Procurement Unit – 10 March 2017
INVITATION FOR BIDS
For
Supply and Delivery of School Supplies Items
1. Good Neighbors International Philippines (GNIP) hereby invites all interested suppliers to
submit Bids for the Supply and Delivery of School Supplies Items
2. Please note that the delivery of the school supplies will be in GNIP Field Offices located in
the following areas:
a. Region 3 & 4A
i. GNIP San Isidro Field Office – Block 9 Phase I, Sitio Tanag, South Ville 8,
Barangay San Isidro, Rodriguez, Rizal
ii. GNIP South Ville Field Office – Block 46, Phase II, Sitio Tanag, South Vile 8,
Barangay San Isidro, Rodriguez, Rizal
iii. GNIP Bulacan Field Office – 2nd Floor Hagonoy Water District Building,
Barangay Sto. Nino, Hagonoy, Bulacan
iv. GNIP Tingloy Field Office – Municipal Building of Tingloy, Batangas
b. Region 5 & 8
i. GNIP Prieto Diaz Field Office – Municipal Building of Prieto Diaz, Sorsogon
ii. GNIP Gigmoto Field Office – District II, Municipality of Gigmoto,
Catanduanes
iii. GNIP Guiuan Field Officer – Guimbao Libot Avenue, Barangay 9A, Guiuan,
Eastern Samar
c. Region 11
i. GNIP Laak Field Office - Stall 111 & 112, Laak Public Market, Laak,
Compostella Valley
3. Bidders have an option to submit Bids whether for Luzon area only, Visayas area or in
Mindanao area only.
4. Bids in sealed envelopes must be delivered in sealed hardcopy envelopes and should reach
to the Procurement Unit of Good Neighbors c/o Mr. Arnel H. Salbatona at GNIP Head Office
located at 502-505 JocFer Building, Commonwealth Avenue, Quezon City, not later than
March 24, 2017. Late Bids shall be rejected.
5. Bidders are requested to acknowledge receipt of this invitation. The acknowledgement
letter must be signed and should be sent via email to [email protected] on
or before March 17, 2017. Failure to do so may result of rejection of bid
6. After receipt of Bids, Good Neighbors reserves the right to request any additional
information or seek clarifications from the Bidder to make sure correctness of offers
received.
7. It is also understood that Good Neighbors reserves the right to award the contract to more
than one responsive bidder.
TERMS AND CONDITIONS
1. The Good Neighbors invites Sealed Bids for the Supply and Delivery of School Supplies Items
based on short term agreement
2. Bidders have an option to submit Bids whether for Region 3 & 4A, Region 5 & 8 or Region 11
only.
3. Bidders must download the Bidding Requirements available in Good Neighbors website:
www.goodneighbors.ph for the complete information about the goods to purchase such as
the list and description of the items with quantity.
4. Bidders are required to deliver the goods in the specified location as mentioned in the
Invitation for Bids. Bidders must Re-Pack the goods according to items and quantity needed
per child per grade level, as stated in the Bidding Requirements.
5. Bidders that have been associated in the past, directly or indirectly, are also welcome to
submit bids
6. All costs associated with the preparation and submission of the Bid shall be borne by the
Bidders, regardless of the conduct or outcome of the solicitation.
7. The Bidder should examine all corresponding instructions, forms, terms and specifications
contained in the requirements. Failure to comply with these will be at the Bidder’s risk and
may affect the evaluation of the Bid.
8. All form of communications (written or verbal) from the date of receipt of this Invitation for
Bids (IFB) until instructed otherwise must be directed to the Procurement Unit of Good
Neighbors thru Mr. Arnel H Salbatona, its procurement staff.
9. Any information regarding the interpretation of this IFB must be requested in writing or
email.
10. Amendment of Bids shall submitted before the deadline for Submission of Bids, the Good
Neighbors may, for any reason, whether at its own initiative or in response to a clarification
requested by a prospective Bidder, amend the Bids.
11. All prospective Bidders shall be notified in writing, email or thru phone calls of any
amendments. To give prospective supplier ample time in the processing of amendments of
offer, the Good Neighbors may, at its discretion, extend the deadline for the submission of
Bids.
12. The Bidder or the Bidder’s authorized representative must affix their signature to the Bid
documents
13. The Bid must comprise the following documents
a. Cover letter stating Expression of Interest (EOI)
b. Actual Bid in accordance with Bidding requirements that is available for download at
Good Neighbors website: www.goodneighbors.ph
c. Documentary evidence established that the Bidder is eligible and qualified to
perform the contract if its Bid is accepted
i. Company Profile with description of similar experience and list of clients
previously contracted
ii. Government permits (SEC/DTI, BIR, Permit to Operate)
iii. Financial details and information to demonstrate a sound financial standing
(latest Audited Financial Statements)
iv. Evidence of stock availability
14. The Bidders are required to submit sample products within the time specified with no
expense to Good Neighbors for examination. Samples shall not be returned
15. The Good Neighbors will open all Bids and evaluate according to the requirements in a
specified date. The bidders shall be notified thru phone calls or email about any
development of the Bids
16. Good Neighbors will examine the correctness and completeness of Bids whether it is
properly signed and whether computational errors have been made.
17. Any computational errors will be rectified accordingly. If there is a discrepancy with the unit
price and the total price which is obtained by multiplying the unit price and total quantity,
the unit price shall prevail and the total price shall be corrected. If the Bidder does not agree
with the correction of errors, its Bid will be rejected.
18. The evaluation will take into account the following criteria:
a. Eligibility, capability and capacity of Bidders to supply and deliver the goods
specified in the Invitation for Bids
b. Bids that is within the Budget of Good Neighbors
c. Compliance with requirements relating to technical features of each item
19. Good Neighbors reserves the right to increase or decrease the quantity of goods without any
change in unit price or other terms and conditions
20. Good Neighbors will send the successful Bidder the Purchase Order upon signing of contract
or agreement.
21. Supplier warrants that the delivered goods are new, of current manufacture and free from
defects in design, workmanship and materials. The Supplier also warrants replace
immediately without expense to Good Neighbor any goods or components which prove to
be defective in design, material, workmanship or damaged during the shipment.
22. The date of delivery of goods shall be the following and is subject to change upon the
discretion of Good Neighbors:
a. Region 3 & 4A – May 11, 2017
b. Region 5 & 8 – May 11, 2017
c. Region 11 – May 15, 2017
23. Signing of contract between Good Neighbors and Successful Bidders for the procurement of
School Supplies shall be after the awarding.
Technical Requirement
1. The Bidders are required to submit all sample items for evaluation
2. Samples shall be scored on the scale of 0 to 2, which identified as 0 – no sample, 1 – poor
sample, and 2 – as good sample
3. Each of the sample submitted should be marked with the Company Name
No.
Item
1
2
ABAKADA book
Alphabet chart
Description
Compliant
Unit
Sample
PCS
PCS
7
103


GNIP
use
3
Backpack (big)
Customize, printed w/
GNIP LOGO& Design
4
5
6
7
Ball pen (black)
HBW
Ball pen (blue)
HBW
Ball pen (red)
HBW
Binder notebook
8
Body Bag
9
10
11
12
13
14
15
16
17
18
Brown envelop
Customize, printed w/
GNIP LOGO& Design
Long
Building blocks
Clay
Climate map
Coloring book
Colored paper 25's
Composition notebook
90 leaves
Crayons 16's
Crayons 8's
Dictionary
19
Drafting Material
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Drawing book
Webster
Set of ruler, protractor
etc
Economic map
Eraser
Mongol
Glue (small)
Elmer's
Ink (refill)
Intermediate pad
100 leaves
Jumbo Pencil
Mongol
Long bondpaper 25's
Manila paper
Mathematics notebook
Notebook (big)
90 leaves
Number chart
Pad paper kinder
100 leaves
Pad paper grade 1
100 leaves
Pad paper grade 2
100 leaves
Pad paper grade 3
100 leaves
Pad paper grade 4
100 leaves
Pencil
Mongol 2
Pencil case
Unisex
Pentel pen
Pilot-black
Plastic Envelop w/
Customize w/ GNIP LOGO
PCS
2719

PCS
PCS
PCS
PCS
17094
4781
1375
230




PCS
1991

PCS
Packs
Packs
PCS
PCS
Packs
PCS
Set
Set
PCS
6
91
58
90
235
1077
11112
6821
489
1566










Set
577

PCS
PCS
PCS
PCS
PCS
PCS
PCS
Packs
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
290
90
3674
1161
3
13663
145
743
2608
1384
2701
121
1050
1524
2293
2553
1484
16975
3126
580
4208




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
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
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






handle
41
42
43
44
45
46
47
48
49
50
51
52
53
54
Political map
Ruler
Plastic/ clear
Scissors
Sharpener (2 sizes)
Short bondpaper 20's
String bag (Cotton)
Customize w/ GNIP LOGO
String bag (Textile)
Customize w/ GNIP LOGO
Spelling booklet
Spiral notebook
90 leaves
Story book
World map
Writing notebook
90 leaves
Yellow pad paper
100 leaves
Ecobag
Customize w/ GNIP LOGO
PCS
PCS
PCS
PCS
Packs
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
PCS
90
2336
820
4740
6789
354
1421
1278
57167
19
261
18704
97
981






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