WEB TIME ENTRY
SUPERVISORS &
TIMEKEEPERS
ACCESSING TIME SHEETS
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LOG ONTO UCONNECT
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SCHOOL SERVICES
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BRONCHO CENTRAL SERVICES
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EMPLOYEE
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TIME SHEET
YOU ARE HERE
SET UP A PROXY 1ST
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CLICK ON PROXY SET UP
FROM THE DROP BOX FIND THE
PERSON TO BE YOUR PROXY
AND CLICK ON THEIR NAME
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Notify payroll of your Proxy selection so
we can make sure they have the access
they will need
CLICK ON THE “ADD” BOX
SAVE
CLICK RETURN TO TIME
REPORTING SELECTION
ACCESSING TIME SHEETS
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UNDER “SELECTION
CRITERIA” –(MY CHOICE)“APPROVE OR ACKNOWLEGE
TIME” IS ALREADY SELECTED
THIS IS CORRECT
 (UNLESS YOU ARE ACTING AS A PROXY FOR
SOMEONE ELSE)
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CLICK ON THE “SELECT”
BUTTON
ACTING AS PROXY
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IF YOU ARE ACTING AS A
PROXY FOR SOMEONE ELSE
CLICK THE DROP DOWN BOX
BESIDE “ACT AS PROXY”
CLICK THE NAME OF THE
PERSON YOU ARE THE
PROXY FOR
CLICK THE “SELECT” BUTTON
TIME SHEET SELECTION
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ALL DEPARTMENTS THAT
YOU HAVE ACCESS TO WILL
BE SHOWING
SELECT THE DEPT YOU WISH
TO SEE THE TIME SHEETS
FOR
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CLICK THE SELECTION DOT UNDER
MY CHOICE AND SELECT THE
APPROPRIATE PAY PERIOD
CLICK THE “SELECT” BUTTON
TRACKING AND APPROVAL
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PENDING: IS READY FOR APPROVAL
IN PROGRESS: TIME SHEET IS
STARTED BUT NOT SUBMITTED
ERROR: SOMETHING IS WRONG, CALL
SHERRI IN PAYROLL EXT 2565
NOT STARTED: THE TIME SHEET HAS
NOT BEEN OPENED BY THE EMPLOYEE
RETURNED FOR CORRECTION: IF
PAYROLL HAD TO MAKE CHANGES IT
IS POSSIBLE THAT WE MAY HAVE
RETURNED THE TIME SHEET TO BE
“RESTARTED”, OR THE SUPERVISOR
HAS RETURNED IT DUE TO AN ENTRY
ERROR
CHECKING THE TIMESHEET
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CLICK ON THE EMPLOYEE’S
NAME TO OPEN THE TIME SHEET
VERIFY THE EARN CODE USED
VERIFY THE SHIFT ENTERED
(ALWAYS SHIFT 1)
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VERIFY THE DAYS AND HOURS
WORKED
IF ALL IS CORRECT CLICK ON
THE “APPROVE” BUTTON
INCORRECT TIME SHEETS
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CLICK ON “ADD COMMENT” TYPE
IN COMMENT CLICK ON “SAVE”,
THEN CLICK ON “PREVIOUS
MENU”
CLICK ON “RETURN FOR
CORRECTION”
EMPLOYEE MUST MAKE THE
CHANGES AND RESUBMIT,
SUPERVISOR MUST CHECK THE
TIME SHEET AGAIN AND
APPROVE IF EVERYTHING IS
CORRECT
PAYROLL COMPLETE
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ONCE ALL TIME SHEETS YOU ARE
RESPONSIBLE FOR HAVE BEEN
APPROVED YOU ARE DONE.
PAYROLL WILL RUN A PROCESS: ALL
THE WEB TIME SHEETS WILL PULL
INTO (PHAHOUR)
IF AN ERROR IS BROUGHT TO YOUR
ATTENTION AFTER THE TIME SHEETS
HAVE BEEN APPROVED SEND AN
EMAIL TO YVETTE POLITE WITH THE
CHANGE YOU NEED MADE SHE WILL
HAVE TO MAKE THE CHANGE ONCE
THE TIME SHEETS ARE IN (PHAHOUR)
MISSED PAYROLL
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TIME SHEET NOT SUBMITTED
TIME SHEET RETURNED AND
CORRECTIONS NOT MADE AND/OR
TIME SHEET NOT RE-SUBMITTED
AN EXCEL TIME SHEET MUST BE
SUBMITTED TO THE SUPERVISOR FOR
RETRO PAY WITH THE NEXT PAYROLL
RETRO TIME SHEETS MUST BE
ENTERED ON (PHAHOUR) BY THE
TIMEKEEPER AND TURNED INTO
PAYROLL
Timesheets available @
http://www.uco.edu/administration/human-resources/payroll/payroll-forms.asp
Accessing Web in Banner
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PHADSUM
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COA = 1
ORGANIZATION NUMBER
TRANSACTION STATUS
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YEAR (SHOULD DEFAULT)
PAYROLL ID
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NOT STARTED
ALL BUT NOT STARTED
PENDING (WAITING FOR APPROVAL)
ST OR BW
PAYROLL NO:
CONTROL PAGE DOWN
NAVIGATION OF PHADSUM
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USING THE OPTIONS TAB
VIEW TIME DETAIL (PHAHOUR)
 APPROVE OR ACKNOWLEDGE
ALL
 APPLY ALL ACTIONS
 VIEW OR ENTER COMMENTS
 VIEW ROUTING QUEUE
 VIEW ERRORS OR WARNINGS
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VIEWING HOURS ENTERED
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PHATIME
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ALSO ACCESSIBLE THROUGH
OPTIONS “VIEW OR CHANGE
TIME DETAIL”
SLIDE SCROLL BAR AT
BOTTOM TO VIEW
REMAINDER OF HOURS
ENTERED
NAVIGATION OF PHATIME
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USING THE OPTIONS TAB
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TIME CARDS CAN BE APPROVED OR
RETURNED
ROUTING CAN BE VIEWED
ERRORS CAN BE VIEWED
VIEW LEAVE TIME AVAILABLE (BW)
IN THE ID FIELD ARROW DOWN
TO THE NEXT AVAILABLE TIME
SHEET
DBL CLICK ON THE HOURS TO
SEE THE TIME CLOCKED IN AND
OUT
INS AND OUTS ON
PHATIME
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USING THE OPTIONS TAB
VIEW ERRORS
 GO TO NEXT DAY
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