WEBINAR PRESENTER CHECKLIST & RUN SHEET
Minimum System Requirements:
Before you present a webinar you must first check that you have met the following criteria,
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Windows XP, 2000, Vista, MacOS X, Linux and Unix
Internet Explorer 6.0 or above, Firefox 1.0 or above, Safari 1.0 or above
Macromedia Flash 9.0 or above
56kbps Internet connection minimum (broadband internet connection recommended)
Webcam
Active telephone line able to dial externally.
Backup telephone line / mobile line recommended
Confirm or download the latest versions of Flash
Confirm your current version of Flash
Download the latest version of Flash
Presentation Materials:
Before you present a webinar it is very important that you fulfil the following,
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The PowerPoint Presentation is uploaded to the webinar library
There is no animation or embedded video in your PowerPoint Presentation
Your video is converted to Flash and uploaded separately to the webinar library
If you are a MAC user and use Keynote, you are able to screen share (Java software is
required for this)
If you screen share Keynote you do not have embedded video
Please Note: This platform is not compatible with Apple iPad or iPhone due to these products not
supporting Adobe Flash.
For further support or assistance on system requirements and compatibility please contact Redback
Conferencing on 1800 733 416
1800 733 416
www.redbackconferencing.com.au
Proudly Australian
Webinar Presenter Run Sheet
Company Name
Date
Start Time
Time (AEDT)
Presenter
Activity
11:45 am
All
Log onto webinar and dial in
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Finalise last minute questions
Welcome Slide
12:00 pm
Facilitator
Webinar Overview
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Introduces Self
Webinar Format
Webinar Interaction Guidelines
Session Outline - what will be discussed
PowerPoint 1- 5
12:05 pm
Facilitator
Introduction
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Introduces Presenter’s
PowerPoint 6
Presenter Information
12:10 pm
Presenter #1
Presentation
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Individual Presenter # 1
PowerPoint 7 - 15
12:20 pm
Presenter #2
Presentation
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Individual Presenter # 2
PowerPoint 16 - 22
12:25
Facilitator
Activate Poll #1
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Encourage participants to answer poll then
share results
Poll # 1 – “Name of Poll”
12:30 pm
Facilitator
Presenter #1
Presenter #2
QA Session
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PowerPoint 23
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Facilitator to prioritise questions as they come
through
Facilitator to read out questions to the
audience and have presenters respond
12:45 pm
Presenter #1
Wrap up
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Presenter wraps up
.
PowerPoint 24 - 26
12:50 pm
Presenter #2
Wrap up
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Presenter wraps up
PowerPoint 27 - 30
12:55 pm
Facilitator
Wrap up
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Facilitator wraps up key messages
Thank all for participation and encourage exit
survey feedback
PowerPoint 31
1:00 pm
Redback
Close Webinar
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All participants/presenters are redirected to
exit survey/exit page
1800 733 416
Webinar Content
www.redbackconferencing.com.au
www.redbackconferencing.com.au
Webinar Resources
Proudly Australian
Proudly Australian
Webinar Introduction: Facilitator
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Welcome all participants to webinar
Introduce yourself and your connection to the webinar
Confirm your role in the webinar:
- Introduce presenters
- Assist with Q&A sessions
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Advise that all lines will be muted throughout
Advise if participants would like to ask a question to type it in the messages box in the bottom right corner of the screen
Advise that if participants are having difficulty hearing the presenters to listen via their telephone. The dial in details can be found in the Messages Box
Advise participants to dial the 1800 Toll Free Number for Redback Support should they experience any technical issues
Advise participants of the format of the webinar. E.g. PPT, QA intervals, Panel Discussion
During the Webinar: Facilitator
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Introduce each presenter as their presentation slide appears
Prioritise questions as they come through from the audience
Assist in QA sessions by reading out questions and asking each presenter to answer them
If required, launch polls and share results with webinar audience
During the Webinar: Presenters
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Thank the facilitator before you begin your presentation
Use the arrows on the top of your PowerPoint to move your slides forward and/or backwards
Use the vertical toolbar on the left side of your screen to annotate your slides
If you need to communicate with the facilitator or support team, please use the messages box and send to “Presenters”
Closing the Webinar: Facilitator
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1800
1800733
733416
416
Thank everyone for joining and encourage all to complete the exit survey
Inform all participants of any upcoming webinars
www.redbackconferencing.com.au
www.redbackconferencing.com.au
Proudly Australian
Proudly Australian