COMPILATION DOCUMENT FOR
CONSTRUCTION ENVIRONMENTAL
MANAGEMENT PLAN
Specification No
CDC-OP-SPC-002-13
Rev 1
11 February 2014
Coega Development Corporation
Operations BU
Coega IDZ and Port
Zone Development and Operations
We, the undersigned, accept this document as a stable work product to be placed under formal
change control as described by the Procedure CDC-OP-PRO-003-13 Control of Documents
Date:
2014-02-18
CDC-OP-FOM-080-12
Prepared by
Reviewed by
Approved by
Name:
Xavier Redcliffe
Name:
Johann Brink
Name:
Viwe Biyana
Signature:
Signature:
Signature:
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Operations BU
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Zone Development and Operations
TABLE OF CONTENTS
1. INTRODUCTION…………………………………………………………………………………………… 1
2. COMPOSITION OF THE CEMP IN TENDER AND CONTRACT DOCUMENTATION……………. 1
3. INCORPORATION OF ENVIRONMENTAL SPECIFICATIONS INTO TENDER AND CONTRACT
DOCUMENTATION……………………………………………………………………………………….. 2
4. PROCEDURE FOR THE DEVELOPMENT OF PROJECT SPECIFICATIONS……………………. 3
5. ADDITIONAL INFORMATION FOR THE COMPILATION OF THE PROJECT VEGETATION
SPECIFICATIONS (PVS)…………………………………………………………………………………. 4
6. APPENDIX A: LIST OF DOCUMENTS REQUIRED TO COMPILING THE CEMP………………...5
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1. INTRODUCTION
The Rezoning EIA for the Core Development Area of the Coega IDZ states that a Construction
Environmental Management Plan (CEMP) must form part of the documentation for Contractors
appointed during the construction phase.
This document is designed to guide and assist with the preparation and compilation of CEMP’s
for projects undertaken in the Coega IDZ and the incorporation of such CEMP’s into the related
contract documents.
Any engineer or team responsible for compiling the contract documentation (whether from CDC
or external) should ensure that they have copies of, and are familiar with this compilation
document, the Guideline Document for the Engineer and Engineer’s SHE Agent as well as all
the other documents making up the CEMP (See Appendix A for list of documents available
electronically from CDC).
1.1. Appointment of the Engineer’s SHE Agent
The Engineer or team overseeing the design and compilation of the contract
documentation must appoint the “Engineer’s SHE Agent” who’s roles are detailed in the
Guideline Document for the Engineer and Engineer’s SHE Agent. This appointment must
be verified by the CDC SHEQ unit beforehand to afford the CDC an opportunity to verify
competency of the individual. This must be done as soon as the Engineer or team is
appointed to work on any project in the IDZ as the Engineer’s SHE Agent should be an
integral part of the team doing the design and contract documentation for any such
projects.
2. COMPOSITION OF THE CEMP IN TENDER AND CONTRACT
DOCUMENTATION
The Construction Environmental Management Plan (CEMP) consists of four main parts,
namely:
Part 1.
a. The “STANDARD ENVIRONMENTAL SPECIFICATION (SES) is a Standard
Specification prepared by the CDC for use in the Project Construction Contract
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This Specification sets environmental objectives and targets with
which the Contractor shall comply. The SES should not require modification.
Approval from the CDC SHE Business Unit is required to modify the SES.
Part 1.
b. The “STANDARD VEGETATION SPECIFICATIONS” (SVS) is a Specification in
the Project Construction Contract Document.
This Specification specifies the
generic vegetation requirements for construction projects in the Coega IDZ with
which the Contractor shall comply. If the SVS is required, it should not be
modified. Approval from the CDC SHE Business Unit is required to modify the
SVS.
Part 2.
a. The “PROJECT ENVIRONMENTAL SPECIFICATION" (PES) is also part of the
CEMP and is included in the Contract Document. Variations and additions to the
Standard Specification are set out in this Project Specification. If a PES is
required, this must be compiled (see Section 4).
Part 2.
b. The “PROJECT VEGETATION SPECIFICATIONS” (PVS) is also part of the
CEMP and is included in the Contract Document. Variations and additions to the
Vegetation Specifications are set out in this Vegetation Project Specification. If a
PVS is required; this must be compiled (see Section 5)
3. INCORPORATION OF ENVIRONMENTAL SPECIFICATIONS INTO TENDER
AND CONTRACT DOCUMENTATION
3.1
Standard Form of Contract
It is assumed that the general conditions of contract will be FIDIC.
3.2
Standard Specifications
All contracts in the Coega CDC must have the SES as part of the Contract Document.
Any contracts that are in areas that could have indigenous vegetation on them must have
a SVS.
Both of these specifications are to be inserted unaltered into the Contract
Documentation apart from the changes indicated below.
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In the SES references must be made to the Open Space drawing indicating version 14 of
the Open Space Management plan. Relevant electronic image of the drawing can be
found with GIS drawing register.
3.3
Appendix to the Tender
The following clause is to be added to the Appendix to Tender together with the Pro
Forma.
3.4
Guideline Document for the Contractor
The “Guideline Document for the Contractor” is to be included as an Appendix to the
Contract Document and where this Guideline Document is referenced it is to be stated
that this is to help the Contractor understand the Environmental Specifications. As such
the guideline is only a summary of the provisions of the Environmental Management
Specifications and is thus incomplete.
All companies that are proposing to tender are to be informed in writing that the
Contractor will be required to sign the declaration at the end of the Guidelines and
submit this to the Engineer as part of his tender. If it is not submitted, the tender must
be taken to be incomplete.
3.5
Schedules
Please ensure that all appropriate items relating to the CEMP are included in the
Schedule of Quantities/ Bill of Quantities, particularly an item for the management of the
environmental specifications.
4. PROCEDURE FOR THE DEVELOPMENT OF PROJECT SPECIFICATIONS
Both the SES and the SVS may require a project specification to ensure all environmental
issues relevant to a particular project are covered. As the PES will be required more often we
describe it first followed by items specific to the PVS. Apart from the specifics shown for the
PVS, all aspects for identification and compilation of the PES are the same for the PVS.
4.1
Identifying the need for a PES
The team compiling the Contract Documentation must determine whether a PES is
required or not. For this reason it is critical that the Engineers SHE Agent is part of the
team developing the documentation.
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The team compiling the Contract Documentation must scrutinise all conditions of project
approval in detail. They need to check if all of these conditions have been covered in the
SES. If not, a PES must be compiled to ensure compliance.
In addition the team must use the current revision of the COEGA IDZ Open Space Plan
to check if the project is located partially within or adjacent to Environmentally Sensitive
Areas. If so a PES must be compiled for the project to prevent any unnecessary impacts
to these areas.
If no additional issues, over and above those covered in the SES are found after the
above checks, then there is no need to develop a PES.
4.2
Compiling the PES
A library of Project Environmental Specifications (approved Environmental Method
Statements) has been developed that cover a range of potential issues that may need to
be covered in the PES, depending on the nature of the site and the anticipated
construction activities.
5. ADDITIONAL INFORMATION FOR THE COMPILATION OF THE PROJECT
VEGETATION SPECIFICATIONS (PVS)
5.1
Search and Rescue - translocation of rare and endangered species (Clause
PVS 5.2.1)
The red listed species as identified by CES has been provided to the search and rescue
service providers. The red listed species will be relocated to the CDC Nursery in zone 9.
The common species to be rescued and translocate to satisfied tenant needs and or used
for area that require landscaped within the IDZ. Search and rescue vegetation required
for use outside the IDZ requires CDC authorisation (FM). Names of service providers
could be obtained from the SHEQ Unit.
5.2
Rehabilitation and planting for stabilisation
The project environmental specific method statements must contain the rehabilitation and
planting for stabilisation of the environmental. Method Statement must be approved by
the SHE Agent/Eco as well as the assigned SHE Project Managers.
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APPENDIX A: LIST OF DOCUMENTS REQUIRED TO COMPILING THE
CEMP
The following documents must be used for developing a CEMP for any project in the Coega IDZ and
they are available from CDC:-
1. Environmental Authorisation
2. Compilation Document for Construction Environmental Management Plan (this document)
3. Standard Environmental Specification (SES)
4. Standard Vegetation Specification (SVS)
5. Library of Project Environmental Specifications ( Environmental Method Statement)
6. Library of Project Vegetation Specifications
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