Spring 2015
Grades 5 and 8
FCAT 2.0 Science
Test Coordinator Training
1
Overview
These training materials are based on the
Spring 2015 Grades 5 and 8 FCAT 2.0 Science
Test Administration Manual (Spring 2015
Science Manual) and are available at
www.FLAssessments.com/Spring2015.
2
Overview
• These training materials are designed to highlight
important information regarding test administration
policies and procedures.
• Separate training materials are provided for the
Spring 2015 Computer-Based NGSSS End-of-Course
and Retake assessments.
• Not all information from the test administration
manual is included in this presentation, so it is
imperative that district and school staff read
and familiarize themselves with all
information in the manual in addition to using
3
these training materials.
Test Administration Manual
Scripts and instructions for
administering Grades 5 and 8 FCAT
2.0 Science assessments are included
in this manual.
District and school personnel should
read all relevant in formation in the
Spring 2015 Science Manual and
ensure that test administrators and
anyone else involved in test
administration (e.g., proctors) are
familiar with the scripts and
instructions in this manual.
4
Test Administration
Schedule
Spring 2015 Scheduling
• Grades 5 and 8 FCAT 2.0 Science are administered in two 80-minute test
sessions. Grade 5 FCAT 2.0 Science is administered in two 80-minute test
sessions over two days. Grade 8 FCAT 2.0 Science is administered in two
80-minute test sessions in one day.
• The district assessment coordinator will provide schools with the district’s
testing schedule.
• Any deviation from this schedule requires written approval from
FDOE prior to implementation.
5
What’s New
Manual
• The information in the Spring 2015 Science Manual pertains
to the Spring 2015 administration of FCAT 2.0 Science ONLY.
• While test administration and security policies and
procedures for the administration of statewide assessment
are consistent across administrations for each school year,
all district and school personnel involved in the
administration of Spring 2015 computer-based assessments
(FCAT Mathematics Retake, FCAT 2.0 Reading Retake,
NGSSS EOC Assessments) MUST read the Spring 2015
CBT Manual and, if applicable, scripts and instructions for
administering paper-based and CBT accommodations located
at www.FLAssessments.com/Spring2015.
6
What’s New
Test Security Agreements for 2014–2015
Statewide Assessments
• School assessment coordinators, test administrators, proctors,
and any other school personnel who have received appropriate
training in the administration of Florida’s statewide assessments
and who have already signed a Test Administration and Security
Agreement for the 2014–2015 school year are not required to
sign a new agreement for this administration.
• Test administrators who have already signed a Test
Administrator Prohibited Activities Agreement for the 2014–2015
school year are not required to sign a new agreement for this
administration.
7
What’s New
Document Count Form
• For Spring 2015 and Summer 2015 administrations of FCAT,
FCAT 2.0, and NGSSS EOC assessments, there is one combined
Document Count Form that should be completed and returned
with packaged TO BE SCORED materials according to the
instructions in the School Assessment Coordinator
Responsibility After Testing section of the manual.
8
Reminders
Required Administration Information
• The list of required administration information includes both
the accommodations provided to students and the
accommodations used by students during the test
administration.
• If a student chooses not to use an accommodation that is
provided, the accommodation should not be recorded on the
student grid sheet.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
• The blank Administration Record/Security Checklist includes
fields for recording both accommodations provided and
accommodations used.
9
Reminders
To Be Scored Materials
• Results for mispackaged TO BE SCORED test materials and/or
materials not returned on schedule will be included in late
reporting.
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of
Custody Form, located in Appendix C of the Spring 2015 Science
Manual and at www.FLAssessments.com/Spring2015.
• Record accurate information on the form, including the dates
that activities are completed, the names of the people
performing activities involving the materials, and information
about the locked storage room.
10
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix B of the manual),
district and school personnel are required to maintain test security
before, during, and after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of
the test administration manual, read the Statute and Rule in
Appendix B, and then sign a Test Administration and Security
Agreement (if they have not already done so).
11
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Test administrators must record their certification numbers on this
document.
• The Test Administration and Security Agreement and the Test
Administrator Prohibited Activities Agreement may be copied together
so that double-sided, single-page copies can be distributed to test
administrators.
• School assessment coordinators must file the signed forms with their
signed security agreements.
• Test administrators must NOT administer the assessments to their
family members.
12
Reminders
Electronic Devices
• School personnel must ensure that students do not have
access to their cell phones or other electronic or recording
devices at any time during testing, including breaks within a
test session (e.g., restroom breaks, lunch).
• If a student is found to be in possession of ANY electronic
devices during testing OR during a break (e.g., restroom
breaks, lunch), his or her test must be invalidated.
• Students and parents/guardians must be made
aware of this policy prior to testing.
13
Reminders
Leaving Campus
• If a student begins a test and leaves campus without
finishing (due to an appointment, illness, etc.), he or she will
NOT be allowed to complete that session.
• No exceptions will be made once the student leaves the
school’s campus, so students and parents/guardians must be
made aware of this policy.
• If a test administrator has concerns about a student (e.g., if
a student seems ill), that student should be tested in a
different test session or on a make-up day.
14
Reminders
Stray Marks
• Test administrators and/or school assessment coordinators
may check for and erase stray marks on student grid sheets
only.
• School staff must NOT open or check through
completed answer documents to check for or erase
stray marks after testing.
15
Reminders
The following forms and materials for this administration can be
found at www.FLAssessments.com/Spring2015:
Test administration manual
Training materials
Form to report missing materials
̶
̶
̶
̶
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Test Administration and Security Agreement
Periodic Table of the Elements
̶
Parent/guardian letters
̶
̶
̶
16
Reminders
The following resources for this administration can be found at
www.FLAssessments.com/Spring2015:
̶
̶
̶
̶
̶
̶
Comment forms
Blank Administration Record/Security Checklist
Security Log
Materials Return List
Braille scripts
Checklists for district and school personnel to reference before,
during, and after testing
17
Reminders
Session Time
• A student with the accommodation of extended or additional
time must complete one session before continuing to the
next session.
• Test administrators are required to use ALL of the allotted
time in each session and should not end a session early.
• Session 1 MUST be completed before Session 2. Any
students absent for Session 1 may not participate in Session
2 until they have completed Session 1.
18
Reminders
Itinerant Teachers
• Spring 2015 Science Manuals must be provided to itinerant
teachers in time for them to adequately prepare for the test
administration. These teachers must also be included in test
administrator training.
Certified Educators
• All test administrators must be certified educators. Noncertified school personnel must NOT be allowed to serve as
test administrators. Non-certified school personnel may
serve as proctors.
19
Reminders
Secure Information
• Secure student information (e.g., SSN) must never be
communicated via email.
ELL
• The English Language Learner (ELL) category on student
grid sheets no longer records the length of time ELLs have
been receiving ESOL services but is now updated to record
the length of time ELLs have been enrolled in a U.S. school.
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
20
Students to be Tested
In general, all Florida public school students enrolled
in grades 5 and 8 participate in FCAT 2.0 Science
assessments, per s. 1008.22(3)(a), F.S.
21
Students to be Tested
Special Program Students
• Make arrangements to test special program students (e.g., Home
Education, Virtual School, McKay Scholarship, FTC Scholarship).
– The parent/guardian is responsible for contacting the district to register the
student for the selected assessments and for transporting the student to and
from the district-assigned testing location.
– The parent/guardian is also responsible for providing the following to the
testing location on or before the day of the test: all student demographic
information, photo identification (if the student is unknown to the test
administrator or other school staff), and emergency contact information.
• Ensure that grid sheets and Document Count Forms for these students
are completed properly, according to the chart on page 5 of the Spring
2015 Science Manual.
22
Students to be Tested
English Language Learners (ELLs)
All ELLS participate in the FCAT 2.0 Science tests no matter
how long these students have been enrolled in a U.S. school.
23
Students to be Tested
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
̶
FCAT 2.0 without accommodations,
̶ FCAT 2.0 with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
24
Sample Test Materials
• Materials are developed by FDOE to assist teachers
in preparing students for the FCAT 2.0.
• Schools are encouraged to use sample test
materials to familiarize students with the test
format. Sample test materials can be accessed
online at
http://fcat.fldoe.org/fcat2/fcatitem.asp.
• Teachers should instruct students that they can
access the materials themselves at any time as they
prepare for testing.
25
Test Materials
The following test materials will be provided for students
participating in this administration:
• Grade 5 FCAT 2.0 Science NGSSS Test Books
• Grade 5 FCAT 2.0 Science NGSSS Answer Books
• Grade 8 FCAT 2.0 Science NGSSS Test Books
• Grade 8 FCAT 2.0 Science NGSSS Answer Books
• Periodic Tables of the Elements
Test materials for students who require large print, braille, or
one-item-per-page accommodations are described in Appendix
A of the Spring 2015 Science Manual.
26
Calculators
• Each district should have an adequate supply of fourfunction calculators provided by FDOE.
• Districts are responsible for establishing policies for the
storage, use, and retention of calculators.
• The school assessment coordinator and test administrators
must ensure that one working calculator is available for each
student in Grade 8 for use on the Science test.
• Calculators may not be used by students on the
Grade 5 Science test.
• Students with visual impairments may use the approved
large key/large display calculators or approved talking
calculators supplied by FDOE.
• No other calculators may be used.
27
Periodic Tables
• Periodic Tables of the Elements are provided to students for
Grade 8 Science.
• Periodic tables are stand-alone pages and are shipped with
test materials.
• Test administrators will distribute periodic tables on the day
of the test, according to the directions in the scripts.
Students may refer to them at any time during both sessions
of the test.
• After students complete the test, the test administrator
should collect all periodic tables. The school assessment
coordinator should package the used periodic tables in the
District Assessment Coordinator ONLY box.
• Used periodic tables are secure materials and must not be
28
reused.
Preparing Test Materials
School personnel must adhere to the following policies as they
prepare test materials:
• Only the school assessment coordinator and other certified
school personnel designated by the site/building administrator
may open the shrink-wrapped packages and affix labels.
Secure books must not be opened.
• Do not use student PreID labels from previous administrations.
• Students are not permitted to assist in preparing secure
materials before testing or in organizing and returning
materials after testing.
• The Test Materials Chain of Custody Form must be maintained
at all times.
• All secure materials must be returned to locked storage and
remain there until testing.
29
PreID Labels
Before applying PreID labels to student answer documents:
• Verify that the student is still enrolled and will be tested.
• Verify the information on the PreID roster against the school’s student
information database.
• FIVE elements MUST be correct on a student PreID label:
 Student name
 Student ID number
 District number
 School number
 Grade level
• Destroy labels in a secure manner if ANY of this information is
incorrect.
• If any other preidentified information (e.g., date of birth) is
incorrect, use the label and report the incorrect information to the
school or district student information database manager after testing
has been completed.
30
PreID Labels
• Affix the label on the box in the lower left corner of the student
grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
31
PreID Labels
• If the student name, student ID number, district number, school
number, OR grade level is INCORRECT on a USED answer
document, the student must, under the supervision of the test
administrator, transfer his or her exact responses into a replacement
answer document.
• The test administrator must grid the DNS bubble on a book that contains
an incorrect label and return it with all other NOT TO BE SCORED
materials.
• The test administrator must then grid the correct student information on
the replacement document.
• If any student information is missing from a student label that has been
affixed to a test and answer book, add the information by gridding the
appropriate bubbles on the student grid sheet. Incorrect information
on a student label CANNOT be corrected in this manner.
• Do not use a preidentified document for any student other than the
student for whom it is preidentified.
32
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A10.042, FAC, inappropriate actions by school or district personnel
can result in student or classroom invalidations, loss of teaching
certification, and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the test items before, during, or after testing
• Revealing test items
• Copying test items
• Explaining or reading test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or reported
33
Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1–30 students
Test Administrator*
31–60 students
Test Administrator and 1 Proctor
61–90 students
Test Administrator and 2 Proctors
*FDOE strongly recommends the use of proctors in testing rooms
with 30 or fewer students.
34
Test Group Code
• Test group codes are used to identify groups of students
tested together and may be used during investigations after
testing to verify whether students were tested in the same
room.
• Schools must ensure that each test administrator
uses one unique four-digit test group code in his or
her testing room for both test sessions. Each testing
room must use a different test group code.
• Students grid the test group code on the back of their
answer documents at the beginning of each test session,
and test administrators record the code with their required
administration information and on seating charts.
35
Tracking Security Numbers
• A security number is a unique nine-digit number followed by
a check digit used to account for each secure test book.
• The security number is located in the upper right corner
of secure test documents. See page 15 of the Spring 2015
Science Manual for a graphic showing the location of the
security number.
• Written documentation of the number ranges must be maintained at all
times during distribution and return of materials.
• As directed by the school assessment coordinator, the test administrator
may use the pre-populated Administration Record/Security Checklist, a
blank copy of the checklist, or may make his/her own comprehensive
record of security numbers.
36
Tracking Security Numbers
• Test administrators should maintain a record of the security numbers
assigned to him or her. If a test administrator receives secure materials
that are not already listed, the security numbers of those materials must
be added to the record with the names of the students to whom the test
materials are assigned.
• Pre-populated Administration Record/Security Checklists are provided
with lists of security numbers for all secure documents assigned to each
school. These pre-populated lists are available for district and school
personnel in PearsonAccess.
• School assessment coordinators may use the checklist to record the
security numbers of the documents assigned to and returned by each
test administrator.
• A blank version of the form is available in Appendix C of the Spring 2015
Science Manual and at www.FLAssessments.com/Spring2015.
37
Missing Materials
• Schools must investigate ANY report of missing materials and report missing
secure test materials to the district assessment coordinator immediately.
• Within 30 calendar days of the incident, a written report must be submitted to
FDOE. The report must include:
− The nature of the situation
− The time and place of the occurrence
− The names of the people involved
− Copies of completed forms (Test Administration and Security Agreements,
Test Administrator Prohibited Activities Agreements, Test Materials Chain of
Custody Forms, etc.)
− A description of the communication between the district assessment
coordinator’s office and school personnel
− How the incident was resolved
− What steps are being implemented to avoid future missing materials
38
Missing Materials
• Schools should submit completed reports to the district
office, and district assessment coordinators should then
submit reports to FDOE.
• A form to report missing materials can be found at
www.FLAssessments.com/Spring2015.
39
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities (e.g.,
disruptive students) and possible security breaches to the school
assessment coordinator immediately.
• If a test irregularity or security breach is identified, the school
assessment coordinator must contact the district assessment
coordinator to discuss possible test invalidations.
• For test irregularities requiring further investigation by the district and
for security breaches, a written report must be submitted within 10
calendar days after the irregularity or security breach was identified.
• District assessment coordinators should submit the report through
FDOE’s ShareFile site (fldoe.sharefile.com), using the process
outlined on page 17 of the Spring 2015 Science Manual.
40
Test Invalidation
• District assessment coordinators will advise schools of the
appropriate course of action if invalidation is being considered.
Remember that the purpose of invalidation is to identify when
the validity of test results has been compromised.
• If a situation described in the Test Invalidation Policies and
Procedures section on pages 18–19 of the Spring 2015 Science
Manual occurs, test administrators should discuss the situation
with the school assessment coordinator, and the situation
should be investigated immediately.
• If a student’s test is invalidated, return the invalidated
test with the DNS bubble gridded with all other TO BE
SCORED materials to ensure the student is counted for
participation purposes.
41
Do Not Score (DNS)
and UNDO Bubbles
• The DNS and UNDO bubbles are located in the SCHOOL USE
ONLY box near the bottom of the student grid sheet.
• The DNS bubble must be gridded when a test is invalidated
or when a document is defective and USED.
• If a DNS bubble has been gridded by mistake, erase the DNS
bubble and grid the UNDO bubble. Then package the
document with all other TO BE SCORED materials.
42
DNS Guidelines
for Defective Materials
• Under the following circumstances, it is NOT necessary to grid the DNS
bubble if the document has been properly packaged for return with all
other NOT TO BE SCORED materials:
– The preidentified answer book belongs to a student who has withdrawn
before testing begins.
– The preidentified answer book belongs to a student who was absent during
the entire testing window.
– The answer document is defective and unused.
– The preidentified information is incorrect and the answer document is
unused.
• If a test document is soiled, see the “Security Numbers” section on page
14 of the Spring 2015 Science Manual.
• For more information on defective materials, see pages 19–20 of the
Spring 2015 Science Manual.
43
Test Administrator
Before Testing
Checklist
 Read the test administration manual.
 Read the Test Security Policies and Procedures and Appendix B of
the manual, then sign the Test Administrator Security Agreement.
 Read and sign the Test Administrator Prohibited Activities
Agreement.
 Establish an appropriate setting for test administration and
remove or cover any unauthorized aids in the testing room.
 Ensure you have a form to collect required administration
information during testing.
 Prepare a Security Log and a seating chart to be used in your
testing room.
44
Test Administrator
Before Testing
Checklist
 Remove the Do Not Disturb sign, the Electronic Devices sign, and
the Session signs from Appendix C to post prior to testing.
Receive your test group code from your school assessment
coordinator.
 Prepare and assemble all materials needed for test administration.
 Ensure that students and their parents/guardians understand the
testing policies prior to the first day of testing.
 If you are administering tests to students who require
accommodations, become familiar with the accommodations and
discuss with your school coordinator how accommodations will be
provided.
45
Test Administrator
Before Testing
• Sign and return a Test Administration and Security
Agreement, which indicates that you:
−
−
−
−
Have received training
Have read the Test Security Statute and State Board Rule
Have read all applicable portions of the test administration manual
Understand and agree to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Form
46
Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Arrange the room so that each student will have enough
workspace for the test materials.
• There must be at least three feet between students.
• Make sure that students are not facing each other when
seated at tables and are not in seating (stadium or
staggered) that allows them to easily view other students’
answers.
47
Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• Students may not have access to any unauthorized aids. Discuss
any concerns with your school assessment coordinator.
• Post the sign that reads “TESTING—Please Do Not Disturb” on all
entrances to the testing room.
• Display the test group code, as well as district and school numbers
if students will be completing or verifying student grid sheets.
• Display starting and stopping times as instructed in the test
administration script.
48
Test Administrator
Before Testing
Required Administration Information
• Test administrators must record and maintain the following
required administration information:
–
–
–
–
–
–
–
Students assigned to your room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Grade level
Unique security number of secure documents assigned to each
student
– Signatures of test administrator and school assessment coordinator
– Dates and times when secure documents are received and returned
49
Test Administrator
Before Testing
Seating Charts
• An accurate seating chart must be maintained for each testing room. Seating
charts must record the following information:
–
–
–
–
–
–
–
–
–
Room name/number
Grade level/subject
Student names and their location in the room during testing
Direction each student is facing
Date
Session starting and stopping times
Test administrator’s name
Names of proctors (if applicable)
Test group code
• All seating charts must indicate the front and back of the room.
• If the seating configuration changes during testing, a new seating chart
must be created.
50
Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
51
Test Administrator
Before Testing
Assemble Materials
• The Test Administration Manual must be used before,
during, and after testing.
• A Test Group Code will be provided by your school
assessment coordinator; the same unique code will be used
for both sessions of the FCAT 2.0 Science test, as indicated
in the Spring 2015 Science Manual.
• Test Administrator Checklist (located in Appendix C)
should be used before, during, and after testing.
52
Test Administrator
Before Testing
Assemble Materials (cont.)
• Signs (located in Appendix C)
–
–
–
Do Not Disturb (post on entrances to the testing room)
Session 1/Session 2 (display for students)
Electronic Devices (display for students)
• Security Log (located in Appendix C)
• Pencils for students
• Watch or Clock to keep accurate time during testing
• Cover sheets (located in Appendix C) to separate test materials after
testing
• Calculators for Grade 8 students
• Periodic Tables of the Elements for Grade 8 students
53
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians
• Electronic Devices Policy—If students are found with ANY electronic
devices, including, but not limited to, cell phones and smartphones,
during testing OR during breaks, their tests will be invalidated. The best
practice would be for students to leave devices at home or in their
lockers on testing days.
• Leaving Campus—If students leave campus before completing a
session (for lunch, an appointment, illness, etc.), they WILL NOT be
allowed to complete that session. Students and parents/guardians should
be made aware of this policy. If a student does not feel well on the day
of testing, it may be best for the student to wait and be tested on a
make-up day. Please make sure parents/guardians are aware of the test
administration schedule and understand that appointments should not be
scheduled on testing days.
54
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians (cont.)
• Testing Rules Acknowledgment—Prior to testing, students will be
asked to sign below a Testing Rules Acknowledgment that reads: “I
understand the testing rules that were just read to me. If I do not follow
these rules, my test score may be invalidated.”
• Discussing Test Content after Testing—The last portion of the
testing rules read to students before they sign below the
acknowledgment reads, “After the test, you may not reveal details about
the test items to anyone. This includes any type of electronic
communication, such as texting, emailing, or posting online, for example,
on websites like Facebook, Twitter, or Instagram. If you are found
sharing information about test items, your test will be invalidated.”
Please make sure that students understand this policy prior to testing,
and remind them that discussing the items includes any kind of
electronic communications, such as texting, emailing, or posting to blogs
or social media websites, etc.
55
Test Administrator
Before Testing
Accommodations
• Appendix A of the Spring 2015 Science Manual provides
information concerning allowable accommodations for
students with disabilities and for ELLs.
• All personnel involved in administering tests to students with
allowable accommodations must familiarize themselves with
the information in Appendix A.
56
Test Administrator
During Testing
Checklist
 Maintain your seating chart and record of required administration
information.
 Ensure that proctors and anyone who enters your room for the
purposes of monitoring the test sign the Security Log for your
testing room.
 Administer the test according to the directions in the appropriate
administration script and read the SAY boxes verbatim to
students.
57
Test Administrator
During Testing
Supervise Test Administration
While students are working, ensure that students:
• Have cleared their desks of all materials except the appropriate test
materials
• Are using only No. 2 pencils
• Do not have books, notes, scratch paper, or electronic devices of
any kind (except for approved calculators, if applicable) during
testing or during breaks within a test session, even if they do not
use them
• Have signed below the Testing Rules Acknowledgment
• Do not talk to other students or make any disturbance
• Are working independently
• Are working in the correct session and recording their answers in the
appropriate area
58
Test Administrator
During Testing
Supervise Test Administration (cont.)
•
It is not appropriate to use cell or classroom phones, grade papers, or work on
the computer during testing.
•
While you may encourage students to continue working, you may not talk with
them about test items or help them with their answers.
•
If students finish the test before the allotted time for the session has elapsed,
you may encourage them to go back and check their work.
•
You may not provide students with any information that would allow them to
infer the correct answer, such as suggesting that they may want to check their
work on specific items.
•
You may not check through answer documents or discuss test items, passages,
or answers with students, even after all test materials have been returned
and testing has been completed.
•
Test materials may not be returned to students once the materials have been
collected.
59
Test Administrator
After Testing
Checklist
 Verify that you have collected all required administration information;
make copies for your files. Report any missing materials to your school
assessment coordinator
 Verify that your seating chart and Security Log have been completed
correctly; make copies for your files.
 Inspect student grid sheets for stray marks, verify that each student has
completed the required information in the upper left corner of the grid
sheet, and, if applicable, remove any stray periodic tables. Do NOT
review student responses.
 Check to make sure that DNS bubbles are gridded on invalidated test
documents and that no DNS bubbles have been gridded by mistake.
 Organize materials and return them to your school assessment
coordinator.
 Complete the appropriate comment form at
www.FLAssessments.com/Spring2015.
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School Assessment
Coordinator
Before Testing Checklist
 Read the test administration manual.
 Read the Test Security Policies and Procedures and Appendix B, then
sign the Test Administration and Security Agreement.
 Train your test administrators and proctors, and ensure they sign a
Test Administration and Security Agreement.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
 Receive test materials from your district assessment coordinator.
 Maintain an accurate Test Materials Chain of Custody Form at your
school.
 Inventory materials within 24 hours and report any missing materials
or request additional materials immediately.
 Communicate the process for collecting required administration
information to test administrators.
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School Assessment
Coordinator
Before Testing Checklist
 Make arrangements to test any special program students who may be
testing at your school.
 If any students who require accommodations are testing at your
school, discuss how accommodations will be provided with test
administrators.
 Verify student information on PreID labels and affix labels to answer
documents. Complete grid sheets when necessary.
 Assign proctors, as needed.
 Distribute test group codes to test administrators.
 Ensure that appropriate test settings are available for all test sessions.
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School Assessment
Coordinator
Before Testing
Receive Test Materials
• You will receive the following materials, as appropriate for your
school:
– School Boxes (contents listed on page 63 of the Spring 2015 Science
Manual)
– Special Document Kits
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or have any questions, contact
your district assessment coordinator.
• Ensure that an adequate supply of working calculators is available
prior to the beginning of test administration.
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School Assessment
Coordinator
Before Testing
Maintain Security
• Inventory the contents of your boxes within 24 hours of
receipt and report missing materials immediately.
• Keep materials secure at all times.
• Maintain a record of the security numbers of the secure
materials received from the district assessment coordinator.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three people should have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
materials (applying student PreID labels) more than one
week prior to testing.
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School Assessment
Coordinator
Before Testing
Train Test Administrators and Proctors
• You are responsible for training all test administrators and proctors,
including non-school-based instructors (e.g., itinerant
teachers). You must train several employees to act as possible
alternates.
• Test administrators must be certified educators.
• Test administrators who will administer the test to students using
large print, braille, and one-item-per-page materials must be trained
in the use of those test materials.
• For students with accommodations, make sure that test
administrators are aware of and have made provisions for the exact
accommodations needed for individual students.
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School Assessment
Coordinator
Before Testing
Train Test Administrators and Proctors
• Distribute test administration manuals and instruct test administrators
to read all appropriate sections. Make sure they have manuals on each
day of testing.
• Ensure that all test administrators are aware that they must maintain
the following according to the requirements in the manual:
− records of required administration information
− Security Logs
− seating charts
• Review test security policies and procedures and collect the following:
− signed Test Administration and Security Agreements
− signed Test Administrator Prohibited Activities Agreements
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School Assessment
Coordinator
Before Testing
Prepare for Testing
• Distribute test group codes to test administrators
• Assign proctors to test sessions
− Proctors are required for rooms where 31 or more students are tested.
− It is strongly recommended that proctors be assigned to rooms where
30 or fewer students are tested.
• Provide appropriate test settings
− Ensure visual aids are covered or removed.
− There must be at least 3 feet between students.
− Test in classrooms whenever possible.
• Make arrangements to test special program students who
may be assigned to your school
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School Assessment
Coordinator
During Testing Checklist
 Distribute test materials immediately before testing begins.
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration
and test security policies and procedures are followed,
seating charts and Security Logs are properly completed, and
required administration information is collected.
 Be available during testing to answer questions from test
administrators.
 Arrange for and supervise make-up administrations.
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School Assessment
Coordinator
During Testing Checklist
Distribute Test Materials
• On each day of testing, you are responsible for providing each test
administrator with the following test materials before testing
begins, as applicable:
– Secure test materials
– Test group code
– Periodic Tables (Grade 8 Science)
– Calculators (Grade 8 Science)
• Ensure that visual aids have been removed or covered in each
testing room and the appropriate signs are posted.
• Ensure that test administrators have all other necessary materials,
as appropriate, including a supply of No. 2 pencils, a Security Log,
and a form to collect required administration information.
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School Assessment
Coordinator
During Testing Checklist
Supervise Test Administration
• Provide test administrators with additional materials during testing,
as necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed.
• Be available during testing to answer questions from test
administrators.
• Make sure that Security Logs, seating charts, and records of
required administration information are being maintained in each
testing room.
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School Assessment
Coordinator
During Testing Checklist
Supervise Test Administration (cont.)
• Test administrators are instructed to contact you if a student refuses to
sign below the Test Rules Acknowledgment. Determine the appropriate
course of action for handling a student who does not affirm the
acknowledgment.
• Any student who refuses to affirm the Testing Rules Acknowledgment
should still be tested, but a record of the student’s refusal should be
retained at the school.
Supervise Make-Up Administrations
• Follow all test security and administration policies and procedures while
administering make-up tests.
• Remind test administrators that after ANY administration, initial OR
make-up, materials must be returned to you immediately. Secure
materials should never remain in classrooms or be taken from the
school’s campus overnight.
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School Assessment
Coordinator
After Testing Checklist
 Verify that all distributed secure materials have been returned.
Complete the Test Materials Chain of Custody Form. Report any
missing materials to your district assessment coordinator and
conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, and Security Logs, and file the copies.
 Inspect students’ answer documents for stray marks ONLY on
student grid sheets, verify that each student has completed the
required information in the upper left corner of the grid sheet,
and, if applicable, remove any stray periodic tables.
 Organize materials and return them to your district assessment
coordinator.
 Complete the appropriate comment form at
www.FLAssessments.com/Spring2015, and encourage test
administrators to complete a form.
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School Assessment
Coordinator
After Testing Checklist
Prepare Materials for Return
• Verify that all distributed secure materials have been
returned. Notify your district assessment coordinator
immediately if any secure materials are missing and
complete the necessary investigation.
• Check for and remove any stray periodic tables from Grade
8 test documents.
• Make copies of the records of required administration
information collected by test administrators and file the
copies.
• Make copies of all Security Logs and seating charts and file
the copies.
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School Assessment
Coordinator
After Testing Checklist
Prepare Materials for Return (cont.)
• Ensure that the DNS bubble has been gridded on
invalidated tests and place the tests with TO BE SCORED
materials.
• Ensure that the DNS bubble has been gridded on any
defective answer documents and return them with NOT
TO BE SCORED materials.
• Verify that no DNS bubbles have been gridded by mistake.
• Use the cover sheets in Appendix C to help separate test
materials when preparing for packaging.
• Ensure that test materials are packaged in your District
Assessment Coordinator ONLY box according to the
instructions on page 79 of the Spring 2015 Science
Manual.
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School Assessment
Coordinator
After Testing Checklist
Complete Document Count Forms
• Verify that you have included all documents from make-up sessions
before you complete the forms.
• Complete Document Count Forms by following the instructions on
the form.
• Complete a separate Document Count Form for each grade level.
• Separate Document Count Forms must be completed for any
special program student documents (Home Education, Virtual
School, etc.).
• Place each completed form on top of the first stack of
corresponding TO BE SCORED answer documents.
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School Assessment
Coordinator
After Testing Checklist
Complete Document Count Forms (cont.)
• Do not copy blank count forms; however, once the count forms
are completed, you may copy them for your records. If you need
additional count forms, contact your district assessment
coordinator.
• Inaccurate information on the Document Count Form may
adversely impact scoring activities; therefore, it is vital that all
information on this form be accurate.
• See pages 70–71 of the Spring 2015 Science Manual for more
detailed instructions.
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School Assessment
Coordinator
After Testing Checklist
Complete and Apply Paper Bands
•
Documents for each grade level and special program must be banded
separately. You may use more than one paper band per grade level and
document type, if necessary.
•
Follow these steps for each paper band you use:
1. Write your district number and your school number.
2. Count the number of TO BE SCORED answer documents that will be banded
in each paper band. Write that number under Number of TO BE SCORED
Documents Contained in This Paper Band.
3. Under Number of Banded Stacks per Document Count Form, number
the paper bands 1 of n, 2 of n, etc., where n is the total number of banded
stacks per Document Count Form.
4. Place a paper band around each stack of TO BE SCORED answer documents.
The Document Count Form must be under the paper band on top of
the stack labeled 1 of n.
5. Seal the paper band and be sure that it securely holds the documents. Do
not use staples, paper clips, or tape.
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School Assessment
Coordinator
After Testing Checklist
Package Materials for Return
• Place TO BE SCORED materials in the boxes according to the
instructions on page 73 and the diagram on page 77 of the Spring
2015 Science Manual.
• Package special documents materials and apply labels as described
on pages 73–78 of the Spring 2015 Science Manual.
• Grades 5 and 8 materials, though banded separately, may
be placed in the same box.
• Place the appropriate TO BE SCORED label in the square on the
top of each box that reads “Apply return shipping label here.”
• Labels may be placed over any existing shipping labels (e.g.,
vendor or carrier labels). Do not copy labels.
• If you need additional return labels, contact your district
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assessment coordinator.
School Assessment
Coordinator
After Testing Checklist
Prepare District Assessment Coordinator ONLY Boxes
• Place the following materials in the District Assessment
Coordinator ONLY boxes (along with any other materials the
district assessment coordinator has asked you to return in this
box):
– Test administration manual, unused paper bands, unused count forms,
and unused labels
– Original records of required administration information
– Original Security Logs
– Original seating charts
– Original Test Materials Chain of Custody Forms
– Used Periodic Tables of the Elements
• Seal the boxes.
• Write District Assessment Coordinator ONLY on the side of each
box.
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School Assessment
Coordinator
After Testing Checklist
Store Materials
• Store calculators as directed by your district assessment
coordinator.
• Follow your district assessment coordinator’s
instructions for returning USED periodic tables, and for
destroying, recycling, or returning UNUSED periodic
tables.
• Periodic tables must not be reused.
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Appendices
Appendices in the Spring 2015 Science Manual
include:
• Appendix A—Accommodations
• Appendix B—Florida Test Security Statute and Rule
• Appendix C—Perforated Forms and Signs
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Appendix A:
Accommodations
• Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Accommodations for English Language Learners
• Appendix A also contains instructions for administering tests
to students requiring special documents.
• School personnel responsible for administering tests to
students with accommodations must familiarize themselves
with all relevant information in Appendix A before testing.
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Appendix A:
Accommodations
• Appendix A contains specific information and instructions
regarding special documents (large print, braille, one-itemper-page). Each document type has its own section and set
of instructions for test administrators.
• Appropriate personnel must familiarize themselves with the
information in this appendix, including:
– Test configurations and materials needed for testing
– Special scripts/instructions for students who test using special
documents
– Student responses
– Providing accommodations
– Preparing special documents for return to school assessment
coordinators after testing
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Appendix B:
Test Security Statute
and Rule
• Appendix B of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)
– Florida State Board of Education Test Security Rule (6A10.042, FAC)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must read
and understand the information in Appendix B prior to
signing a Security Agreement.
• The Statute and Rule in Appendix B are printed on
perforated pages that may be removed for use during
trainings.
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Appendix C:
Forms, Cover Sheets,
Checklists, Signs
Appendix C contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
• Test Administration and Security Agreement
• Test Administrator Prohibited Activities Agreement
• Test Materials Chain of Custody Form
• Security Log
• Blank Administration Record/Security Checklist
• Test Administrator, School Assessment Coordinator, and District
Assessment Coordinator Checklists
• Do Not Disturb, Electronic Devices, and Session Signs
• Periodic Table of the Elements
• Cover Sheets (for organizing paper-based materials after testing)
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Comment Forms
• After testing, test administrators, school assessment
coordinators, and district assessment coordinators are
encouraged to complete the appropriate comment form
located at www.FLAssessments.com/Spring2015.
• FDOE and Pearson appreciate feedback from district
and school personnel.
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Thank you for ensuring
a secure and successful Spring 2015
Grades 5 and 8
FCAT 2.0 Science
test administration.
87