacture, supply and installation of stainless steel sample manifolds.
• Design, manufacture, supply and installation stainless steel sample lines form the sample
points to the analysers, including all valves, tubing, fittings and tap off and grab sample points.
• Testing and commissioning of the works.
• Training and manuals on new equipment and system usage.
1.2.3 Standards
The Contractor is responsible for ensuring possession of all relevant documentation necessary to
provide the works. The Employer's standard specifications may be obtained from the Information
Management department at the Employer’s Power Station.
The Contractor is responsible for obtaining non-Employer standards referred to in the Works
Information.
1.2.4 Metrication
The metric equivalents of the specifications, standards and codes of practice referred to in the
Works Information apply and metric sizes of plant, equipment and materials are used.
Only metric units are used on drawings, displays, reports and all other documentation supplied as
part of the works.
1.2.5 Language
The language to be used throughout the Works Information for documentation, manuals, software,
labels, descriptions and all written material is English.
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1.2.6 Plant Codification
Plant codification is done according to the AKZ system as used at Kriel Power Station. The
Contractor is to supply a detailed list of instrumentation and equipment to be installed, as well as
the cable schedule, no less than 3 (three) weeks before installation on site commences. The
Employer will generate suitable codification and descriptions for new equipment, cables and
signals. The codes and descriptions will be supplied to the Contractor.
References to plant are accompanied by the relevant AKZ code for that item of plant. The
Contractor ensures that all plant, materials, components and documentation as part of the works is
codified correctly.
1.2.7 Equipment Labelling
Labelling of all equipment and documentation supplied is part of the works and is the responsibility
of the Contractor. The relevant AKZ code is included on the label according to the required format,
together with plant description.
All the labelling and inscriptions will be to the Kriel Technical Specification for AKZ Labels, refer to
Labelling Specification Document ECM0004 attached hereto. A prototype will be submitted for
acceptance to the Project Manager prior to fixing the labels on the plant.
Equipment labelling should not interfere with maintenance and commissioning activities, if not
possible the label should be fitted such that it could be removed and replaced without damage to
the label. All cable labelling to be approved by the Project Manager. Labels shall be produced and
attached to relevant equipment and cables no longer than 3 (three) weeks after work on site have
been completed.
1.2.8 Cable Numbering
The Contractor provides the cabling documentation for the works. The Contractor provides the
cable schedules inclusive of origin, target, type, length and size specification for all new cables
required for the Works. The Employer will assist with the assignment of cable numbers.
The Contractor provides the termination schedules for all cables that form part of the works. The
Cable information supplied by the Contractor should also include all the relevant information
regarding the cables that are decommissioned as part of the Works. The Contractor transfers all
cable schedule information in electronic format (MS Excel). A printout of the cable information must
form part of the final official documentation package.
1.3
Existing System
Two (2) Swan Silica AMI Silitrace analysers with a Swan sample sequencer and three (3) Swan
Sodium analysers are installed in a laboratory in the Water Treatment Plant; these analysers are
still functional and must be relocated to the demin water production plant. Conductivity and pH
analysers are installed in the demin production plant however they are not in functioning order and
should be replaced. Plastic sample lines run from each of the demin water production vessels to
the old analysers and are to be replaced with stainless steel piping. The system is not integrated
with the WTP SCADA system and all measurements should be displayed on the WTP HMI.
1.4
SUPPLIED BY THE EMPLOYER
1.4.1 Power Supply
The Employer provides 380VAC supply. The Contractor must supply, install and commission the
switchgear cubicles with the required electrical equipment, as specified in section 1.5.13.
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1.5
SUPPLIED BY THE CONTRACTOR
1.5.1 Minimum System Performance
The existing, functioning analysers must be relocated to the demin water production plant and
mounted together with the new analysers on a stainless steel panel. New stainless steel sample
lines must be installed. All the water entering and exiting the vessels must be accurately sampled.
A new Siemens S7 PLC system will integrate the analysed values with the exisiting WTP SCADA
system. All values must be archived and trends for at least 4 weeks must be available.
1.5.2 pH analysers
The pH analysers must be capable of analysing ultra-pure water with pH value of between 1 and
11. pH must be measured on the outlets of the Cation, Anion and Mixed bed vessels. All together
the Contractor must supply, install and commission nine (9) pH sensors, coupled with three (3)
Multi-parameter, Multi-channel transmitters. Each transmitter will have three (3) inputs.
The inputs to the transmitters will be set-up as follows:



Transmitter 1: pH of cation A outlet, pH of anion A outlet, pH of mixed bed A outlet
Transmitter 2: pH of cation B outlet, pH of anion B outlet, pH of mixed bed B outlet
Transmitter 3: pH of cation C outlet, pH of anion C outlet, pH of mixed bed C outlet
The Contractor will supply stainless steel flow through cells for the sensors as well as all required
cabling.
1.5.3 Conductivity Analysers
•
The conductivity analysers must be able to measure the specific conductivity (K 25) with a
range of 0.01µS – 50,000µS on the outlets of the Cation, Anion and Mixed bed vessels as well
as the common inlet to the Cation vessels and common outlet of the Mixed bed vessels. In
total eleven (11) of these conductivity sensors must be supplied, installed and commissioned
by the Contractor.
•
Nine (9) 4 pole conductivity sensor with IMM for waste water must be supplied and installed on
the effluent lines from the cation, anion and mixed bed vessels. The conductivity analysers
must be able to measure the specific conductivity (K25) with a range of 10 – 1 000 000µS.
•
Three (3) Multi-parameter, Four-channel transmitters and four (4) Multi-parameter, Dualchannel transmitters must be supplied, installed and commissioned to display the
conductivities.
•
The inputs to the transmitters will be set-up as follows:
Four-channel transmitters  Transmitter 1: K25 of Cation A Outlet, K25 of Cation A Effluent, K25 of Anion A Outlet, K25 of
Anion A Effluent,
 Transmitter 2: K25 of Cation B Outlet, K25 of Cation B Effluent, K25 of Anion B Outlet, K25 of
Anion B Effluent,
 Transmitter 3: K25 of Cation C Outlet, K25 of Cation C Effluent, K25 of Anion C Outlet, K25 of
Anion C Effluent,
Dual-channel transmitters  Transmitter 1: K25 of mixed bed A Outlet, K25 of mixed bed A Effluent
 Transmitter 2: K25 of mixed bed B Outlet, K25 of mixed bed B Effluent
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

Transmitter 3: K25 of mixed bed C Outlet, K25 of mixed bed C Effluent
Transmitter 4: K25 of common cation Inlet, K25 of common mixed bed Outlet
The Contractor will supply stainless steel flow through cells for the sensors as well as all required
cabling.
1.5.4 Total Organic Carbon Analyser
The Contractor is to supply three (3) On-line TOC Analysers with dual-stream capability. The
measuring range for the analyser must be 4ppb – 50ppm. The Contractor is to design,
manufacture, supply and install a manifold with three (3) inlets and two (2) outlets. The user must
be able to select which two (2) of the three (3) input streams are to be analysed, as depicted in
figure 1 below. This setup will be used for two of the analysers.
Figure 1: TOC analyser setup
The following samples will be analysed by each analyser:
 TOC analyser 1: Anion A outlet, Anion B outlet, Anion C outlet
 TOC analyser 2: mixed bed A outlet, mixed bed B outlet, mixed bed C outlet
 TOC analyser 3: common cation Inlet, common mixed bed outlet
1.5.5 Turbidity Analyser
To maintain consistency on the plant and for the sake of spares holding two (2) Hach 1720E
Turbidimeter, with one (1) two channel SC200 controller must be supplied, installed and
commissioned by the Contractor.
The turbidity analysers must have a sampling range of 0.001 to 100 NTU.
One (1) Turbidimeter must be installed on the common inlet to the Cation vessels and the other on
the common outlet of the mixed bed vessels.
One (1) two channel controller will be installed to display both the analysed values.
1.5.6 Sodium Analyser
To maintain consistency on the plant and for the sake of spares holding one (1) Swan AMI Sodium
P analysers must be supplied, installed and commissioned by the Contractor.
The analyser must be installed on the common mixed bed outlet.
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1.5.7 Silica Analyser
To maintain consistency on the plant and for the sake of spares holding one (1) Swan AMI Silitrace
A pre-approved Silica Analyser must be supplied, installed and commissioned by the Contractor.
The analyser must have a sampling range of 0.5 – 1000ppb.
The analyser must be coupled with a two (2) stream sample sequencer and will be used to analyse
the outlets of the Anion and Mixed bed vessels of train A.
1.5.8 Existing Sodium and Silica analysers
The three (3) Swan Sodium analysers and two (2) Swan Silica analysers currently installed in the
WTP laboratory must be relocated to the demin water production plant and installed and
incorporated into the new sampling system. The analysers must be tested and re-commissioned
once relocated.
The Sodium analysers analyse the outlets of the Cation, Anion and Mixed bed vessels and the
current setup together with the sample manifolds must be maintained when moving the analysers.
The two (2) existing silica analysers must be installed and setup to analyse the Anion and Mixed
bed outlets of train B and C as well as the common Mixed bed outlet.
1.5.9 Consumables for analysers
The Contractor is to supply all consumables required for commissioning of the analysers as well as
approximately a year’s supply of all consumables required by the analysers, this includes etching
kits, electrolyte, standard solutions, reagents etc.
1.5.10 Sample lines
The Contractor must design, manufacture, supply and install 10mm stainless steel sample lines
from the sample point to the analysers.
In the demin water plant it is required that one (1) sample line be installed at the outlet each Cation
vessel, two (2) sample lines be installed on the outlet of each Anion and Mixed bed vessel, one (1)
on the effluent line of each vessel as well as one (1) on the common inlet to the Cation vessels and
two (2) on the common outlet of the Mixed bed vessels.
In total this amounts to twenty-seven (27) sample lines going from the sample points at the bottom
of each vessel to the point where the analysers are to be installed. Where the sample lines split to
go the respective analysers, 6mm stainless steel lines should be installed.
All tap-off points, isolating valves, fittings and flanges must be supplied and installed by the
Contractor. A grab sample valve must be available for each sample line at the point where the
analysers are installed. The sample lines must be installed in such a way that there are no angled
bends in the lines (eg. 90° or 45° angles).
The Contractor must design, manufacture, supply and install a drain system together with the
sample lines.
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As a summary, the following samples are required from each sample point:

Three (3) sample lines from the outlets of the three (3) Cation Vessels to analyse:
- Sodium
- pH
- Specific conductivity

Three (3) sample lines from the effluent of the three (3) Cation Vessels to analyse:
- Specific conductivity

Six (6) sample lines from the outlets of the three (3) Anion Vessels to analyse:
- Sodium
- Specific Conductivity
- Silica
- pH
- Total Organic Carbon

Three (3) sample lines from the effluent of the three (3) Anion Vessels to analyse:
- Specific conductivity

Six (6) sample lines from the outlets of the three (3) Mixed bed Vessels to analyse:
- Sodium
- Specific Conductivity
- Silica
- pH
- Total Organic Carbon
Three (3) sample lines from the effluent of the three (3) Mixed bed Vessels to analyse:
- Specific conductivity


One (1) sample from the common inlet to the Cation Vessels:
- Specific Conductivity
- Turbidity
- Total Organic Carbon

Two (2) sample from the common outlet of the Mixed bed Vessels:
- Sodium
- Specific Conductivity
- Silica
- Total Organic Carbon
- Turbidity
1.5.11 Equipment Stand
The Contractor must design, manufacture, supply and install a stainless steel stand on which the
analysers, grab sample valves and sample selection system will be mounted. The stand must
include a roof-like top structure to shield the analysers from any falling objects or materials.
The stand must make provision for the following number of analysers:
-
9 pH sensors coupled with 3 transmitters
20 Conductivity sensors coupled with 7 transmitters
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-
2 turbidity sensor and 1 controller
4 Sodium analysers
3 Silica analysers and 2 sample sequencers
3 TOC analysers
1.5.12 Junction Boxes and Equipment Panels
The Contractor is to manufacture, assemble, supply, install, wire and commission all junction
boxes and equipment panels. Junction boxes and panels must have an IP rating of 67 and must be
made of stainless steel.
1.5.13 Power Supply & Switchgear Cubicles
380 VAC supply will be made available to power all the equipment. The Contractor must equip the
switchgear cubicles with a main circuit breaker, overload relay and earth leakage as well as all
other protection devices required for safe operation.
The equipment and installation must be compatible with the existing Eskom switchgear and faultcurrent specifications.
1.5.14 Cabling
The Contractor is to supply and install all power and instrumentation cables required to do the
work. Power cables must be 600/1000V, 4core PVC SWA. The voltage drop across the cables
must be less than 5%.
1.5.15 Electrical Certificate of Compliance
A valid electrical certificate of compliance (ECOC) must be issued by a responsible electrician for
all electrical work and installations done on site. The certificate must be in accordance with the
regulations as required by the South African National Standards.
1.5.16 Spares List & Maintenance Requirements
The Contractor is to supply a list of all spares that will be required to maintain the plant in the future
as well as the number of spares to be kept on site. The Contractor will also specify the
maintenance requirements for each installed component, stipulating the frequency of maintenance,
action to be carried out, tools required and risks involved. The spares list, includes each item price
list must be submitted to the Project Manager as soon the Contractor has placed orders for all the
equipment.
1.6
TRAINING REQUIREMENTS
a) Maintenance, operating and engineering training on the new equipment must be official
OEM certified training.
b) The Contractor and Employer agree on the most suitable training content.
c) The Contractor compiles training manuals for official training courses and submit it for
acceptance.
1.6.1 Requirements for the Manuals
a) The Contractor supplies these manuals as either Microsoft Word Documents or in the
Adobe Portable Document Format.
b) The manuals must be searchable documents.
c) The manuals must not be scanned images of hardcopy manuals.
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d) Each complete manual must be in one file.
e) Separate manuals must be in separate files.
1.6.2 Operator Training
Training must be conducted on the functionality and operation of the equipment as well as
precautions which should be taken to ensure a long life of the equipment.
a) The Contractor makes provision for fifteen (15) operators.
b) At least three (3) training sessions must be held to accommodate all site personnel.
1.6.3 Maintenance Training
Training must be conducted on correct removal, configuration and installation of the equipment.
Other activities which the Contractor deems important maintenance items must also be included in
this training.
a) The Contractor makes provision for six (6) maintenance personnel.
b) At least two (2) training sessions must be held to accommodate all site personnel.
1.6.4 Engineering Training
Engineering Training is similar to Maintenance Training and may be combined in the same session
unless points of training which are specifically aimed at Engineering staff are identified.
a) The Contractor makes provision for three (3) engineers.
b) A suitable session is pre-arranged to accommodate all site personnel.
2
PROGRAMMING AND PLANNING
A programme for the project will be submitted to the Project Manager by the Contractor no later
than two (2) weeks after the contract has been awarded. The programme will stipulate all delivery,
installation and commissioning and completion dates. Any changes to the programme must
immediately be submitted to the Project Manager.
2.1
Design Phase
The Contractor is responsible for leading technical clarification discussions with the Employer.
The Contractor is responsible for collecting all information and data required for design to enable
the design to be complete. The information supplied is limited to existing drawings, operating and
maintenance manuals, which will be made available to the Contractor at the starting date to view at
Kriel Power Station.
The Contractor performs the function of co-ordinator and technical leader and takes full
responsibility for all technical interfaces between the works and other systems as indicated in the
Works Information.
2.1.1 Design Acceptance
a) The Contractor submits the final design documentation fifteen (15) working days prior to the
start of procurement to the Project Manager for acceptance
b) The Contractor is only allowed to start procurement after written approval has been
received from the Project Manager.
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3
3.1
CONSTRAINTS ON HOW THE CONTRACTOR PROVIDES THE WORKS
Procurement, Fabrication and Delivery
This section describes all activities from manufacture, assembling, factory testing and quality
control, shipment to site, of all hardware, firmware and standard software products and
components forming the works for this phase.
3.1.1 Manufacture and Assembling the Works
a) The manufacture and assembling of the works commences on approval of the design by
the Project Manager
b) The Contractor assembles the works at the Contractor’s local establishment, in the
Republic of South Africa.
c) The Project Manager or the Employer’s Representatives reserve the right to witness the
assembling of the works.
3.1.2 Factory Testing and Quality Control
a) The Project Manager assesses the quality of the methods used for testing of the works by
accepting the FAT procedure before the test commence.
b) The Contractor notifies the Project Manager ten (10) working days before the test date
c) The Project Manager will assign representatives to witness the FAT, if deemed required.
d) The Project Manager assesses the results of the FAT’s and certifies completion.
3.1.3 Shipment
Shipment involves functions surrounding preparation of items of plant and materials for installation
on site. These functions include but are not limited to:
a) Packaging of materials and items of plant for transportation to site.
b) Transport and delivery of materials and items of plant for installation to site.
c) Storage of materials and items of plant on site.
The Contractor is responsible for the proper co-ordination and execution of the various functions
involved in providing the items of plant, materials and equipment required to provide the works.
3.2
Installation
a) The commencement of installation of the works is subject to the completion of all
procurement, fabrication and delivery requirements in the Works Information.
b) The Contractor plans the programme for the installation of the works around the Employer’s
plant availability.
c) The Contractor notifies the Employer at least two (2) weeks before start of installation.
3.3
Commissioning and Site Acceptance Testing
a) The Contractor is responsible for the commissioning of all the equipment he is to supply to
satisfy the requirements of the works.
b) The Contractor co-operates to the fullest extent with the Project Manager in the work of
commissioning the whole of the plant for which he supplies the portion of equipment
specified in this Contract.
c) The Contractor prepares documents for Commissioning Checks as well as Site Acceptance
Testing. These documents incorporate spaces for the Contractor to enter results as well as
space for both parties to witness that the checks/tests have been conducted. These
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documents are incorporated into the commissioning and testing manual. This document is
submitted to the Project Manager.
d) For installation of the system, the documents stated in c) are submitted to the Project
Manager for acceptance two (2) weeks before the start of installation on the Plant.
e) Any changes/modifications to the supplied documentation will be affected before start of
commissioning on subsequent units.
f)
The Contractor provides all test equipment and resources for testing and commissioning.
g) Site Acceptance Testing is performed once the Project Manager has certified
Commissioning as complete.
h) Commissioning and Acceptance Testing will under no circumstances delay the return to
service of the specific plant.
3.3.1 Commissioning
a) The Project Manager will make final arrangements with the Contractor 24 hours in advance,
with preliminary arrangements made at least a week in advance.
b) Before equipment is placed in service the Contractor certifies that it is in a suitable and safe
condition.
c) Commissioning checks include verification of connections, configuration, integration,
interfacing, and functionality.
d) In those cases where various components are connected to form an integrated system, the
Contractor, at the time of commissioning, carries the responsibility for the correct
functioning of the whole system. In the event of incorrect functioning, the Contractor
determines the cause and corrects the fault. If the trouble is within equipment supplied to
the Contractor, the Project Manager is to rectify defects within the Employer’s equipment.
e) Site Acceptance testing is planned for once the Project Manager has certified Installation
and Commissioning as complete.
3.3.2 Site Acceptance Testing
a) The Project Manager makes final arrangements with the Contractor 72 hours in advance for
Site Acceptance Testing.
b) Site Acceptance Testing includes verification of functionality and performance of the system
according to the requirements for the provision of the works.
3.4
Installation Progress Review
a) An installation progress review meeting will be held at least once a week.
b) The meeting involves all Employer and Contractor personnel involved in the installation
process, as well as other oversight parties nominated by the Employer and is chaired by
the Project Manager.
c) The intention of this meeting is to review the approach followed during installation and
initiate actions to ensure that shortcomings are eliminated.
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d)
4
COMPLETION REQUIREMENTS
4.1
Installation Completion
a) Completion is achieved when the Project Manager certifies Site Acceptance and
Operational Testing as complete.
b) On completion, all components of the works are optimised to function according to the
requirements of the Works Information.
c) Final Documentation is supplied for the “as built works” as built.
d) After completion the Project Manager declares the Work as complete. This does not relieve
the Contractor of the responsibility that the works is fully functional and performs according
to the requirements of the Works Information in all respects.
4.2
Documentation requirements
4.2.1 Minimum Requirements
a) The Contractor supplies three (3) sets of hardcopies of all documentation including
manuals and drawings related to design, installation and commissioning of the systems and
equipment supplied as part of the works. The documentation is also supplied in electronic
format.
b) All electronic files of documentation generated in terms of this contract are supplied on
electronic media in the form of CD-ROM with standard ISO file systems submitted with the
hard copies of all such documentation. The documents are assessable by MS-Office
version 10.
c) Additionally, the Employer accepts electronic copies of third party documentation in
Portable Document Format (PDF-files) and hardcopies.
d) Drawings supplied for acceptance is in PDF format, but once approved will be supplied in
dgn format for Microstation.
e) The Contractor employs a thorough revision control and management philosophy on all
documentation generated in terms of this contract.
f)
All drawings supplied must make reference to the existing plant layout interfaces.
4.2.2 Document identification
a) All documentation including but not limited to drawings, operating, maintenance and
engineering instruction manuals are uniquely identified and cross-referenced with all related
documents specified in the works.
b) All CD-ROM’s are uniquely labelled and contains as a minimum the following:
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
Contract number

Contract title

CD title

CD revision number

Documentation reference number
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4.2.3
Documentation Quality
4.2.3.1 Operating and Maintenance Manuals
The manuals should contain the following:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
Table of Contents
Introduction
Chapter headings
Reference to all related drawings
Presentation Requirements
Cross-referencing
Page numbering and section numbering as header or footer
Clearly labelled diagrams
High quality prints (no photocopies)
Power station name and contract number
Font to be Arial size 10 – 12. Not including headings
Manuals include all relevant third party information
Quality of paper is A4 80 – 100 G/m2.
Binders are 4-ring snap close.
All binders and files are plastic.
4.2.3.2 Drawings
a) All drawings should be approved by the Employer
b) Drawings supplied under this contract must conform to the Employer's standards GGS
0315.
c) Graphical symbols used must be in accordance with the DIN 2481 (Thermal Power Plants
Graphical Symbols) and Eskom 0.00/10259 (Standard Pipe Diagram and C&I Diagram
Symbols).
d) A drawing template, with title blocks and general format is available at the Employer’s
drawing office (contact Wallie Badenhorst, Tel: 017-615-2504).
4.2.4 Documentation Scope of Supply
The Contractor supplies the following documentation:
a) Standard brochures, catalogues, and descriptions
b) Design standards, codes of practice, design guidelines, installation, test commissioning and
optimisation procedures
c) Drawing system description and index
d) Document management procedure
e) QA applicable documents as specified
f)
Design modification procedure
g) Data sheets of components, devices, printed circuit boards etc.
h) Documentation that indicates Employer specific settings and configuration of all
components forming part of the works
i)
Operating, engineering and maintenance manuals
j)
Maintenance philosophies
k) Cabling information
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l)
Spares list
m) Third Party documentation
n) All electronic documentation
The Contractor is required to transfer all cabling information relevant to the works and supplied as
part of the works to the Project Manager in the form of uncompressed electronic media, such as
Microsoft Excel, along with a printout of the data, which serves as the official document.
Third party equipment and software used must be accompanied by the following documentation:
a) All technical drawings (layout, circuit diagrams, flow charts etc.)
b) Maintenance manuals & philosophies
c) Sensor, hardware, modules, and software manuals
d) User service manuals
e) User manuals
f)
Spares list
4.2.5 Final Documentation
Three (3) sets of final prints of the updated documentation are to be provided at completion of the
works. Soft copies of all the documents must be submitted to the Employer before the final
documents are printed. The Employer will audit these documents over a period of fifth teen (15)
working days for correctness and conformance to the “As built” plant. The Contractor will rectify,
print and submit the documents within ten (10) working days after verification is received from the
Employer. Details on required documentation to be submitted, in conjunction with what has already
been mentioned, are stipulated in the following procedures:
 Gx Projects Documentation Deliverable Requirements Specifications – 24065459834
 Basic Configuration Management Requirements – ECM 0010
4.2.6 Copyright
The Employer has full rights to make unlimited copies and use the material in any form or manner
desired for use within Eskom.
Security arrangements
All Contractor personnel are issued with a temporary access permit (Contractor’s Permit) which
contains the following information:
Name
ID Number
Company
Validity date
All Contractors’ permits are submitted to Protective Services when the workers leave the site after
completion of the works.
In order to assist Protective Services with the issuing of permits and the identification of personnel
on site, the Contractor supplies a list of all personnel that he intends using on site, at least 24
hours prior to entry of the Security Area. This list is delivered to Protective Services, or is faxed to
(017) 615 2602.
The list, identified with the Contractor’s name, contains the following information:
Employee Name
Employee ID Number
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Eskom Safety Co-ordinator signature
Eskom Project Manager signature
Copy of the first page of the ID book of every employee of the Contractor, photocopied to
reduce the size to 65%.
To speed up the process of gaining access to the site, the Contractor compiles detailed lists of all
tools and equipment to be taken on site before arriving at the Power Station Security gate. A
special Tool List form is available at Protective Services. An authorised copy of this list is retained
to be used again when the tools and equipment is removed from site after the completion of the
works.
The Chief of Protective Services may, with valid cause, remove any of the Contractor's personnel
from the site, either temporarily or permanently, without any prejudice. He may deny access to the
site to any person whom, in the opinion of the said Chief of Protective Services, constitutes a
security risk.
The Contractor is restricted to the delivery areas associated with the instruction on the purchase
order. The Contractor is forbidden to enter any other areas, and must ensure that his employees
abide by these regulations.
Parking inside the power station is strictly forbidden, except for loading purposes.
5
SPECIFICATIONS
Title
Eskom Unique
Identifier
Date or
revision
Gx Projects Documentation Deliverable
Requirements Specifications
240-65459834
Rev 1
ECM-0010
Rev 1
32-727
Rev 1
ECM-0004
Rev 0
QM-58
Rev 0
Basic Configuration Management
Requirements –
SHEQ Policy
Labelling Specification
Supplier Contract Quality Requirement
Specifications
6
Tick if
publicly
available
HEALTH AND SAFETY RISK MANAGEMENT
Employer’s Health And Safety Requirements
The Contractor acts in accordance with the health and safety requirements stated in the
Works Information.
In carrying out its obligations to the Employer in terms of this contract; in providing the
Works; in using Plant, Materials and Equipment; and while at the Site for any reason, the
Contractor complies and procures and ensures the compliance by its employees, agents,
Sub-Contractors and mandatories with:
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a)
the provisions of the Occupational Health and Safety Act 85 of 1993 (as amended) and
all regulations in force from time to time in terms of that Act (“the OHSA”); and
b) the Eskom “Safety, Health and Environmental Requirements for Contractors” document
attached to the Works Information (as amended from time to time) and such other
Eskom Safety Regulations as are applicable to the Works and are provided in writing to
the Contractor (collectively “the Eskom Regulations”). The Eskom Regulations may be
amended from time to time by the Project Manager and all amendments will be
provided in writing to the Contractor. The Contractor complies with the provisions of the
latest written version of the Eskom Regulations with which it has been provided; and
c) the health and safety plan prepared by the Contractor in accordance with the SHEQ
Requirements. (The OHSA and the Eskom Regulations are collectively referred to as
the “SHEQ Requirements”.)
The Contractor, at all times, considers itself to be the “Employer” for the purposes of the
OHSA and is required to not consider itself under the supervision or management of the
Employer with regard to compliance with the SHEQ Requirements, the Contractor is
required to furthermore not consider itself to be a subordinate or under the supervision of
the Employer in respect of these matters. The Contractor is at all times responsible for the
supervision of its employees, agents, Sub-Contractors and mandatories and takes full
responsibility and accountability for ensuring they are competent, aware of the SHEQ
Requirements and execute the Works in accordance with the SHEQ Requirements.
The Contractor ensures that all statutory appointments and appointments required by any
Eskom Regulations are made and that all appointees fully understand their responsibilities
and is trained and competent to execute their duties. The Contractor supervises the
execution of their duties by all such appointees.
The Employer, or any person appointed by the Employer, may, at any stage during the
currency of this contract:
I. Conduct health and safety audits regarding all aspects of compliance with the SHEQ
Requirements, at any off-site place of work, or the site establishment of the
Contractor;
II. Refuse any employee, Sub-Contractor or agent of the Contractor access to the
premises if such person has been found to commit an unsafe act or any unsafe
working practice or is found not to be qualified or authorised in terms of the SHEQ
Requirements;
III. Issue the Contractor with a stop order should the Project Manager become aware of
any unsafe working procedure or condition or any non-compliance with any provision
of the SHEQ Requirements.
The Contractor immediately reports any disabling injury as well as any threat to health or
safety of which it becomes aware at the Works or on the Site to the Project Manager and to
the Safety Risk Management office.
The Contractor appoints a person, qualified in accordance with the SHEQ Requirements,
as the liaison with the Eskom Safety Officer for all matters related to health and safety, this
person is required to be contactable 24 hours a day.
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The Contractor confirms that it has been provided with sufficient written information
regarding the health and safety arrangements and procedures applicable to the Works to
ensure compliance by it and all employees, agents, Sub-Contractors or mandatories with
the SHEQ Requirements while providing the Works in terms of this contract. As such, the
Contractor confirms that this contract and the relevant Eskom Regulations referred to in this
contract constitute written arrangements and procedures between the Contractor and the
Employer regarding health and safety for the purposes of section 37(2) of the OHSA.
The Contractor agrees that the Employer is relieved of any and all of its responsibilities and
liabilities in terms of Section 37(1) of OHSA in respect of any acts or omissions of the
Contractor, and the Contractor’s employees, agents or Sub-Contractors, to the extent
permitted by the OHSA.
The Contractor hereby indemnifies the Employer and holds the Employer harmless in
respect of any and all loss, costs, claims, demands, liabilities, damage, penalties or
expense that may be made against the Employer and/or suffered or incurred by the
Employer (as the case may be) as a result of, any failure of the Contractor, its employees,
agents, Sub-Contractors and/or mandatories to comply with their obligations in terms of this
clause 18, and/or the failure of the Employer to procure the compliance by the Contractor ,
its employees, agents, Sub-Contractors and/or mandatories with their responsibilities
and/or obligations in terms of or arising from the OHSA.
Contractor’s Responsibilities
In addition to the safety requirements identified under responsibility in terms of safety
requirements, the Contractor ensures that the following responsibilities are complied with:
a) To meet on a regular basis, as agreed, with the Project Manager / Supervisor who are
responsible for:
I. Safety assurance
II. Quality assurance
III. Construction
IV. Commissioning
V. Any other relevant subjects.
b) To commission machinery, if contractually required, in accordance with the
commissioning committee’s approved commissioning programmes and procedures. The
programmes are to identify and account for the interface requirements of other
Contractors and the dates contained in the Contract Data.
Specific Risks
The following risks are identified by the Project Manager and Contractor specifically
addresses these risks to ensure that the works is carried out safely:
a)
b)
c)
d)
e)
f)
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Working at heights
Dusty conditions
High noise area
Work is being carried out overhead by Others
Work is being carried out below
Work in confined spaces
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g)
h)
i)
Possibility of noxious gasses
Possibility of fires or explosions
Rigging
Plant Safety Regulations
The Employer, on request from the Contractor, isolates required plant from all sources of
danger as described in the Plant Safety Regulations.
The Contractor supplies his own personal protective equipment necessary to carry out the
works.
The Contractor is also responsible for inspecting and maintaining such equipment as
required in terms of the OHS Act and local procedures.
The Employer, on request, makes available a copy of the latest revision of the Plant Safety
Regulations available to the Contractor.
The Contractor will comply with the Employer’s ‘Permit to Work’ system.
The Contractor conforms to all rules and regulations applicable to plant safety and
completes the Workman's Register prior to working on the plant.
The Contractor declares any grinding and welding to be carried out on the workers register.
At every permit change the Contractor withdraws himself/herself/his staff for that period of
permit suspension/revocation and thereafter only proceeds with the works after signing onto
the new permit.
The Contractor ensures that he/she/all sub-Contractors/personnel/staff/his visitors are
medically, physically and psychologically fit to enter the Kriel Power Station, and specifically
any confined space.
The Contractor is prohibited from entering Radiation Areas.
The onus is on the Contractor to ensure that the correct confined space requirements and
tests have been done or met by the Project Manager prior to entry into any confined space
or hazardous plant areas.
The Contractor ensures that all personnel are competent to carry out the works. Proof of
competency for technical and safety aspects must be available as and when required on
site.
The Contractor shall comply with the health and safety requirements as per Eskom’s Rules
and Regulations
ENVIRONMENTAL CONSTRAINTS AND MANAGEMENT
It should always be noted that Kriel Power Station is ISO14001 certified and therefore
promotes Integrated Environmental Management (IEM) philosophy which aims to achieve a
desirable balance between conservation and development. All activities taking place within
Kriel Power Station must consider section 28 of the National Environmental Management Act
(107 of 1998) which makes provision for the duty of care approach. The contractor’s team
must commit to review and to continually improve environmental management, with the
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objective of improving overall environmental performance. The Contractor must consult with
Kriel Environmental section on a regular basis for on-going assistance and advices.
Environmental requirements
The Contractor ensures that all goods, services or works supplied in terms of the Contract
conform to all applicable environmental legislation. Kriel Environmental Policy must be
adhered to as a minimum.
Refuse disposal
The Contractor is responsible to keep the work area clean of any rubble.
All waste introduced and/or produced on the Employer’s premises by the Contractor for this
contract, is handled in accordance with the minimum requirements for the Handling and
Disposal of Hazardous Waste in terms of Government Legislation as proclaimed by the
NATIONAL ENVIRONMENTAL MANAGEMENT: WASTE ACT, 2008
The removal of any hazardous waste is the responsibility of the Contractor.
The Contractor shall comply with the environmental criteria and constraints as per the Eskom
Rules and Regulations.
The service provider shall comply to, but not limited to, all relevant legal and other
requirements including the Kriel Power Station EMS, National Environmental Management
Act (Act 107 of 1998) as amended and ISO 14001.
QUALITY ASSURANCE REQUIREMENTS
 QUALITY MANAGEMENT
Quality Management System
The Contractor shall be required to demonstrate by means of a Contract Quality Plan (CQP)
that this organisation is so structured that all the requirements of the specification will be
properly monitored and controlled. The Contract Quality Plan (CQP), which must include the
Quality Control Plan (QCP), is to be drafted in accordance with QM-58 and the Supplier
Contract Quality Requirement Specification (QM58). The Quality documents are to be
submitted for approval to the Quality Engineer within thirty (30) days after a contract has been
awarded to the Contractor.
No work may commence unless the Contract Quality Plan and Quality Control Plan documents
have been approved in writing and a copy submitted to the Quality Engineer/ Project Manager.
The Contractor, in conjunction with the Quality Engineer must sign off all Quality Control
documents after completing all work as per the agreed scope. The Contractor to submit a copy
of the final signed off documents/data packages to the Project Manager within one (1) week
after completion of work.
The Contractor shall be required to read and fully understand the contents of the Supplier
Contract Quality Requirement Specification (QM58) and a copy is to be kept in possession or
on premises.
The Supplier Contract Quality Requirement Specification (QM58) shall remain applicable in
the event of the contract being extended or modified for reasons permitted.
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By signature and acceptance of this contract the Contractor acknowledges and agrees to
comply with and adhere to Eskom’s policies and procedures (current and/or latest revisions)
including the Supplier Contract Quality Requirement Specification (QM58).
Contract Quality Management Plan Requirement
The Contractor prepares a contract quality management plan that, where appropriate,
indicates the following:









Indicates the interface with the Contractors quality system and applicable documents
such as procedures and work instructions
Establishes communication channels between the Contractor and the Quality Engineer
/ Project Manager in respect of quality and the integration of such with the prescribed
contract communication channels
Indicates how specific subcontractors will be monitored
Identifies items or activities for which quality control plans will be prepared
Identifies the specifications, drawings and acceptance criteria for material for which
quality control plans are not required
Identifies the areas or processes requiring special controls
Identifies the Contractor’s Management Representative and personnel responsible for
the control of quality activities and their relationship to the Contractor’s management
structure
Identifies the documents which are to be submitted to the Project Manager
Indicates the Contractor’s quality monitoring programme
The Contractor periodically updates the contract quality management plan to reflect changes
in any of the above details. The frequency of such updates is determined by the Quality
Engineer but will not be greater than one year.
Quality Control Plan
The Contractor’s or Subcontractor’s quality control plans cover inspection and test proposals
for items or activities to be supplied as part of the works.
The quality control plan indicates the following as appropriate:














The identification of the item.
A list of the sequence of operations including inspections and tests.
The identification of the specification, drawings or procedures for each operation.
The acceptance criteria with reference to the appropriate technical specification, in-house,
national or international standard and relevant clause number.
The inspections and tests the Contractor has nominated for hold and witness points.
Provision for inspections and tests nominated by the Quality Engineer.
Provision for inspection status indication.
Inspection and test records which are generated by the Contractor.
Competence of the people-Level II welding inspector, Coded welders, minimum N3
Fitters/Boiler makers
Personnel qualifications from approved training and accredited institute
ITPs and welding procedures
Material certificates
Organogram indicating the quality person and his/her duties
Adhere to the QM58
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 Follow the Eskom welding rule book
The quality control plans are reviewed by the Quality Engineer and Project Manager to allow
for insertion of his specific requirements, including hold and witness points, prior to
commencement of work. The Contractor does not commence work until the Project Manager
accepts.
Refuse Disposal
The Employer provides special colour coded bins for refuse disposal. These bins are emptied by
the Employer.
The Contractor ensures that all workers under his control strictly adhere to the correct use of
refuse bins:
Maroon bins
: Scrap metal only
White bins : Lagging and general household rubbish
Yellow bins : Ash, dust, coal dust and sand
For the full duration of the works, the Contractor is responsible to keep the work area clean of any
rubble, and to place all refuse into the bins provided.
7
INVOICING AND PAYMENT
The Contractor submits payment requests to the Employer. The Project Manager sends the
payments certificate to the Contractor within 5 working days of receiving a payment request.
The Contractor provides the Employer with a Valid Tax Invoice showing the amount due for
payment equal to that stated in the Project Manager’s payment certificate within 3 working
days. The Contractor sends back the signed payment certificate and copy of the invoice.
The Contractor shall address the tax invoice to:
Eskom Holdings SOC Ltd
Reg. No. 2002/015527/30
Accounts Payable
Kriel Power Station
Private Bag X5009
Kriel 2271
The Contractor keeps records of all invoices submitted and paid up to the end of the project,
as well as details of Actual Costs.
All invoices are hand delivered to the Kriel Finance Department (Account payables) and
include on each invoice the following information:
-Name and address of the Contractor and the Service Manager;
-The contract number and title;
-Contractor’s VAT registration number;
-The Employer’s VAT registration number 4740101508;
-Description of service provided for each item invoiced based on the Price List;
-Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT
Contractor is required to follow the correct process to ensure the payment is effected in
accordance with contractual payment terms.
Contractor is required to follow the correct process to ensure payment is effected in
accordance with contractual payment terms:
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Service related invoices
a)
b)
c)
d)
e)
f)
Once the service have been delivered/completed both parties have to agree that the
service has been delivered/completed successfully prior to invoicing
An assessment payment certificate must be completed between the Contractor and
Service Manager according to the service performed. Both parties have to sign the
assessment/certificate
A copy of assessment/payment certificate must be obtained by the Contractor to
enable the creation of an invoice and to prevent any discrepancies. A copy of the
assessment/payment certificate must be attached to the original invoice
Service Manager performs a service entry and Goods Receipt on the SAP system.
(Assessment/Payment Certificate issued as a source document for Service Entry
Goods Receipt)
Service Manager will the forward the Service entry and Goods Receipt Note number
to the Contractor within 3 working days after the service has been rendered and the
Assessment/Payment certificate signed
Contractor must forward the original invoices together with a copy of the
Assessment/Payment certificate to the Eskom Documentation Centre.
Goods Delivered Invoices
a)
b)
c)
Once the Goods are delivered, the Service Manager preforms a Goods Receipt on
the SAP system. (The delivery note is used as source document for Goods Receipt.
The invoice should not be used as a delivery note)
Service Manager will then forward the Goods Receipt note to the Contractor
immediately or within 3 working days after the Goods are delivered.
Contractors must then forward the Invoices together with a copy of the
Assessment/Payment certificate to the Eskom Documentation Centre
Invoices linked to commodity prices
a)
b)
c)
d)
The requirements are the same as for Goods Delivered Invoices.
Invoices which are linked to commodity prices will result in CPA (Contract Price
Adjustment).
Attach a copy of the material invoice that has been previously paid to the CPA
invoice, as well as the calculation sheet and all indices attached other than SEIFSA.
The relevant Eskom Department will then complete the CPA calculation sheet and
forwards it to the Eskom Documentation Centre.
Retention Invoices
a)
b)
c)
The requirements are the same as for Goods Delivered and Service related Invoices.
Where Retention is applicable on the contract, the Eskom SAP system will
automatically create the Retention, and the amount deducted from the invoiced
amount.
Invoices related to Retention releases require a defect or completion certificate from
the Eskom End User and must be attached to the original invoice. The original
invoice for the retention to be released must be accompanied by the approved and
signed completion/defect certificate and forwarded by the Eskom End User to the
Documentation Centre to effect payment.
Foreign exchange Invoices
Not Applicable
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General Information related to Eskom Invoices
a)
b)
c)
d)
e)
f)
g)
h)
i)
Contractor must ensure that the Service Entry and Goods Receipt Note number
appears on the invoice. (It can be printed or hand written on the invoice).
Eskom Purchase Order number must appear on invoice.
Invoices must be VAT compliant in line with the VAT Act requirements.
Invoices submitted must reflect the bank account details. A once off copy of the
banking details may be forwarded to the Documentation Centre and it will be attached
to each scanned invoice.
Invoices must be original or certified as an original in line with the VAT Act. No
electronic invoices will be accepted.
Eskom’s correct name “Eskom Holdings SOC Ltd” must appear on the invoice.
The Eskom VAT registration number: 4740 101 508 must appear on the invoice.
No pro-forma invoices will be accepted.
Contractor cannot be utilized by Eskom for more than 3 times without a contract being
established.
Note:
1. Invoices must be delivered to the Eskom Documentation Centre, as this will speed up
the payment process and ensure that invoices are not lost and payments delayed.
There is no need for Service Manager to sign invoices as they perform Goods
Receipt in the system. The assessment certificate and Goods Receipt serves as the
approval of payment.
2. Eskom Documentation Centre will review invoices according to a checklist and on
completion scan the documentation into Accounts Payable processing system
(Documentation can only be scanned where the Purchase order no. and Goods
Receipt Note no. is reflected on the invoice, and the invoice complies with the VAT
Act).
3. Invoices are processed and released for payment by Accounts Payable Section only
where the source documentation is 100% correct.
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Appendix – List of Eskom Approved instruments
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