Training plan and choosing goals for training
Andrej Potočnik
Ministry of Agriculture and the Environment, Slovenia
Beograd / Belgrade, 28-29 March 2013
Standards and legislation - 1
This standard:
 describes procedures for the
inspection of consignments
of plants, plant products and
other regulated articles at
import and export;
 is focused on the
determination of compliance
with phytosanitary
requirements, based on
visual examination,
documentary checks, and
identity and integrity checks;
 Describes general and
specific requirements
2
Standards and legislation - 2
 ISPM No. 23 – Guidelines for inspection (2005)
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The objective of inspection of consignments is to
confirm compliance with import or export
requirements relating to quarantine pests or
regulated non-quarantine pests.
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The result of inspection should allow an inspector
to decide whether to accept, detain or reject the
consignment, or whether further analysis is
required.
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Standards and legislation - 3
 ISPM No. 23 – Guidelines for inspection (2005)
1.4 Requirements for inspectors:
-
technical qualifications and competencies , especially
in pest detection;
-
knowledge of /or access to capability in/ identification
of pests plants and plants products or other regulated
articles
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Standards and legislation - 4
Plant Health Act (Official Gazette of the Republic of
Serbia, No. 41/2009)
Article 28:
 Phytosanitary, forest inspectors and plant health
officials have to be trained and their knowledge
have to be examined
 The trainings and examinations of knowledge are
conducted in the frame of special programme
prepared by the Ministry responsible for plant
health
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The subjects of training - 1
Depends on tasks for which inspectors are
authorised:
 Inspection at import, export and at the place of
production

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Pest detection
General and specific procedures
Measures
Administrative procedures
Misdemanour (offence) procedures
….
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The subjects of training - 2
Depends on tasks for which inspectors are
authorised:
 Inspection of plant seed material
 Inspection of plant protection products (PPPs)
 Inspection of the quality of plants and plants
products or other regulated articles
 Inspection of the of non-animal origin food safety
 General subjects e.g. information topics, rhetoric,
team building, the managing with problematic
personalities…
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Selection of the topics
Proposals are prepared by:
Inspectors
 Officials or experts from plant protection or other
administration
 Experts from diagnostic laboratories or other research
and scientific institutions
Final decision is approved by directing staff of the
phytosanitary inspection.

The topics are part of the annual plan for the work of the
inspectors.
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Selection of the topics – 1
Inspection objectives and methods – ISPM No. 23
 Inspection of the consignements based on the
examination of documents, verification of the identity
and examination for pests and other requirements e.g.
freedom of soil
general and special inspection
procedures – indenpendence, traceability, transparency
/consistency, unity, security, recording/documenting
 Verification of compliance with phytosanitary import
requirements
IV?????)
import requirements (Annex
 Verification the effectivenes of phytosanitary measures
taken at the exporting country (fumigation, different
treatments…)
inspection of the performance of
the several treatments
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Selection of the topics – 2
Inspection objectives and methods – ISPM No. 23
 Sampling for laboratory testing or verification of pest
identity
sampling, diagnostic procedures, pests
and symptoms caused by them
 Detection of organisms for which phytosanitary risk
has not been analysed
review of the EPPO Alert
List
 Inspection based on Pest Risk Assesment
PRA as
a basic tool for the inspection procedures
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Selection of the topics - 3
Inspection outcome – ISPM No. 23
 Phytosanitary requirements are met
consignments for import will be released.
 Phytosanitary requirements are not met
actions shall be taken:

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further
These actions should be determined by the nature of
the findings and the circumstances.
They should be the minimum necessary to manage the
risk identified and consistent with legislation.
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Selection of the topics – 4
Inspection outcome
 Administrative errors such as incomplete PCs can be
resolved through contacts with the exporting NPPO.
 Other measures for non-compliance are described in
detail in ISPM 20:
 detention, sorting and reconfiguring, treatment,
rejection, destruction, reshipment
 When the measures are carried out have to be
ensured:
 Notifications
 Follow-up measures
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Frequency of the training - SI experiences
 There is a long period practise of 2 main 1 or 2 days
training per year for all inspectors and
 some specific short training for all or smaller group
of inspectors – a group includes inspectors
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who deal with the problems which are the subjects of
the training in question or
who later train the other inspectors with whom they
regularly work together
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Who could be a trainer
The trainers are usually selected from local and
foreign experts from:
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different diagnostic laboratories or other research and
scientific institutions;
plant protection or other administration and
inspectors
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The goals of training
Training and workshops have to:

gain a knowledge and skills (technical qualifications)
for the inspection

actively involve all inspectors and officials in
decision making
maximise individuals' commitment and engagement
build a team spirit that lasts
achieve consensus
articulate a shared vision
make plans that really happen
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The goals of training
Team building
 Team building and some of the goals of training have
the same purposes
 “Group behaviour has ranged from total chaos to
dramatic success, but it is increasingly evident that
groups enjoy their greatest success when they
become more productive units called teams”
(Maddux,R.B. 1990)
 Team building are all activities which lead to
transformation from a group to a team.
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A group becomes a team when - 1
 its members feel a sense of ownership for their work
and a commitment to commonly established objectives;
 there is a shared understanding that personal and team
goals are best reached with mutual support;
 there is participative decision making;
 members can contribute their personal resources,
qualities and competencies to the success of the work;
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A group becomes a team when - 2
 there is a climate of trust and encouragement to
express ideas, opinions, disagreements, feelings and
questions, where members make efforts to understand
each other’s point of view;
 members are encouraged to develop their skills and
apply them during the work;
 Conflict is considered a normal aspect of interaction
and is viewed as an opportunity for new ideas,
creativity and improvement.
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Some principles for successful team work -1 :
 A team can only work effectively if every member
wants it to work – each member has to feel a
commitment to the team.
 Each member of a team has his or her own role –
atmosphere in the team has to encourage the
contributing personal resources, qualities and
competencies.
 Take the time needed to discuss basic approaches and
ideas, to evaluate your teamwork and give to feedback
to each other.
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Some principles for successful team work - 2 :
 Act on the basis of commonly established basic values
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and objectives.
Accept yourself and the others.
Self-responsibility: I am responsible for my own actions
and behaviour.
Trust in and support each other’s abilities and
performance.
Be ready to take the risk to do something new,
challenge yourself.
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Some principles for successful team work - 3 :
 Accept mistakes as a chance for learning.
 The team is able to improve itself by examining its
procedures and practices.
 Be ready to accept emotions as part of the work
process.
 Have pride in the accomplishments of the team.
 Teamwork is also fun - if it isn’t, something is wrong.
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Team building
Each team establish and follow its own:
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Vision – desires, wishes – more long-term aspect
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Mission – aims – more short-tem aspect
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(Fundamental) values – basis for the approaching
the visions and missions
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