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LWAF Plant Database
- AKA “Accession Database” -
Please note that this presentation has note pages using PowerPoint notes capabilities
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Plant Database Usage
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“Accession” (catalog) plants
– PMD personnel
– Project managers
– Any volunteer
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Provide lists of plants for:
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Docents
PMD personnel
Potential visitors to the Arboretum
Any other interested parties
Standard reports available
User-controlled reports available
Update plant information
– Add missing information
– Correct erroneous data
– Revise location data
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Online/Multi-user/Multi-tasking
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Operational Overview
Volunteer
Internet user
Add records
Query database
LWAF
Plants
PMD Chair
Docent
Project Mgr
Add/Update records
Add docent notes
Add/Update records
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User Interaction Overview
1) Request for Plant List
2) List of plants
Plant
Database
3) Update this plant record
User
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Standard Online Report Generation
Show Pictures/More Info
Available Standard Reports
Blooming
Home
Page
Report Request
Other
Perrenials
Shrubs
Non-Conifers
Conifers
By Garden
Update
Plant
Update
Form
Plants
By
Name
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Standard record selection and sorting
One click for viewing pictures/more info
One click for print format
One click for labels
One click to retrieve update form
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Custom Report Generation
Show Pictures/More Info
Custom Reports
Home
Page
Accession
Records
Update List
By Accession
Condensed
Update
Condensed
Custom
Selection
Page
By Accession
Details
Details
Plant
Update
Form
By Garden
Name List
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User-specified selection, sorting, report format
One click for viewing pictures/more info
One click for print format
One click for labels
One-click to retrieve update form
Update list available for multi-record update
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Accession Home Page
Select Report
Click here to
run report
Explanatory
text
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Sample Standard Report
Click the highlighted name to get
Google results for the plant .
Click on the question mark to get
update form for the record.
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Requesting a Custom Report
Set numbers to
indicate sort order
Select report format
This shows your
authorization level
Click here to list plants once you have
set your selection and sort criteria
Enter password here to
change authority
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Creating a Custom Report - Example
Use “By Garden” format
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Select all maples in the Smith Mossman
Use “By Garden” Format
Order by accession number
Enter password for update
Select only maples
Smith Mossman Garden only
Current authority
is “view only”
Sort by Accession #
Enter update password
Click here to run report
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Sample Custom Report
- All Acers in the Smith/Mossman Garden -
Click here to print labels
Click here to get
paginated report
Click on
question mark
to get update
form
Click here to get
Google pictures
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Plant Update Page
- Example • We got to this page from the report page.
• Our objective is to make a simple update
the plant record’s notes field for the
Arboretum’s docents.
1. This message line provides
status to the user.
2. Update made to docent
notes
3. Click on the “Revise”
button.
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Example – Record Revised
Message indicates that
record has been revised.
Revision date and time have
been updated automatically.
Record now
contains updated
note.
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Example – Add a Record
You got here by clicking on this record listed on a report.
Status line.
Click “Clear” button to get blank
screen for adding a new record.
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Status information
Example: Adding a New Record
Will be computed, if left blank
All fields are automatically
assigned a default value if you do
not enter anything in the field.
Press this button once
all data has been typed
in. Note that default
values are assigned to
fields left blank.
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You arrived here by clicking on
this record on a report
Delete Example
Status information is shown
here.
To delete this record, click here.
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Status shows that record
has just been deleted.
Delete Example
- The record shown has been deleted -
If you deleted the record in
error, click on the “Add” button
to add the record back.
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Navigation from Plant Update Page
Produces report using your
last query.
Return to report menu.
Return to Accession Home
Update Lookup Tables.
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Updating a Lookup Table
1. Select this
2. Enter password
3. Click here
4. Select the table you want to update
5. Click here
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Updating a Lookup Table
To change a
record, modify
data and click
here.
To delete a
record, click here.
To add a record,
overwrite an
existing record
and click here.
After making all
revision, add, and
delete entries,
click here
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Accession Forms – Input and Output
This is the input form – available via the help menu
This is the output form – available via the custom report menu
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Accession Forms
To get a blank
accession from,
click here.
To print accession records
in the same format as the
accession form, use this
report format.
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