COINS Firstbase
Firstbase provides a foundation for the quick and effective implementation
of COINS enterprise software, starting with pre-populated database tables
and configuration settings.
Rather than starting with a completely empty database,
COINS Firstbase provides pre-populated database tables
and configuration settings that are based on years of
experience in implementing COINS in companies throughout
the construction industry. While most tables are common
to all sectors, some have different versions for Contractors
and for House Builders.
COINS Firstbase simplifies the implementation process,
saving both time and money. For this reason, most COINS
implementations use Firstbase as the starting point. Later,
individual tables and configuration settings can be edited
or replaced as required, depending on the nature of your
business.
WHAT IS COINS FIRSTBASE?
OBJECTIVES
COINS had the following objectives when designing
Firstbase:
Basic, entry level configuration of COINS for smaller
companies.
Starting point for configuring COINS for larger
companies.
Reduced implementation time and expense by not
reinventing the wheel.
Enhanced reliability through use of a pre-tested
configuration.
Improved support through greater standardization.
Ability to provide standard training based on a
standard configuration.
COINS Firstbase includes hundreds of pre-populated tables,
COINS Firstbase is not a different version of the COINS
forms and configuration settings. Key examples from just a
software. It uses the same standard software as other
few of the modules are listed below to illustrate the concept
COINS implementations. The features that distinguish
and scope of Firstbase.
Firstbase are:
Standard configuration of COINS.
General Ledger Chart of Accounts.
Cost coding structure.
Set of standard lookup tables in nearly every module
of COINS.
Standard set of parameter settings in nearly every
module of COINS.
Set of pre-configured forms and reports based on
these coding structures.
The settings are fully documented, with spreadsheets listing
the main coding tables and parameter settings, notes on the
impact of changes to specific tables, and cross references to
where codes are used.
GENERAL LEDGER
CONTRACT STATUS LEDGER
The COINS Firstbase Chart of Accounts can be adapted to
The COINS Firstbase cost coding structure is different for
suit a wide range of construction businesses. It specifically
contractors and for house builders, to reflect the different
includes accounts for turnover analysis, cost of sales, and
nature of the business.
work in progress as required by contractors, house builders
and businesses which operate in multiple sectors of the
construction industry.
For house builders, the structure is detailed and reflects
the links to COINS House Sales, Subcontract Payments, and
Valuations and Automated Payments (VAP). This structure
A significant proportion of COINS clients have adopted this
has been successfully adopted by a number of house
coding structure. Clients can easily add additional accounts
building clients.
as well, as required within the overall structure.
Three element General Ledger code:
Element 1: Sector – may represent division, region,
or department
Element 2: Expense – the main chart of accounts.
Element 3: Detail – to sub-analyze any account as
required.
Analysis sets – groupings of accounts for reporting,
following standard accounting conventions.
Pre-configured balance sheet and Profit & Loss
reports.
PERSONAL LEDGERS
The four personal ledgers (Accounts Payable, Subcontract
Ledger, Job Receivables, and Accounts Receivable) include
a number of standard lookup tables as well as standard
form layouts, for example:
Hold codes.
Trade codes.
Subcontract certificate definitions.
Standard form layouts for printing payment
certificates, invoices, statements, checks and
remittance advices.
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For contractors, the cost coding structure is simpler. This
allows users to develop it further, according to their specific
business requirements.
The Contract Status Ledger includes the following
predefined tables:
Contract types – to link to GL differently for different
types of contract.
Standard contract activities – contractors.
Cost heads – contractors.
Cost heads – house builders.
PURCHASE ORDERING
Commodity codes – contractors.
Commodity codes – house builders (based on the cost
head structure).
Order types – contractors.
Order types – house builders (including bulk and plot
scheduled orders).
Standard form layouts for purchase orders.