1
LWAF Plant Database
- AKA “Accession Database” -
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Plant Database Usage
•
“Accession” plants
– PMD personnel
– Project managers
– Any volunteer
•
Provide lists of plants for:
–
–
–
–
–
–
•
Docents
PMD personnel
Potential visitors to the Arboretum
Any other interested parties
Standard reports available
User-controlled reports available
Update plant information
– Add missing information
– Correct erroneous data
– Revise location data
•
Online/Multi-user/Multi-tasking
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Operational Overview
Volunteer
Internet user
Add records
Query database
LWAF
Plants
PMD Chair
Docent
Project Mgr
Add/Update records
Add docent notes
Add/Update records
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User Interaction
- Overview -
1) Request for Plant List
2) List of plants
Plant
Database
3) Update this plant record
User
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Allowable Flow of Webpages
Accession
Home Page
Report Page
Single Plant Record
Update Form
Custom Report
Menu
Mulitple Plant Records
Update Form
Lookup Table
Selection Menu
Lookup Table
Update Form
Note:
You can always go back to the Home Page or the Custom Report Menu
from any screen.
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Accession Home Page
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Report Generation
For
Predefined Reports
Show Pictures/More Info
Accession
Home Page
(plantsteward.com)
Blooming
Other
Perrenials
Shrubs
Non-Conifers
Conifers
By Garden
Update
Plant
Update
Form
Plants
By
Name
• Standard record selection and sorting
• One click for viewing pictures/more info
• One click to retrieve update form
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Custom Report Generation
Plant Lists
Page
Home
Page
Custom Reports
Update List
Details
Paginated Report
By Garden
Notes
Names
Custom
Selection
Page
•
•
•
•
Update
Plant
Update
Form
User-specified selection, sorting, report format
Paginated report format available
One-click to retrieve update form
Update list available for multi-record update
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LWAF Home Page
Click on
this link
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Plants List Page
Explanatory
text
Check if you
want to show
pictures
Select Report
Click here to
run report
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Sample Standard Report
Click on highlighted name
to get Google results for
this plant in far left column
Click on question mark to
get update form for this
record.
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Sample Standard Report
- Showing Google Search Results Click here for more
pictures
Click here for most
pictures
You clicked here on previous screen to
request Google search results.
Click on hyperlinks
to go to info on
Internet
Click here for most
text info
Click here for more
text info
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Plants Selection Page (Menu)
Set numbers to indicate
sort order
• Default: all plants selected
• Set any or all selection fields
• Selection criteria are “and” conditions
(as opposed to “or” conditions
Select report format
This shows your
authorization level
Enter password here
to change authority
Click here to list plants once you
have set your selection and sort
criteria
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Plants Selection Page Example
•
•
•
•
Select all maples in the Smith Mossman
Use “By Garden” Format
Order by accession number
Enter password for update
Select only maples
Smith Mossman
Garden only
Use “By Garden”
format
Current
authority is
“view onlyl”
Enter sort order
Enter update
password
Click here to run
report
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Sample Custom Report
- All Acers in the Smith/Mossman Garden -
Custom
report as
requested by
user
Records sorted by
garden as requested
Link to
update
form
Click here to get
paginated report
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Plant Update Page
- Example •
We got to this page from the Plants List
Page.
•
Our objective is to change the Form field from
“Conifer” to “Tree”
1. This message line provides
status to the user.
2. Select “Tree” from the dropdown list.
3. Click on the “Revise”
button.
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Example – Record Revised
1. Message indicates
that record has
been revised.
2. Revision date and time
have been updated
automatically.
3. Form is now
correct.
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Example – Add a Record
You got here by click on a record on Plants List page.
Status line.
Click “Clear” button to get
blank screen for adding a
new record.
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1. Status information
Example: Adding a New Record
- Top Half of the Form Note: To show all information in this training
material, the form is show on two pages.
See the next page for the bottom half of the
Form.
2. Will be computed if left
blank.
3. All fields are automatically
assigned a default value if you do
not enter anything in the field.
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Example: Adding a New Record
- Bottom Half of the Form -
Note: To show all information in this training
material, the form is shown on two pages.
See the prior page for the part of the form
not shown here.
Click on the “Add” button
to add this record.
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Example – Adding a record
This screen shows the response after
a record has been added
1. Status information
2. Transaction date and time
computer generated
3. Accession number
computed.
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Example Plant Record
- No Update Authority –
(View Only)
1. No add/revise/delete
status
2. No Add/Revise/Delete
buttons
Note: Your update authority will automatically
expire, if you do not make any screen input
for an extended time period.
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Delete Example
1. You arrived here from the
Plants List page
2. Status information is shown
here.
3. To delete this record, click
here.
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Delete Example
- The record shown has been deleted -
1. Status shows that
record has just been
deleted.
2. If you deleted the record in
error, click on the “Add”
button to add the record
back.
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Navigation from Plant Update Page
Produces Plants List using
your last query.
Return to report menu.
Return to Database Mgt page.
Go to the home page.
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