End User Experience - Users
V4.11
Introduction to Policy Management
• Why has your company implemented this solution?
• Get employees to do the right thing, in the right way, every time.
• Ensure everyone understands what is expected of them and how
they are required to carry out their jobs.
• By effectively communicating policies and ensuring people
understand them you develop a firm foundation for effective risk
mitigation and governance.
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Why it is important for you, the end user
• Your protection
• Increase your awareness of policies
• Highlights your responsibilities
• Allows you to have your say
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How does this affect you, the end user
Works on:
• Windows 2000
• Windows XP
• Windows Vista
• Windows 7
• Windows 8 & 8.1
• Tablets
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Log in as normal
• No Change to the Windows Login
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The kiosk displays to you
As part of the Login process,
NETconsent can be set to check
whether you have any outstanding
actions.
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Processing Mandatory Documents
Mandatory
documents MUST
be processed prior
to login
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Login Button Disabled
The login button is
disabled
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Snooze Button
This user has the
Snooze button
enabled, enabling a
“quick bypass”
which can be set to
be available always
or only when there
are no Mandatory
documents for the
user to process
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Processing Non-Mandatory Documents
Non-Mandatory
documents have a
time-limit for the
you to process
before becoming
Mandatory.
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Processing Mandatory Documents
You must select to
“Read” this
Mandatory
document before
you will be able to
login to their
desktop
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Displaying Document Content
The next screen
Displays the Policy
document content
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Displaying Associated Documents
Associated
Documents (i.e.
Procedures,
Standards
Guidelines, Forms
etc.) that are
related to this
document are
linked
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Displaying Associated Documents
Links are displayed
to Associated
Procedures, Forms
and eLearning
modules
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Displaying Associated Documents
The Associated
documents (e.g.
Procedures and
Guidelines) can be
found “when things
go wrong”
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Associated Videos
Or the “Advisory”
eLearning module
can be launched –
which could of
have been set to
be Enforced
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Accept & Query Options
You can then scroll
down to the End of
the document to
find the
Accept/Query
buttons
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Querying Documents
If you decide to
Query a document,
you have to give a
free-text reason.
This reason is
emailed to the
Document Owner
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Accepting Documents
If you Accept a
Policy/Procedure
(or completes an
eLearning Module),
you select the
“Accept” button
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Electronic Signature
Your response is
confirmed by
requesting that you
input your network
password to
confirm it was you
that selected the
action
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Testing Your Understanding and Awareness
If applicable, The
Associated Test is
now displayed for
you to take within
a set period of
time.
You can chose to
Login – or in this
demonstration take
the test
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Examiner Functionality
You will be asked
to answer a series
of questions, they
will be either
true/false, yes/no
or multiple choice
questions
Then clicks ‘next’ to
move to the next
question
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Exam Results
You will be
presented with
your test results.
If you click the
Print Certificate
button the
questions you
answered with all
correct answers will
be displayed to
you
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View Historical Documents
The “My History”
tab displays all
documents that the
you have
processed in the
past
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Active Documents
The “Active
Documents” tab
displays currently
Active documents
that are either
applicable to you
or visible to you
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Advanced Search
Advanced Search
ensures you can
find the exact
document that
they are looking for
using a full text
search
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Dashboard - Enabling Visibility
Dashboard starts
to distribute
visibility of
Compliance
throughout the
organisation
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Login to Desktop
When all actions
have been carried
out as required,
you can then log in
to your desktop
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Launch NETconsent from the System Tray
You can launch the kiosk from the
system tray, either click the NETconsent
Icon or Right Click & select ‘Open
NETconsent’.
This allows you to access NETconsent
and process documents when it is
convenient to you
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