Creating Address Labels in Word 2007 – Merging from Excel Note: Excel data to be used for the merge must have a header row (bolded) for each field needed. 1. To begin, click the Mailings tab in ribbon, and click Start Mail Merge drop‐
down arrow, and choose Labels. 2. Choose desired label size from resulting Label Options dialogue box. 3. Next click Select Recipients drop‐down arrow, and choose Use Existing List. 4. Browse to Excel database, select file, then choose Open. 5. The Select Table dialogue box will open and display the names of all sheet tabs within the Excel database worksheet; select the applicable sheet name and click OK. 6. The labels document to be merged will now display “Next Record” in all labels except the first label. 7. With cursor in first label, choose Insert Merge Field; the resulting drop‐down will display all fields available from chosen Excel database (header of each column). 8. One by one, choose each merge field needed for address label; be sure to type in commas or spaces as needed between fields. 9. Format fields as needed (ie: bold, font size/type). 10. Next, click the Update Labels button to replicate the merge fields in each label. 11. To complete the merge, click the Finish & Merge drop‐down, and choose Edit Individual Documents, and click OK. 12. The resulting merged labels will become a separate document from the original document containing the labels/merge fields. 13. If the original document with label/merge fields is saved, it will always be associated with the Excel database chosen, and can be used again and again to create fresh address labels, even as data is added or updated in the associated Excel database. Creating Address Labels in Word 2007 – Merging from Excel ‐ LH Adding a Graphic to each Label with Merge Fields
1. To begin, open a Word document and begin a new merge,
choosing an appropriate size label.
2. After associating your database, place cursor in first label,
and insert or paste in your graphic.
3. Be sure to right-click your graphic and choose “tight” as
the wrapping choice.
4. Next, place cursor where you want to add merge fields in
the label, and add needed fields.
(tip: when adding a new line in label, use Shift/Enter to keep the graphic from moving)
5. Format the fields as needed (ie: font, size).
6. Next, click the Update Labels button.
7. Click the Preview button to see if the resulting merge looks acceptable; click
the Preview button again to toggle the preview off, then edit as needed.
8. Click Finish & Merge, then choose Edit Individual Documents, to complete.
Creating Address Labels in Word 2007 – Merging from Excel - LH