Academy Team Manager Duties
Player Registration
1) Distribute copies of the current year registration form and US Club Medical Release (These can be found on
the Blitz website at www.blitzunited.org under ‘Coach & Manager Resources/Forms’) **Please make sure
that you are providing the Academy specific forms as the Competitive forms are very different and cannot
be used for Academy players**
2) For all new players: In addition to the above-mentioned forms, you will also need to obtain 2 copies of the
player birth certificate.
3) For returning players: They will only need to complete the Blitz registration form. (There is no need to
receive additional copies of the birth certificate and the Medical Release completed in the previous season
will be valid for all seasons the player is playing with the club in Academy)
4) Each player will need to submit a check accompanied with the forms. Checks should be made out to the
team account (i.e. Blitz 04 Girls Red, Blitz 06 Boys, etc…)
5) Initial Check amount (for each player) should include the following:
a. Registration fee: $100 for the full season ($60 for Fall or Spring ONLY)
b. Field fee: $60 for the full season ($30 for Fall or Spring ONLY)
i. The field fee can be split up for Academy teams and they can pay $30 in August and the
other $30 in January, this is up to the Manager/Treasurer to decide.
c. First Month dues: $50 for the first month training dues ($60 for U10 teams)
6) All player checks should be provided to the team Treasurer for appropriate logging and depositing of the
payments.
7) Once all player registration forms are collected, the manager will keep the medical release form and 1 copy
of the player birth certificate for a team book. (See Player Tracking)
8) All completed Medical Releases should be notarized by a notary (See Academy Contact Information)
9) The Manager will coordinate with the Treasurer on the number of players that have turned in their
registration forms and the Treasurer should write one check from the team account to cover the
registration and field fees per player. Check should be made out to: BUSA
10) The Blitz registration forms, 1 copy of each corresponding players’ birth certificate and a single check (from
the team account) should be provided to Casey Byrd (918) 629-0988.
11) Casey will verify the submitted paperwork and provide the forms to Dave Marth for processing and
administration of the Player Passes.
Academy Team Manager Duties
Player Tracking
Player Tracking.xls
1) The Manager should create an Excel spreadsheet to keep track of all player information (obtained from the
registration form and/or medical release)
2) Player name, DOB, Parents name, address, phone numbers and individual jersey number should be tracked
on this spreadsheet
3) On a 2nd tab of the spreadsheet, a combined list of players’ jersey numbers and sizes should be tracked.
This will help determine, at a glance, what jersey numbers are available for any and all new players that are
added to the team.
4) Manager will create a team book (to be kept with them at all games and tournaments) by obtaining a 3-ring
binder.
5) Using plastic sleeves to keep track of all of the player information, you will file a copy of the player tracking
sheet on the front page and when you flip the page, you should begin your player information in
alphabetical order. Each player’s medical release should be displayed on the left-back sleeve and the
corresponding player birth certificate on the right-front sleeve.
6) Once you obtain a copy of the official US Club roster from Dave Marth for your first tournament, make a
few extra copies to keep in your team binder for future tournaments (if your roster does not change
between tournaments). This will prevent you from having to contact Dave for every tournament.
Jersey Numbers
1) All new players should have a jersey number assigned, all players’ must have different jersey numbers and
they cannot be shared.
2) Refer to the Player Tracking, 2nd tab to identify jersey numbers that are available for your team. (If you are
managing for an entire age group; i.e. your team is the only team for your age group of girls or boys with
the club; then you want to make sure that all jersey numbers are different.) This way, if any of the players
are ever moved to a different team within the same club, there is no concern over the jersey numbers
matching and someone has to buy a new uniform.
3) Anytime a jersey number is assigned, the player will require a uniform from Soccer USA. Copy the roster of
players from the 2nd tab of the Player Tracking document and paste that list into a new email. The roster
showing the current players and their jersey numbers should be emailed to Soccer USA, indicating the team
and coach name. In addition, the manager should indicate which player(s) will need to order the uniform.
([email protected])
Academy Team Manager Duties
Uniforms and Practice Jerseys
1) Uniform colors vary by Academy team and are at the discretion of the coach for the team. Managers will
need to confer with the coach to determine what color uniform is required and will be responsible for
relaying the information to the team, as necessary.
2) Most teams have a practice jersey that is worn to every practice. These are typically either Blitz t-shirts
(purchased at Soccer USA) or Under Armour Tech T’s – this also is at the discretion of the coach and should
be discussed with the coach before the season begins.
3) Once all uniforms and jerseys (if applicable) are determined by the coach, the Manager should notify all
players of all pertinent information and advise parents to go to Soccer USA for sizing and ordering. Soccer
USA will already have their player name and jersey number on file (as long as you submitted the roster to
them via email as listed above under Jersey Numbers, #3)
Player Passes
1) Once all registration forms are submitted to Casey Byrd, she will submit to the Academy Registrar, David
Marth for player pass creation.
2) Once player passes are generated, David will forward the passes via email to the team Manager.
3) The team manager is responsible for printing the player passes on white card stock.
4) Manager should take individual photos of each player to obtain a 1”x1” head shot for the player passes.
Once the photos are printed out, they should be cut to size within the box of each player pass.
5) **Helpful hint** If you take a snapshot of each player from the waist up, you can print the photos at Sams
Club or any other printing location in wallets – this will make their headshot the right size for the player
passes.
6) You will only need player passes for some tournaments, not all require them for Academy teams.
7) Manager will be required to laminate each player pass, punch a hole in the upper left corner and obtain a
ring to place all of the laminated player passes within to keep track of. **HELPFUL HINT** Wal-Mart carries
a package of 5 self sealing laminate sheets that are already wallet size. They are around $1.50 for 5 in a
pack and if you buy those, you can slide your player pass in the sleeve, tear off the paper backing and seal
them together very quickly and easily. Also, if you have access to a 3-hole punch – that is the easiest way to
punch a hole in the player pass vs. trying to use a handheld hole puncher (your hand will get sore super
quick if you try that)
Academy Team Manager Duties
League Play
All Academy teams play in the Oklahoma Development League in the Fall and Spring Seasons.
As the team manager, you will be responsible for applying for the ODL league each season.
The form is located under the ‘FORMS’ section of the ODL website: www.okdevelopmentleague.com
Once the form is completed it should be emailed to Jim Schroeder at: [email protected]
If there are any known conflicts (NO PLAY DATES) for the season, the Manager should obtain those conflicts
from the coach and should notify Jim as soon as possible – preferably before the league begins.
6) Each season, teams are allowed 2 BYE weeks which means they will allow you 2 Sundays of no play. If there
are more than 2 identified by the coach, you can request a 3rd game but that will just force ODL to double
up on games for a Sunday or two.
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Schedules/Weekly Team Emails
1) Manager is responsible for keeping track of game schedules, monitoring for game time changes and for
deciding on the colors the team should wear for each game. **HELPFUL HINT** Make sure you always
tell your families to bring all jersey colors in the event of a color conflict.
2) Team manager is responsible for sending an email or text to every player family each week advising of the
weekly schedule. This includes any practices/practice changes, games, camps, etc…
Tournaments
1) The coach is responsible for identifying and selecting the tournaments that the team will attend. Once the
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coach decides on the tournament(s), the manager is then responsible for applying to the tournament –
BEFORE the tournament deadline.
Each tournament has a different registration process from one to another however, you should always
utilize the team log in and password provided for your team account (if you do not have a log in, please
contact Wilbert to obtain a user name and password for your team)
The manager will work directly with the team Treasurer to provide the details on the cost for the
tournament. The manager will provide the tournament registration fee for the team to the team Treasurer
and the team Treasurer will be responsible for collecting the funds for the tournament registration.
If possible, select ‘MAIL A CHECK’ for tournament registrations otherwise a personal credit card will be
required to apply/pay for the tournament. The manager will provide the confirmation page to the team
Treasurer and either obtain a check from the team account to reimburse the credit card used to apply OR
the Treasurer will need the information to mail payment to the tournament for the team registration. (If
the tournament allows an e-check, this is acceptable but the Manager must reach out to the Treasurer to
obtain the account information for an e-check)
The team manager MUST work directly with the Academy Registrar (David Marth) to obtain a roster for
each tournament. Manager will provide the team name and player names attending the tournament in
order to obtain the roster. (This must be done at LEAST 2 weeks prior to the tournament date)
Academy Team Manager Duties
Hotel Accommodations – All Out of Town Tournaments
1) The Manager will identify a hotel for the team and attempt to negotiate pricing with the hotel selected.
2) The Manager should reserve a block of rooms for the team, including the coach room, for any upcoming
out of town tournaments. (Every hotel is different and some will allow you to block rooms and provide
instructions for families to call in for individual reservations or some may require a rooming list)
3) With all hotel accommodations, the team Manager should inquire with the hotel on if they provide a
‘COMP ROOM’ for the coach. (Some hotels will offer a free room or discounted rate for the coach) This
information should be provided to the Team Treasurer for their records.
Indoor – Winter I and/or Winter II Sessions
4) The coach should determine and advise the Manager/Team on the decision to play Indoor during the
winter months.
5) In October, the Manager should double check with the coach on whether the team will play either
session of Indoor or both.
6) If team will play, Manager should advise the Treasurer that the team will be playing in which
session and advise the Treasurer of the deadline for team entry.
7) Prior to the team registration deadline, the Manager will need to obtain the registration fee check
from the Treasurer and proceed to complete the registration form/information through
SoccerCity.
Individual Team Policies
1) Manager should work directly with the coach to determine the following:
a. Practice days and times
b. Practice location
c. Coach policy on when players should arrive prior to any game
d. When a player cannot make a practice/game, who should the player contact?
Manager/Coach or both
e. How many tournaments the team will attend?
f. Coach preference for playing Winter I and II Indoor sessions
g. Known BYE dates for the season?
QUESTIONS?? Academy Contact Information
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Executive Director of Coaching: Wilbert Maximore (918) 695-0000 or [email protected]
Academy Director: Wilbert Maximore (918) 695-0000 or [email protected]
Academy Registrar: David Marth (918) 406-8254 or [email protected]
Academy Treasurer/Notary: Casey Byrd (918) 629-0988 or [email protected]