WILL COUNTY EXECUTIVE COMMITTEE MEETING MINUTES 302 N. CHICAGO ST. JOLIET, IL 60432 JUNE 1, 2017 County Board Committee Room I. Assignment Meeting 10:00 AM CALL TO ORDER/ ROLL CALL Chair Jim Moustis called the meeting to order at 10:30 AM Attendee Name Jim Moustis Charles E. Maher Darren Bennefield Herbert Brooks Jr. Mike Fricilone Donald Gould Suzanne Hart Judy Ogalla Annette Parker Lauren Staley-Ferry Ray Tuminello Tom Weigel Denise E. Winfrey Title Chair Vice Chair Member Member Member Member Member Member Member Member Member Member Member Status Present Present Late Present Present Present Present Present Present Present Present Present Absent Arrived Present from the State's Attorney's Office: M. Tatroe and K. Meyers Also Present: R. Freitag and M. Johannsen II. PLEDGE OF ALLEGIANCE TO THE FLAG Mr. Brooks led the Pledge of Allegiance. III. APPROVAL OF MINUTES 1. WC Committee of the Whole - Regular Meeting - May 11, 2017 9:45 AM RESULT: MOVER: SECONDER: AYES: ABSENT: IV. APPROVED [UNANIMOUS] Charles E. Maher, Vice Chair Herbert Brooks Jr., Member Moustis, Maher, Bennefield, Brooks Jr., Fricilone, Gould, Hart, Ogalla, Parker, Staley-Ferry, Tuminello, Weigel Winfrey OLD BUSINESS 1. Will County, Illinois Motion to table the contract with Ann Schneider & Associates Posted: 7/6/2017 Page 1 Minutes Will County Executive Committee RESULT: MOVER: SECONDER: AYES: NAYS: ABSENT: AWAY: 2. June 1, 2017 DEFEATED [4 TO 7] Judy Ogalla, Member Suzanne Hart, Member Maher, Gould, Hart, Ogalla Moustis, Brooks Jr., Fricilone, Parker, Staley-Ferry, Tuminello, Weigel Winfrey Bennefield Authorizing Professional Services Agreement with Ann L. Schneider & Associates, LLC for Transportation Consulting Services - Attachment Added (Jim Moustis) Mr. Moustis stated I think we should move forward with this contract for a number of reasons. We have had a vacancy in the Executive's office of transportation person for some time now. On the other hand I don't know if this is the best way of hiring someone. I do think going with a consultant will work for our benefit. Ann Schneider has a lot of relationships. We are going to finish this freight study and implementation is absolutely crucial and she will help us with that. A plan without implementation doesn't mean much. I think the contract is a reasonable one and the Executive's office supports this also. Mrs. Ogalla stated the biggest is what I have heard from the people: 1. there should have been a meeting out in eastern Will County; there wasn't anything out that way at all. 2. When you did the survey, we had meetings every week, public meetings. I did the survey and the survey to me was driven towards that and I think it should have been more public since it is a community friendly study, it should have been asking more information about the public. Mr. Moustis stated I think the survey probably was more geared towards transportation and people who are in the freight business whether it would be warehousing, trucking, and railroads. We probably are not limited to not having an additional meeting out east. We have moved along with this and there was opportunity, there were also ones in New Lenox so I don't want to get into that necessarily. This will be the next phase but it is well noted. Mr. Maher asked about the monthly retainer of $7,500.00, we are putting a 40 hour cap on this so if anything over 40 hours during the week is going to be billed. Additional services are services above the 40 hour cap per month. That seems not a whole lot of hours for a lot of money. Where is Ann going to be housed and if she does travel since we are going to cover travel, does that need to be approved by someone and how that is going to be handled. Mr. Moustis replied it is not just Ann, it is her firm. There are other resources there. We could propose expanding those hours. Mr. Palmer stated the question is the need and the cost. Regarding travel, that is all inclusive. If we were going to send her to Washington DC then we would have Will County, Illinois Posted: 7/6/2017 Page 2 Minutes Will County Executive Committee June 1, 2017 to find the money for that. Her travel to and from Will County for meetings is all included in that $7,500.00. She is prioritizing Will County as a client because she has spent a lot of time here in the previous role and the freight study. There were on going meetings, there were 3 public meetings. We had a meeting yesterday in the morning with some of the environmental groups. It wasn't planned originally but we asked for it and they did a meeting, Sierra Club, open land and some other local environmental groups. It is possible we can still schedule a meeting in eastern Will County. The residents and the groups were told that this isn't a 2040 plan or long range plan with comments and then they close and it is done. There are ongoing comments so there are opportunities to comment on the plans that are being released. This is viewed as a long term role in project. It is a plan that will have action afterwards. Mr. Maher stated I am not talking about need, I am talking about a 40 hour cap with that kind of dollars on a monthly basis. You bring 2 people to a meeting and now you have 40 man hours eaten up pretty quick. I would like to see expansion on that retainer. Mr. Moustis stated we will get the plan once it is done and we will weigh in and make comments. We are still going to have to approve a plan so there will be ample time for county board members to make comments. Mrs. Hart stated no one is questioning Ann’s work and how wonderful she has done. I know it is different from the other consultants that we have but it is by far much higher than any other consultants. Mr. Palmer stated the freight study that we are doing is being paid largely by IDOT. Ann was one of the key parts of why we got that done. Mr. Gould asked if Mr. Palmer views this in lieu of hiring someone. Mr. Palmer replied yes. In the past we had a staff person who was working on the airport, the Illiana and other transportation issues. Her scope doesn’t have to be limited to the freight project. She can consult and advise on other issues. She could do other work but this is in lieu of the County Executive hiring a full time position with benefits, a pension, etc. This is a consultant job that will be reviewed on an annual basis and if we need to adjust it we can do it through the budget process. Mr. Gould asked what the steering committee is. Mr. Palmer replied there was a meeting yesterday of some component of the freight advisory or the group the county and CED is working on. This is reviewing progress on the plan that we are doing. Yesterday morning was a subgroup of consultants and environmental people. There have been regularly scheduled Will County, Illinois Posted: 7/6/2017 Page 3 Minutes Will County Executive Committee June 1, 2017 freight advisory committee meetings. Mr. Gould stated I think we need more information on what is going on. We should have more discussion on this because if it is in lieu of hiring someone else maybe the committee would be more comfortable if we knew more specifically what she would do outside of freight. Then address that with the cost. Maybe her duties could be described more specifically because we are not going to hire somebody and you are going to have an expectation that she is going to perform those things. Mr. Moustis stated I had an understanding of what she would be doing. Mr. Fricilone stated $7,500.00 is $187.50 per hour so the $200.00 after that is basically the same amount per hour whether it is within the retainer or not. It is not going to be Ann’s decision that she can go wherever she wants. Obviously it will have to be cleared. I think we are protected enough and we are talking about spending $90,000.00 up front and maybe a little more if it goes over. Our win on this is big. We are in the right place with freight moving so fast. A program could come out of the feds and we need to be sure we are ready right now. I think we need to have her on board. I think this is better than the initial contract she talked about. It behooves us and the County Executive’s office to make sure she is not doing 120 and 190 a month unless there is a specific reason. Mr. Moustis stated implementation of the plan is also looking for funding, grants and all those other items that go along with the plan that I believe will be necessary for success. She has shown that she has been successful in obtaining funds for this project and hopefully she will be able to do the same for implementation of part of the plan. Mr. Maher stated he could support this $7,500.00 monthly retainer if we are assured that there really is no monthly cap. There is no additional expenses to this. We are not her only client. How is her billing taking place? We need to clarify this. I think this is a professional services and if we hired an employee they would get paid what they get paid for that month. Mr. Palmer advised she was the former secretary of IDOT, chair of the National Freight Task Force which is why we hired her to be our project manager. She brings a lot of experience that we wouldn’t get in an employee. The whole purpose of this study was to be competitive for FAST ACT grants, etc. She is going to be working with our federal delegation and the DOT and maybe our state government. Mr. Fricilone requested some clarification on some of those things such as travel, etc. so we know when the discussion happens at the full board. Will County, Illinois Posted: 7/6/2017 Page 4 Minutes Will County Executive Committee June 1, 2017 Mr. Palmer replied he would provide that. RESULT: TO: MOVER: SECONDER: AYES: NAYS: ABSENT: MOVED FORWARD [6 TO 5] Next: 6/15/2017 9:30 AM Will County Board Herbert Brooks Jr., Member Mike Fricilone, Member Moustis, Brooks Jr., Fricilone, Parker, Staley-Ferry, Weigel Maher, Gould, Hart, Ogalla, Tuminello Bennefield, Winfrey V. OTHER OLD BUSINESS Mr. Tidwell provided an update on the status of the RFQ for risk management services that the committee directed me to put out. The RFQ went out on May 16 th. They are due back on June 27th. Looking at the schedule we will do the review and narrow it down to 3 or 4 firms to come in and present to the committee. We will schedule presentations sometime in the last 2 weeks of July. In August the board would make a decision on which firm to go with going forward for the renewal of December 1 st. That gives them enough time for them to go out to market for us. VI. NEW BUSINESS 1. Update on Grant Writer Efforts - Attachment Added (Lois Mayer) Ms. Mayer reviewed the update on grant writer efforts, as attached. Mr. Bennefield arrived at this juncture. Ms. Mayer advised we have received $405-$500,000.00 in grants awarded to the county. One of the most recent ones is the child pornography, human trafficking grant which is the first one to be received in Will County. It is an issue touching the suburban communities at an alarming rate. We aggressively pursue federal, state and private funding. I commend the Sheriff’s department, their 501C3 has been completed. We had to wait almost a year to submit the Burlington Northern Railroad grant to them because of that 501C3 which was submitted this last month. Mrs. Hart stated we have been doing our monthly conference calls with our consultants in DC and they have been very productive. This is great because we are getting to know you so much better and how much you do for us so thank you. Ms. Mayer stated a lot of important projects that we have submitted, we are still waiting for several to be awarded. Right now we are working on the COPS grant. We were approved the last time but did not receive the funds. We just finished the Adult Redeploy grant which is a state grant for the drug court. It might be conducive to the board or County Executive to have a 501C3. There are a lot of funds out there and right now working with the Sheriff’s department we are working on getting matching funds for the drug free community project. We met with the Union Pacific people about a month ago and they are changing their priorities regarding transportation and things of that nature. If the county had one it we could really pursue a lot more private funding opportunities. Will County, Illinois Posted: 7/6/2017 Page 5 Minutes Will County Executive Committee June 1, 2017 Mr. Moustis stated I have created 501C3’s in my time, the township created one for that very reason. Corporations will not give you monies unless it is a 501C3 even though as a government unit they can still take the tax deduction as a qualified contribution. At the township it is for the food pantry and general welfare of charitable like utilities. If we had a 501C3 it would have to be fairly specific for the purpose of that 501C3 and if we were going to pursue and if you want to look into it exactly what would be the overall purpose where it would be acceptable by the IRS. The Sheriff’s department is easier because you can say it is for law enforcement or diversion of drug use, etc. For an entire county it may be more difficult to say specifically unless you said for the general welfare of the county residents. If you have some ideas on exactly how would we do a 501C3 if it was for transportation or livability or whatever? You would have to create a board, people would have to be on it and you would have to have meetings. If you don’t do all the rules the IRS suspends your charter. Ms. Meyer advised we have been fortunate thus far. We have received $150,000.00 from Caterpillar; $150,000.00 from CenterPoint and several other small ones who did not require that to be in place. One of them went to Sunny Hill. The CenterPoint was divided up into the Health Department and then to the Sheriff’s Department for the drug free community project. I think we would be able to secure more if we could. Sunny Hill has the 501C3, the CAC and the Sheriff’s Department and the VAC. Mr. Moustis requested ASA Tatroe to provide some guidance on how to proceed. VII. OTHER NEW BUSINESS Mr. Moustis stated that Tim Kraulidis and Mark Ferry brought up the temporary signal for Carillon out on Weber Road. I have spoken to Jeff Ronaldson who made it clear to me that his position will not change. I do know they are going to have a meeting out there tomorrow. It doesn’t mean we can’t have a discussion and hear out the residents. Ms. Freitag will attend so let’s see what comes out of this meeting. I do think the residents should be told that the position of the county engineer is probably not going to change. This is the temporary light for the Carillon residents. I would like to put it back to Public Works committee next month. Mr. Gould stated he would like Mr. Kraulidis and Mr. Ferry to have a chance. I understand they should have the meeting first and then bring it to the committee. Mr. Moustis stated I think there is legitimate safety issues there but there are safety issues with putting the temporary light in so I think that has to be weighed; let’s listen to the residents and whether it is July or August, whether we have a special meeting or whether we can meet and have something prior to the Executive Committee meeting in July, we will figure it out. VIII. COMMITTEE ASSIGNMENT REQUESTS Will County, Illinois Posted: 7/6/2017 Page 6 Minutes Will County Executive Committee A. June 1, 2017 Land Use & Development Committee T. Weigel, Chair B. 1. Authorizing Second Extension of Special Use Permit 17-002 for Zoning Case 6262-S, Richard and Marie Volek, Owners for Pin #22-23-05-300-0130000 in Washington Township, Commonly Known as 3431 East Brunswick Road, Beecher, IL (Brian Radner) 2. Preauthorization to Foreclosure Schoolhouse Indus. Park, Unit 1, a subdivision of New Lenox Township (Jim Song) 3. Presentation on Zoning Ordinance Updates (Colin Duesing) Finance Committee M. Fricilone, Chair C. 1. Appropriating Grant Funds in the Coroner's Budget (Pat O'Neil/Mary Baudino) 2. Transferring & Appropriating Cash into Fund 314 Bond Proceeds (Melissa Johannsen) 3. Assignment of Tax Sale Certificates (Julie Shetina) Public Works & Transportation Committee D. Gould, Chair Will County, Illinois 1. Confirming Award of Contract to Gallagher Asphalt Corporation ($393,202.96), let on May 17, 2017, Center Road (CH 19) from Joliet Road (CH 20) to Wilmington-Peotone Road (CH 25), County Board District #1 (Jeff Ronaldson) 2. Improvement by County Under the IL Highway Code for Center Road (CH 19) County Board District #1, Using MFT Funds ($425,000.00) (Jeff Ronaldson) 3. Confirming Award of Contract to Austin Tyler Construction, Inc. ($153,038.00), let on May 17, 2017, Countywide Culvert Replacement, All County Board Districts (Jeff Ronaldson) 4. Confirming Award of Contract to P.T. Ferro Construction Co. ($109,415.75) let on May 17, 2017, Manhattan Road District Overlay (Heather Glen Subdivision), County Board District #2 (Jeff Ronaldson) Posted: 7/6/2017 Page 7 Minutes Will County Executive Committee D. June 1, 2017 5. Confirming Award of Contract to "D" Construction, Inc. ($57,000.00) let on May 17, 2017 Car Wash Demolition on Weber Road (CH 88), County Board District #3 (Jeff Ronaldson) 6. Authorizing Approval of Professional Services Agreement for Construction Engineering Services with T.Y. Lin International Great Lakes, Inc., for the Reconstruction and Widening of Pauling-Goodenow Road (CH 23) over Plum Creek, using County RTA Tax Funds ($136,584.15), County Board District #1 (Jeff Ronaldson) 7. Authorizing an Intergovernmental Agreement between the County of Will and the Village of Romeoville for the Improvement of Weber Road (CH 88) from South of 135th Street/Romeo Road Extending to South of Normantown Road, County Board Districts #3 and #13 (Jeff Ronaldson) 8. Authorizing an Intergovernmental Agreement Between the County of Will and the Village of Romeoville for the Improvement of Weber Road (CH 88) from South of Normantown Road to 119th Street, County Board Districts #3 and #4 (Jeff Ronaldson) 9. Authorizing Transfer of Jurisdiction of 95th Street (CH 89) to the Village of Bolingbrook by the County under the Illinois Highway Code, County Board Districts #3 and #11 (Jeff Ronaldson) Judicial Committee D. Bennefield, Chair 1. E. Disc Re: SAMHSA Grants to Fight Substance Abuse (Chief Judge Schoenstedt) Public Health & Safety Committee J. Ogalla, Chair 1. F. Discussion Re: Amendment to Burning Ordinance (Tom Weigel) Legislative & Policy Committee S. Hart, Chair Will County, Illinois Posted: 7/6/2017 Page 8 Minutes Will County Executive Committee June 1, 2017 Mrs. Hart stated she will have a lot to report on the legislative about the end of the session and then our DC Trip. G. Capital Improvements Committee R. Tuminello, Chair H. Executive Committee J. Moustis, Chair IX. 1. Disc: Re Available Liquor License (Jim Harvey) 2. Authorizing the County Executive to Execute a Contract with Stip Brothers Excavating, Elwood, IL for the Shawnita Water Service Connection Project (Ron Pullman and Kathy Pecora) 3. Declaring Sheriff's Seized Vehicles Surplus & Authorizing Disposal (Rita Weiss) 4. Authorizing the County Executive to Execute an Intergovernmental Agreement between the City of Wilmington and the County of Will, Illinois for Electronics Recycling (Marta Keane) 5. Ascertaining 2017 Prevailing Wage Rates (Discussion) REQUEST FOR STATE'S ATTORNEY'S OPINION Will County, Illinois Posted: 7/6/2017 Page 9 Minutes Will County Executive Committee June 1, 2017 Mr. Weigel stated there was something brought up at the Public Health & Safety Committee meeting. They asked whether townships had authority to regulate leaf burning. They were going to ask the state's Attorney for an opinion and maybe you can give us an opinion. Mr. Moustis replied the opinion is no. Township governments only have the right to do what the legislature says they can do. If it doesn't say that townships regulate burning specifically, then townships don't regulate burning. ASA Tatroe advised she already has issued an opinion. Mr. Moustis stated for unincorporated Will County, it is the county that has jurisdiction over the entire unincorporated area when it comes to ordinances and laws. Even the road districts have to come to the county engineer for him to sign off or the County Board has to approve what they are doing. Townships have no ordinance making ability. We don't have any enforcement. ASA Tatroe advised she will refer back to the previous provided opinion. Mrs. Ogalla requested ASA Tatroe come back to her committee next month and give that opinion so they are in the minutes. Mrs. Hart advised there were a few bills last night. There was the 9-1-1 bill, SB 1839 that passed overwhelmingly. The surcharge went from .87 cents here outside Cook to $1.50 and the sunset to expire. That is what we needed, that is how we get our funding for the ETSB. Speaker Moustis and I spoke and stated we were not in favor of the increase. Mr. Moustis stated I was asked if I thought there would be support from the board. My opinion is that I would think it difficult for the board to support the doubling of the fee. I didn't think there was majority support for doubling the fee. Mrs. Hart stated we said for the county ETSB we would not have an argument if they felt that they were going to support which they did. It will now go to the Governor's office and we will see. They can do a partial veto; they can pull that out but still sunset will expire. Chicago went to $5.00 per line. Mr. Tuminello stated I believe there was opposition because there was a lot of things packed into that bill as well. Mr. Moustis stated the county spent the money, the ETSB board did not. I don't think the ETSB has had any trouble funding with what they are charged with doing and I still don't think without that increase they would have any problem. If they want to expand how that money is being used but they have a very narrow mission. Will County, Illinois Posted: 7/6/2017 Page 10 Minutes Will County Executive Committee June 1, 2017 Mrs. Hart stated it was going to sunset but that was important because we needed to keep the funding. Mrs. Hart stated there was also a bill that was out there about developing a partial filled quarry. It has to do with the ground water monitoring and there was a lot of confusion. Dean Olson was wonderful about getting the information over to Senator McGuire. It was defeated, it failed twice, and it was very close. Mrs. Hart stated there was the small cell bill which was out there, SB4051 which I didn't understand the big opposition of this. They were putting the little cameras and extra coverage on the light polls so all the counties and municipalities were against this bill. A letter was put out saying Will County was against this. Will County board is not against this, not that we wouldn't be but no one had come to myself or Speaker Moustis. Mr. Moustis stated we need to work something out where the county board should not be taking the position for the county executive and the county executive should not be taking a position for the county board without real discussion. If we are not working together then there becomes a conflict. Ms. Freitag stated I know Mrs. Hart has her conference calls monthly with the federal lobbyist and Brent and Julie and I know you are aware and Mrs. Hart is aware that the lobbyists have discussed the possibility when it gets to this crunch time of doing a weekly conference call with some people involved. That is an option moving forward. Mr. Moustis stated our trip to Washington was a whirlwind 12 meetings in less than a 24 hour period. We flew in, went to meetings all day, went to meetings the next day and then flew out. I thought it was productive. Suzanne will be reporting out to the entire board and at her legislative committee meeting on June 13th. Maybe Jim Smith or Brett can call in on that date. We may go out specifically for other issues. Mr. Palmer was there with us. Mr. Palmer stated it was a good visit. We met with all the congressional offices along with federal agencies. I thought the meeting with HHS and SAMSHA on the heroin issue was very good as well as the transportation meeting. Mr. Moustis suggested to Mrs. Hart that Mr. Palmer participate in that briefing so you can do a comprehensive report and then do a report to the full board. X. ACCEPT COMMITTEE ASSIGNMENT REQUESTS Will County, Illinois Posted: 7/6/2017 Page 11 Minutes Will County Executive Committee June 1, 2017 Mr. Moustis advised there have been some additional assignment requests. We have added the Special Utility Building to the scope along with some additional that the county highway by our own ordinance requires us to do road work there that we have to do. The original project is still going to come in under budget. We are going to have almost a separate budget for that additional work. We will assign this to the capital improvements committee. Mr. Tkac stated the only other additional scope item is the relocated impound lot which was originally south of the new building but now it has been moved to south of the firing range. The 3 scope items are the deceleration lane, the impound lot and the new specialty equipment/vehicle storage. The addition would be $4.2 million. Mr. Tuminello requested to assign an additional item to the capital improvements committee for a discussion on the monument sign. 1. Motion to accept committee assignment requests, as amended RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Charles E. Maher, Vice Chair Mike Fricilone, Member Moustis, Maher, Bennefield, Brooks Jr., Fricilone, Gould, Hart, Ogalla, Parker, Staley-Ferry, Tuminello, Weigel Winfrey XI. PUBLIC COMMENTS XII. CHAIRMAN'S REPORT/ANNOUNCEMENTS XIII. EXECUTIVE SESSION - NECESSARY TO DISCUSS LABOR NEGOTIATIONS AND PENDING LITIGATION Mr. Moustis stated an executive session was necessary to discuss labor negotiations and pending litigation. RESULT: AYES: ABSENT: APPROVED [UNANIMOUS] Moustis, Maher, Bennefield, Brooks Jr., Fricilone, Gould, Hart, Ogalla, Parker, Staley-Ferry, Tuminello, Weigel Winfrey Motion to go into executive session at 11:34 AM to discuss labor negotiations and pending litigation. RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Ray Tuminello, Member Mike Fricilone, Member Moustis, Maher, Bennefield, Brooks Jr., Fricilone, Gould, Hart, Ogalla, Parker, Staley-Ferry, Tuminello, Weigel Winfrey Mr. Moustis announced they were now in executive session. Will County, Illinois Posted: 7/6/2017 Page 12 Minutes Will County Executive Committee June 1, 2017 Mr. Brooks, Mr. Gould and Mr. Tuminello left during executive session. Motion to come out of executive session at 12:28 PM RESULT: MOVER: SECONDER: AYES: ABSENT: LEFT MEETING: APPROVED [UNANIMOUS] Mike Fricilone, Member Judy Ogalla, Member Moustis, Maher, Bennefield, Fricilone, Hart, Ogalla, Parker, Staley-Ferry, Weigel Winfrey Brooks Jr., Gould, Tuminello Motion to concur with the recomnmendation by the State's Attorney's Office. RESULT: MOVER: SECONDER: AYES: ABSENT: LEFT MEETING: XIV. APPROVED [UNANIMOUS] Charles E. Maher, Vice Chair Judy Ogalla, Member Moustis, Maher, Bennefield, Fricilone, Hart, Ogalla, Parker, Staley-Ferry, Weigel Winfrey Brooks Jr., Gould, Tuminello ADJOURNMENT Motion to adjourn at 12:28 PM RESULT: MOVER: SECONDER: AYES: ABSENT: LEFT MEETING: APPROVED [UNANIMOUS] Charles E. Maher, Vice Chair Annette Parker, Member Moustis, Maher, Bennefield, Fricilone, Hart, Ogalla, Parker, Staley-Ferry, Weigel Winfrey Brooks Jr., Gould, Tuminello NEXT MEETING - JUNE 8, 2017 Will County, Illinois Posted: 7/6/2017 Page 13
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