Council Package
Sunday, October 31, 2010
1
Council Meeting Agenda
2
Minutes for October 03, 2010
19
Report from the Office of the President
21
Report from the Office of the Vice President Executive
23
Report from the Office of the Vice President Finance
24
Report from the Office of the Vice President Communications
25
Report from the Office of the Vice President Student Relations
26
Report from the Office of the Vice President Campus Police
1
AGENDA
Students’ Union Representative Council
October 31, 2010, 7:00 PM
Students’ Union Council Chambers
1.
Call to Order
2.
Roll Call
3.
Opening Remarks of the Chair of Council
4.
Review Minutes from Last Meeting
5.
Business Arising
6.
Special Reports to Council

Right to Play
7.
Constituency Reports
8.
Executive Reports

President, Mr. Sam Mason

VP Executive, Ms. Alia Hack

VP Finance, Ms. Danielle Levesque

VP Activities and Events, Mr. Mark Gillis

VP Communications, Mr. Chris Baxter

VP Student Relations, Ms. Meaghan McNeil

VP Union Services, Ms. Isabelle Gosselin

VP Campus Police, Ms. Jessica Boutilier
Student Union Administrator’s Remarks
9.
10.
Report of Committees
11. Old Business
12. New Business







Donation Requests (Gareth)
Ratification of Web Developer (Taylor)
Student Union Bursaries (Alia)
FROSH Budget and Results (Sam)
MacPherson House Executive (Sam)
Board of Governors Presentation (Sam)
Society Status Changes (Brent)
13. Closing Remarks of the Chair of Council
14. Adjournment
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Minutes
Students’ Union Representative Council
October 3rd, 2010
Students’ Union Council Chambers
Call to Order: 19:08
Roll Call:
Present: Mr. Gareth Canning (BSI), Ms. Lindsay Pearl (BSI), Ms. Taryn Grant (SC), Ms. Kathleen
Murphy (SC), Ms. Robyn Peters (AC), Mr. Joe Heffernan (AC), Ms. Meaghan McNeil (VPSR), Mr.
Chris Baxter (VPCO), Ms. Alia Hack (VP), Mr. Sam Mason (P), Ms. Danielle Levesque (VPF), Ms.
Isabelle Gosselin (VPUS), Mr. Mark Gillis (VPAE), Ms. Tashi Lhaden (IC), Ms. Kristen Zahn (UC),
Mr. Matthew Lemoine (LC), Mr. Brent MacKinnon (GNC), Ms. Megan Paish (OCC), Mr. Michael
Cadegan (OCC), Mr. Evan Read (DC), Ms. Genevieve Taylor (Chair), Mr. John Beaton (AD)
Late with Regrets: Ms. Jessica Boutilier (VPCP)
Absent Without Regrets: Ms. Jennifer MacSween (EC)
Opening Remarks of the Chair of Council
Chair: Hi, thanks for coming, action packed meeting. I won’t waste any time.
Review Minutes from Last Meeting
April 11 Minutes
Sam: On the second last page of the minutes it was recommended by last executive that this
year’s student’s union review sub executive appreciation, and Danielle spent the summer looking
to redistribute evenly. Letting council know was recommended not required.
Matt moves to approve the minutes of April 11
Lindsay seconds
All in favour, motion carries unanimously
September 19 Minutes
Sam: I would like to make an addition to initial description of chancellor’s role, referred to
Christian operation in the Antigonish Diocese, should have said Catholic instead; chancellor
strictly oversees all catholic members. Also asked, in that description was member of board of
governors, member of hiring committee, also honorary chair of the board of governors, if chair
isn’t there he sits in as the Chair-add to minutes.
Lindsay moves to approve the September 19 minutes
Michael seconds
All in favour, motion carries unanimously
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Special Council Minutes September 27
Michael moves to approve the minutes from the September 27 meeting
Brent seconds
All in favour, motion carries unanimously
Business Arising
Agenda
Matt moves to bring councillor ratification right after Business arising.
Chair: Moved to allow new councillors to participate in the rest of Council.
Gareth moves to bring donation requests to the end of new business.
Sam moves to add ratification of photo student coordinator after donation requests.
Ratification of Councillors
Matt moves to ratify Olwyn Foley as OC Councillor for 2010-2011.
Kathleen seconds
Michael calls to question.
Gareth seconds
All in favour, motion carries unanimously
Matt moves to ratify Taylor Mason as frosh councillor.
Lindsay seconds
Kristen calls to question.
Matt seconds
All in favour, motion carries unanimously
Constituency Reports
Gareth-Business/IS: Recently had business society golf tournament, big success 60 people,
CYPHE presentation from Toronto, begun planning events, Women in Business having first
meeting tomorrow, XEDC business competition just about to begin, financial
management...strategic planning begun.
Kathleen-Science: Meeting for Atlantic undergraduate conference held at StFX this Saturday, bio
alum at pipers, enviro society social this Saturday, workshop for graduate...bio society meeting
this week, worked coat check....pre-med holding workshop this Monday, bio seminars started
Wednesday, midterms coming up.
Robyn-Arts: English Society looking for someone to speak at X-Pride literature night, volunteer
opportunities at elementary school for service learning, Catholic society elected members,
history Society had party last week and meeting Thursday, psych delegate with profs after
budget tonight, speaker coming in for society.
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Tashi-International Students: Trip on September 25, chance for internationals to get out of
Antigonish, discuss ratification of constitution, society will no longer be international student
society-be international society. Meeting again where we discuss Thanksgiving potluck on 10th
of October at govs or Hawthorne; Tuesday October 26th open mike...some ground rules to figure
out, events..Chinese Moon Festival 7th October. Bunch of events suggested for year: fashion
show option, lottery...Had meeting with President and I with Angela Marshal to discuss working
to promote society and sent email to internationals about council meeting and chancellor
ratification.
Kristen-Upper Campus: All three had council meetings; MacIsaac having jungle party October
16th, road hockey league 300 dollars for equipment, MSB courtyard party cancelled due to rain,
not replacing it. ‘Are you afraid of the Mount?’ event possibly, Lane ran church service tonight
and bandana ceremony.
Matt-Lower Campus: MacDonald were involved with MacPherson and MacNeil in ball hockey
tournament team consisting of house president and house directors won, 2 house meetings and 2
house council meetings. Kristen Becket and Ian Squires looking to get house clothing, chilling
with boys having a good time and being friendly. MacPherson in hockey tournament frosh boys
against the executive decision team; election Anthony MacPhee for pres. TNT is having graffiti
party on October 25th, girls on house council want environment week looking into that at end of
October, looking to collaborate with ‘are you afraid of the Mount?’ and have haunted walk for
discount; yoga on Wednesdays and Sundays, house council meeting next Thursday. MacNeil
busy-hockey tournament, Connor wanted me to say that Mark Gillis did a fantastic job with that,
really hoping to have more events in future where 3 houses play against each other. Doug
Gilmore man party this week with KFC and watched Raiders of the Lost Ark. MacNeil has 2
intramural teams, played ball and ping pong, made poem for Chillis and made breakfast and
cleaned up, stopped students from stealing off campus. In Chillis, house council meeting this
week with Kelly Maclean...mocktoberfest bobbing for apples with TNT, house challenges
finishing up, starting program strive for pie-each person strive for 3.14 gpa, if you miss more
than 2 classes per month don’t get into draw for house clothing etc. First movie night this past
Friday sober event what happens in Vegas stays in Vegas and Last Song, ‘Glee’ event, first timeenjoyed it...Burke had movie night, waffles. Fraser also organized movie night. Plessis had
pancake breakfast.
Brent Governors/Apartments: Pretty quiet, had social a few weeks ago inside not-as great but
still worked...girl working as intramural rep, and that’s it.
Megan-Off Campus: Olwyn elected as OC councillor, congrats. Meeting with Karina Fitzgerald
and ocl’s for year; OC planning Wednesday 6th Thanksgiving potluck, bowling October 28th, get
house clothing, and all OC students had a good time at homecoming.
Taylor-Frosh: All frosh really like X so far, really like residences, lots of rez moving from
houses to accommodate lifestyles. All really enjoyed frosh week, and would like to see similar
events throughout the year for all equal invites. A lot of them seemed into ‘One Love’ theme,
successful in houses, some frosh struggling with one love and influence from second years, many
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passionate about house rivalries-difficulty choosing path. Frosh had a blast at first homecoming
experience counting down days to this time next year; nervous about midterms.
Executive Reports
Sam: To add, what work I’ve done for chancellor issue: there was a press release by the students
who were in charge of grassroots movement, interviewed by XFM the Hawk, Chronicle Herald,
Canadian University Press, the Casket, government association have been in contact with the
issue-looking for details on council meeting and where issue has come from, consistent with
each. Met with administration looking for recommendations for where Students’ Union should
go next. Saying would like to see the change, what can I do to make that change, recommended
that I make motion at Board of Governors meeting that states that Board of Governors have
thorough review of acts and bylaws, when changed have to be passed at the provincial
legislature, if make one change-chancellor, make all changes necessary, very dated act in terms
of positions etc still listed in the act. StFX last in NS not to have updated their acts and sent to
provincial legislature, if looking to make that change recommend that Board of Governors look
to change all. In discussion to make this motion to review acts and bylaws reflect new, explain
why make changes and history involved, contact Frank McKenna chair of the board to ask if I
could make motion to review, emailed back saying wouldn’t be a problem, informed Bishop of
the motion I will make and that discussion I will make. Friendly point of information to him,
Board of Governors will strike up a committee to look at a timeline to change acts and bylaws,
hope to pass changes at next meeting in march so students see the change instead of next-next
year, seek student representation on this review committee, myself or other Board of Governors
reps; that is all in terms of that issue.
Alia: Nothing additional to add to report
Danielle: Touch on highlights, met with university budget committee, status of business
building, university budget. Budget and finance committee met, collaborating with Kate and
Chris to get society info on u.ca; clothing store sales for September are high, David Swain hired
new employees, society coordinator Kate has been busy, ratifying societies tonight.
Mark: Nothing to add to my report.
Chris: Would like to add that I have not yet received any more information...research on the
chancellor and I request that be sent so I can have it on the u.ca so it can be put on for students.
Meaghan: After a request from students, purchased water and distributed at football game,
positive feedback to make sure that happens in future.
Isabelle: Nothing to add.
Jessica: I apologise for not having report in on time, busy week as all are aware. Homecoming
went fairly well for CP force, working really long shifts-went fairly smoothly, some
incidents...Staffing issue, lack of staff so will be doing new hiring depending on from executive.
With current staff, team bonding movie night coming up, chance to get together when not in high
stress environment, inn-staff training to address staff concerns, that’s all sorry again.
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Student Union Administrator’s Remarks
John: Want to say real thank you to executive for this past week- past Thursday had retirement
for me and Linda very humbled and very proud to be working for an institution like this, after
past years I cannot believe how sincere and good you people have been...still here for a couple
months, thank you very much for the fellowship bursary that came up, I cannot leave yet.
Chair: What john is talking about is on behalf of Students’ Union we have allocated 2000
dollars, $1000 each in a bursary: John Beaton Fellowship and Linda McCarty International
Bursary...this will be coming up.
Report of Committees:
Chair: Nothing? Moving on...
New Business
Taryn moves to accept the new terms of reference for the new yoga instructor position.
Kathleen seconds
Taryn: Bylaw and policy met to go over terms of reference, tweaked them a little bit.
Chair: Any discussion on this, new position being added to the bylaws.
Michael yields time to Isabelle
Isabelle: Nothing to add, but can answer questions.
Lindsay: Question for Isabelle, what about hiring for this person?
Isabelle: Advertised position that it would soon exist, haven’t heard too much about interest in
the position. One person pushing to hopefully apply...still looking.
Brent: What is a certified yoga teacher?
Isabelle: Put that down because they should have some sort of official documentation, not
experts in yoga, need to do research into what is certified instructor but want to make sure they
are safe.
Alia: To further add, yoga teacher is right terminology, qualified-must have taken training to
teach classes.
Gareth calls to question
Lindsay seconds
All in favour, motion carries unanimously
Michael moves that the Students’ Union establish the position of Hockey Cup Coordinator under
the Office of the VP Student Relations.
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Matt seconds
Chair: any questions to executive?
Michael: Meaghan why did you feel this position was necessary?
Meaghan: Very busy for my department, I would like to focus on culture for these
events...having someone in this position who knows more would let it be more organised and
allow me to focus my time on things that affect houses.
Mark: Also, from the events side, can be primary event organiser, struggled before to find one,
have someone who can be the one sober responsible person to organise things.
Gareth calls to question
Michael seconds
Adopting terms of reference for position presented under Office of VP Student Relations.
All in favour, motion carries unanimously
Megan moves to ratify Ryan Frasier for hockey cup coordinator.
Matt seconds
Megan: Meaghan and myself sat on the panel, unanimous decision.
Lindsay: How many applicants?
Meaghan: 9 applicants.
Taryn calls to question
Megan seconds
All in favour, motion carries unanimously
Brent moves to ratify Carolyn Gilbert and Brendan O’Connor as research officers.
Kathleen seconds
Brent: For the hiring panel, 22 applicants, interviewed eight chose these two for the research
position.
Chair: Any question about this position, what they do?
Lindsay: Could you explain the context for this?
Sam: During the interview process would ask who mandates research, no terms of reference for
position in the Students’ Union, no official responsibilities, hoping to do this year, come to
executive meetings provide ideas for research and come to council at next meeting to know what
they are researching and find great topic that I feel is a warranted one for the Union to develop
for research.
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Chair: Anything further?
Matt calls to question
Gareth seconds
All in favour, motion carries unanimously
Inn Renovations
Sam moves to spend the remainder of the invested 3575 dollars in GIC be allocated to the Inn
renovations.
Tashi seconds
Sam: Last year’s council moved to spend $20000 guaranteed investment certificates, institutions
financial investment, total $25375...Inn renovations projected $20000, due to unexpected
increase in cost to labour present cost is $$$$$.
Matt: Question for Sam, to refresh memory, does money go into this fund every year, or just this
time?
Sam yields time to John.
John: If surplus up to Union to decide what to do with the surplus, if surplus comes up put back
in GIC or find other way to invest money...last year Students’ Union had $35000 surplus. Idea
put back in after build up.
Gareth: My understanding was that there were issues with cost being invoiced, look into those
before deciding to pay the rest of it.
John: Yes there were number of items on report that were concerned about, asked for
information from plant to find out, cost came to $238, wouldn’t pay it until got official
breakdown, ongoing renovations not completed et, don’t have final.
Taryn: So there is $3575 left in GIC, but remaining cost is $3800 something, where would rest of
cost come from?
Sam: Idea of moving cost of this to cover projected cost, as John said look to cut down on labour
costs, but let’s say they do happen to be...would come from maintenance budget.
Sam calls to question
Joe seconds
16 in favour
1 opposed
Motion carries
Kathleen moves to ratify the societies omnibus on the sheet.
Lindsay seconds
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Sam: I would like to allocated time to Kate Whitters society coordinator.
Kate: On this list, when we made this list, left societies on here from last year that weren’t on
here, engineering, French, graduate, law, Marxist, sociology, drinking alcohol responsibly today,
X-Cure, UNICEF, field hockey, golf, X-Skydiving, American sign language, and paintball; none
trying to be ratified again. Read through rest of constitutions no problems with their bylaws.
Taryn moves to amend to strike the societies that Kate mentioned.
Kathleen seconds
Gareth calls to question
Lindsay seconds
All in favour, motion carries unanimously
Chair: Any further debate on the omnibus?
Kathleen calls to question
Joe seconds
All in favour, motion carries unanimously
Chair: All societies can have allocations.
Lindsay moves to ratify society allocations omnibus from the sheet.
Tashi seconds
Gareth calls to question
Taryn seconds
All in favour, motion carries unanimously
Old Business
Donation Requests
Gareth: We have donation receipts to talk about.
Gareth moves to take off the table the donation requests from the Business Society and the
Aquatics Resources Society.
Robyn seconds
All in favour, motion carries unanimously
Gareth moves to donate $300 from the Special Donation Fund to X Baseball Club.
Taryn second
Gareth: First request is from the X Baseball club, asked for $500 but max amount is
$300...reason is for CIBL registration, want to lower cost to $200 each player. Want money to
pay for uniforms, baseball field soon to be built in town.
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Lindsay: They are club, receive little money.
Michael: If passed, the money is from the special donations fund?
Gareth: Yes.
Gareth calls to question
Joe seconds
16 in favour, motion carries
Tashi abstains
Gareth moves to donate $300 from special donation fund to Info Systems Society.
Lindsay seconds
Gareth: They would like to take a field trip to the Sobeys head office in Stellarton to learn from
new changes, want money toward travel cost also having workshop held by the society from
professionals.
Matt: Do you know how much the trip is going to cost?
Gareth: No exact cost provided, just wanted to put it toward their costs.
Matt: I think that since we have this here, we should look at society allocations first before
looking to allocate.
Gareth: Originally requested $600, but can only receive $300...only received $100 in society
allocation.
Lindsay: Societies can receive $400.
Sam: To clarify, haven’t submitted how much cost to Stellarton would be?
Gareth: Correct.
Sam: Would like to see how much higher or lower cost of bus trip.
Kristen: How many people would be going?
Gareth: Didn’t receive that information.
Taryn: Can we get someone from the society to speak and clarify this?
Alia: From previous experiences with busses, busses to aersay costs over $300 and cost to
Stellarton would be more than that.
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Taryn moves to table the donation until a breakdown of costs from the info systems society can
be provided.
Brent seconds
Lindsay calls to question
Matt seconds
16 in favour
Michael opposed
Motion carries
Sam makes a point of information.
Sam: If they don’t provide these breakdowns...the individual request to table until then.
Brent moves to allocate $500 dollars from the special donation fund to the X Lacrosse Society.
Kristen seconds
Brent: Asking for $500 to complete fees for the team, each player pays for equipment, jerseys,
etc...pretty tight, any money would help...no breakdown of costs provided.
Michael: If they didn’t provide breakdown of costs, we should be consistent and not pass this
motion.
Brent: It says the cost of the initiative is $500 and a reason...but is this specific enough?
Chair: Would you like me to read it for council?
Brent: I’ll answer sorry...each player on their team pays a fee already but I guess the $500 is to
offset the fees to help lower registration costs?
Chair: It’s another club sport, they are very little or not funded by the university so have to pay
for registration, trips, equipment, so costs for that.
Lindsay: I feel they should get it, maybe asking too much, but maybe if council wanted to agree
on giving them not $500 but $300 like baseball club would give them some money to work.
Joe: Question to Brent, could you comment on registration fees?
Brent: Each player pays $300 for registration fees goes to gas money, league fee, jerseys and
other equipment.
Chair: Over 15 players, over $4500.
Sam: Not the first time I’ve heard from a lacrosse team complaining about lack of funds, I think
we should do it.
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Brent: I guess we set precedent before, but I think we have enough information, but it’s probably
$8000 for team...we know where this money is going.
Sam calls to question
Joe seconds
16 in favour
Olwyn opposed
Motion carries
Brent moves to allocate $300 from special donation fund to the Business Society.
Gareth seconds
Brent Reads Business Society Message.
Brent: I have a breakdown for us, they’re like lacrosse, costs higher than allocation, total
expenses $5200 and money would help pay for this.
Michael: For Danielle, out of curiosity do you know how much is left in special donation fund?
Danielle: Lindsay has that.
Lindsay: $3600.
Sam: Brent could you repeat cost breakdown.
Brent: Golf tournmanet $400, X-Ring reception $1500, curling tournament $300...total $5200
dollars.
Matt: About $3000 dollars per term, would only have $300 for this term.
Chair: No limit on which semester its spent, $6000 but looked at $3000 per term.
Gareth calls to question
Lindsay seconds
16 in favour
Alia opposed
Motion carries
Lindsay moves to allocate $500 to the aquatic resources student group from the special donation
fund.
Kathleen seconds
Lindsay: This group is a student led group of students and faculty from interdisciplinary studies
and aquatic resources, raising money for well program, would like a donation of $500 and have
broken down, t-shirts for organisers, water race $275, equipment to conduct water race $50,
poster one large laminated $100...$40, $35 for walking distance.
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Michael: This is student group so can get $500 not society and get $300.
Sam: To read on 3.63 from student donation policy...causes or event must be directly beneficial
to students, I question whether that will do it?
Chair: Council can decide if this is directly beneficial to students, some could argue its going out
of university, others could argue value to students organising this could be beneficial.
Michael: I think we should be wary of which societies and groups we’re donating money to, and
it’s only the month of October and we’re at $3600.
Chair: $3300.
Lindsay: I would like to echo what Genevieve said, would be bettering lives of students here
while benefitting a charity.
Chair: Anything further?
Taryn: Only thing from breakdown is $275 for t-shirts...don’t know if that’s necessary?
Kristen: Was wondering how many students are in this group? How many t-shirts?
Lindsay: At $25 a t-shirt...
Brent: What are they using them for?
Chair: Being bought for fundraisers.
Kathleen moves to amend the motion to allocate $225.
Kristen seconds
Gareth calls to question
Matthew seconds
All in favour, motion carries unanimously
Allocate $225 to aquatic resources student group.
Taryn calls to question
Lindsay seconds
All in favour, motion carries unanimously
Lindsay moves to allocate $150 to Laura Gene Gregory.
Gareth seconds
Lindsay: Laura is currently representative of association of nursing students; conference will be
hundreds of dollars...represent members of StFX.
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Megan: How does it work when an individual requests money?
Danielle: They can ask for up to $150.
Lindsay: She is the director of the conference...yield time to Laura Gregory.
Laura: I am doing this conference because I didn’t realise I’m asking for more...I’m here on
behalf of my group, should have been on behalf of a society basis, but cant...pretty much drained
society money because conference is huge...coming to you, if I can get $150 or more to be
funded would take it and put it into the conference fund...social credit bank.
Chair: Is a group, can give money to them instead...hasn’t asked for more money for society this
year.
Michael: Is for individual student of StFX, who is student.
Kristen: StFX is hosting CNSA conference this year, our budget comes from nursing students.
Brent: First council meeting allocated funds to right to play for one student, but considered him
part of group, so we’ve seen this issue before.
Chair: Would need amendment to maintain consistency to give to individual on behalf of society.
Gareth: Donation or funds allocation?
Lindsay: Still a donation.
Sam moves to amend from an individual to the Nursing Society and funds from $150 to $300
and that promotional material for the conference have the U logo on it, and the U
communications department will provide it.
Kristen: Nursing society will be helping but school of nursing is covering it?
Laura: When we sign on we have to pay fees to go to the conference, when we went last year in
Québec we were chosen to host it, more like being taken into room to say we have to run it and
then go to society to ask for money.
Kristen: I think this would be considered a university group...max to donate is $500. What is
total cost?
Laura: Between $12000 and $15000. Will benefit Union and students, and one will be hosted at
the Inn and open to all students, school based and promoting our school.
Kristen moves to further amend the amendment to increase the donation to $500.
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Tashi: Total cost is $12000?
Laura: $12000 to $15000.
Tashi: How would you further cover the costs?
Laura: Ask local business, have a career fair to sponsor, still asking school to cut the costs. Last
year Dalhousie spent about $12500; nursing society had to pay the difference.
Sam calls to question
Gareth seconds
All in favour motion carries unanimously
Sam: Does the original motion have the Union logo vocabulary in it?
Chair: Yes it does.
Sam calls to question
Gareth seconds
16 in favour
Tashi opposed
Motion carries
Lindsay moves to allocate $300 to the Biology Society from the special donations fund.
Michael seconds
Lindsay: Have requested 300 dollars...going on a hike transportation costs $100 visiting Jost
vineyards in Truro, bowling, curling $150, movie night...estimated $5 per movie.
Sam: Under 3.15 societies will not provide money for social events....what I heard were all
social.
Chair: Some had biology related components.
Lindsay: Some events had chance nature hike $100 tour, $150 bowling $150 curling, $150...
Sam moves to amend the cost to $250 to cover the cost of the nature hike and vineyard tour.
Tashi seconds
Alia: Question for Lindsay, looking for clarification on tour and hike how they can be
educational, Jost tour may not be educational, need to understand.
Michael: What are the costs of the tour and hike?
Chair: $250.
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Kristen: Already receives money.
Olwyn: Is there generally more requests in first semester than second?
Chair: Usually more in first then second.
Brent: Is a vineyard tour like a brew tour? I’m questioning educational aspect...and that’s an
expensive hike.
Lindsay: Transportation to the hiking...Fairmount hike.
Sam: To respond to Olwyn, hadn’t spent all the money, as more students are aware of donation
requests, receiving higher amount, foresee in future more coming.
Chair: Would like to add that the Union does not support alcohol, cannot consume alcohol on
Union money. Unless further info I would say we cannot consider the tour request.
Kathleen moves to amend the amendment to allocate $100 for the hike.
Robyn: Does it really cost $100 to get to Fairmont? It’s like 10 minutes away, a lot of money to
get there.
Kristen: My concern as well, lots of places to hike around Antigonish in walking distance...don’t
see the point unless something specific to this place.
Taryn calls to question
Sam seconds
All in favour motion carries unanimously
Chair: Back to original motion of $100 to the Society for their hike.
Olwyn: Anyone from the society?
Chair: No.
Olwyn: Would like to know why it’s going like this?
Alia moves to table this item until the educational component can be provided.
Megan seconds
14 in favour
Lindsay and Taryn opposed
Motion carries
Michael: For future reference, rather than have the motion tabled, the society may have more
information, would it make more sense to have the motion fall and have them make another
donation?
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Chair: Yes, since it was amended twice and still no decision, better to let it fall and make a new
motion that is more accurate.
Photo Studio Coordinator
Sam moves to ratify Jordan Manny as Photo Studio Coordinator.
Olwyn seconds
Isabelle: We had nine people come forward to apply for the position.
Joe calls to question
Kristen seconds
All in favour, motion carries unanimously
Closing Remarks of the Chair of Council
Chair: Council learned more, at future meetings your attention would be nice, bylaws out of date
need to update them, I think we need council to mandate that the executives get all of their terms
of reference up to date and committees up to date at the next meeting can’t go further this year
with outdated bylaws.
Michael moves to mandate that all executive members of Students’ Union hand in update terms
of reference and any bylaw updates to the Chair by October 8th.
Gareth seconds
Michael: Gen, myself and Taryn met prior to this council meeting...unofficial bylaw and policy
meeting discussed this issue, by no means did we just throw this off the top of my head. I know
the Chair of Council prefers this date.
Chair: They were due last Thursday, updated bylaws by the end of the summer, etc so its time.
Sam: What exactly needs to be given to the Chair?
Michael: Motion stated execs hand in updated terms of reference as well as sub exec and updates
to bylaws be given to the chair by Friday October 8th 2010. Updated terms of reference for your
own positions and sub execs and any other updates to bylaws made.
Chair: Any further discussion?
Tashi calls to question
Matt seconds
All in favour, motion carries unanimously
Matt moves to adjourn
Gareth seconds
All in favour motion carries
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Adjournment
Adjournment at 21:01
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President- Sam Mason
Executive Report
For Council: October 31st, 2010
St. F. X. Students’ Union
Committees
Campus Police Commission
 Haven’t met
Budget and Finance Committee
 Haven’t met
Occupational Health and Safety
 Joe Heffernan is now a member of this committee in my place. I have yet to receive an update
on the progress of this committee.
Food Services Liaison Committee
 Reviewed budget of the food services establishment on campus. There is an increase in meal
plans this year.
 The University is in a 13 year contract with Sodexo Food Services and the University
Administration feels as though this contract is non-negotiable and will not accommodate any
independent food production or distribution (like independent food services at the Inn)
X-Ring Committee
 Honourary X-Ring recipient shortlisted
 Ceremonial student ushers/candle bearers/speakers shortlisted
 Guest speaker chosen (Mary Kate MacIsaac)
Sustainability Committee
 Narrowed in on 3 major student driven areas for an increased focus: water consumption, waste
management and energy consumption. We are reviewing these areas of expertise with FM and
will be making action plans shortly.
Bloomfield Management Committee
 Spoke of the hiring of full-time staff for the Union, and concerns surrounding signage on the
SUB
External Affairs
 ANSSA Fall Student Assembly this weekend (looking forward to it)
 In negotiations with Athletics surrounding fan buses and our desire to not become involved in
their operations
Internal Affairs
Carbon Offsetting Project
 Carbon Offsetting Report is complete, will look to distribute it as soon as possible, Nova Scotia
Power has agreed of offset our Frosh Week! (this is triumphant)
Sub – Executives:
 Class President and VP: Bre and Katie are negotiating with travel companies in finding a
reasonably priced grad trip, they held a potluck for grads, are active members of the X-Ring
Committee, and are continuously looking to include a service learning aspect to the Grad Trip.
 Research Officers: are conducting a survey surrounding an O’Crew evaluation, based on the
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feedback from councilors and a Frosh Week evaluation.
*All Board of Governor’s updates will take place as a single agenda item.
*Fire me questions at Council. I’d love to hear them.
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Vice President Executive – Alia Hack
Executive Report
October 27th, 2010
St. F. X. Students’ Union
Committees
Health Day Committee
 The Health Week Committee has decided to run an event one day a month next semester on
health issues relating to our student body. This will be instead of a week of health related issues
and events… as I did not think this would be very effective.
 I have confirmed the X Debating team for Monday January 17th, 2011 as the first event
o The debate team will debate the pros and cons of social media on a student’s well being
o Essentially – Facebook; good or bad?
 Other tentative events include Motivational Speaker – Thomas Cantley for February; Nutrition
day on March 1st (this will include how to make health choices on a budget) and a Spiritual Day
on April 4th.
Health & Dental Plan
 Health Plan Review Committee is mandated to meet in November
 We will be reviewing 3 cases of students looking to opt of the health plan that missed the
deadline: cases will be considered by the committee depending on extenuating circumstances
 We will also review the new policy for international students
Faculty Development Committee
 STUDENT FACULTY FORUM: Tell your constituencies and come for a lively debate. You can
finally tell your profs about how useless… or useful their PowerPoint presentation are.
 Forum is happening on November 4th from 7 – 8 in Council Chambers
o Pizza will be available for those who come
o Kristen Zhan, Patrick Phillips and Jessica Boutilier are the 3 students sitting on the panel.
1st year student still be confirmed.
External Affairs:
 Research Officers to provide results of recent survey about frosh week. Myself to collaborate
and follow up with Director of Student Life about results and to create a report for incoming VP
and Student Orientation Committee to ensure the direction of StFX Frosh week continues in a
successful and inclusive direction
Internal Affairs
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
Executive team had a professional development meeting with Frank. Team is working GREAT
together and have development new systems in place to help support every member of the
team
 A formal and informal executive meeting happen every week (Monday and Friday) in order to
ensure team is always on same page
 Executive Team to give away condoms tomorrow (THURSDAY OCTOBER 28th) outside the library
from 12 – 1.
o Fulfillment of condoms policy; tag line – For your protection. As the Students’ Union
recognizes that a large proportion of students engage in sexual activity we are
committed to educating students about the risk and supplying a condom for their
protection.
Sub – Executives
 Madeleine’s ONE LOVE video is finished – and it is incredible. Check it out (it’s an X factor video)
 Next initiative is a coffee house scheduled for the end of the semester to focus on cultural
diversity at our school.
 Student Senator Caucus to meet tomorrow and 2nd Senate meeting on November 2nd
o Now that student senators have had time to talk to the students; attend a senate
meeting and get immersed in committee meeting our direction for the rest of the
semester is to exploit the major academic concerns of students and let the university
know.
Up and Coming
 International Student Advisor Office
o I have had many students express concern about the location of the International
Student Advisor office
 Looking to investigate current situation and begin process of change
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Vice President Finance- Danielle Levesque
Executive Report
September 5, 2010
St. F. X. Students’ Union
Committees
University Budget and Finance
o Meeting next week for updates
External Affairs
n/a
Internal Affairs
House Accounts
o Meaghan and I updated the budget sheets. Sorted out the on-campus affairs status.
o Issues with some of the house debit cards. Our representative at the bank has been
promoted so this has been a difficult process.
Terms of Reference
o Finalized terms of reference and passed them onto the bylaw and policy committee.
o Created terms of reference for the investment committee which will be submitted to
the bylaw and policy committee and council in the near future.
Food Services at the Inn
o My majors consulting project group is working on investigating the food service
situation at the Inn. Updates to come.
Frosh Week, Inn and Clothing Store for September
o Finalized the numbers with John and will bring them to Council.
‘Frost’ Week Budget
o Worked with Mark and John to see how much of the profit accumulated from frosh
week can be used to create a special budget for a winter concert (above and beyond
Mark’s current activities budget).
Sub – Executives
Union Station Clothing Store Coordinator
 Homecoming was busy, numbers will be in for the next meeting
 New computer was installed for the store. And David has set up a scanner for entering the items
(this will help with inventory counts)
 David’s doing well!
Society Coordinator
 Kate has been doing a great job!
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Vice President Communications – Chris Baxter
Executive Report
October 27, 2010
StFX Students’ Union
Committees
Inn Committee
 We continue to plan the events and promotion as the year goes on, and so far the bar has been
very successful.
 We have planned a Student Feedback Forum for Wednesday, October 27 at The Inn to get
student feedback on the year so far. I will update you at Council.
 I am looking into a large sign for the bar, either inside in the hallway or outside on the patio.
 We have met with members from CFXU and clarified the roles for event planning and promotion
for Thursday nights at The Inn, and CFXU will continue to
Marketing and Communications
Marketing Team
 The Marketing Team is receiving lots of projects and is keeping very busy. I am pleased with the
quality of the team’s work.
Web Development
Team
 I have hired a web developer who will be submitted for ratification on Sunday
 He has determined his office hours and we are starting to figure out and prioritize projects for
the rest of the term.
TheU.ca
 I posted the content for the Chancellorship issue on TheU.ca as requested by Council. You can
view the page at http://www.theu.ca/news/chancellor
 I am finalizing The Inn section of TheU.ca in the next few days.
 A few members of the executive and the new web developer had a meeting with Square Crop
Studios on Friday, October 22 to discuss our current web environment and look at areas where
improvement can be made. They are preparing a proposal that I can either forward or present
to Council when I receive it.
 We are looking to start a recurring blog-style column “From the Office of the President” into the
website for Sam to be able to reach out to students and highlight some work happening within
The U.
Xaverian Weekly
 The Weekly has a Publications Board meeting on Thursday, October 28 to review and ratify their
updated Constitution. I will be in attendance and will update Council on Sunday.
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Vice President Student Relations – Meaghan McNeil
Executive Report
October 27, 2010
St. F. X. Students’ Union
Committees
Food Service Liaison Committee
 Met for the first time today. Reviewed the budgets and discussed the option of selling Fair Trade
chocolate.
Event Review Committee
 Have been meeting once a week. Working together to approve events and ensure that they are
successful.
 Making it clear that PEO and volunteers must be sober and present at the event
On Campus Affairs
 Meets bi-weekly
 Participated in a house challenge at the football game over the weekend with the Aquatics
Resources department raising awareness around the Ryan’s Well Foundation.
 Concerns have been raised concerning lounge capacities. I am looking in to re-evaluating the
lounge capacities in conjunction with the Director of Residence Services.
External Affairs
One Team Approach
 Working with Residence Services quite well.
 In the process of determining when Hockey Cup dates will be.
Internal Affairs
Positive Space
 Sam, Chris and I are offering positive space training to all of the house presidents and vice
presidents on November 7th.
MacPherson
 After the second House President being moved out of MacPherson in coordination with the
Chair and after discussing the decision with the residents of MacPherson, we decided that it
would be best for us to hire the House President and Vice President rather than doing another
election.
 Applications were due today and hopefully we will be ratifying someone at this council meeting.
Management
 I’ve been continuing to have regular one-on-ones and holding the house presidents and vice
presidents and off campus leaders accountable.
Sub – Executives
Everything I’ve been doing with HPs/VPs/OCLs is pretty much included above!
If you have any questions, let me know 
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Vice President Campus Police – Jessica Boutilier
Executive Report
October 12, 2010
St. F. X. Students’ Union
Staff
Due to the volume of events taking place this year and the loss of some campus police members early
on in the year, we are holding interviews for an additional group of applicants this Saturday. Most
applicants come from under-represented groups within the campus police force such as graduate
students and first year students. We are excited for a new group to invigorate our staff.
Events/House Liaison Program
One of the main goals for the campus police force this year was to open up the lines of communication
between residences and the campus police force and we have been working on that goal for the last
two months. Each residence has been assigned, and has met with, two senior campus police officers
who will work as liaisons between their house and the campus police force. These liaison officers have
been working at their specific house events so as to strengthen that relationship and provide support for
that house. So far, the program has been working very well and we look forward to continuing to
support the residences in any way we can.
Sub – Executives
The senior campus police officers are having a pot luck at my house this Friday to discuss current issues
facing the force and problem solve possible solutions. It also provides the seniors with an opportunity to
interact on a personal, rather than professional level.
Volunteer Program
Another goal for the campus police force this year was to provide an opportunity for the campus police
officers to donate their time to a worthy organization or society on campus. This not only provides
support to worthy causes, but also gives campus police officers an opportunity to give back to the
campus it protects. X Pride society approached the campus police department in an attempt to find
much needed support for their dance on Saturday, October 16th in the MacKay Room. This is the first
time that X Pride has had such an event and as such, it was difficult for them to find the room in their
budget for the campus police required for such an event. Over ten campus police officers have
volunteered to donate their time and experience to this event, making the volunteer program an
overwhelming success at such an early point in the year. We are proud to support X Pride society and
look forward to helping similar groups in the future.