May 11, 2017
Joint Meeting Agenda – ACTION ITEMS
RPTA Board of Directors
and
Valley Metro Rail Board of Directors
Thursday, May 18, 2017
Lake Powell Conference Room
101 N. 1st Avenue, 10th Floor
11:15 a.m.
Action
Recommended
1.
Items from Citizens Present (yellow card)
1.
For information
2.
For information
3.
For action
4.
For possible
action
An opportunity will be provided to members of the public at the
beginning of the meeting to address the Board on non-agenda
items. Up to three minutes will be provided per speaker or a total
of 15 minutes for all speakers.
2.
Chief Executive Officer’s (CEO) Report
Scott Smith, CEO, will brief the Boards of Directors on current
issues.
This item was presented for information.
3.
Minutes
Minutes from the April 20, 2017 Joint Boards of Directors meeting
are presented for approval.
IT WAS MOVED BY COUNCILMEMBER HALL, SECONDED BY
COUNCILMEMBER ORSBORN AND UNANIMOUSLY CARRIED
TO APPROVE THE MINUTES FROM THE APRIL 20, 2017
JOINT BOARD OF DIRECTORS MEETING.
4.
Possible Executive Session
The Boards may vote to enter Executive Session for the purpose
of obtaining legal advice with regard to any matter on the agenda
pursuant to A.R.S. 38-431.03(A)(3) (Legal Advice) and A.R.S. 38431.03(A)(4) (Litigation, Contract Negotiations, and Settlement
Discussions) to discuss and consult with attorney(s) concerning
Valley Metro’s position regarding claim(s) and related issues, and
VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433
to instruct and authorize attorney(s) to proceed regarding claims
that are the subject of negotiations, in pending or contemplated
litigation or in settlement discussions conducted in order to avoid
or resolve possible litigation.
No action was taken.
5.
Executive Session Action Items
5.
For possible
action
6.
For information
7.
For information
8.
For information
The Boards may take action related to items discussed as part of
Agenda Item 4.
No action was taken.
6.
Fiscal Year 2017 Quarterly Reports
Quarterly Reports for Valley Metro RPTA and Valley Metro Rail
are provided as an informational update of Valley Metro activities.
This item was presented for information.
7.
Travel, Expenditures and Solicitations
The monthly travel, expenditures and solicitations for Valley Metro
RPTA and Valley Metro Rail are presented for information.
This item was presented for information.
8.
Future Agenda Items Request and Report on Current
Events
Chairs Williams and Mitchell will request future agenda items from
members, and members may provide a report on current events.
Qualified sign language interpreters are available with 72 hours notice. Materials in
alternative formats (large print, audiocassette, or computer diskette) are available upon
request. For further information, please call Valley Metro at 602-262-7433 or TTY at
602-251-2039. To attend this meeting via teleconference, contact the receptionist at
602-262-7433 for the dial-in-information. The supporting information for this agenda can
be found on our web site at www.valleymetro.org.
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May 11, 2017
Board of Directors – ACTION ITEMS
Thursday, May 18, 2017
Lake Powell Conference Room
101 N. 1st Avenue, 10th Floor
11:15 a.m.
Action
Recommended
1.
Public Comment on Agenda Action Items (blue card)
1. For information
The public will be provided with an opportunity at this time to
address the Board on all action agenda items. Up to three
minutes will be provided per speaker to address all agenda items
unless the Chair allows more at his/her discretion. A total of 15
minutes for all speakers will be provided.
2.
Minutes
2.
For action
Minutes from the April 20, 2017 Board meeting are presented for
approval.
IT WAS MOVED BY COUNCILMEMBER PETERSON,
SECONDED BY VICE MAYOR EDWARDS AND UNANIMOUSLY
CARRIED TO APPROVE THE APRIL 20, 2017 BOARD
MEETING MINUTES.
CONSENT AGENDA
3A.
Farebox Software Maintenance and Support Contract
Award
3A. For action
Staff recommends that the Board of Directors authorize the CEO
to execute a three-year contract with Scheidt & Bachmann USA,
Inc. for software support and maintenance agreement for an
amount not to exceed $474,920.
3B.
Vehicle Management System (VMS) Hardware Support
Services Contract Award
3B. For action
Staff recommends that the Board of Directors authorize the CEO
to execute a two-year contract with Conduent (formally Xerox
VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 85003 • 602-262-7433
Transport Solutions, Inc.) for hardware support services
agreement for an amount not to exceed $234,468.
3C.
2017 Transit Life Cycle Program - Bus Update
3C. For action
Staff recommends that the Board of Directors approve the 2017
Transit Life Cycle Program – Bus Update.
IT WAS MOVED BY VICE MAYOR HARTKE, SECONDED BY
COUNCILMEMBER TOLMACHOFF AND UNANIMOUSLY
CARRIED TO APPROVE THE CONSENT AGENDA.
REGULAR AGENDA
4.
Valley Metro Fiscal Year 2018 (FY18) Operating and
Capital Budget and Five-Year Operating Forecast and
Capital Program (FY18 thru FY22)
4. For action
Scott Smith, CEO, will introduce Paul Hodgins, Chief Financial
Officer, who will provide information regarding the Valley Metro
Fiscal Year 2018 (FY18) Operating and Capital Budget and FiveYear Operating Forecast and Capital Program (FY18 thru FY22).
IT WAS MOVED BY COUNCILMEMBER HALL, SECONDED BY
COUNCILMEMBER KLAPP AND UNANIMOUSLY CARRIED TO
APPROVE THE FISCAL YEAR 2018 (FY18) OPERATING AND
CAPITAL BUDGET AND FIVE-YEAR OPERATING FORECAST
AND CAPITAL PROGRAM (FY18 THRU FY22).
5.
Future Agenda Items Request and Report on Current
Events
5.
For information
and discussion
Chair Williams will request future agenda items from members,
and members may provide a report on current events.
6.
Next Meeting
6. For information
The next meeting of the Board is scheduled for Thursday, June
22, 2017 at 12:15 p.m. Please note time change.
Qualified sign language interpreters are available with 72 hours notice. Materials in
alternative formats (large print, audiocassette, or computer diskette) are available upon
request. For further information, please call Valley Metro at 602-262-7433 or TTY at
602-251-2039. To attend this meeting via teleconference, contact the receptionist at
602-262-7433 for the dial-in-information. The supporting information for this agenda
can be found on our web site at www.valleymetro.org
2
May 11, 2017
Board of Directors – ACTION ITEMS
Thursday, May 18, 2017
Lake Powell Conference Room
101 N. 1st Avenue, 10th Floor
11:15 a.m.
Action Recommended
1.
Public Comment on Agenda Action Items (blue card)
1.
For information
2.
For action
The public will be provided with an opportunity at this time to
address the Board on all action agenda items. Up to three
minutes will be provided per speaker to address all agenda items
unless the Chair allows more at his/her discretion. A total of 15
minutes for all speakers will be provided.
2.
Minutes
Minutes from the April 20, 2017 Board meeting are presented for
approval.
IT WAS MOVED BY COUNCILMEMBER WILLIAMS,
SECONDED BY COUNCILMEMBER GLOVER AND
UNANIMOUSLY CARRIED TO APPROVE THE APRIL 20, 2017
BOARD MEETING MINUTES.
CONSENT AGENDA
3A.
South Central Light Rail Extension Design Contract Award
3A. For action
Staff recommends that the Board of Directors authorize the CEO
to award a contract for South Central Light Rail Extension design
services with AECOM Technical Services, Inc. for an amount not
to exceed $32,383,580 plus an additional $3,238,358 (10%)
contingency for unforeseen circumstances.
3B.
Tempe Streetcar Construction Manager at Risk Contract
Amendment”
3B. For action
Staff recommends that the Board of Directors authorize the CEO
to execute a contract amendment for the Tempe Streetcar
Construction Manager at Risk contractor, Stacy and Witbeck, to
provide an early utility construction package for an amount not to
exceed $2,143,920 plus an additional $214,392 (10%)
contingency for unforeseen circumstances.
VALLEY METRO • 101 N 1ST AVE • STE 1300 • PHOENIX AZ • 602-262-7433
3C.
Transit Life Cycle Program – Light Rail Update
3C. For action
Staff recommends that the Board of Directors approve the 2017
Transit Life Cycle Program – Light Rail Update.
3D.
Contract with RouteMatch to develop an application
associated with FTA Mobility on Demand Sandbox Grant
3D. For action
Staff recommends that the Board of Directors authorize the CEO
to enter into an agreement with RouteMatch for an amount not to
exceed $800,000 ($600,000 direct payments and $200,000 in-kind
services).
3E.
50th Street Light Rail Station Construction Contract
Amendment
3E. For action
Staff recommends that the RMC forward to the Board of Directors
authorization for the CEO to amend the Construction Manager At
Risk contract with Stacy and Witbeck, Inc. to construct the 50th
Street Light Rail Station for an amount not to exceed $13,228,809
plus an additional $661,440 (5%) contingency for unforeseen
circumstances.
IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED
BY VICE MAYOR HARTKE AND UNANIMOUSLY CARRIED TO
APPROVE THE CONSENT AGENDA.
REGULAR AGENDA
4.
Light Rail Vehicles Contract Award
4.
For action
Scott Smith, CEO, will introduce Ray Abraham, Chief Operations
Officer, who will request that the Board of Directors authorize the
CEO to execute a seven-year contract with Siemens Industry Inc.
to purchase an initial quantity of 11 S70 light rail vehicles in an
amount not to exceed $57.9 million with options for up to an
additional 67 S70 light rail vehicles over the seven-year term and
to establish a contract change contingency of $5,790,000 that is
included in the overall budget established for the project.
IT WAS MOVED BY COUNCILMEMBER WILLIAMS,
SECONDED BY COUNCILMEMBER TOLMACHOFF AND
UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO
EXECUTE A SEVEN-YEAR CONTRACT WITH SIEMENS
INDUSTRY INC. TO PURCHASE AN INITIAL QUANTITY OF 11
S70 LIGHT RAIL VEHICLES IN AN AMOUNT NOT TO EXCEED
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$57.9 MILLION WITH OPTIONS FOR UP TO AN ADDITIONAL
67 S70 LIGHT RAIL VEHICLES OVER THE SEVEN-YEAR
TERM AND TO ESTABLISH A CONTRACT CHANGE
CONTINGENCY OF $5,790,000 THAT IS INCLUDED IN THE
OVERALL BUDGET ESTABLISHED FOR THE PROJECT.
5.
Valley Metro Rail, Inc. Fiscal Year 2018 (FY18) Operating
and Capital Budget and Five-Year Operating Forecast and
Capital Program (FY 2018 thru 2022)
5.
For action
Scott Smith CEO, will introduce Paul Hodgins, Chief Financial
Officer, who will provide information regarding the (FY18)
Operating and Capital Budget and Five-Year Operating Forecast
and Capital Program (FY 2018 thru 2022).
IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED
BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY
CARRIED TO APPROVE THE FISCAL YEAR 2018 (FY18)
OPERATING AND CAPITAL BUDGET AND FIVE-YEAR
OPERATING FORECAST AND CAPITAL PROGRAM (FY 2018
THRU 2022).
6.
Future Agenda Items Request and Report on Current Events 6.
For information
Chair Mitchell will request future agenda items from members and
members may provide a report on current events.
7.
Next Meeting
7.
For Information
The next meeting of the Board is scheduled for Thursday, June
22, 2017 at 12:15 p.m. Please note time change.
Qualified sign language interpreters are available with 72 hours notice. Materials in
alternative formats (large print, audiocassette, or computer diskette) are available upon
request. For further information, please call Valley Metro at 602-262-7433 or TTY at
602-251-2039. To attend this meeting via teleconference, contact the receptionist at
602-262-7433 for the dial-in-information. The supporting information for this agenda
can be found on our web site at www.valleymetro.org
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