CHAPTER CHAIR CHECKLIST
Updated: 4 February 2008
Ontario Branch
Ontario Branch
Chapter Chair Checklist
Upon Election to Position:
1. Identify your presidential liaison; they will provide you with an orientation package. This officer will be
representing the internal portfolio.
2. An e-mail, from the outgoing Chapter Chair, should be sent to chapter members to introduce the new,
incoming Chapter Chair.
3. Obtain the most recent list of members in your chapter from the outgoing Chapter Chair. The National
Office will provide the membership list automatically three (3) times a year on or about March 1 st,
August 1st and November 1st. This list will include e-mail addresses, which may be the most
convenient way to communicate with your membership base. Currently, the representative from
national who supports membership lists is Robin Rockwell ([email protected]).
4. Create an e-mail distribution list for sending out invitations to CE events and newsletters to the chapter
membership. When sending out information, please refer to the privacy requirements outlined below:
Email and Privacy
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The CSHP Privacy Policy aims to protect the privacy of its members, including e-mail addresses.
As Chapter Chair you will have access to e-mail addresses for your chapter members. E-mails to
chapter members should be sent as a “blind copy” for privacy purposes.
Only CSHP officers (Executive, Chapter Chairs, administrative support, task force/ committee
chairs) should have access to member e-mail addresses. E-mails to members concerning industry
sponsored symposiums and events at CSHP Conferences will be sent by CSHP officers, not
individual event sponsors. At no time can the e-mail addresses of members be used for purpose of
personal or corporate business.
Your name and e-mail address will be posted on the CSHP website unless you expressly decline.
5. Plan a meeting to introduce yourself personally to your chapter members. Ideally this would be in
person and perhaps in conjunction with an upcoming CE event. If there are no standing plans for an
upcoming CE, a meeting can likely be arranged in a location central to your chapter with minimum cost
(e.g. using a hospital conference room over a lunch hour or after work). This meeting can be used to
introduce yourself, get acquainted with your members, and find out their focus for education over the
coming term and their views on some of the key issues you would have been introduced to at the
Ontario Branch Annual General Meeting.
Ontario Branch, CSHP
4 September 2007
2
6. Alternatively a newsletter can be created and sent electronically to your chapter to accomplish what
you would have in a face-to-face meeting. Using Microsoft Word (or other word processing software) is
usually the most efficient way to accomplish this task. The finished product can be e-mailed to
members as an attachment and also posted on the Ontario Branch website for reference.
Please contact the OB webmaster for help in posting documents. For posting on the website, follow
these steps:
 Select a ‘SECTION’ to post in, and click.
 On the top bar, click ‘CONTRIBUTE’, then type in a ‘TITLE’ for the post.
 Type in a short ‘INTRO’.
 Type in the body of the message, and click ‘SAVE’.
This also helps introduce members to the website and increase the website’s visibility and usefulness.
See attached example of a newsletter used at the beginning of a Chapter Chair’s term (Appendix I).
7. Hold an election for Chapter Executive. Positions may include VP, Secretary and Treasurer. A call for
nominations can be sent out via e-mail, setting a deadline for people to respond. Ideally the election
could be held as a short business meeting. A vote, if needed, can be a simple show of hands, mailed
out ballots or can be conducted among membership by e-mail if necessary. Nominees should be
provided with the opportunity to present their candidacy. The type of presentation will depend on the
election format (i.e. written or verbal presentation). Inform chapter members of election results in a
timely manner.
8. Set a meeting with Chapter Executive to establish goals for CE events, delegate tasks to organize the
events, and to determine frequency of committee meetings throughout the year. Future meetings will
be needed to discuss upcoming CE events, Residents Poster Presentation Night (if applicable),
newsletters and contributions to HPO. Refer to the continuing education guidelines and checklists
posted on the website. Check the Chapter Chair section on the OB website (www.cshpontario.ca)
9. As part of each chapter’s mandate, CE events are to be provided for the membership. The number of
CE events will depend on the chapter and the availability of sponsors and speakers, but a goal of 4-6
CE events per year is suggested. The CE forum also serves as a way to communicate information from
CSHP OB to the membership
Organizing a CE event:
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Dates for CE events should be selected so that they do not interfere with other CSHP events or
ideally with other local pharmacy events. Check the CSHP, OCP and OPA websites for a listing of
events by the respective organizations. Consult neighboring chapters and local OCP CE
Coordinators (www.ocpinfo.ca for contact information) to coordinate and collaborate on CE events
and topics.
Topics for CE events can be selected based on feedback from previous events from the
membership (see Appendix II, CE Feedback Form) or based on consensus from the Chapter
Executive. Topics should be broad enough so that the information presented will be relevant to the
vast majority of the membership.
Ontario Branch, CSHP
4 September 2007
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Speakers for CE events may be selected by the chapter or by the sponsor for the event. If being
selected by the chapter, this is usually done prior to obtaining funding from a sponsor so that
speaker’s name can be included when requesting funding for the event. Consider asking speakers
to permit posting of their presentation on the CSHP-OB website. If so, there is a release for them to
sign (see Appendix III) and the electronic file should be forwarded to the webmaster after the
presentation. Chapter Chairs should ask speakers to disclose any conflict of interest prior to their
start of their presentation.
After a topic is decided upon, a list of potential sponsors should be generated: Sponsor contact
information can be obtained by contacting the company and asking for the local representative, or
may be solicited from colleagues who already have an established relationship with the local
representative for the company in consideration. The expectation of the sponsor is that they will
provide funding to host the CE event including an honorarium for the speaker, and if alcohol will be
served, the cost of obtaining event insurance through CSHP national office (see below.) The
sponsor generally makes all the arrangements for the CE event including picking the forum,
organizing the reception, negotiating an honorarium with the speaker and organizing the speaker’s
AV requirements.
The sponsor should be advised, in advance, that CSHP National offers annual sponsor recognition
to pharmaceutical companies for their support each year. Should they wish to receive recognition
for their company’s sponsorship towards a CE Event, the company name and amount of
sponsorship will be forwarded to National and will be listed in the final programs for both PPC and
the National AGM.
Invitations for the event are sent out by the chapter (see Appendix IV Sample Invitation.) To
eliminate the cost of mailing invitations, e-mail should be utilized as much as possible. (Refer to the
e-mail policy, above). The invitation should also be sent to other Chapter Chairs for information
sharing about potential speakers and topics, as well as to the Administrative Assistant for corporate
sponsorship information. The invitation can also be posted on the CSHP OB website. Please see
Appendix VI regarding CSHP’s Branding Policy which should be taken into consideration when
sending out any CSHP communication including invitations to CE events.
The chapter also deals with RSVPs for the event. Please note that the number of attendants to any
given event may be limited by the amount of funding provided by the sponsor. If this is the case
then it should be clearly communicated on the invitation that priority will be given to CSHP
members. If there are still spots open after the RSVP deadline, then these spots may be offered to
non-CSHP members. Non-members are charged up to$20 to attend chapter CE events except for
Resident’s Poster Event. This fee can be applied to a CSHP membership for the current or
upcoming year. The names of non-members who have paid to attend a CSHP event should be
sent after each event by email to Membership Administrator at CSHP National Office.
After all RSVPs have been received a sign-in list of attendees should be generated for the event.
This list can be given to the industry representative if requested.
The chapter introduces the speaker; therefore a short biography/CV should be obtained from the
speaker in advance of the event. Information from CSHP OB to be communicated to the members
at the event should also be prepared.
CSHP chapter CE events can obtain approval from OCP for CE credits. If applying for approval,
you will need three (3) learning objectives for the program and will need to submit a form to OCP
(see Appendix V). This should be done as far in advance as possible to allow OCP to advertise the
event on their website or in Pharmacy Connections if desired.
Ontario Branch, CSHP
4 September 2007
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Event Insurance:
 Liability insurance is required and provided to Ontario Branch through CSHP’s National
comprehensive general liability insurance. This insurance covers all events held by Ontario Branch
including Chapter CE Events.
 All events, including those involving alcohol will be automatically covered within the policy year
(June 1st to May 31st). Unless otherwise notified by the CSHP National Office, this policy will remain
in effect and be renewed annually.
 The Ontario Branch is responsible for paying an annual fee towards this coverage; it will cover all
events for Ontario Branch in the course of the policy year.
 In all cases where event insurance is required, CSHP national requires the following information
two (2) weeks in advance of an event taking place: location, including full address, date of event,
start time, number of expected attendees, and a brief description of the purpose/nature of the
activity.
 This information should be forwarded to the Ontario Branch Administrative Assistant who, in turn,
will forward it to the appropriate person at the National Office.
10. Book time off work for the Ontario Branch Mid-Term Council Meeting and the AGM. These dates are
available on the CSHP website and can be forwarded by the CSHP OB support staff,
([email protected]).
11. Contact the Presidential Officer for the Internal Portfolio with any concerns or issues in your chapter
that require immediate attention/response. There will be a teleconference for all Chapter Chairs and the
presidential liaison officer on the second Tuesday of every 2nd month from 4-5 p.m.
12. Expect to receive Executive Council Meeting Minutes each month by e-mail, once they are approved.
13. Expect to receive e-mail updates from National Council Meetings from the Ontario Branch, National
Delegates. Contact one of the National Delegates on council at any time for national issues.
Two Months Before Council Meetings:
Prepare a report for Council.
Chapter Chair Procedure for Council Reports
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Council reports are submitted one month before the Ontario Branch Annual General Meeting
(AGM) and Mid-Term Council (MCM) meetings.
All Chapter members receive a draft copy of the Council reports prior to submission for comments
and feedback and a final copy upon submission to the administrative assistant.
The OB administrative assistant emails the Chairs the report template and guidelines one month
before the report due date (see attached Appendix VII).
The style of the report is point-form.
The length of the report is 1 to 2 pages.
The main purpose of the report is to: a) update Council on completed and planned activities and
achievements over the past six months, and b) submit items for consideration or recommendations
on behalf of the Chapter
Chapter activities and achievements should coincide to the Branch strategic plan where possible.
Ontario Branch, CSHP
4 September 2007
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During the process of creating a report, there may be items that merit further discussion or require
a decision that is not strategic in nature. In these circumstances, CSHP – OB members should
identify such issues in the “Items for Consideration” (IFC) section. An IFC does not require special
formatting or content. It is important that enough supporting information is provided so the IFC can
be explored further.
All Recommendations and Items for Consideration submitted in reports will be reviewed by the
Council Executive prior to Issues Day. They will be organized into the agenda such that similar
topics are discussed together and all recommendations and IFC are addressed. It is critical that
all reports be submitted by the deadline to facilitate the creation of the Issues Day Agenda
Recommendations are strategic in nature and are for discussion or debate by Council at Issues
Day and/or the business meeting. The CSHP guidelines for making recommendations are followed
(Council and Branch Reference Manual, Section 8).
Within One Month after Meetings:
Submit Expenses:
 Submit expense report for reimbursement (to Ontario Branch, Administrative Assistant).
Complete Chapter ‘Write Up’ and/or ‘Report’:
 Determine when you will need to submit a section for HPO.
 Periodically Chapter Chairs will be asked to submit items to the Communications Chair to be
published in the “HPO”. There are two types of publications that can be requested: 1) Chapter
Chair Corner and 2) Reports and Post Council Updates.
 Chapter Chair Corner submissions can include anything of interest to the membership regarding
the chapter. It could include a profile of the chapter or members within the chapter or a summary of
events or occurrences that impact hospital pharmacy. The target audience is CSHP members in
Ontario and topics need to be relevant to this audience. The write up should be no longer than 2
pages double-spaced and may include a picture. Lengthier articles may be accepted depending
on space and discretion of the HPO editor (it is best to check with them first). During your term as
chapter chair you will generally be asked to submit this once.
 After a council meeting you may be asked to submit a report or update from the meeting. This is
generally assigned during the meeting and should be submitted within one month of the meeting
whenever possible.
The following appendices follow:
Appendix I:
Appendix II:
Appendix III:
Appendix IV
Appendix V:
Appendix VI:
Appendix VII:
Appendix VIII:
Sample Chapter Newsletter
Sample CE Event Evaluation Form
Sample Website Presentation Release Statement
Sample CE Event Invitation
Sample OCP Program Evaluation and Listing Form
Branding Policy
Sample Report to Council Template
Sample CE Event Checklist
Ontario Branch, CSHP
4 September 2007
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October 2001
Volume 3, Issue 4
CSHP CHAPTER NEWS
Canadian Society of Hospital Pharmacists, Ontario Branch, Southwestern Chapter
APPENDIX I
CHAPTER CONTACT
INFORMATION
Sonja Sawh
London Health Sciences
Centre, University
Campus
Phone: 519-685-8500 ext
50191
Fax: 519-663-2968
Email:
[email protected]
CSHP UPDATE
Highlights In This
Issue:
Welcome
Chapter Contact
Information
CSHP Update
PPC Travel Grant
Seeking Volunteers
CE Survey
Ontario Branch, CSHP
4 September 2007
Greetings from your local CSHP
Chapter!
Welcome to Fall! As we get ready to
scrape off our cars for another Winter
CSHP Ontario Branch is busy at work
with many new members (including
myself) joining Council for the first time.
Hopefully this newsletter will continue to
be a source of useful information to keep
everyone up to date with upcoming
Continuing Education
events and
Chapter activities. Please feel free to
contact me with suggestions and
feedback as to how I can improve the
services that CSHP OB provides to its
members. Suggestions, questions and
comments are always welcome, as are
helping hands if anyone would like to
volunteer time, there always are events
to plan!
I hope everyone had a
wonderful Thanksgiving holiday, I’ll be in
touch soon with upcoming events!
Sonja Sawh
Executive CSHP Branch Visits
Members from the CSHP National Executive will be conducting visits
to the branches across Canada. The plan is to have the focus be in
areas of low membership to help increase awareness of CSHP and
it’s utility for hospital pharmacists.
Launch of Ontario Branch Website
http://www.cshpontario.ca
Please visit soon! The Communications Committee values your input
regarding the ease of use of the new site and suggestions for
content. Individual log-ins for members are available.
7
Page 2 of 3
CSHP, Ontario Branch, Southwestern Chapter Newsletter
Technician Competency Document
See the most recent Pharmacy Connection (September/October
2003 pages 8 -17) for details. CSHP OB did format a response as
requested by OCP which was considered before the final document
was worded. Please contact your local OCP representative for any
comments or concerns.
Calling for
Abstracts...
35th CSHP
Professional Practice
Conference, 2004
Toronto, ON
Jan 31 – Feb 4, 2004
Download the
abstract submission
form at:
www.cshp.ca
Look out for the
CSHP Ontario Branch
Social Event at PPC January 31st 2004,
see you all there!
CSHP New Vision 2006
At the recent AGM 2003 new CSHP Mission, Values and Vision 2006
statements were set forth as focus for CSHP direction over the next 3
years; major strategic issues will be based on organizational
effectiveness, advocacy and member services.
MISSION
“CSHP is the national voluntary organization of pharmacists
committed to the advancement of patient centred pharmacy practice
in hospitals and related health care settings.”
“CSHP supports its members through advocacy, education,
information sharing, development of standards, facilitationof research
and recognition of excellence.”
VALUES
We value:
 Practice excellence and innovation
 Collaboration
 Professional development and mentorship
 Accountability to members
 The commitment of our members to our Society and the
profession
VISION 2006
 A revitalized Society
 The influential voice for hospital pharmacy
 Inspiring and supporting our members
NEW PHARMACIST
OFFICIAL
DESIGNATION!!!
From the OCP, we
can now sign R.Ph
after our names to
designate Registered
Pharmacist status!
Ontario Branch, CSHP
4 September 2007
8
Page 3 of 3
CSHP, Ontario Branch, Southwestern Chapter Newsletter
PPC TRAVEL GRANT
The PPC grant is designated for a pharmacist to attend a major
CSHP event. We will be drawing 3 names from the members of the
Southwestern Ontario region who will each receive $200. I will email
members as the draw will take place December 1st 2003. Sorry we
are a bit late for this calendar year, expect in future for the draw to
take place earlier in the year so members have more of a selection of
events to choose from
SEEKING VOLUNTEERS
 CSHP OB SW Chapter is seeking anyone interested in the position of
Treasurer for this new term. If interested please contact Sonja for
more information
 CSHP OB has been asked to respond to the new document for
Standards of Practice for Designated Managers. This document will
attempt to devise standards for both hospital and community
practitioners. If anyone is interested in helping develop a response to
this important document please contact Sonja to pass your name on to
the task force lead by Carmine Stumpo
CONTINUING EDUCATION SURVEY
Please email Sonja ([email protected]) with your
suggestions regarding CE events.
Please post or
distribute to your
peers. Inform Sonja if
you’d like to be added
/ removed from the
distribution list.
Ontario Branch, CSHP
4 September 2007
Ideal Format for CE event
Topics of Interest (include speaker if you know their name)
Suggested Locations
9
APPENDIX II
CSHP Ontario Branch – Metro Toronto Chapter
Continuing Education Event Evaluation
Event Name: ________________________________________
Please rate tonight's education event from 1 (poor) to 5 (excellent) in the following categories:
Content
1
2
3
4
5
Organization of session
1
2
3
4
5
Level of discussion
1
2
3
4
5
Relevance of material
1
2
3
4
5
The presenter
1
2
3
4
5
Food/beverages
1
2
3
4
5
Location
1
2
3
4
5
Overall
1
2
3
4
5
Other Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Suggestions for future topics/speakers:
1. ___________________________________________________________________________
2. ___________________________________________________________________________
3. ___________________________________________________________________________
Ontario Branch, CSHP
4 September 2007
10
APPENDIX III
CSHP Logo and Information
CSHP Web based Presentation Release Statement
Title:
______________________________________________________
Presenter:
______________________________________________________
Program Sponsor:
______________________________________________________
First presented:
______________________________________________________
This is to confirm that I have reviewed, for completeness and accuracy, this web based
presentation that will be posted on the Canadian Society of Hospital Pharmacist – Ontario
Branch (CSHP – OB) Website.
I approve this presentation being posted on the CSHP-OB as follows:
Approved as reviewed
Not approved
Approved with the following revisions (use a separate page if required)
Name:
______________________________________________________
Signature:
______________________________________________________
Date:
______________________________________________________
Ontario Branch, CSHP
4 September 2007
11
Frequently asked questions regarding posting presentations to the CSHP-OB website
What is the purpose of posting the presentation to the CSHP –OB website?
By posting the presentation to the website we hope to increase the knowledge base of Pharmacists by
allowing them access to educational material that they may not have been able to attend in person.
What is a web based presentation?
A web based presentation takes the live presentation and c0nverts the material into a self directed learning
module. The slides and voice track will be used to guide the participant through the exact presentation.
What are the components that are being posted to the web?
The web will contain a copy of the slides you used to create the original presentation and an audio
recording of the presenter’s narration. Additional material may be included in the web based presentation
such as presenter’s biography, venue information, self assessment questions, references and other
appropriate material created for the presentation.
Are my slides protected from copying?
Your slides will be protected from electronic transmission and copying use a PDF format.
Who will be able to access my presentation?
Only Registered CHSP members will be able to log into a members only section of the CSHP-OB website
were the presentation can be accessed.
Will I be given an opportunity to review the presentation before it is posted?
Yes you will be asked to sign off on the presentation before it is posted on the web. If slides or other
material is to be updated or changed you will be given an opportunity to do so before the presentation is
posted.
In light of my presentation being posted on the web, what should I do differently when preparing or
delivering my presentation?
1) For any presentation (recorded or not) it is suggested that you have your name on every slide as a
footer.
2) When you change to a new slide pause in between. This allows a clear break to the next slide
during the web based presentation.
3) Before answering a question repeat it so that both the question and answer can be heard.
4) When describing slides avoid vague phrases such as “this part of the slide”. Use visual cues to
allow the audience to follow the areas of the slide being discussed.
Information based on a Zuberco e-Health Solutions Guide to e-Presentations.
Ontario Branch, CSHP
4 September 2007
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APPENDIX IV
(Sample Invitation)
CSHP Metro Toronto Chapter Presents:
Overview of Depression: Diagnosis, Treatment & Side Effect
Management
Dr. Alan Lowe MD, FRCP(C)
Toronto Western Hospital
Thursday March 31st, 2005
Wildfire Steakhouse & Bar
3438 Yonge Street
Ph: 416-483-4800
Registration and refreshments: 1830 h
Presentation: 1900 h
Dinner and Discussion to follow
Please RSVP by Monday March 28th, 2005:
To Alice Hogg at 416 340-4800 ext 2393 or [email protected]
Space is limited; priority will be given to CSHP members
This educational event is generously sponsored by
Ontario Branch, CSHP
4 September 2007
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APPENDIX V
ONTARIO COLLEGE OF PHARMACISTS
PROGRAM EVALUATION AND LISTING FORM
PROGRAM INFORMATION:
1.
Title:
_____________________________________________________________________
2.
Date/Time(s):
______________________________________________________________________
3.
Location(s):
______________________________________________________________________
4.
Sponsor(s):
______________________________________________________________________
5. Do you wish to have your program listed (time and space permitting) on our CE Web Page and/or
Journal, Pharmacy Connection?
Yes ___
No ___
6. Is the Program CCCEP Approved?
Yes ___
No ___
7. Is the program advertised nationally?
Yes ___
No ___
8. Program contents/learning objectives: (Ex. Participants will be able to list 3 ways to improve
communication in a pharmacy setting) Attach printed program/brochure, if available.
i)
ii)
iii)
9. Speaker(s) Information: (include name, degree[s], qualifications, organization where employed)
10. Program length: (in hours and/or minutes, including any question and answer periods, excluding any
coffee/lunch breaks)
11. Contact person who can provide additional information on program and verify participation, if
necessary (this will also be the information appearing on our web and/or journal, if applicable):
Name:
______________________________________________________________________
Address:
______________________________________________________________________
______________________________________________________________________
tel:
(___) ____ - _______
fax:
(___) ____ - _______
cell:
(___) ____ - _______
e-mail: ________________________________________________
OCP Use Only
RETURN TO: Carol Culhane
Continuing Competency Programs
Ontario College of Pharmacists
483 Huron Street, Toronto, ON
M5R 2R4
tel: (416) 962-4861, ext. 251
fax: (416) 847-8281
e-mail: [email protected]
Ontario Branch, CSHP
4 September 2007
Program No: _________
CEUs: _______________
Prog Eval Feb/05
14
APPENDIX VI
Branding Policy
POLICY STATEMENTS
1- The CSHP logo must be readily seen and positioned so its impact is not diluted by other
words or visual elements. It cannot be altered or distorted optically in any way.
2- The CSHP logo should be predominantly displayed by all CSHP related bodies such as
branches, task forces, committees, PSNs etc…on official publications, letter head, web site or
any other visual display where a logo is used.
3- No person, without the authority of the Executive Committee, shall assume or use the CSHP
Corporate Logo, device or design so nearly resembling the CSHP logo as to be likely to be
confused therewith on any letter, pamphlet, notice or handbill.
4- Persons authorised to use the Corporate Logo on Society business are the Executive Officers
as well as those designated by the executive to hold this authority. The Corporate Logo is
not to be used by any member of the Council or other person for purposes that are not in line
with the corporate vision of the Canadian Society of Hospital Pharmacists.
5- The development of new logo by all CSHP bodies should be pre-approved by the Executive
director.
OBJECTIVE
To provide for the protection of the use of the CSHP Corporate Logo and to prohibit its use for
unofficial purposes. To promote its use in all the activities of the Society.
RATIONALE
Identity plays as important a strategic role in meeting our goals, as do any of our organizational and
business elements. A strong corporate identity helps strengthen our image and support our marketing
activities.
When our corporate identity is presented consistently, we create a positive and lasting impression of our
association. The value of our brand symbol (logo and corporate identity) is immeasurable. Its value
increases each time it is presented properly and decreases with every incorrect or improper application.
This branding policy will assist us in ensuring the proper use of the Canadian Society of Hospital
Pharmacists (CSHP) trademarks. Our trademarks are important and valuable assets because they represent
the standards of quality and innovative thinking associated with the Society.
PROPER USE OF THE CSHP LOGO
CSHP logo is the common and unique graphic thread that binds the Society together. The simple rule is
that the logo must be readily seen and positioned so its impact is not diluted by other words or visual
elements. It cannot be altered or distorted optically in any way. The logo is to be used with either the
name in full or abbreviated in both in English and French. All branches must predominantly use the
CSHP Logo in concert with Branch logos. The branch logo should not appear as a standalone logo.
Ontario Branch, CSHP
4 September 2007
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SOCIETY COLOURS
The society colours are PMS (Pantone Matching System) are Blue (286) and Pantone 676 (equivalent of
black). These are the only acceptable colours for two-colour reproduction of the logo. When reproducing
the logo in colour, the process equivalent (cmyk breakdown) is used. The process equivalent of PMS is:
The CYMK for the two PMS colours are:
Reflex Blue: CMYK
Cyan: 100
Magenta: 60
Y (yellow): 0
K (black): 6
Pantone 676: CMYK
Cyan: 6
Magenta: 100
Y (yellow): 0
K (black): 22
Other colours may be used on promotional material (vest, T-shirt, etc… ), in this situation the colour
scheme must be approved by the national office to ensure it does not infringe on other well recognised
logos (for example the Swiss army knife if red colour is used).
The CSHP Corporate Identity Standards are designed for CSHP members, branches as well as CSHP
employees and agencies that are authorized to use the corporate logos in creating presentations,
packaging, collateral or ads. Please follow this guide carefully to make sure logo usage complies with
CSHP corporate policy. Your help and support in applying the guidelines strictly and consistently will
add to the strength of our society. Anyone who intends on using any of our trademarks should become
familiar with these guidelines. Any questions regarding this policy may be directed to our executive
director.
Examples of misuse of our logo:
1.
The logo is not used with the name of our association.
2.
Deformed Logo
3.
Negative image used
4.
Ontario Branch, CSHP
4 September 2007
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Unofficial colour scheme used
5
Border used
Ontario Branch, CSHP
4 September 2007
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APPENDIX VII
Ontario Branch, Canadian Society of Hospital Pharmacists
REPORT TO COUNCIL
AGM Council Meeting – November 9-12, 2005
Meeting:
Submitted By:
(Executive/Chairperson/Liaison)
For:
(Name of Executive/Chapter/Committee/Task Force/Liaison Position)
Members:
PROGRESS WITH GOALS AND OBJECTIVES:
ITEMS FOR CONSIDERATION:
(Items to be taken under advisement that may require Executive or office action but DO NOT
require Council action or debate.)
RECOMMENDATONS:
Respectfully submitted,
(Signature)
Ontario Branch, CSHP
4 September 2007
18
APPENDIX VIII
CE Event Checklist
In advance of the event:
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Finalize event details with industry rep
Obtain learning objectives from speaker
Apply for OCP approval of CE
Send out invitations
Post event on CSHP OB website
Obtain liability insurance from CSHP national (for alcohol)
Inform presidential liaison, education committee chair, neigbouring chapters of upcoming
event
Generate sign-in list from RSVPs
Obtain bio from speaker
Print out evaluation forms
Prepare notes to announce current CSHP initiatives, pass on information to membership
What to bring to the event:
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Sign-in list
CSHP membership list (to verify that attendants are members)
Speaker Bio
Evaluation Forms
Money envelope, change, receipt book for non-member fees
Membership forms, CSHP information
Notes to announce current CSHP initiatives, pass on information to membership
At the event:
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Set up registration desk for member sign-in and obtaining non-member fees
Announce current CSHP initiatives, pass on information to membership
Introduce speaker
Thank speaker for their presentation, ask audience if there are any questions
Thank sponsor for their support
Remind attendants to fill in evaluation form
Obtain cheque for liability insurance from industry rep
Give sponsor sign-in list if desired
After the event:
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Summarize evaluation forms and send summary to both speaker and sponsor
Review suggestions and future topics and discuss with chapter committee
Ontario Branch, CSHP
4 September 2007
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