CONTRACT NOTICE A FRAMEWORK
SUPPLY
According to Article 40 of Law No. 04/L-042 on Public Procurement in Kosovo
Date of the preparation of the Notice: 30/08/2013
Procurement No
616
13
168
111
This notice has been prepared in the LANGUAGES:
Albanian
Serbian
English
SECTION I: CONTRACTING AUTHORITY
I.1) NAME AND ADDRESS OF THE CONTRACTING AUTHORITY (CA)
Official name: Prishtina Municipality
Postal address: Prishtine
Town: Prishtine
Postal code:10000
Country: Kosova
Contact point(s): Xhevat Simnica
Telephone: 038/244-613
Contact point(s): Zekë Bardhaj
Telephone: 038/244-613
Email: [email protected]
Fax: 038/234-949
Internet address (if applicable):
"[insert CA web]"
The contracting authority is purchasing on behalf of other contracting authorities
Yes
No
x
If yes,specify the identities of all Contracting Authorities entitled to Call-off under the terms of the
contractor refer to an Annex.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Contract title attributed by the contracting authority:
Supply bus for urban traficc
II.1.2) Type of contract and location of works, place of delivery or of performance
(Chooseone category only - works, supplies or services - which corresponds to the main part of the
specific object of your contract)
Works
Execution
Design and execution
Realisation, by whatever
means, of work, corresponding
to the requirements
Supplies
Purchase
Lease
Rental
Hire purchase
A combination of these
Main place of delivery
Prishtina
Standard Form “Contract Notice”
Services
Main place of performance
1
II.1.3)The notice involves
A public contract
Yes
No
The establishment of framework agreement
Yes
No
II.1.5) Short description of the object of the contract:
Supply bus for urban traficc
II.1.6) Common Procurement Vocabulary classification (CPV)
34.00.00.00-7
II.1.7) Variants are accepted
Yes
No
II.1.8) Division into lots
Yes
No
If yes, tenders should be submitted for (tick one box only)
one lot only
one or more lots
All lots
II.1.9) Information about lots (if applicable)
II.2) QUANTITY OR SCOPE OF THE CONTRACT
Total quantity or scope (including all lots and options if applicable)
Supply bus for urban traficc
II.3) DURATION OF THE CONTRACT OR TIME LIMITS FOR COMPLETION
Duration in months 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Performance security required
Yes X
No
If yes, amount of performance security _______ or 10 % of contract value.
III.1.2) Legal form to be taken by grouping of economic operators to whom the contract is to
be awarded(if applicable)
III.1.3) Other particular conditions to which performance of the Yes
No
contract is subject
If yes, description of particular condition
III.2) CONDITIONS FOR PARTICIPATION
III.2.1)
Eligibility Requirements:
1. One declaration under oath that you meet the eligibility requirements of Law No.04/L042, Section 65, as stated in Section Error! Reference source not found., shall be submitted
Documentary evidence required
1. One declaration under oath that you meet the eligibility requirements of Law No.04/L042, Section 65, as stated in Section Error! Reference source not found., shall be submitted
III.2.2)
Professional Suitability:
1. Personal situation of economic operators, including requirements relating to enrolment on
professional or trade registers
Standard Form “Contract Notice”
2
a.One signed statement from the Tax Administration of your country of establishment, that
you are not delinquent in the payment of taxes at least till the last quarter before submission
of the tender, is obligatory
bRegistration as an economic operator in professional and commercial record and/or the
corporation in your place of constitution.(Certificate for the registration of the requested
activity) is obligatory]
Documentary evidence required
a One signed statement from the Tax Administration of your country of establishment, that
you are not delinquent in the payment of taxes at least till the last quarter before submission
of the tender, is obligatory
bRegistration as an economic operator in professional and commercial record and/or the
corporation in your place of constitution.(Certificate for the registration of the requested
activity) is obligatory]
III.2.3) Economic and financial capacity
Economic and financial capacity:
1.Flow in the years 2010,2011 and 2012 minimum 1,000,000.00 €
2.The contract for supply with buses or vehicles in the last three years min. 200,000.00 €
3.Reference for supplu conducted within these last three years in an amount of at least
100,000.00 €. Worthy are also the references from private sector if there is bank evidence
upon the conducted payments.
Documentary evidence:
1.Flow in the years 2010,2011 and 2012 minimum 1,000,000.00 €
2.The contract for supply with buses or vehicles in the last three years min. 200,000.00 €
3.Reference for supplu conducted within these last three years in an amount of at least
100,000.00 €. Worthy are also the references from private sector if there is bank evidence
upon the conducted payments.
III.2.4) Technical and professional capacity
Technical and professional capacity
1. 1 The production year for the buses should be 2013 or 2014 with a milage zero toi 300 km
passed. First registration.
2. Catalogue of the producer.
3. Buses should be a European or American production, whith the wheel in the left side.
They could be products of other countries if the producer has worked in accordance with
the European standards. The evidence should be provided.
4. The warranty declaration is obligatory coming from the producer and the supplier,
separately for a minimum of 24 months or 200,000 km, whichever is passed first.
5. Declaratio of the warranty is obligatory from the producer and the supplier, separately
minimum of 48 months for sustainability to corrosion.
6. The deadline for supply 5 months from the day of contracting. The partial supply could
start earlier and there should be made payments for the received buses.
7. The price should include the regular servicing of the bus without payment for two years from the
day of receiving the bus (the work and the necessary parts: filters, belts, oil etc);
8. The supplier should have a contract with an authorized service in Prishtina or in the territory of
the municipality of Prishtina for servicing buses. This contract should be a part of the offer. If the
supplier is at the same time a service it should provide evidence – authorization for it.
9. The supply will be done in equal quantities for each year. The EO does not have an
Standard Form “Contract Notice”
3
obligation to necessarily be supplied with the planned quantity for each year for 30 buses,
but depending on the availability of the means there should be made orders. During the
period of the frame contract, orders and the deadline for supply could be negotiated but the
price is nonnegotiable for the whole period of contracting.
10. The price should be given for one bus while including all of the expenses : supply,
customs, applicable taxes in Kosovo, servicing, technical control and the registration for
one year together with the regular insurance (not Casco).
Documentary evidence
1. The production year for the buses should be 2013 or 2014 with a milage zero toi 300 km
passed. First registration.
2. Catalogue of the producer.
3. Buses should be a European or American production, whith the wheel in the left side.
They could be products of other countries if the producer has worked in accordance with
the European standards. The evidence should be provided.
4. The warranty declaration is obligatory coming from the producer and the supplier,
separately for a minimum of 24 months or 200,000 km, whichever is passed first.
5. Declaratio of the warranty is obligatory from the producer and the supplier, separately
minimum of 48 months for sustainability to corrosion.
6. The deadline for supply 5 months from the day of contracting. The partial supply could
start earlier and there should be made payments for the received buses.
7. The price should include the regular servicing of the bus without payment for two years from the
day of receiving the bus (the work and the necessary parts: filters, belts, oil etc);
8. The supplier should have a contract with an authorized service in Prishtina or in the territory of
the municipality of Prishtina for servicing buses. This contract should be a part of the offer. If the
supplier is at the same time a service it should provide evidence – authorization for it.
9. The supply will be done in equal quantities for each year. The EO does not have an
obligation to necessarily be supplied with the planned quantity for each year for 30 buses,
but depending on the availability of the means there should be made orders. During the
period of the frame contract, orders and the deadline for supply could be negotiated but the
price is nonnegotiable for the whole period of contracting.
10.The price should be given for one bus while including all of the expenses : supply,
customs, applicable taxes in Kosovo, servicing, technical control and the registration for one
year together with the regular insurance (not Casco).
III.3) CONDITIONS SPECIFIC TO SERVICE CONTRACTS
III.3.1) Execution of services is reserved to a particular profession Yes
No
If yes, reference to the relevant law, regulation or administrative
provision
III.3.2) Legal persons should indicate the names and professional qualifications of the staff
responsible for the execution of the service
Yes x
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of Procedure
Open
IV.1.3)Reduction of number of the operators during the negotiations(negotiated procedure)
Conduct the negotiations in successive stages
Standard Form “Contract Notice”
4
Yes
No
Yes
No
IV.2) AWARD CRITERIA
Tick the appropriate box and delete the other
Lowest price
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) Previous publications concerning the same contract
If yes,
Prior Indicative Notice: 18.01.2013
Other publications (if applicable):
IV.3.2) Conditions for obtaining [tender dossier]
Time limit for receipt of requests for[tender dossier]
x
date 27.09.2013
Payable documents
Yes
No
If yes, price
_____________________
Terms and method of payment: ____________________________________________________
IV.3.3)Time limit for receipt oftenders:
date10/10/2013 time14:30 place office nr.6
IV.3.4) Time limits is shortened for submission of [tenders]: yes
If yes, provide justification
IV.3.5) Is tender security needed:
If yes, the value of tender security 60.000,00 €
no
Yes
No
Validity of tender security in days 90 or months 3
Exclusive Bank Guarantee
IV.3.6) Tender validity period:
Until: date: 10/01/2014 days 90 or months 3.
IV.3.7)Tenderopening meeting:
Date 10/10/2013 time 15:00 place office nr.39_
SECTION V: COMPLEMENTARY INFORMATION
V.1) COMPLAINTS
Any interested party may file a complaint with the Procurement Review Body, according to
the provisions of Title IX of Law No. 04/L-042, Law on Public Procurement in Kosovo.
V.1.1) ADDRESS OF THE PROCUREMENT REVIEW BODY (PRB)
Official name: Public Procurement Body
Address of the PRB: Str, Garibaldi
Town:Prishtina
Electronic address (if applicable):
Postal code:
Contact person:
E-mail:
Telephone:
Fax:
V.2) ADDITIONAL INFORMATION
Note: Economic operators will be entitled to submit a tender, request to participate and
other documents required or permitted to be filed during the conduct of a procurement
activity in Albanian, Serbian or English.
Add other information:
Standard Form “Contract Notice”
5