THE OKLAHOMA ASSISTED LIVING ASSOCIATION’S
2017 SPRING TRADE SHOW
EXHIBITOR’S PROSPECTUS
TRADE SHOW BOOTH OPTIONS
NECK
ASCOT
BOW
OKALA Member
$ 900
$1,100
$2,100
Non-Member
$1,200
$1,400
$2,800
SPECIFICATIONS:
EXHIBITOR OPTIONS
LOCATIONS/# OF BADGES
Young Ballroom: One 8’ x 10’ booth with 6’ skirted
table; 8’ high back drapes with 3’ high side dividers
Neck Tie: Space located
in East Foyer / 2 Badges
East Foyer: 8’ skirted tabletop display
Ascot: Space located in
Young Ballroom / 2 Badges
Bow Tie: Two Space’s
located in Young Ballroom /
4 Badges
Trade Show Times
(Times are subject to change)
Monday, April 24, 2017
2:00 pm—5:00 pm
5:30 pm—7:00 pm
Tuesday, April 25, 2017
10:30 am
11:30 am
12:30 pm
Wednesday, April 25, 2017
11:00 am
12:00 pm
1:30 pm
Trade Show Move-In
Welcome Reception
10 am - 5 pm
Trade Show Open
Trade Show Opening
Exhibitor’s Lunch
Attendees Lunch &
Door Prizes
9 am - 5 pm
All Exhibitor Fees Include:
 Complimentary Continental Breakfast and Lunch for 2
people Tuesday & Wednesday
 Listing in Convention Program (display ads must be purchased separately)
 List of Attendees
 Wastebasket, exhibitor identification sign & 2 folding
chairs
 Vendor Reception on Tuesday Night with 2 Drink Tickets
 Recognition in Convention printed materials for any
advanced sponsorships
 Wi-Fi and Electricity
 Welcome Reception after Move-In by OKALA
Board of Director’s
For More Information Email
[email protected]
Trade Show Open
Exhibitor’s Lunch
Attendees Lunch,
Door Prizes & Best
Booth Recognition
Exhibitor Tear Down
HOTEL INFORMATION
Embassy Suites by Hilton Downtown Medical Center
741 N. Phillips Avenue * Oklahoma City, OK 73104
Toll Free: 1-800-445-8667 On Property: 1-405-239-3900
Group Code: OAL
Group Rate: $119/night
(Oklahoma Assisted Living)
(Single Occupancy)
Website: oklahomacity.ok.embassysuites.com
http://embassysuites.hilton.com/en/es/groups/personalized/O/OKCOKES-OAL-20170421/index.jhtml
2
SPONSOR AN EVENT
ONLY AVAILABLE TO OKALA MEMBERS
Sponsor an Event at the Oklahoma Assisted Living Association’s Convention & Trade Show, “A Black Tie Affair”
on April 25th & 26th, 2017 as we celebrate our 20th Anniversary and get additional exposure!
Birthday Bash & Table Centerpieces
$2,500
Conference Bags
$2,000
Cocktail Hour/Vendor Reception
$1,750
Attendee Lanyard and Name Badges
$1,500
Hotel Key Cards
$1,250
Caregiver Awards
$1,250
Charging Station
$1,000
Hospitality Suite
$750
Your Company will be the Life of the Party by sponsoring the 20th Anniversary Birthday Bash! Sponsorship includes
OKALA’s Birthday Cake; Photo Booth; Event Decorations; Centerpieces on the Conference Event/Food Tables; and
Company information on Food & Beverage Stations through out the conference.
We will provide the artwork of our 20th Anniversary Birthday Celebration and select the conference bags for 350
attendees and YOUR LOGO.
Our 3rd Annual Vendor Appreciation Reception! Attendees and Vendors will enjoy networking with light hors
d’oeuvres and cocktails. This has quickly become the most anticipated event of our Fall Conference and we are now
bringing it to the Spring Conference!!!.
Have YOUR Logo printed on ALL attendee’s Name Badges! These badges are required to be worn at the conference
to gain entry into every event.
What a great way to get name recognition! Your LOGO will be printed on individual key cards of the host hotel.
One of the highlights of the Spring Conference is the recognition of our Caregivers! As a sponsor of the awards you
will receive recognition on the signage and power point presentation. Plus, you will be invited to help with the
presentation of the awards and photos following ceremony.
Customized with YOUR logo, a designated station for recharging a Smart Phone, Laptop, Ipad, etc.
Extend Cocktail Hour and Host the After Party in the Hospitality on Tuesday night! We will provide the Junior
Suite, you provide the food and beverage for attendees to continue with their networking.
3
April 24th, 25th & 26th, 2017
“A BLACK TIE AFFAIR”
2017 OKALA TRADE SHOW FEES & REGISTRATION
OKALA INDUSTRY PARTNERS
OKALA Member Booth Package
Neck Tie $900
(check one) :
Ascot $1,100
Bow Tie $2,100
Additional Exhibitor
$125
= $_______________
X
________
= $_______________
Sponsorship(s):
Birthday Bash $2,500
Conf Bags $2,000
Name Badges $1,500
Hotel Keys $1,250
Charge Station $1,000
= $_______________
Vendor Rcpt $1,750
Awards $1,250
Hospitality Suite $750
Program Color Ads(not the category listing included in booth package):
Back Cover $500
Inside Back Cover $400
Full Page $300
1/2 Page $200
Total OKALA Industry Partner Fees
= $_______________
=
$_______________
NON MEMBER VENDOR FEES
Vendor Booth Package
Neck Tie $1,200
(check one)
Ascot $1,400
Bow Tie $2,800
Additional Exhibitor
$150
X
= $_______________
________
= $_______________
Program Color Ads(not the category listing included in booth package):
Full Page $500
= $_______________
1/2 Page $350
Total Non-Member Vendor Fees
=
$_______________
VENDOR REGISTRATION & PAYMENT
Title
Email
Name Of Vendor/Company
Address
Phone
Order total:
Method of Payment
Credit Card
Check
Visa
MasterCard
Credit Card #
CVC2#
Exp. date
American Express
Tax:
Shipping:
Total:
Signature
Return Completed Form to:
[email protected] or fax: (800) 375-6788 or PO Box 18576, Oklahoma City, OK 73154
4
TRADE SHOW INFO
AKA...JUST THE FACTS ‘MAM!
Best Booth Contest. It’s a Birthday Celebration! Think back to your childhood years, and if you never got the
birthday you wanted, now is your chance! Have FUN! Attendees will vote on who has the best “themed” booth in 3
categories. 1) Medical Services; 2) Non Medical Services; and 3) Home Health/ Hospice/ Home Care/ Etc. Each Category
will be recognized and the booth voted “Best of Trade Show” will win a $500 credit to be used at our 2018
Convention AND a $250 credit to be used at our 2017 Fall Assisted Living/LTC Symposium.
Door Prizes & Announcements. If you are offering a door prize, drawings will be announced during lunch on
Wednesday. Attendees must claim their prizes from exhibitors. Exhibitors are responsible for delivering unclaimed
prizes to winners. Door prizes are for convention attendees only. Exhibitors, exhibitor’s guests, OKALA employees are not
eligible to participate in door prize drawings. However, all fundraisers are open to any person who purchases a ticket.
OKALA Fundraiser. While you are shopping for your door prize, please pick up a gift basket for OKALA’s fundraiser.
We are having a gift basket raffle to raise money for our Caregiver of the Year Winners & our RCAL Administrator
University. The Caregiver’s will receive a $100 gas card! We feel this is a great way to say “Thank You” for their hard
work & dedication. Plus we started a scholarship fund due to the decrease of RCAL administrators. It is very
expensive to become an administrator and there are some exceptional candidates who would make great
administrators. Our scholarship fund can help them get started!
Program Listing. Exhibitors will be listed in our program book by category with name, telephone and e-mail
address only. If you sponsor an event and/or item then you will be acknowledged in the program book with your
logo and signage during our convention. Please send your logo in jpg format to [email protected] Deadline to
submit for inclusion: March 17, 2017
Color Ads. If you have purchased a Color Ad, they must be sent electronically in jpg format to [email protected] by
Friday March 17, 2017. Full page ads are: 4.5” wide x 7.5” high; 1/2 page ads are: 4.5” wide by 3.9” high
OKALA Board of Director’s Welcome Reception. Please join the OKALA Board of Director’s for a Welcome Reception
after you have set up your booth! Relax and enjoy networking opportunities while we serve up some light hors
d’oeuvres and cocktails. We will be hosting the reception in the Hospitality suite Monday night from
5:30 pm - 7:00 pm.
Registration/Booth Assignment. Booth space is limited, so early registration is recommended! Details of
packages are on page 2. Exhibitors may attend all convention functions. To confirm assigned booth space, full
payment must be received prior to move in date. Submission of the registration form does not guarantee that
your company will receive chosen location/sponsorship/etc. OKALA Platinum Partners will receive premium
placement in the trade show. Other exhibitors will be placed based on Gold Partner, Sponsorship, membership
status and first-come, first-served basis. OKALA makes placements and reserves the right to locate display areas
for the benefit of the exhibitor or betterment of the trade show. Exhibitors may make a notation when
registering whom they prefer their booth NOT be located near at the trade show. Every effort is made to NOT
place competitors close to one another. Booth space is subject to availability.
Name Badges. Name badges are required for admission to trade show. Badge swapping is prohibited. There is no
charge for on-site substitution name badges. However, additional exhibitors will be charged. Anyone without a
proper badge will be asked to leave the event. Vendor sponsors who elect not to exhibit will be allowed to attend all
events. NON-EXHIBITING VENDORS/SUPPLIES ARE NOT PERMITTED TO ATTEND.
Cancellations. If an exhibitor finds it impossible to attend the Convention and notification is received at the OKALA
office to that effect by 5:00 pm March 17, 2017, the exhibitor will be charged an administrative fee of $200 per
booth and the balance of the booth price will be refunded. Cancellation after 5:00 pm, March 17, 2017 will result in
forfeiture of all pre-paid amounts.
5