INDEX
Sr.No.
Description
Page No.
From
To
1
N I T FOR LED BASED SOLAR LIGHTING PRODUCTS
02
02
2
KEY DATE
03
03
3
CHECK LIST
04
04
4
TENDER DOCUMENT
05
17
(i)
INSTRUCTIONS TO BIDDERS
05
06
(ii)
UNDERTAKING
07
07
(iii)
DECLARATION
08
08
(iv)
GENERAL TERMS AND CONDITIONS OF THE TENDER
09
13
(v)
ANNEXURE - A -1(Format for Furnishing Information to Assess the
Competency of the Supplier)
14
14
(vi)
ANNEXURE - A -2 - AGREEMENT
15
15
(vii)
ANNEXURE-A-3 - RATE SHEET
16
16
(viii)
TECHNICAL SPECIFICATIONS
17
17
Page 1 of 17
M.P. URJA VIKAS NIGAM LTD.
(M.P. GOVT.UNDERTAKING)
'URJA BHAWAN', MAIN ROAD NO.2, NEAR 5 NO.
BUS STOP, BHOPAL-462016
Ph.- 0755-2553595, 2556245, 2767270 Fax: 0755- 2553122
Email- [email protected], web-www.mprenewable.nic.in
Ref.No. : MPUVN/LED based Solar Lighting System/Tender/2012-13/ 5408 Dated: 29/01/2013
Short Tender Notice
Sealed tenders are invited for supply of following solar products at Kuno-Palpur
National Park Distt.- Seopurkala M.P. from authorized manufacturers or their
authorized distributors/ dealers. Tender document can be purchased from M.P. Urja
Vikas Nigam Ltd. Bhopal by paying Rs.One thousand only in cash or Demand Draft
in favour of M.P. Urja Vikas Nigam Ltd. payable at Bhopal up to 07.02.2013 during
office hours & same can be submitted up to 08.02.2013 by 2PM. Tender shall be
opened on 08.02.2013 by 3PM at above mentioned office. Tender documents can also
be downloaded from our website (www.mprenewable.nic.in). Details are as under:Sr.N
o.
1
2
3
Items
App.
Qty.(Nos)
LED based Solar torch
42
LED based solar lantern
42
LED based multipurpose
14
solar lamp
App.
value(Rs)
50,000
84,000
17,000
EMD(Rs)
2,000
3,500
1,000
The Managing Director, M.P Urja Vikas Nigam Ltd. Bhopal shall have full rights to
accept or reject any or all the tenders, in part or full, without assigning any reason
thereof.
Additional Managing Director
Page 2 of 17
Key Dates
Sr.No Description
.
1
Purchase of tender document
2
3
Date & Time
up to 07.02.2013 during office
hour
submission of tender document up to 08.02.2013, 2 PM
opening of tender
08.02.2013 at 3 PM
Page 3 of 17
Check List
(This check list duly filled should be placed with the Envelop No. 1)

Supply of LED based solar lighting products at Kuno-Palpur National Park Distt.Seopurkala M.P with One Year warranty.

To ensure that your tender submitted to MPUVN is complete in all respect, please go
through the following check list & tick () mark or write YES/NO in the respective
columns. To ensure the enclosures attached with your tender.
Sr.
N
Description
Attached
YES/NO
ENVELOP No. (to
be submitted in
hard copy also)
1.
Tender document fee (Proof of deposit)
YES/NO
A
2.
Earnest Money DD of any Scheduled/ Nationalized
Bank.
YES/NO
A
3.
A copy of registration, PAN&TIN
Technical specifications of the LED based solar
lighting products whose rates have been quoted.
YES/NO
B
YES/NO
B
YES/NO
B
YES/NO
B
YES/NO
B
YES/NO
A
4.
5.
6.
7.
Detailed company profile including financial status,
turn over etc of last three years. if any w.e.f. 200910 to 2011-12
Details of the relevant supply/work done during last
three years should be submitted in format enclosed
as annexure- A 1. if any
The Complete Tender document in original and all
other supporting documents should be Signed&
Seal on each page as a confirmation of acceptance
of terms and conditions.
Financial Bid.
8.
Page 4 of 17
MADHYA PRADESH URJA VIKAS NIGAM LIMITED
(M. P. GOVT. UNDERTAKING)
Main Road No. 2, Urja Bhawan, Near 5 No. Bus Stop,
BHOPAL – 462 016.
(TENDER DOCUMENT)
Subject: Short Tender for LED based solar lighting products
INSTRUCTIONS TO BIDDERS;1.
Rates quoted must be inclusive of all with one year performance guarantee to
the beneficiary and firm and fixed with no overwriting for supply including
packing, forwarding, insurance and taxes & duties etc. No price escalation will be
allowed.
2.
The terms and conditions, agreement, declaration, Annexure of specifications of
LED based solar lighting products & must be submitted duly signed and stamped
on each page in token of acceptance. All pages of the documents must be
completed duly signed and stamped/seal affixed, failing which the tender may not
be considered.
3.
Rates once accepted shall be valid up to one year from the date of signing
agreement for supplies.
4.
No deviation in terms and conditions, specifications of material, inspection clause
etc., will be accepted.
5.
In case of items mentioned in the NIT, token EMD is proposed however, it may
be appropriately enhanced as per Nigam's rules if bulk supplies are required and
Manufactures/Bidders would be asked to deposit the same before placement of
purchase order.
6.
Conditional tenders would not be accepted and liable to be rejected.
7.
Technical Bid must reach the office of the Addl. Executive Engineer (Akshay
Urja shop), latest by 08/02/2013 on or before 02:00 PM ,offers received after
which shall not be considered.
8.
When offers are delivered by messenger, it should be dropped in the Tender Box
kept in the office of the Addl. Executive Engineer MPUVN, HO, Bhopal during
office hours up to 02.00 PM on 08/02/13.
ADDITIONAL MANAGING DIRECTOR
Page 5 of 17
MADHYA PRADESH URJA VIKAS NIGAM LIMITED,
(M.P.GOVT. UNDERTAKING)
‘Urja Bhawan’ Main Road No.2, UrjaBhawan,
Near 5 No. Bus Stop,Bhopal- 462 016
Sub: Short Tender for LED based solar lighting products
1. Name
and
full
postal
address
of
the
firm
submitting
the
tender……………………………………………………………………………….…
……………………………………………………………………………………..
2. To be addressed to TheAddl. Executive Engineer, (Akshay Urja shop)UrjaVikas
Nigam Limited, UrjaBhawan, Near 5 No. Bus Stop, Main Road No.2, BHOPAL –
462 016. Reference: NIT No. MPUVN/ LED based solar lighting products Tender/
2012-13/5408 dated 29/01/2013.
3. The tender fee amounting to Rs……………..…Dated………….has been deposited.
4. We agree to abide by all the conditions as mentioned in the Notice Inviting Tender
issued by the Addl. Executive Engineer, (Akshay Urja shop ). M.P. UrjaVikas Nigam
Limited, Urja Bhawan, and also further conditions of the said tender document given
in the attached sheets, all the pages of which have been signed and stamped by us as
acceptance of the terms and conditions mentioned therein.
5. The rates for supply with one year guarantee.
6. Goods will be delivered within the time period specified in the purchase order.
7. Goods will be delivered within the time period specified in the purchase order.
8. Parties eligible would have to sign an agreement within fifteen days/immediately
after finalization of tender (rates) and communicated by the NIGAM.
9.
Demand Draft No. _________________dated ______________ or Rs.
_______________ of __________________ bank
in favour of M.P.
UrjaVikas Nigam Limited payable at Bhopal against Earnest Money Deposit.
SIGNATURE OF THE BIDDER
( WITH SEAL)
Page 6 of 17
(i)
UNDERTAKING
I __________________________________________
S/o Shri ______________________________________________ resident of
____________________being
Director/
proprietor
/
partner
/
of
M/s________________________
whose
sales
tax
registration
No.
is___________________________ , Income Tax PAN No. is
_______and Tin
No.--------------hereby give consent to the Madhya Pradesh UrjaVikas Nigam Ltd.
Bhopal to deduct from our bills whatever amount payable by us on account of the
ST/VAT and IT dues etc., if any, demanded by the concerned departments.
For and on behalf of the bidder
Place:
Dated:
Signature
Name
: __________
: _________________
Director/ Proprietor/Partner
Seal
Page 7 of 17
: _______________
: _________________
(ii) DECLARATION
I / We have carefully read and understood the enclosed terms and conditions of
the tender and agreed to abide by them. I /we have carefully noted that any
counter condition or additional condition put forth by me / us is liable for
summarily rejecting our tender which shall only be considered with Nigam’s
terms and conditions.
I / We also declare that I / we am / are:
1.
I/We declare that our Firm/Company are any of our associate firm/company has
not been black listed or otherwise debarred for any supply of goods by the
Central Government, any of the State Governments or any public sector
undertaking or any Govt. Company. If this declaration is found to be incorrect or
if any tender condition is found violated by us, then without prejudice to any other
action that may be taken, my/our Earnest money / security money may be
forfeited in full and the tender, to the extent accepted may be cancelled. The
signature of our authorized representative is attested below.
Authorized Signatory
(Signature of Bidder)
(Name in block letters)
Signature of Authorized Representative
………………………
Attested
Authorized Signatory
Page 8 of 17
MADHYA PRADESH URJA VIKAS NIGAM LIMITED.
(M.P. GOVT. UNDERTAKING)
Main Road No. 2, Urja Bhawan, Near 5 No. Bus Stop BHOPAL – 462016
GENERAL TERMS AND CONDITIONS OF THE TENDER
1.
Bidders who have obtained the valid test reports issued by Solar Energy Center
/Other Authorized Test Centers, conforming to the MNRE Guidelines &
specifications and as per MNRE / BIS norms, if any, may submit the same.
2.
Original documents of the tender duly signed, stamped should be submitted by the
bidder, otherwise tender shall liable to be rejected.
3.
Power of attorney to sign the agreement on behalf of bidder and partnership deed,
memorandum of articles of association etc. should be enclosed along with tender
documents if any.
4.
Notice inviting tender, tender documents, and terms and conditions will be
forming part of the agreement, consequent upon the rates being offered for
agreement.
5.
All pages of the tender document must be signed & Seal affixed by the
authorized person on behalf of the bidder.
6.
No Acknowledgement of the tenders received / submitted in the office, shall be
issued by the Nigam.
7.
The envelope (A) marked "EMD" should contain documents pertaining to Earnest
Money deposit and Tender document fee only.
8.
Envelope (B) should be superscribed “TECHNICAL BID” with tender No.
MPUVN/ LED based solar lighting products Tender/ 2012-13/5408 dtd.
29/01/2013 due on 08/02/2013 All the papers of the tender document except
price bid, duly signed should be submitted in the second envelope.(B) It should
essentially contain the following along with the tender document.
Copy of Registration Certificate with relevant Department of the State/Central
Govt. if any.
Valid Test reports as per MNRE guidelines/ BIS/ recognized test centre approval
for eligibility proof as the case may be, if any.
Bidder will have to submit the copy of TIN and PAN.
Technical specifications of the LED based solar lighting products whose rates
have been quoted.
Detailed company profile including financial status, turn over etc of last three
years w.e.f. 2009-10 to 2011-12, if any.
Details of the relevant supply/work done during last three years should be
submitted in format enclosed as annexure- A 1 if any.
Page 9 of 17
A list of similar supplies, if any, completed/under completion, should be
provided by the bidder along with current status of the same and the total
production capacity per annum of the unit in the tender.
9.
These two envelops (A & B) along with TENDER FORM and remaining papers,
if any, should be placed in a big envelope marked'' TENDER FOR SUPPLY OF
LED BASED SOLAR LIGHTING PRODUCTS should also be properly sealed.
and addressed to the /Addl. Executive Engineer Akshay Urja shop on the
aforesaid address. This Envelope should bear the Tender Document Reference
No./Date and name & Address of the Participant.
10.
Postal delays shall be no excuse for accepting tender after stipulated date and
time. No bid shall be accepted by Fax. Tenders received unsealed/open, shall not
be considered.
11.
Any tender or all tenders may be rejected or accepted partially or fully without
assigning any reason thereof by the competent authority of the M.P. Urja Vikas
Nigam Limited, Bhopal.
12.
Conditional tender shall not be accepted.
13.
Direct or indirect canvassing on the part of the bidder or his/her representatives
will lead to disqualification.
14.
Once the rates offered by the bidder are accepted by M.P. Urja Vices Nigam
Limited for the Tender and communicated to the eligible bidders, they shall have
to sign an agreement after receipt of the letter of intent. If bidder, whose rates
have been accepted, does not sign the agreement then the E.M.D. deposited by
this Part spent shall beforfeited and his tender may be treated as cancelled.
15.
The acceptance of the tender will rest with the competent authority of M.P. Urja
Vikas Nigam Limited, Bhopal who does not bind him/herself to accept the lowest
tender and may reject any or all tenders without assigning any reason thereof.
16.
No price escalation on account of any statutory increase in or fresh imposition of
custom duty, excise duty, sales tax or duty etc. Leviable in respect of the
goods/raw materials specified in the said acceptance of the tender, shall be
considered.
17.
Bidder will have full responsibility for packing, forwarding, transportation,
supply and responsibility of any type of breakages/losses etc. The goods will be
delivered at the destination stores, installed and commissioned at site in the
perfect conditions as ordered. The supplier may insure valuable goods against
any loss by theft or damage by fire/flood etc. The insurance charges will have to
be borne by the bidders only. The bidder must arrange to adequately and
properly pack goods so as to ensure the safe delivery of the same in good
condition.
18.
Supplier will be bound to put a name plate/ label/mark/Serial No. /Code No. etc.
on the product/as desired. Supplied items items.
Page 10 of 17
19.
Octroi charges, if applicable, will have to be borne by the bidder.
20.
The agreement will be valid up to one year from the date of signing agreement
The validity period may be extended further with the mutual consent provided no
change is suggested in the specifications supplied items or stable items.
21.
In the event of the breach of the conditions of the contract at any time on the part
of the bidder, the contract may be terminated by the competent authority of M.P.
Urja Vikas Nigam Ltd., Bhopal without any compensation to the bidder.
22.
The complete literature including warranty card, operation and
maintenance manual inclusive of “DOs and DON’Ts” along with
specifications of the materials offered must accompany the supplies.
23.
The price shall remain constant during the currency of the contract.
24.
Rates
(a) The supply/Work would be carried out by the successful (L-1) tenderer on
approved rates. If L-1 fail to execute the supply/work then supply/work may be
awarded to L-2 or L-3 on L-1 rates and EMD deposited by L-1 shall be forfeited.
(b) Total requirement may vary subject to release of funds
government/requirement from the beneficiaries from time to time.
from
25.
The successful bidder shall not assign, sublet or transfer the contract or any part
there to any party without the prior consent of the Nigam. In the event of bidder
contravening this condition, the Nigam shall be entitled to place the contract
else-where on the bidder’s risk and cost and the supplier shall be liable for any
loss or damage which the Nigam may sustain due to the consequences arising out
of such replacing of the contract.
26.
The M.P. UrjaVikas Nigam Ltd. shall purchase LED based solar lighting
products as per requirement. However, the quantity as given in the N.I.T. may be
increased or decreased.
27.
Even if the Nigam does not purchase any of the tendered articles or purchases
less than the quantity communicated in the tender, the bidder shall not be entitled
to claim any compensation/damage.
28.
The time period specified for delivery in the supply shall be deemed to be the
essence of the contract and the successful bidders shall arrange supplies within
the stipulated period as per purchase order/work order.
29.
The supplied materials should be strictly as per the specifications failing which
material shall be liable for rejection
30.
In case any defective material or any type of substandard material is
supplied, the material will be rejected and it will be the responsibility of the
bidder for taking back the rejected materials at his/her own cost within fifteen
Page 11 of 17
days from the date of communication of rejection. After that, the Nigam shall not
be responsible for security/safety of the materials rejected.
31.
FORFEITURE OF EMD
If the Successful Participant Fails to Execute Contract Agreement within the
Stipulated Time limits specified in the Letter of Intent/purchase order, and Fails
to Commence & Complete the Work/supply as per Terms & Conditions, the
Earnest Money Deposit shall be forfeited by the MPUVN.
32.
Any type of fittings, accessories, assemblies, essentially required components,
which are not described or mentioned in tender documents, shall have to be
supplied by the bidder at his own cost.
33.
The responsibility of imparting training to beneficiaries of the systems (free of
charge), ensuring after sales services and availability of spares at a nearby
suitable place/places will rest with the bidder of the system.
34.
PAYMENT TERMS-
(a)
After supply of Items from the supplier as per the terms and conditions of the
work/purchase order, issued by the Nigam, supplier has to submit bills in
triplicate along with the following documents:-
(b)
(c)
Receipt of material by the consignee, duly signed and complete in all respects.
Such other documents as may be specified in the tender / order. Payment to the
supplier shall be made by MPUVN,as per the terms and conditions of the work
order.
35.
Income tax will be deducted at source if applicable.
36.
(i) 90% payment for the LED based solar lighting products shall be released
after successful supply in good condition against submission of appropriate bills
in triplicate and receipt of consignee duly signed.
(ii) Remaining 10% payment shall be released after one year of successful
completion of one year guarantee except fragile material. Payments shall be
made by MPUVN Ltd. through crossed Account Payee cheques drawn on Banks
located in Bhopal out station demand drafts may be issued at MPUVN 's
discretion at the supplier's request for which all bank charges shall be borne by
the to the supplier.
37.
Delay Payment:- No interest shall be paid for delayed payment due to reasons
whatsoever.
38.
Liquidated damages / risk purchases:-In case the bidder fails to deliver goods
/complete the work within the time period specified in the purchase order /
contract with the implementing agency / Nigam, a sum to 1% of the order value
of the system shall be deducted for each week of delay or part thereof subject to
a maximum deduction of 10% of the delayed supplies / installations in terms of
order value.
Page 12 of 17
39.
Suppliers Risk:- All risk of loss or damage to physical property and of personal
injury and death which arise during and in consequence of the performance of
the contract are the responsibility of the supplier.
40.
Extension of time:-If the manufacturer/supplier shall desire an extension of time
for execution of supply order
on the ground of unavoidable circumstances,
shall have to apply to the competent authority. The decision of the Competent
authority, MPUVN shall be final and binding on all the concerned parties.
41.
The implementing agency / nigam shall have the right to inspect the goods to
confirm their conformity to the technical specifications.
42.
Jurisdiction:-That, any dispute between the manufacturer/supplier and M. P.
UrjaVikas Nigam Ltd., Bhopal shall be subjected to Bhopal jurisdiction.
43.
Foreign currency against any of the payments will not be provided by the Nigam.
ONE YEAR GUARANTEE EXCEPT FRAGILE MATERIALCONTRACT.
44.
The performance of the material supplied shall be warranted by the bidders for a
minimum period of one year from the date of supply.
45.
One year guarantee except fragile material period from the date of supply for
which no service/ maintenance charges will be separately paid. Guarantee except
fragile material for the same period must be issued by the
Manufacturer/supplier to the beneficiary.
46.
During the warranty period M.P Urja Vikas Nigam Ltd. reserves the right to
cross check the performance of the systems with the minimum performance level
as per specifications.
47.
The rates quoted for all systems by the party must be inclusive of all including
packing, forwarding, insurance, transportation, loading, unloading and all taxes
& duties etc.
48.
SAFE CUSTODY OF GOODS SUPPLIED- MPUVN shall not be responsible
for the safe custody of the materials rejected disapproved or supplied in excess
49.
GUARANTEE / WARRANTY- Materials will be supplied by the tenderer on
warranty and guarantee basis. If during the period the goods are found defective
by the consignee the same shall be replaced promptly by the supplier free of cost
50.
In unforeseen circumstances, delays not on part of contractor such as cyclone,
fires, flood, epidemics, the contractor may not be liable for penalty, provided the
contractor shall bring this to Nigam’s notice within seven days. MPUVN may
verify the facts for grant in extension.
51.
TERMINATION OF ORDERS
MPUVN shall have the powers to revoke/cancel the orders during its currency
without assigning any reason.
Page 13 of 17
Annexure A -1
Format for Furnishing Information to Assess the Competency of the Supplier
(To be submitted on the official letter-head of the company)
S N0.
Name of
SNA/Departmen
ts
Purchase
order no.
&date
Model
Supply
Date &
Quantities
Pending
orders/quantity, if
any
2009-10
2010-11
2011-12
Annual Production Capacity of LED based solar lighting products
S N0.
Name of LED based solar lighting
products
Annual Production Capacity
(in Nos.)
1
2
3
4
5
6
7
(Authorized Signatory)
Name & Designation
Seal of the Company
Filling Instructions
1
Please submit legible photocopies of purchase orders mentioned above.
2
Please submit legible photocopies of certificates of satisfactory
performance issued by the concerned departments.
Page 14 of 17
Annexure- A- 2
(Prescribed agreement form to be submitted on
Rs. 250/- non judicial stamp)
AGREEMENT
This agreement made on this ---- day of --------2013 at Bhopal between M/s---------------------------……………..(here-in-after referred to as “Party No 1) and
Madhya Pradesh UrjaVikas Nigam Ltd., (here-in-after called as “Party No.2”),
on the following terms and conditions:1. That, the Party No.1” has agreed to supply of LED based solar lighting products
as per specifications/approval (to be enclosed by party No.2), terms, conditions
and other terms of the Notice Inviting Tender No. MPUVN/LED BASED
SOLAR LIGHTING PRODUCTS/2012-13/5408 Dated 29/01/2013: issued by
MPUVN Bhopal.
2. That, the “Party No.1” has agreed to supply/ install and commission with one year
warranty anywhere in Madhya Pradesh for “Party No. 2” the said
materials/systems as per specifications and terms and conditions of the said
tender, on the rates already accepted/agreed upon as mentioned in the annexed
“Rate sheet”.
3. That, the rates shown in the Rate Sheets of the tender are valid up to One year
from the date of signing agreement. However, these rates can be revalidated
further with mutual consent.
4. That, other terms and conditions of the tender, which have been agreed upon and
also the conditions contained in the correspondence and tender will form part of
the agreement.
5. Jurisdiction: That, any dispute between the manufacturer / supplier and M. P.
UrjaVikas Nigam Ltd., Bhopal shall be subjected to Bhopal jurisdiction.
6. That, this agreement executed between the parties who affix their signatures at
Bhopal, in witness whereof the parties hereto have signed the agreement.
Party No.1
Witnesses;
1.
For M/s.
2.
Party No.2
For M.P. UrjaVikas Nigam Ltd.
Page 15 of 17
Annexure-A-3
FINANCIL BID
RATE SHEET FOR LED BASED SOLAR LIGHTING PRODUCTS
(Inclusive of one year performance Guarantee except fragile material to the beneficiary)
Rates quoted should be inclusive of all for supply including of packing, forwarding,
insurance, transportation, loading, unloading, all taxes and duties at site with one year
performance guarantee except fragile material to the beneficiary and period of the tender
for supply any where in Madhya Pradesh.
S N0.
Name of Items
Rates for supply per unit (Rs)
In figure
In words
(Rs)
(Rs)
LED based Solar torch
1
LED based solar lantern
2
LED based multipurpose solar lamp
3
Signature : __________
Name of organization: _________________
Director/ Proprietor/Partner: _________________
Seal
Page 16 of 17
: _________________
Technical Specifications
A. LED Based Solar Torch:Rechargeable Torch with solar panel and A.C. adopter.
Specifications:1. LED- One watt cool white at least 80 lumen and above from reputed company, life at least 40,000 hours,
under STC.
2. Battery- Minimum 3.7 volt, 3Ah rechargeable battery.
3.Solar Panel- One watt mono/polycrystalline to charge battery of 3.7volt,3Ah in 5-6 hours or less.
4. A.C. charging adopter- To charge battery in 3-4 hours.
5. Body- Made of whether resistance durable material.
6. Warranty- One year warranty and replacement against manufacturing defects. Maintenance
Service/Spare parts should be easily available.
B. Multipurpose solar LED lamp:It can be used in lighting purpose, study lamp and should be handy.
Specifications:1. Solar panel- One watt mono/polycrystalline to charge battery of 3.7volt, 2.6 Ah in 5-6 hours or less.
2. LED- One watt cool white at least 100 lumen and above from reputed company, life at least 40,000
hours, under STC.
3. Battery- Minimum 3.7 volt, 2.6 Ah rechargeable battery.
4. Body- Made of whether resistance durable material.
C. LED Based Solar Lantern with Mobile Charger:Specifications:1. Solar palnel-5 watt, 6 volts mono/polycrystalline.
2. LED- Two watt cool white at least 100 lumen/watts and above from reputed company, life at least
40,000 hours, under STC.
3. Battery- 6 volt, 4.5 Ah rechargeable battery.
4. Multi-pin Mobile Charging facility.
5. Body- Made of whether resistance durable material.
Page 17 of 17