Medical Needs Policy
1.
Parents/carers are responsible for supplying the academy with adequate
information regarding their child’s condition and medication. Parents/carers are
responsible for their child’s medication.
It is good practice to allow pupils to manage their own medication. Pupils are
therefore required to take responsibility for their own medication and are encouraged
to self-administer within the framework of this policy.
2.
Wherever possible all medical treatments will be carried out by trained first aiders.
3.
Medication which pupils need to carry with them at all times.
4.
(a)
This applies particularly to inhalers for asthma, which pupils should have
labelled clearly with their name, the drug and the dosage.
(b)
If pupils are required by their parents to carry other medication (e.g. tablets for
migraine), they should carry only one dose. Again, this must be clearly
labelled as in (i).
(c)
In all cases, parents of pupils carrying medication must have completed,
signed and returned the Request Form (Form 2).
Short-term medication - e.g. a course of antibiotics. Pupils will normally stay at
home until an infection has cleared. If they are well enough to be back at academy,
they may
either
bring with them the dose required to be taken during one academy day, labelled as in
(i), for which they must take responsibility; in this case, the pupil must carry a note
from the parent giving permission for the child to take the medicine;
or
the child’s parent may come to academy at the required time to administer the
medicine. (Parents are requested to report to Reception.)
Medicines, other than emergency medication, must not be handed over to the
academy staff. The academy does not accept responsibility for either looking
after medication or for administering it.
5.
Emergency medication
Sometimes pupils require prompt emergency treatment for extreme conditions such
as
severe asthma
epilepsy
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-
diabetes
-
extreme allergic reactions.
Parents of these pupils must fill in the Emergency Procedure Form (Form 3).
In these cases, parents may require the academy to keep emergency medication.
The parent must provide written consent with clear instructions as to dosage and how
to administer the medication or other treatment, which will be kept with the
medication. Medication should be fully labelled (pupil’s name, drug, dosage) and
handed in to Reception by the parent. The academy will keep the medication in a
secure place.
6. Supporting pupils who have short-term or long-term medical needs
(a)
Where a pupil’s absence from academy is likely to last for 15 working days or less
and is not part of a pattern of recurring illness Fulwood Academy will provide the pupil
with home work as soon as he/she is able to cope with it.
(b)
If a pupil has been absent for more than 15 working days, or if it is known in advance
that the pupil will be absent from academy for more than 15 days, we may refer the
pupil to Lancashire Education Medical academy (LEMS) using the agreed referral
procedure. A referral to LEMS comprises:



a completed referral form;
the name of the academy contact person
a supporting letter from the pupil’s consultant, for example:
o
Any hospital consultant
o
The Consultant Community Paediatrician or Associate Specialist.
o
Consultant Child and Adolescent Psychiatrist and the local child and
Adolescent Mental Health Services Team.
o
In the case of a pregnant girl the midwife may refer with the expected date
of confinement.
If the GP refers to a consultant but is aware that there may be a wait before the pupil
will be seen, then he or she may send a referral to LEMS accompanied by a letter
stating his or her opinion that the pupil will need LEMS support, together with a copy
of the referral to the consultant.
The LEMS Area Manager will consider the referral and may accept it on condition
that, if the consultant does not support the referral, LEMS provision will cease.
(c)
Fulwood Academy recognises its responsibility to monitor and follow up causes of
pupil absence. In the case of a continued absence from academy, parents should
provide the academy with a confirmatory letter of support from the referrer as defined
in (b) above.
(d)
If a pupil is absent owing to a recurring chronic* condition an immediate contact with
LEMS will be made by Fulwood Academy in order to ensure that the pupil can be
provided with education as soon as is practicable. This will be incorporated into the
pupil’s medical care plan or Personal Education Plan.
* ‘Chronic’ is used here to indicate that the pupil has a condition which will persist
throughout most of their academy life, eg cystic fibrosis.
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(e)
In situations where pupils have medical needs which may affect their access to
education the academy has nominated the Learning Support Coordinator to facilitate
communication between the academy, the pupil, the pupil’s parents/carers and other
agencies. As first point of contact, House Mangers will advise the Learning Support
of pupils who fall into this category. The Learning Support Coordinator will be
available to attend review meetings and /or case conferences as appropriate.
The Learning Support Coordinator and House Managers can be contacted on 01772
719060 or fax 01772 713573
(f)
Fulwood Academy will also consider the need for initiating processes under the terms
of the SEN Code of Practice
(g)
Once a pupil has been accepted by LEMS the Fulwood Academy will plan with the
service how best to ensure continuity of educational provision. Plans for reintegration will also be considered at this stage. Effective liaison is particularly
important for those pupils working towards public examinations. Pupils will receive
academy publications and be kept informed of social events.
(h)
Where a pupil is likely to be absent from academy for more than 15 working days and
in those cases where a pupil has a recurring chronic condition, Fulwood Academy
will involve LEMS in the pupil’s medical care plan or Personal Education Plan.
(i)
The Fulwood Academy will provide information about the pupil’s attainment and
achievement including CATS, SATS, estimated grades and Progress Files. The
curriculum for individual pupils will be arranged by Fulwood Academy in liaison with
LEMS as quickly as possible, in order to facilitate the continuity of a suitable
education programme. All relevant materials, including texts, will be provided to
enable the LEMS teachers to cover the syllabus/scheme of work.
(j)
Fulwood Academy will explore, with LEMS, any initiatives which could lead to the
provision of high quality on-line learning materials which are either free or at low cost,
e.g. e-mails, CD-ROMs.
(k)
Where a pupil has non-teaching support defined in a statement of SEN, either in the
form of funding or personnel, then Fulwood Academy expects that the provision will
accompany the pupil if LEMS provision is expected to be required for more than 10
weeks.
(l)
Fulwood Academy will liaise with the academy’s Connexions Advisor if there is a
need for the involvement of a Connexions Personal Adviser for the pupil concerned.
LEMS colleagues will liaise with the Personal Adviser to ensure that the pupil
receives appropriate support.
(m)
Fulwood Academy recognises the key role it can play in ensuring the successful
reintegration of pupils returning to academy following a period of illness or
hospitalisation. Therefore, with advice from LEMS, the academy will:

ensure that any reintegration plan is fully carried out;

work with all agencies to support smooth transition;

ensure that a pupil’s educational needs are appropriately addressed;

ensure that pupils are entered for appropriate examinations;
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
ensure that peer groups are involved in supporting the pupil’s reintegration;

consider exempting pupils from the full range of National Curriculum.

continue arrangements on a temporary basis whilst pupils adjust to normal
academy life and liaise with Lancashire Education Medical Service to provide
follow up information.
Pupils with a Statement for Special Educational Needs
If LEMS provision for a statemented pupil is required for longer than 10 weeks
Fulwood Academy will call an interim review and invite LEMS and a member of the
SEN team to attend.
8 Girls Who Become Pregnant
Fulwood Academy will inform the Pregnancy and Parenthood Service of any girl on
role who becomes pregnant (to comply with regulations on keeping statistics).
The pupil will remain in academy for approximately 24 weeks of their pregnancy.
They may then prefer to attend LEMS until the birth.
If it is agreed that an alternative short placement out-of-academy is required over the
expected date of birth, the Pregnancy and Parenthood Mentor will arrange a LEMS
placement for a maximum of 3 months after the birth.
The same curricular and exam liaison procedures will apply.
9 Monitoring and Evaluation
This policy statement and the academy’s performance in the area of supporting pupils
with medical needs will be monitored on an annual basis. A report on the
implementation of this policy will be included in the governors’ annual report to
parents.
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Fulwood Academy
Form 1
Pupil information: Medical
Name of Pupil ______________________________
Date of birth
Form _________
____________________________
Condition or illness
Please include any physical disabilities including hearing and sight, as well as
conditions such as asthma, migraine, diabetes, epilepsy, allergies.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
_____________________________________________________________________
Does your child carry medication?
Yes
If Yes, please complete Form 2 as well.
Does your child’s condition require the academy to keep emergency medication or
instructions ?
Yes
If Yes, please complete Form 3.
Parent’s signature ___________________________________
Date___________
This form must be completed on behalf of every pupil and returned to the Form
Teacher.
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Fulwood Academy
Form 3
Emergency Procedure for a Pupil with Medical Needs
Name of Pupil______________________
Photo
Form___________
Date of Birth _______________________
Conditions (include description of conditions and details of pupil’s individual symptoms.)
___________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Emergency procedure
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Signed_________________________
Date____________
Relationship to child__________________________________________
_____________________________________________________________________
Note: It is essential that the academy be informed if the recommended procedure should change.
CONTACT INFORMATION
Family Contact 1
Family Contact 2
Name____________________________
Name____________________________
Phone No. (work)__________________
Phone No.(work)__________________
(home)__________________
(home)__________________
Relationship_______________________
Relationship_______________________
Clinic/Hospital contact
G.P.
Name____________________________
Name____________________________
Phone No.________________________
Phone No.________________________
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September 2009
Dear Parents,
Supporting Pupils with Medical Needs
I enclose a copy of the academy’s policy on supporting pupils with medical needs.
1.
Please fill in Form 1 (pink), indicating any medical condition we should know about. (All pupils must
return the pink form.)
2.
If your child needs to carry medication for a long-term condition (e.g. asthma,
migraine), please fill in Form 2 (blue). It is essential we have this.
3.
If your child has a condition that may require emergency medication or other
treatment, please fill in Form 3 (gold) and attach a small photograph.
4.
If your child needs to carry medication for a short-term condition (e.g. antibiotics for an infection) please
make sure
(i)
(ii)
(iii)
5.
your child carries only the dose required for that day;
the medicine is fully labelled;
your child carries a letter giving your consent for him/her to take the
medication.
Please note that the academy can only take responsibility for looking after and administering emergency
medication.
If you wish to discuss your child’s medical needs with the academy, please contact the Head of Year.
Yours sincerely
Principal
Ref. HT/BAC
Sept 2013
This document is currently under review Jan 2015
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