CITYOFSHELBYVILLE
DEVELOPMENTSTANDARDVARIANCE
APPLICATIONPACKAGE
BOARDOFZONINGAPPEALS
ShelbyvillePlanCommission
44W.WashingtonStreet
Shelbyville,IN46176
317-392-5102
www.cityofshelbyvillein.com
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QuickCheckList
o CompletedApplication(notarized)–6copies
o CompletedFindingofFactssheet–6copies
o Siteplansandothersupportingmaterials–6copies
o LetterofIntent–6copies
o NotarizedAffidavit&ConsentofPropertyOwner(ifthepetitionerdoesn’townthe
property)
o PropertyDeedwithLegalDescriptionoflandforthefile
o FilingFee–checkmadepayabletotheCityofShelbyville
o CompletedPostOfficeForm3877
o AttendMeeting
DEADLINEDATE:____________________________MEETINGDATE:_________________
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WhatisaDevelopmentStandardVarianceandwhydoyouneedtoapplyforone?
ADevelopmentStandardVarianceisadeviationfromthedevelopmentstandardsoutlinedinthe
ShelbyvilleZoningOrdinance.ThesearestandardstypicallyfoundinArticle2and5oftheUnified
DevelopmentOrdinance.Ifyoucannotmeetthesestandardsforyourdevelopment/project,youmust
applyforavarianceandreceiveapprovalfromtheBoardofZoningAppealsbeforeyoucanmoveon
withyourproject.Thiswouldapplytothingssuchas(butnotlimitedto)newbuildings/structures,
additions,accessorystructures,parkinglotsanddriveways.
Ifyouneedaspecialexception,usevarianceorsignvarianceforthesameprojectorproperty,those
mustbefiledasseparatepetitions.
PROCEDURE
1. Completetheformsincludedinthispacket:Thissectionexplainshowtofilloutthe
forms.
DevelopmentStandardVarianceApplication(Thisformwillneedtobenotarized)
Thisisageneralapplicationfilledoutbytheapplicantorhisrepresentative.Please
completetheentireapplication.Ifyouaretheownerand/ordonothavearepresentative,this
informationmaybeomitted.Ifyouareunsurehowtoanswersomeoftheareasofthe
application,pleasecontactouroffice.Donotfabricateananswerasitmaymakeyour
applicationinvalid.
Affidavit&ConsentofPropertyOwner(Thisformwillneedtobenotarized)
Iftheapplicantisnotthepropertyowner,thisformwillneedtobecompletedbythe
propertyowner.Thisprovidesproofthattheownerapprovesyourrequest.Ifyouorthe
assumedownerarebuyingthepropertyoncontract,theoriginalownerwillneedtosignthis
formaswell.YOUDONOTNEEDTOFILLOUTTHISFORMIFYOUARETHEOWNER.
FindingsofFacts
TheBoardmayonlyapproveadevelopmentstandardvarianceuponadeterminationin
writingthat(1)theapprovalwillnotbeinjurioustothepublichealth,safetyandgeneralwelfare
ofthecom-munity;(2)theuseandvalueoftheareaadjacenttothepropertyincludedinthe
variancewillnotbesubstantiallyaffectedinanadversemanner;(3)thestrictapplicationofthe
termsofthezoningordinancewillresultinpracticaldifficultiesintheuseoftheproperty
(meaningthezoningstandardscannotbemetbecauseofsomehardshipsfromtheproperty).
IfyouarefilingformorethanoneDevelopmentStandardVariance,youMUSTsubmit
aFindingofFactsforeachone.Typically,eachvarianceislookedatseparatelyandvotedon
individually.
OntheFindingofFactsform,youmustanswerquestionsinregardstothosethree
criteria.PleaseuseproperEnglishandgrammarwhenansweringthequestions.Donotuse
personalmattersasreasonsforfindings.Thefindingsmustrelatetotheproperty,nottoa
person.
Themostimportantquestionforthedevelopmentstandardvarianceisthepractical
difficulty.Ahardshipmustbeprovenandthehardshipclaimedissufferedbytheproperty
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directly,andnotmerelybyotherproperties.Alsothehardshipclaimedcannotbetheresultof
theapplicant’sownactions.
Hardshipexamples:(Pleasedonotcopyforyourownanswers)
1. Asmalllotoralotsooddlyshapedthattheownerwouldhavegreatdifficultyin
meetingsetbackrequirementsandyeterectasuitablebuilding
2. Severelotcontoursorthelocationofnaturalfeatureswhichcausehardshipin
complyingwithsetbackrequirements
3. Sincethebuildingsetsfarfromtheroad,alargersignisneededforvisibility
Whatahardshipisnot:
1. ThattheownercouldsellhispropertyformoreiftheBoardwouldpermitits
developmentforcommercialpurposes
2. Aventure,whichisfinanciallyadvantageoustotheapplicantorafinanciallossifa
variancewasdenied
3. Theabsenceofauseintheneighborhoodandtheimplicationthatthepublicwould
sufferinconveniencebyit
4. AnapplicantwhoknowinglyornotviolatedtheZoningOrdinanceandthenciteshis
expendituresasalossthathewillsufferifnotpermittedtocontinuetheviolation
5. Purchaseofpropertywiththeknowledgeofthezoningrestrictionsandthen
complainthatsaidrestrictionshavedisturbedconstructionplans
1. WriteaStatementofIntent
Thereisnoformtofillout,butpleasesubmitaletterofStatementofIntent.Thisisasimple
letterexplainingthedevelopmentstandardvariancerequestinmoredetailthanthatwhichis
ontheapplicationpage.ThiscanbeinformalandaddresseddirectlytotheBoard.Forexample:
Ifyouarefilingforadevelopmentstandardvariancefromsidesetbackrequirements,theletter
woulddescribewhatyouwanttobuild,howfarthesetbackyouareproposingwillbeandwhy
youcannotmeettherequirement.
2. IncludeSupportingMaterials
Youwillneedtoincludesupportingmaterialsthatwilldemonstratetheneedforthe
developmentstandardvariance.Theycouldincludethingslikesiteplans,drawingsand/or
pictures.ThemoreinformationyouprovidetheBoard,thebetter.
3. LegalDescription
Youwillneedtoprovidealegaldescriptionoftheproperty.PleasebringacopyoftheDeed
whenyoufileyourpaperwork.YoucanobtainacopyofyourDeedattheRecorder’sofficein
theShelbyCountyCourthouseAnnexat25W.PolkStreetShelbyville,IN.
4. FilewiththePlanCommissionStaffonorbeforethedeadlinedate
Youmustsubmitalloftheinformationinsteps1–3.
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Youwillneedtomake6copiesofthefollowing:DevelopmentStandardVarianceApplication,
FindingsofFacts,StatementofIntentandanysupportingmaterials.
Pleasehavethe6copiesassembledintoindividualpacketsfortheboardmembers.
YoudonotneedtomakecopiesoftheAffidavit&ConsentofPropertyOwnerortheDeed.Only
onecopyofthoseisneededforthefile.
Whenyoufile,youmustpaytheassociatedfilingfee(s).FeesforUseVariancesareasfollows:
Residential
$25.00
Commercial $100.00
Industrial
$100.00
Eachadditionalrequestonanyonepetition $50.00each
**PleasemakecheckspayabletotheCityofShelbyville
5. PublicNotice
WhenyousubmittheabovementionedpaperworktothePlanCommissionoffice,thestaffwill
giveyouadditionalformsforthePublicNoticethatmustbeplacedinthelocalnewspaper,The
ShelbyvilleNews.Itmustalsobemailedtosurroundingpropertyowners.Thestaffwillsupply
thePublicNotice,PropertyOwnersListandthePostOfficeForm3877.
Youareresponsiblefortwothings:
A. TakingthePublicNoticetothenewspaperandpayingtheassociatedfeesforpublication
B. PostalMailing:Supplyingenvelopesandpostage,completingForm3877andhavingthe
postofficestamptheform.Form3877willneedtobereturnedtothePlanCommission
officebytheFridayfollowingthedeadlinedate.
6. Attendthemeeting
Youoryourrepresentativelistedontheapplicationmustattendthemeeting.Ifnooneshows
up,yourpetitionwillbedismissedandyouwillhavetore-fileyourpetition.Atanytimebefore
yourhearingcomesup,youmayasktheBoardforacontinuance,usuallyuntilthenextmonth’s
meeting.Wewillgrantyounomorethantwocontinuances.Afterthat,yourpetitionwillbe
heardordismissedunlessyouhavealreadywithdrawnit.Youmustfileyourcontinuanceor
withdrawalrequestinwritingwiththestaffpriortothemeeting.
Thestaffwillgenerateastaffreportandwillmakearecommendationonyourpetitiontothe
Board.ThestaffreportwillbedistributedtotheBoardmembers5daysbeforethemeeting.If
youwouldlikeacopyofthestaffreport,pleaserequestit.
Atthemeeting:Whenyourturncomes,thestaffwillreadyourapplicationtotheBoard.You
willbeaskedtopresentyourpetitionandthentheBoardcanaskquestionspertainingtoyour
petition.Membersofthepublicwhoeithersupportoropposeyourrequestwillbegivenan
opportunitytospeakaswell.Attheconclusionofthehearing,theBoardwillvote.Theycan
votetoapproveordenyyourrequest.Theycanalsovotetocontinueortablethepetitionto
anothermeeting.
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Ifyoubringadditionalmaterialtothehearingforyourpresentationthatyoudidnotsupply
whenfilingyourpetition,youmustbring6copies(oneforeachboardmemberandoneforthe
file).
PleasedonotcontactanyBoardofZoningAppealsmemberpriortothemeeting.Members
arenotallowedtotalktopetitionersortheirrepresentativesoutsideofthepublichearing.
YoucanonlycommunicatewiththePlanCommissionstaff.
7. Afterthemeeting
Ifyourpetitionisapproved,youcancontinuewithyourdevelopment/projecttothenextsteps
thatarerequired.IfyouneedaLetterofApproval,youmustrequestitfromthestaff.
Ifyourdevelopmentstandardvariancewasdenied,youcaneitheralteryourprojecttomeetthe
standardorreadArticle9.08oftheZoningOrdinanceforotheroptions.
Expiration
Adevelopmentstandardvarianceceasestobeauthorizedandisexpirediftheobtainingofan
ImprovementLocationPermit,Signpermitorexecutionoftheapprovalhasnotbeencompletedwithin
3yearsofthedateitwasgranted.Thedevelopmentstandardvarianceshallalsoexpireiftheapproved
constructionorsignerectionhasnotbeencompletedandapprovedbythePlanCommissionDirectoras
beingconsistentwithallwrittencommitmentsorconditions,therequirementsoftheZoningOrdinance,
thevariancegrantedandallapplicablepermitswithin3yearsofthedatetheapprovalisgranted.
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DEVELOPMENTSTANDARDVARIANCEAPPLICATION ForOfficeUseOnly
ShelbyvilleBoardofZoningAppeals
Case#___________
44W.WashingtonStreet
HearingDate:_____
Shelbyville,IN46176
317-392-5102
Fees:___________
ApprovedDenied
1. Applicant(PersonorCompanyRequestingVariance)
Name:__________________________________________
Address:____________________________________________________________________
PhoneNumber:____________________________Email:_____________________________
2. OwnerofProperty(IfDifferentThanApplicant)
Name:___________________________________________
Address:____________________________________________________________________
PhoneNumber:____________________________Email:_____________________________
3. Applicant’sAttorney/RepresentativeandProjectEngineer(IfAny)
Name:____________________________________________
Address:____________________________________________________________________
PhoneNumber:___________________________Email:______________________________
4. ProjectEngineer
Name:____________________________________________
Address:____________________________________________________________________
PhoneNumber:___________________________Email:______________________________
5. ProjectInformation
AddressofProperty:__________________________________________________________
CurrentZoning:_________ExistingUseofProperty:_________________________________
6. NumberofRequestedVariances:____________
7. ApplicableOrdinanceSectionNumber(s)
(PleaseindicateALLapplicableZoningOrdinanceSectionNumbersforyourPetitionincludingArticle,Sectionand
PageNumber)________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Theundersignedstatestheaboveinformationistrueandcorrectas(s)heisinformedandbelieves.
SignatureofApplicant:_____________________________________________Date:_________________________
StateofIndiana )
CountyofShelby )SS:
Subscribedandsworntobeforemethis________dayof_________________,_______.
_________________________________/______________________________
NotaryPublic
Printed
Residingin__________________CountyMyCommissionExpires:__________________
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DEVELOPMENTSTANDARDVARIANCE
FINDINGSOFFACT
Petitioner’sName:_________________________________________________________
Location:_________________________________________________________________
SpecialExceptionfor:________________________________________________________________
TheShelbyvilleBoardofZoningAppealsmustdeterminethatthefollowingcriteriahavebeenmetin
ordertoapproveanapplicationforaDevelopmentStandardVariance.Usingthelinesprovided,please
explainhowyourrequestmeetseachofthesecriteria.
1. GeneralWelfare:Explainwhygrantingtherequestforadevelopmentstandardvariancewill
notbeharmfultothepublichealth,safetyandgeneralwelfareoftheCityofShelbyville.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
2. AdjacentProperty:Explainwhythedevelopmentstandardvariancerequestwillnotaffectthe
useandthevalueofadjacentproperties.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3. PracticalDifficulty:Pleasestatethedifficultiesthatwillbefacediftheprojectisnotgrantedthe
requesteddevelopmentstandardvariance.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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LETTEROFINTENT
BOARDOFZONINGAPPEALS
Pleasewriteabriefsummaryoftheprojectandthevariance(s)requested.Youmaysubmiton
thisformoronyourownletterhead.
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AFFIDAVIT&CONSENTOFPROPERTYOWNER
APPLICATIONTOTHESHELBYVILLEBOARDOFZONINGAPPEALS
STATEOFINDIANA
)
COUNTYOFSHELBY
)SS:
I,______________________________,AFTERBEINGDULYSWORN,DEPOSEANDSAYTHEFOLLOWING:
(Nameofpropertyowner)
1. ThatIamtheownerofrealestatelocatedat_________________________________________;
(Addressofaffectedproperty)
2. ThatIhavereadandexaminedtheApplicationmadetotheShelbyvilleBoardofZoningAppeals
by:______________________________________
(Nameofapplicant)
3. ThatIhavenoobjectionstoandconsenttotherequest(s)describedintheApplicationmadeto
theShelbyvilleBoardofZoningAppeals.
_______________________________________
Owner’sName(Pleaseprint)
_______________________________________
Owner’sSignature
StateofIndiana
)
CountyofShelby
)SS:
Subscribedandsworntobeforemethis________dayof__________________,_______
___________________________________/_____________________________
NotaryPublicPrinted
Residingin_______________County MyCommissionExpires_____________
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