KEY SKILLS
LEVEL 1
This assignment covers:
Application of Number
Administration
September 2005
Administration AON 1
September 05
1
This assignment provides evidence for:
AON
N1.1
Interpret straightforward information from two different sources.
At least one source must include a table, chart, diagram or line
graph.
N1.2
Carry out straightforward calculations to do with
a) amounts or sizes
b) scales or proportion.
c) handling statistics
N1.3
Interpret the results of your calculations and present your findings
in two different ways, using charts or diagrams.
Points to note
Show all your calculations and include examples of showing checking for each
type of calculation. Show manual calculations and calculations carried out with a
calculator. State the level of accuracy you are working to.
Administration AON 1
September 05
2
SCENARIO
Your organisation has just moved premises and your employer has asked you to
look at the make-up of the administration area and incorporate Health and
Safety aspects such as size of workplace and temperature at the workplace.
It is important that the temperature in the office lies within the legal
recommendations required. You have been asked by your manager to carry out a
survey over one week to see whether temperatures are within the
recommended limit.
The manager is also concerned that he has to make maximum use of the space
available. He would like to know how many people are legally allowed in your
office. He would like to use your findings to help him with the office layout.
Regulations state that ‘one person needs 11 m³ of space, using a fixed height of
3m’.
Regulations state that ‘the temperature in workrooms should normally be at
least 16 degrees Celsius unless much of the work involves severe physical
effort in which case the temperature should be at least 13 degrees Celsius.’
Your manager has asked you to put your findings in a report together with your
recommendations.
Administration AON 1
September 05
3
The following temperatures were taken in the office over a period of one week:
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Temperatures measured in oC
9 am
12 noon
16
19
14
15
14
16
15
19
16
19
3 pm
18
19
16
18
17
The office manager has given you the following measurements for the office area.
6.1 m
8.7 m
Administration AON 1
September 05
4
Tutor Notes
N1.1: Planning
Purpose: To find out whether the office is in line with legal requirements regarding
temperature and allowable workspace.
1.1.1: Obtain information you need to meet purpose of task
Source 1: Sketch drawing of workplace
Source 2: Table of temperatures
1.1.2: Identify suitable calculations to get the results needed (in words)
c handling statistics
Work out mean average temperatures
Mean = total temperatures divided by number collected (15).
Calculate range of temperatures.
Range = highest value – lowest value
a amounts or sizes
Calculate area of workplace
Area = length* width.
Calculate volume of workplace
Volume = area * height
Calculate number of people allowed in workplace
Volume divided by 11m3/person = number of people allowed in office
b scales or proportion
Calculate a suitable scale to produce scale drawing of the workplace
Use scale 1:50
Formula: Length/50 = scaled down number
Width/50 = scaled down number
Administration AON 1
September 05
5
N1.2: Carrying out calculations
All calculations must be shown together with check and given level of accuracy. Learner
must show calculations with and without calculator (witnessed by assessor).
c handling statistics
Work out mean average temperatures
Mean = total temperatures divided by number collected (15).
Level of accuracy: whole number
Calculate range of temperatures.
Range = highest value – lowest value
Level of accuracy: whole number
a amounts or sizes
Calculate area of workplace or
Area = length* width.
Level of accuracy: 2 dp
Calculate volume of workplace
Volume = area * height
Level of accuracy: 2 dp
Calculate number of people
Volume/ 11m3/person = number of people
b scales or proportion
Calculate a suitable scale to produce scale drawing of the workplace
Use scale 1:50
Formula: Length/50 = scaled down number
Width/50 = scaled down number
Level of accuracy: whole number
Administration AON 1
September 05
6
N1.3 Presentation of Findings
1.3.1: Choose suitable ways to present findings
Scale drawing to help office manager to decide where to place workstations
Bar chart to show the range of temperatures over the week and the mean average
temperature.
1.3.2: Use more than one way of presenting your findings
1.3.3: Present your findings clearly using a chart or diagram
Bar chart
Scale drawing
1.3.4: Describe what your results tell you in the form of a short report and attach
chart and scale drawing.
Administration AON 1
September 05
7