Items to include in a typical no cost extension request
At least 20 days prior to the original end date, please provide a request from the Principal
Investigator (PI) with the approval of the home department either in the form of a letter OR via e-mail.
The letter of request must bear the counter-signature of the appropriate department head or designee,
and an e-mail request must have appropriate department head or designee copied on the
correspondence indicating the extension has been discussed and endorsed by the home department.
For multi-PI awards, please ensure ALL Principal Investigators concur in writing or via e-mail
with the request.
For ORSP to review the request on behalf of MUSC, the following minimum information should be
included in the request from the PI.
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Grant number/Award ID
Project Title
Requested new end date
Estimated total amount of remaining funds (including F&A)
o Include a budget estimate for use of funds during the extension period
Indicate if the level of effort for any Key Personnel (listed in Notice of Award) will be reduced by
more than 25% of the level originally proposed (may require sponsor approval, depending on
award terms).
o Also indicate if these reductions on effort will have any effect on the overall scope of the
project
Indicate any changes in project personnel (internal and/or external) planned during the NCE
period
o External contributors designated as “Investigators” may need to provide annual FCOI
disclosures prior to the NCE being processed
If applicable, indicate whether your human/animal/biohazards approvals will be maintained and
kept current during the extension period
o Provide copies of the current approvals, if applicable
Brief technical reason(s) for the requested extension
NOTES:
1) There may be additional information required, or a longer lead time for the request depending
on the terms and conditions of your particular award and/or sponsor. Please review the specific
award terms or call your ORSP Grants Administrator for assistance.
2) NIH awards: With the exception of grant programs that have an effort requirement, or where
terms and conditions prohibit such reductions, NIH will not require prior approval for the
reduction in effort for Senior/Key personnel. The recipient is reminded that active awards must
have a measureable level of effort.
Please contact your assigned Grants Administrator at 843-792-3838 for more project specific guidance.
See link below for ORSP Grants Administrator assignments.
http://academicdepartments.musc.edu/research/orsp/staff/gc_areas.html
March 2016