RAC IV Meeting
Sept. 9, 2016
Overview
• Director Report
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Section Awards
2016-2017 SPC
Zip code realignment status
New governance model status
• New Business
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2017-2018 SPC
Encouraging membership
Interesting section activity
Reminder: Region/Section Leadership Manual
Add Region Director to email lists
– [email protected]
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Section Awards
• Congratulations to our sections
• Outstanding Section
 Southwest Texas – 3rd place - Joan Labay-Marquez, section chair
• Career and Professional Development
 Southwest Texas – 1st place (tie) - Joan Labay-Marquez, section chair
• Communications
 Albuquerque – 2nd Place – Sally Smith newsletter Editor
• Stem K-12
 Southwest Texas – 3rd place - Joan Labay-Marquez, Stem K-12 outreach officer
 Houston – 3rd place (tie) – Alan Sisson, chair
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2016-2017 SPC
• To be held at University of Houston
• Currently working on dates
• Consider supporting your local students to attend
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Zip Code Realignment Status
• George Hindman identified zip codes that were not present in any current
section bylaws
• Section maps were generated to show region membership
 Wanted to understand the region and the zip codes missing in bylaws
 Correcting some memberships outside of the region
• Several areas contained >4 members and are between sections
 Will be soliciting member feedback
• Updates to bylaws will be needed
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Region IV Map
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New Governance Model Status
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Organizational Structure
Board of
Trustees
Executive
Nominating
Audit
Finance
Council
Nominating
Compensation
Board Directed Committees
Council of Directors
RSAC
TAC
FIAC
Forums
Committee
Committee
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Region 1
TG 1
FIG 1
SciTech
Subcom 2.1
Section
TC
FIC
Defense
Task 1
Section
TC
FIC
Aviation
Task 2
Region N
TG N
FIG N
P&E
Section
TC
FIC
Space
Section
TC
FIC
Bottoms-up Member Input
(Member-driven committees)
Committee
N
Subcom 2.1
Top-down Directed Activities
(Board-appointed committees)
Investment
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Transition Plan - Timeline
2016
2017
2018
2019
Governance
Working Group
Develop
Transition
Plan
Finalize Transition Plan
Board Vote to Adopt
Transition Plan
Preparation for
Transition
Transition Committee(s)
First seating of
Board of Trustees
First seating of
Council of Directors
Stand up new
Organizational Structure
Board Membership Transition
Council of Directors Transition
Mature new Organizational Structure
Transition Complete
2020
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Transition Plan – Board Transition
• Any current elected official can choose to retain their seat on the
Board of Trustees OR continue in the corresponding leadership
position in the Council of Directors or Board-directed
Committees. (I choose to remain as Region IV Director)
• Open positions on the Board and Council will be addressed as
needed as part of the 2017 election. (Open positions announced)
• Open chair positions for Board-directed Committees are filled by
Board appointments.
• The exact plan cannot be determined until after the current
Board members have made their decisions as to which position
they wish to fill. (Governance Retreat to be held at Space 2016)
• Provisions have been added to the Bylaws to address transition
of elected officers.
• Liaison positions discontinued; roles moved to the Council.
New Business
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2017-2018 SPC
• Region will be discussing with Student Advisors
where the 2017-2018 SPC will be held
• Contact your student branches and encourage
them to consider making proposals
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Encouraging Membership
• Post to Facebook/Twitter frequently
 Bring up discussion topics of interest
– Could use topics from AIAA Daily Lunch
 Newsworthy aerospace topics in your section
– Good and bad news
– Try to include topics from various organizations/businesses in your section
 Try to post as news or items-of-interest and not take “sides” on a
topic
 Other ideas?
• Engage with attendees at events
• Other ideas?
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Interesting Section Activity
• Every RAC meeting I will try to bring up several interesting section activities
from other sections
• “Space Entrepreneurs: The Rewards and the Risks” - Adelaide
• Movie night
 Rocky Mountain Young Professionals event had more than 160 participants to
watch the Martian
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Region/Section Leadership Manual
• Don’t forget Region and Section Leadership Manual
 https://info.aiaa.org/Regions/HQ%20Documents/Forms/AllItems.aspx?RootFolder=%2fRegio
ns%2fHQ%20Documents%2fRegion%20and%20Section%20Leadership%20Manual&Folder
CTID=&View=%7b4C9808CE%2dD22B%2d4769%2dA6FC%2dC6E8DD5916EA%7d
 Parts may need some updating, especially in the governance transition, but a good place for
answering questions
 Sections
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American Institute of Aeronautics and Astronautics (overview of AIAA)
AIAA Volunteer and Staff Structure
Region and Section Organization
Section Officers – The Team
Section Paperwork
Programs and Assistance from Headquarters
Appendices
»
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Award forms
Section Reports/forms
List of AIAA awards, membership grades, sample letters/memos…
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