BROKER MANUAL
MALDIVES CUSTOMS SERVICE
Prepared by:
ASYCUDA World Manual Unit
Contents
Figure ............................................................................................................................................................ 3
Table.............................................................................................................................................................. 4
Introduction .................................................................................................................................................. 5
Processing the SAD – User Guide.............................................................................................................. 5
Consideration while fill declaration. ..................................................................................................... 6
New SAD declaration ................................................................................................................................ 6
The Detailed Declaration ...................................................................................................................... 7
Processing the SAD – User Guide .................................................................................................................. 7
SAD (Single Administrative Document) form and its subsequent forms ................................................ 7
The SAD form/Detailed Declaration is composed of ONE (1) main form and Eight (8) subsequent
forms, namely:.......................................................................................................................................... 7
Declaration tool (Icon) bar ........................................................................................................................ 8
Detailed Declaration Icons with their Use ............................................................................................ 8
SAD (Main form) ....................................................................................................................................... 9
Completing Declaration General Segment ......................................................................................... 10
SAD General Segment ......................................................................................................................... 10
Detail declaration Menu bar detail ......................................................................................................... 11
Enter the SAD data element according to the table ............................................................................... 14
Adding items to the SAD ......................................................................................................................... 23
Detailed Declaration Finder .................................................................................................................... 24
Completing the SAD Valuation Note Form ............................................................................................. 25
Uploading other scanned documents. .................................................................................................... 26
Error View detail ..................................................................................................................................... 29
Declaration validate process for registration ......................................................................................... 30
Broker alert message .......................................................................................................................... 32
Registered declaration view ................................................................................................................... 33
ASSESSMENT NOTICE INFO AS FILLED DECLARATION ............................................................................ 33
Payment detail view for brokers ............................................................................................................. 34
SAD Grid View for Broker ........................................................................................................................ 34
SAD General Segment valuation Note .................................................................................................... 35
SAD information page for broker............................................................................................................ 36
Export and import XML file to ASYCUDA ................................................................................................ 36
Annex .......................................................................................................................................................... 39
ASYCUDA World - Glossary of Terms and Acronyms .............................................................................. 39
Acronyms ................................................................................................................................................ 47
Figure
Figure 1 AW Login screen ............................................................................................................................ 5
Figure 2: AW Document Library View ........................................................................................................ 6
Figure 3: New SAD Menu Option ................................................................................................................ 7
Figure 4: SAD detailed Declaration ............................................................................................................... 7
Figure 5: Icon tool bar view on SAD .............................................................................................................. 8
Figure 6: SAD General Segment View ......................................................................................................... 10
Figure 7: SAD Item Segment ....................................................................................................................... 10
Figure 8: SAD calculation Segment ............................................................................................................. 11
Figure 9: SAD Transit Details ....................................................................................................................... 11
Figure 10: SAD file function ........................................................................................................................ 11
Figure 11: SAD Edit function ....................................................................................................................... 12
Figure 12: SAD View function..................................................................................................................... 12
Figure 13: SAD help function ...................................................................................................................... 13
Figure 14: SAD help function ...................................................................................................................... 13
Figure 15: SAD data element table ................................................................ Error! Bookmark not defined.
Figure 16 : how to add an item and item display page ............................................................................... 23
Figure 14: Sad detail declaration find view ................................................................................................ 24
Figure 15: SAD Detail Declaration Finders, Search Using Consignee .......................................................... 24
Figure 16: Search result .............................................................................................................................. 25
Figure 17: SAD Valuation note - General segment ..................................................................................... 25
Figure 18: Document need to be attach to register the declaration. ......................................................... 26
Figure 19: Selecting other scan document to upload ................................................................................. 26
Figure 20: Upload PDF file........................................................................................................................... 26
Figure 21: Attach and Uploading scan the document to SAD..................................................................... 27
Figure 22: List of attached document codes ............................................................................................... 27
Figure 23: Uploading completed................................................................................................................. 27
Figure 24: Filled SAD document .................................................................................................................. 28
Figure 25: SAD, Broker registration is essential .......................................................................................... 29
Figure 26: SAD Validate Declaration ........................................................................................................... 30
Figure 27: SAD, Document verified view .................................................................................................... 30
Figure 28: transaction completed, will be provide with declarant and customs reference number ......... 31
Figure 29: Store number ............................................................................................................................. 31
Figure 30: registration Number .................................................................................................................. 31
Figure 31: broker will receive a mail after registered ................................................................................ 32
Figure 32: SAD selectivity control ............................................................................................................... 33
Figure 33: selectivity control document view (before declaration been assessed) ..... Error! Bookmark not
defined.
Figure 34: Assessment notice information before declaration assessed ................................................... 33
Figure 35: Payment information ................................................................................................................. 34
Figure 36 : SAD Grip .................................................................................................................................... 34
Figure 37: SAD- Valuation note ................................................................................................................... 35
Figure 38: Information page form............................................................................................................... 36
Figure 39 : Export to ASYCUDA XML file ..................................................................................................... 36
Figure 40: Save the SAD form to computer ................................................................................................ 37
Figure 41: import from ASYCUDA XML file ................................................................................................. 37
Figure 42: Can import XML file and amend the file .................................................................................... 38
Table
Table 1: AW Icons.......................................................................................................................................... 9
Table 2:: SAD data element table ............................................................................................................... 22
Introduction
The declaration processing feature is the core component of A S Y C U D A. It reflects both the
system behavior and the Customs practices. Its main environment includes the customs tariff,
reference tables and taxation rules.
This user manual was developed to help users of ASYCUDA World to familiarize themselves with
the system's declaration processing functions. The user will be guided through the ASYCUDA World
menu options and tools, the Single Administrative Document (SAD), the declaration processing steps
and declaration control. The functions included are based on the ASYCUDA core system for the
processing of Customs Declarations. They aim to speed-up processing of documents, minimize paper
document handling, implement systematic working methods and optimize allocation of resources.
ASYCUDA promotes and supports the application of modern customs operational principles. These
include selective examination practice, trader compliance incentives, effective management of
customs clearance, payment schemes to facilitate trade and secure duty collection, and control of the
routing of trade to approved Customs Clearance Offices.
Processing the SAD – User Guide
To access customs ASYCUDA World system. Enter the username and password provide by
Customs. Click
or press enter to validate input of user name and password.
Figure 1 AW Login screen
After you have successfully logged into ASYCUDAWORLD click the “Document Library icon
in the upper left hand corner.
Figure 2: AW Document Library View
Consideration while fill declaration.
There are some basic information that should be provided to users before they start using AW,
mainly:
1. A thorough knowledge of the application interface as far as declaration processing is
concerned.
2. Clear understanding of the SAD form fields and its subsequent forms.
New SAD declaration
Expand the “Goods Clearance” by navigating the Document Library using this path: ASYCUDA
 Goods Clearance Declaration Detail Declaration  Right click Detailed Declaration
 New
Figure 3: New SAD Menu Option
Once the user clicks on “New”, a blank SAD form is displayed. The table below illustrates the
SAD data elements with the term indicated on the sides. This is arrangement by term makes it
easy for a user to navigate the SAD.
The Detailed Declaration
Right clicking on the detail declaration will open a sub menu that contains two major operations that
may be carried out:

“New” - Preparing a completely new declaration.

“Find” - Finding a previously prepared declaration
There are a number of other find options which filter the find search for a declaration according to
its color or status.
Processing the SAD – User Guide
SAD (Single Administrative Document) form and its subsequent forms
The SAD form/Detailed Declaration is composed of ONE (1) main form and Eight (8)
subsequent forms, namely:
Figure 4: SAD detailed Declaration
1. SAD (Main form) and SAD item page (For multi item declaration).
2. Valuation Note form.
3. Assessment Notice form.
4. Information Page
5. Other Attached Documents Page form
6. Other Scan Document
7. Scanned Invoice(s)
8. Items administration selectivity
Note: Use the TABS at the bottom of the main form to navigate between forms
Declaration tool (Icon) bar
Figure 5: Icon tool bar view on SAD
Detailed Declaration Icons with their Use
Icons Details and Use
Document verification; to check all declaration fields for consistency.
Document validation; to ensure the resulting document is a viable and valid customs
declaration.
Validation and assessment; it is a two‐in‐one icon that does both validation as well as
declaration assessment, i.e., calculation of duties and taxes and routing the declaration to the
appropriate channel (depending on the configuration in use).
Store; to save the declaration on AW server before validation but after being verified.
Remote check; to compare declaration data against AW database. Applicable xml manifest
checks
Import from AW XML file; retrieve declaration data that have been stored locally on a
computer workstation in an XML format for further processing.
Export to AW XML file; store declaration data in XML format on a computer workstation for
later processing.
1‐Print
2‐Print Hard copy
3‐ Information page.
4‐ Attached document; print attached documents.
1‐Customized; print on a pre‐printed form.
2‐ Assessment notice
View total mass; displays the total weight of all items on the declaration
Change goods ownership for goods that have been warehoused
1‐ Export to PDF; print the document in a PDF file.
2‐ Hardcopy export to PDF; print a hardcopy of the document on a PDF file.
These are used to view Inspection Act, receipt, waybill, exit note and scans depending on the
document status.
Add item; to add an item to a declaration during data capture.
Delete a whole page.
Delete item; to delete an item from the declaration.
Generate periodical summary declaration; to generate a periodical declaration if the
authorization number is valid.
Finder; search for documents in AW database.
Help; provides the user with an online help.
Table 1: AW Icons
SAD (Main form)
SAD main form consists basically of two segments;

General segment
The general segment covers general information about the whole consignment such as exporter,
consignee, declaration type, etc…

Item segment.
The item segment contains all necessary information needed to clear the consignment such as
commodity code, value, country of origin, etc…
Completing Declaration General Segment
After selecting the declaration model, the system will display the Single Administrative Document –
(SAD); complete all the fields; begin with the general segment. The SAD fields are listed and
described in Table-2.
SAD General Segment
Figure 6: SAD General Segment View
Figure 7: SAD Item Segment
Figure 8: SAD calculation Segment
Figure 9: SAD Transit Details
Detail declaration Menu bar detail
Figure 10: SAD file function
SAD Edit
details
Figure 11: SAD Edit function
Figure 12: SAD View function
Figure 13: SAD help function
Figure 14: SAD help function
Enter the SAD data element according to the table
BOX
DESCRIPTION
ACTION
Office Code
Mandatory
USE
The Customs Office where declaration will be
processed
The registration number or reference of the manifest.
Manifest
Mandatory
It is made up of the Year and Sequence number (i.e.
2016 001).
The number assigned automatically by the system
Customs
Reference
System
Number
Date
1
Declaration
Model
when a declaration is registered. It is made up of
Serial Letter and Sequence number (e.g. C 205) Year
and office code
System
Mandatory
The date of Registration of a declaration
The declaration mode/regime selected by the user. It
should be “IM” for imports or “EX” for Exports.
In case of IMPORT the exporter is residing outside
the country of destination and consequently his
information does not exist in the reference data tables.
2
Exporter
Mandatory
Thus, his information is entered manually as written in
the transaction’s documents.
In case of EXPORT, his information should be stored
in the relevant reference table and could be filled in
automatically either popped
Shows the page number viewed along with the total
3
Forms
System
number of pages currently in view
4
Loading Lists
N/A
The number of loading lists, manifests or similar
documents.
This will be required for transit declarations (R/F)
5
Items
System
6
Nbr. Packages
Mandatory
Displays the total number of items (lines) declared in
the declaration
The total number of packages (piece count) for the
whole Declaration.
The number given by the trader to identify the
7
Reference
Number
declaration.
Optional
The trader can use it to retrieve/modify his
declarations.
You must enter the Importer Declarant Number and
the full name and address of person importing goods
into Maldives will automatically be populated.
For export declarations this field requires the input of
the full name and address of the overseas importer
8
Consignee
Mandatory
(buyer) of the goods from Maldives. This is usually
the name of the person or organization overseas to
which the Uganda’s exporter is selling the goods.
For Occasional Importer(C9999) user must enter
importer National Identity Card (NID) number of the
person
Name and address of the party responsible for either
9
Financial
N/A
the transfer or repatriation of the funds relating to a
transaction, if the consignee Occasional Importer
(C9999) this function will be enable.
The nation from or to which the goods are being
Country of Last
Mandatory
10
Consignment
traded. It may not be the country of origin./ Country of
purchase
11
Trading Country
man
Reserved for Future Use
12
Value Details
N/A
Reserved for Future Use
Sector will automatically detect from consignee’s
13
Sector
System
Declarant Number, normally this box shows “TOM”
for Tourism Sector, “PVT” for Private Sector, ”GOV”
for Government Sector
The declarant is the person or organization declaring
the goods to Customs.
Some importers are allowed to clear their own imports
as long as they have the capacity to do so. Such
companies cannot clear goods belonging to other
Declarant
importers. Such companies are referred to as private
Representative
14
code, name and
clearing firms.
Mandatory
The declarant may also be a Customs Agent/broker,
whose business is to clear goods belonging to
address
importers, which may include goods imported by the
declarant. In the former case the owner is required to
authorise the broker to clear their goods.
In all the above cases the broker Code is automitally
lookup the information given to customs before.
15 /
Country of
Mandatory
The nation from which the goods are first exported or
15A
Export
for export
consigned.
16
Country of
/16A
Origin
Mandatory
Country of
Destination
grown.
The country of which the goods are intended.
NA
17
The nation where the goods were manufactured or
Identity and
Name of ship or aircraft and its place of registry.
Nationality of
18
Active means of
Mandatory
Transport at
arrival
19
Container
NA
Reserved for Future Use
In this field you must enter the code describing the
terms of delivery specified in the sale contract
20
Delivery terms
Mandatory
between the buyer and the seller of the declared
goods. I.e. CIF, FOB, CFR, etc.
Ident. & nat. of
21
active means of
transport at
Reserved for Future Use
NA
border‐
The currency code in which the
22
23
Currency /
Amount Invoiced
Exchange rate
Mandatory
System
NA
Transaction
25
Mode of
transport
invoiced/total invoice price of goods declared
The rate at which one specified currency is expressed
in another specified currency.
An indication of the contract under which the goods
Nature of
24
goods are
are supplied.
Reserved for Future Use
man
The code corresponding to the active means of
transport at the border
at Border
Reserved for Future Use
The code corresponding to the means of transport
26
Inland Mode of
N/A
which will undertake
Reserved for Future Use
The Port or Location in the country where the goods
27
Place of
Discharge
Mandatory
were initially imported and off loaded from the ship
Reserved for Future Use
Financial and
28
banking data
The financial agreement between the buyer and seller
of the goods
N/A
Terms of
Reserved for Future Use
Payment
29
30
Office of Entry
Location of
goods
Mandatory
Maldives. May be different than office of clearance.
Name of the place where a specific goods item is
Mandatory
located and eventual location in which physical
inspection might take place.ie. INIA- Air Cargo Port
Packages and
description of
The port of entry at which the goods entered
The hand- written or typed identifiers placed on the
Mandatory
packages by the export/supplier
goods
31
Unit No &price
Mandatory
packing
Mandatory
Nbr & Type
Mandatory
No of Quantity mentioned invoice and Unit price will
automatically lookup from items total/quantity
Packing of the goods i.e.: 1case of 24bottle of water
500ml. enter 24(TAB)500 MIL
Each items packing must be entered to this field
The total of items packages must be same as 6( Nbr.
Packages)
Brand / Model /
Size
Description of
goods of Item
Optional
Mandatory
Brand, model of the items Size of the goods. i.e:
2”3meter PVC Flexible House
Commercial description of the goods, as per invoice
Identifies the item number currently being completed.
32
Item No
System
It is automatically completed by the computer. The
maximum amount of items permitted per declaration
is 900
Commodity
33
Code
Commodity code of the goods declared for the item
Mandatory
according to the harmonized system of 10 digits.
Product Identifier
Country of Origin Code. You must enter here the
34
Cty. Orig. Code
Mandatory
country CODE where the particular goods declared
were originally made or manufactured
Gross mass in kilograms. Weight (mass) of goods
35
Gr. Mass kg
Mandatory
including packaging but excluding the carrier's
equipment
Identification of a preferential treatment for the goods
36
Preference Code
NA
under a bilateral or preferential treatment signed by
the Government.
The first part (Customs Procedure Code), identifies
the treatment which the goods receive. The second
37
Procedure
Mandatory
part is known as the additional CPC code used to
identify if the goods are claiming a special duty/tax
treatment.
38
Net Mass Kg
Mandatory
39
Quota
Optional
The net weight (gross mass minus packaging) in kilos
of the goods being declared
Mandatory for duty free concessions, indicates which
taxes are relieved
The bill of lading or airway bill number required to
identify the consignment of the goods
B/L or AWB /
40
Previous
The first function represents the Bill of Lading /
Optional
Document
Airway Bill No. that has been created under the
manifest. This is used only at Sea ports and airports.
The second function represents the previous document
reference, where a Bill of Lading is not required.
Supplementary
Quantity of the goods in the unit as required by
Mandatory
41
Units
42
Item price
Mandatory
Customs for tariff, statistical or fiscal purposes
Amount due for each chargeable item of goods or
services
This field is must be entered if the item price uplifted
43
V.M Code
N/V
or the V.M Code is Optional. The Valuation Method
used to calculate the value for Customs duties/taxes
Additional information, production of certificates &
Authorizations This field is being used to enter the
Add info Docs/
44
prod Certif &
aut.
code of any additional documents, certificates or
NA
authorizations (other than the
Invoice and BL / AWB) which are required for the
clearance of a particular goods i.e. quarantine items,
health certificates, etc.
Reserved for Future Use
Monetary Amount Adjustment. Identifier;
45
Adjustment
NA
To identify an adjustment to a monetary amount such
as an allowance or charge.
Reserved for Future Use
46
Statistical Value
System
Value for statistical purposes
A mathematical formula is adopted to calculate the
various duties / taxes /fees due on each item of the
consignment. This encompasses; duties or taxes
applicable to commodities or a type of tax or fee
applicable to services.
Tax base
The statistical value or the value based on quantity or
47
Calculation of
Taxes
Net mass is entered in this column. The type of taxes
System
is calculated against this value to arrive at the amount
payable.
Rate in this column for Import Duty: the tax rate from
the customs tariff. This is either the rate against the
commodity code, or a special rate as a result of a
concession. Excise Duty the tax rate from the customs
tariff.
Amount
The total amount payable after assessment of the rates
of taxes for the item
48
Deferred/Pre-
Optional
Enter the prepayment or credit account codes from
Payment Account
which the goods are paid.
In case of a warehousing declaration (IM7 ):
Identification of
49
warehouse /
Mandatory
for BOND
period
In the first part of this field enter the warehouse code.
In the second part of the field, enter the period (as the
number of days) that the goods are approved for
storage in that warehouse.
Name and address of a party liable for goods moving
under a customs authorization and, when applicable, a
50
Principal
NA
guarantee.
Reserved for Future Use
Intended offices
Name of the customs office which is responsible for
of
transit formalities en route.
NA
51
transit and
Reserved for Future Use
country
Customs office at which a security or guarantee for
Guarantee not
NA
52
valid for
lodged. Reserved for Future Use
Office of
53
destination and
the movement of goods under a transit procedure is
Name of the customs office at which goods are
NA
released from a Customs transit regime. Reserved for
Future Use
country
The system will automatically display the declarant’s
54
Place and date
NA
code and the username of the person who submitted
the declaration and the date in which it was accepted
by the Customs. Reserved for Future Use
Table 2:: SAD data element table
Adding items to the SAD
The SAD is configured to allow three items per additional page and a maximum of 350 items.
Kindly click the “Add Item” icon to add an additional item page as shown in Figure-7 below.
Every addition page view display 3 items.
Figure 15 : how to add an item and item display page
Detailed Declaration Finder
Figure 16: Sad detail declaration find view
Enter the Declarant reference year and number as values for the respective criteria in the
Finder, as illustrated in Figure 12. In some cases the Customs office code may be included.
Figure 17: SAD Detail Declaration Finders, Search Using Consignee
Figure 18: Search result
Completing the SAD Valuation Note Form
This form, as shown in Figure.17 below, contains the sum total of all invoices presented with the
SAD. Additionally, it allows the input of values that determines the customs value of goods such
as cost of freight and insurance. An option is also provided to set the method for apportioning the
other Charges to the items. System will automatically calculate the external freight, insurance
and the other cost for each item.
Aw freight,
insurance
and other
charges
has to be
entered
according
to invoice
currency
Figure 19: SAD Valuation note - General segment
Uploading other scanned documents.
Figure 20: Document need to be attach to register the declaration.
Other scanned documents may be uploaded by clicking the
page”. Click the
icon in the “Attached Documents
icon, search for the invoice to be uploaded as displayed in Figure 15 and click
“open”
Figure 21: Selecting other scan document to upload
Also ensure that all ancillary documents are legibly scanned in PDF format and appropriately
named.
Figure 22: Upload PDF file
To upload a scan document click
and select the stored scan document from your computer system.
Figure 23: Attach and Uploading scan the document to SAD
Click the upload/download button to upload the document, as shown in Figure-18 below
Figure 24: List of attached document codes
Select the appropriate code from the dropdown list to identify the type of document you have
uploaded as shown in Figure 21.
Figure 25: Uploading completed
Figure 26: Filled SAD document
Error View detail
Figure-25 below shows the
icon that must be used to “Verify” the SAD for data consistency. If
the “document verify” results in errors, the system will display an error message dialog as shown in
Figure 25. Errors in the message dialog can be double-clicked to go to the relevant field. A SAD
cannot be assessed until all errors are corrected. All mandatory parts of this SAD form will be
highlight red color.
Figure 27: SAD, Broker registration is essential
Declaration validate process for registration
Figure 28: SAD Validate Declaration
Figure 29: SAD, Document verified view
Figure 30: transaction completed, will be provide with declarant and customs reference number
Figure 31: Store number
Figure 32: registration Number
Broker alert message
Declarant will receive a mail conforming the registration.
Figure 33: broker will receive a mail after registered
Figure 34: Mailbox Attachment detail.
Registered declaration view
Figure 35:Figure 35: SAD selectivity control and registration detail
This tab could be view after registering the declaration SAD form.
ASSESSMENT NOTICE INFO AS FILLED DECLARATION
Figure 36: Assessment notice information before declaration assessed
Payment detail view for brokers
Figure 37: Payment information
SAD Grid View for Broker
Figure 38 : SAD Grip
SAD General Segment valuation Note
Figure 39: SAD- Valuation note
SAD information page for broker
The “info page” form is provided as an input area for any free text details that the declarant is
required to provide in relation to a Customs procedure. Figure-15 below shows the information
page.
Figure 40: Information page form
Export and import XML file to ASYCUDA
Export to AW XML file; store declaration data in XML file on a workstation for later processing.
Figure 41 : Export to ASYCUDA XML file
Figure 42: Save the SAD form to computer
Import from AW XML file; retrieve declaration data that have been stored locally on a workstation
in an XML file for further processing.
Figure 43: import from ASYCUDA XML file
Figure 44: Can import XML file and amend the file
Annex
ASYCUDA World - Glossary of Terms and Acronyms
Advanced Arrivals report is a report of the cargo carried on board a ship or aircraft, together
with any other report prescribed by the MCS. It must be submitted to Customs prior to the arrival
of the ship or aircraft.
Advanced Entry in respect of imported goods is an entry for home consumption for the goods Logged before they arrive in the MCS.
Airway Bill (AWB) or Air Consignment Note is a receipt issued by an international airline for
goods and is used as evidence of the contract of carriage.
Authorised is an activity authorised by the MCS under the Customs Act.
Apportionment is the act of apportioning the value or weight on the SAD Valuation Note.
Assessment Notice is the document generated by the Customs computerized entry processing
system, advising an importer of the amount of duties and taxes determined as payable on a
particular entry
Attached Documents are the supplementary documents that must be produced to Customs in
order to process a SAD
Automatic Capture is the automatic input of data into a computer system without key punching
or typing.
Bill of Lading sometimes abbreviated as B/L or BoL is a document issued by a carrier which
details a shipment of merchandise and gives title of that shipment to a specified party.
Bonded Warehouse is a building or other secured area approved by the MCS in which imported
dutiable goods merchandise may be stored without payment of duty for a stipulated period of
time (12 months).
Computer means an electronic device capable of storing and processing information according
to a set of instructions.
Customs means Maldives Customs Service
Commodity Code – commonly known as the HS Commodity Code - comprises about
5,000 commodity groups; each identified by a six digit code, arranged in a legal and logical
structure and supported by well-defined rules to achieve uniform classification.
Container is a standardized re-sealable transportation box for the carriage of freight.
Cargo Manifest includes any document, including a commercial document that lists all cargo to
be discharged at a ports in the Maldives.
Carrier is a company that transports goods and/or people by air, land, or sea, in its own or
chartered vessels or equipment and is named as the carrier in the contract of carriage.
Customs Procedure Codes are used for the completion of the SAD in the ASYCUDA World
system. They identify the customs and/or excise regimes to which goods are being entered.
Consolidator is a company or individual which groups together orders from different companies
into a single shipment.
Consignee is a party (usually a buyer) named by the consignor (usually a seller) in transportation
documents as the party to whose order a consignment will be delivered at the port of destination.
The consignee is considered to be the owner of the consignment for the purpose of completing
the customs declaration, and for paying duties and taxes. Formal ownership of the consignment,
however, transfers to the consignee only upon payment of the seller's invoice in full.
Consignor is an individual or company (usually the seller) who delivers a consignment to a
carrier for transporting it to a consignee (usually the buyer) named in the transportation
documents. Ownership (title) of the goods remains with the consignor until the consignee pays
for them in full.
Country of Origin is the country where goods were produced. Frequently the country of origin
is the same as the country of departure
Cargo means goods carried for reward by a carrier under an arrangement between the carrier and
the owner or consignor of the goods;
Central Bank is the Central Bank of the MCS;
Clearing Agents Licence means a licence issued by the MCS under the Customs Act
authorizing the holder to provide customs clearing services for reward.
Commercial Document is a document that is or forms part of, or at any time was or formed
part of, the documents belonging to or kept by a business (including a business that has ceased);
and was made or recorded in the course of, or for the purposes of, the business;
Company Is a body corporate registered or reregistered as a company under the Companies Act
2008; or a body corporate incorporated in a foreign country (whether or not so registered);
Computed Value means the value determined under the Customs Act and associated Rules and
Regulations
Computer System includes software
Customs Duty means an import or export duty
Customs Tariff means the import tariff or export tariff
Declaration means the provision of any information whether verbally or written in a document
or in electronic form by a person or their agent relating to

importations, exportations or goods in transit

the arrival or departure of ships and aircraft

the arrival or departure of persons
Degroupage or Deconsolidation is the act of separating a 'consolidated' (usually containerized)
shipment into its original constituent shipments, for delivery to their respective consignees.
Drop-Down Menu is a ‘menu’ that appears on a computer screen when its title is selected and
remains on display until dismissed Directory - also called a ‘folder’ is an organizing unit within
a computer's file system for storing and locating files in a hierarchical file system, and includes
subdirectories and files. Deferred Payment is the temporary postponement of the payment of an
outstanding customs bill or debt.
Direct Permanent Export is the permanent export of goods from the MCS
Document includes any of the following:
 Any information in writing relating directly or indirectly to goods which are imported,
exported or in transit
 Any declaration in writing required by the MCS
 Any electronic document and any material derived therefrom
 A copy or duplicate of a document or any part thereof
Duty means any of the following—

import duty

export duty
Duty Liability means the amount of a liability for import duty, excise duty or export duty, but
not a liability for penalty duty;
Electronic Document means a document processed and maintained by electronic means
Electronic Signature means a signature in electronic form, attached to or logically associated
with, information which is used by a signatory to indicate his/her adoption of the content to that
information and is –
 linked solely to the signatory
 capable of identifying the signatory
 created using means which the signatory can control
 linked to the information to which it relates in such a manner that any subsequent
alteration of the information is revealed
Extended Procedure Code is the Customs Procedural Code which must be entered on the SAD
to determine the procedure associated with a particular Customs regime.
e-Document is the abbreviated term for electronic documents. It is a document that exists only in
electronic form such as data stored on a computer, network, backup, archive or other storage
media.
Excise is a tax levied on certain goods and commodities produced or sold within a country.
Excisable products are products on which excise duty is levied. They include various consumer
goods including fuel (e.g. petrol, diesel and LPG), alcoholic drinks (e.g. beer and wine) and
tobacco products.
Exporter is the seller of goods based in the MCS
Exchange Rate is the rate used to convert an amount from a currency to the MCS currency,
based on the conversion rate published by the Central Bank.
Entry in relation to the importation or exportation of cargo means a declaration made by an
importer, exporter or agent for the clearance of goods from Customs control
Entered goods are entered when information, whether or not it is correct, about all the matters
prescribed for the relevant kind of entry has been given to Customs. Goods may be entered for—
 Home consumption
 Warehousing
 Transshipment
 Export
Entry Bundle comprises the SAD, together with any other attached documents
Excisable Goods means goods on which an Excise duty is imposed
Excise duty means a duty imposed on excisable goods
Excise Manufacturer’s Licence is a licence issued to a company or individual for the
manufacture of excisable goods
Export means the shipping of goods out of the port of a country.
Export Duty means a duty imposed on exported goods
Export Tariff means the tariff as described the Customs Act in relation to export duty;
Exporter in relation to goods, means an individual or company by or for whom the goods are
exported
File – sometimes called a Directory or sub-directory –
Field – is a physical structure in a form, file or database that holds data.
Finder Facility is a facility available in the ASYCUDA system to find specific information
relating to a
SAD, Manifest, Receipt, etc.
General Segment is the segment on the Manifest which:
 Identifies the Manifest
 Summarises the quantities included in the manifest
 Provides details of the mode of transport and
 Details the information about the place of arrival/departure
Goods Clearance is the authority granted by customs to imported goods so that they can enter
the country or to exported goods so that they can leave the country.
Gross Mass sometimes referred to as GrossWeight is defined as the total weight, including
packaging, etc.
Goods Tax is a tax imposed by the Goods Tax Act (31/79)
GovernmentWarehouse is a place or premises designated by the Customs Act 2008 as a
Government warehouse
Home Consumption is the customs regime associated with imported goods entering the
domestic market after all statutory obligations, including the payment of duties and taxes, have
been complied with.
House Bill is a Bill of Lading issued by a freight forwarder on receipt of goods from a shipper
agreeing for delivery at their destination.
HS Tariff is the Tariff currently utilised in the ASYCUDA system
Icon also known as a computer icon is a pictogram displayed on a computer screen in order to
help the user navigate the computer system or mobile device.
Importation is the act of bringing goods into the Solomon Islands from a foreign country.
Import in relation to goods, means to bring goods into the MCS.
Import Duty is a duty imposed by Customs on goods imported into the MCS.
Import Tariff means the tariff as described in the Customs Act relating to import duty;
Importer in relation to goods is a person by or for whom the goods are imported or a person
who is or becomes—
 the owner of; or
 is entitled to possession of, or beneficially interested in the goods at the time when the
goods are imported into Solomon Islands
Inwards Duty Free Shop is a duty free shop which is licensed under the Customs Act for the
sale of duty free goods at import
In Ballast, in relation to a vessel, means the carriage of heavy material (e.g. water, rocks, etc.) to
improve stability or maintain proper trim
Log in means to access the ASYCUDAWorld system using a unique user name and password.
Log out means to exit the ASYCUDAWorld system
Laden means loaded
Licensed Manufacturer means a person or company holding an excise manufacturer’s licence
authorising the manufacture or production of excisable goods of a specified kind;
MSG Trade Agreement means the Trade Agreement among the Melanesian Spearhead Group
Countries
MSG Trade Agreement Country means each country that is a party to the MSG Trade
Agreement.
Master Bill is a Bill of Lading issued by the main carrier of the goods on receipt of the goods
from a freight forwarder for delivery to a destination as per agreed terms.
Mailbox is the facility within the ASYCUDA system for receiving and sending messages. It
must be cleaned EVERY DAY before leaving your computer.
Manual Capture is the input of data into a computer system manually (i.e. by hand)
Mandatory in relation to the completion of the Manifest or SAD in AW means the data that
must be input or is automatically generated by the system.
Mode of Transport is the means by which a shipment is moved from point ‘A’ to point ‘B’ such
as by air, road, rail, etc.
Net Mass or net weight refers to the weight of the product alone, discounting the weight of its
container or packaging
Occasional Importer or Consignee is an individual or company to whom goods or merchandise
is occasionally consigned.
Office Code is the unique code used in the ASYCUDAWorld system for each Customs office in
the MCS
Office of Entry is the office where goods arrive in the MCS
Office of Exit is the office where goods leave the MCS
Office of Lodgement is the office where declarations are received and processed
Optional in relation to the completion of the Manifest or SAD in AW means the data that may
be input to the system if the specific information is known.
Outwards Duty Free Shop means premises licensed under the Customs Act for the sale of duty
free goods at export
Prohibited in relation to the completion of the Manifest or SAD in AW means the data is not
required.
Preference is often used to describe trade agreements between countries whereby importers and
exporters pay less or no customs duty or Goods Tax on certain goods traded between those
countries.
Reference Table In the context of database design is a table into which a set of possible values
of a certain field data type are inserted
Registered User is an individual or company approved by the Customs to use the
ASYCUDA World Systems
Receipt is the document issued by the ASYCUDA World system/
Release Order is a certificate of import or export generated by the ASYCUDA World system
which confirms that duties and taxes have been paid on a declaration.
Re-importation is the act of importing goods back into the country of exportation.
Re-exportation is the act of exporting goods back to the country from where they were
imported.
Registered User of an approved computer system means an individual or company registered
under the Customs Act as a user of the ASYCUDA system
Short Landed refers to manifested goods, which have not been discharged at a specified port.
Shipping/Airline Agents are agents who act on behalf of a carrier (i.e. Airline or Shipping Co.)
Statutory Exemption is an exemption of Customs Duty and/or Goods Tax granted by the
appropriate legislation
Supplementary Units is a quantitative unit other than net mass, which is required under a
particular commodity in the Customs Tariff
Splitting is the process of splitting a ‘single’ Bill containing two different products packed into a
single crate in order to identify the two different products with their own weight, type of
package, etc.
Shipping Agent for a ship, means a person or company appointed by the captain or operator of a
ship to be the ship’s agent, whose appointment has been notified to Customs;
TAB is a label on the ASYCUDA system for accessing specific information, e.g. Tab Att. Doc is
the TAB used to access a list of the codes associated with the Attached Documents
Tax Identification Number is a unique number issued by the Inland Revenue Authority of the
Ministry of Finance and Treasury is a company, importer, exporter or agent identifier in the
customs automated declaration processing system
Temporary Importation is a customs procedure under which certain goods can be brought into
the MCS temporarily and conditionally relieved from the payment of import duties and taxes.
The goods must be imported for a specific purpose and intended for exportation within a
permitted period.
Temporary Exportation relates to goods that are temporarily removed from and subsequently
re- enter the MCS to be assigned a new customs-approved treatment.
Transaction Value is defined as the price actually paid or payable by the seller, for goods being
imported, into the Maldives.
Transit or Customs transit is defined as a Customs procedure under which goods are
transported under Customs control from one Customs office to another. The definition includes
national transit (i.e. transport between departure and destination offices within the same country
or international customs which is defined as the transport of goods across one or more countries
under a bi-lateral or multi-lateral agreement.
Transhipment is the transfer of a shipment of goods from one carrier, or more commonly, from
one vessel or aircraft to another
Tariff Classification means—
 for imported goods—the classification of the goods according to the import tariff; and
 for goods for export—the classification of the goods according to the export tariff; and
 for excisable goods—the classification of the goods according to the excise tariff;
Unique User Reference Number is an identifying number issued by the Customs to a registered
user of the ASYCUDA World system.
Unpaid Declaration is a declaration that has been assessed in the ASYCUDA system but which
remains unpaid.
User Profile is a facility available to users of the ASYCUDA World system to ‘customize’ their
preferred profile, including password, language, appearance, etc.
Validate means to check or prove the validity or accuracy of the information provided
Valuation Note in the mechanism in the ASYCUDA World system for inputting the invoice
value of the goods declared, together with other information including the total freight, insurance
and other charges associated with the consignment. The system will automatically apportion
these costs when two or more items are declared.
Verify means to make sure or demonstrate that the information (data) input into the ASYCUDA
World system is true, accurate, or justified.
Volume is the volume of manifested goods expressed in cubic meters
Voyage Number is a unique number assigned by the principal carrier or agent, to a ship, which
intends to transport goods along an existing trade route
Warehouse Licence is a licence issued by the Customs to operate a bonded warehouse facility
or Duty Free Shop.
Waybill is a Bill of Lading (BOL) or Airway Bill (AWB)
Writing includes electronically generated information or data which is accessible and capable of
retention for subsequent reference
Acronyms
ASYCUDA – Automated System for Customs Data
AW- ASYCUDAWorld
AWB – AirWay Bill
BOL – Bill of Lading
CD – Customs Duty
CIF - Cost, Insurance, Freight
COO – Country of Origin
CPC – Customs Procedure Code
DDPP - Detailed Declaration Processing Path
DFS – Duty Free Shop
FCL – Full Container Load
GT – Goods Tax
HS – Harmonized System (Tariff)
LCL – Less than Container Load
MSG – Melanesian Spearhead Group
SAD - Single Administrative Document or Declaration
TIN – Tax Identification Number
XML – Extensible Mark-up Language