PROVIDING ACQUISITION AND ACCESS INFORMATION
4.2.1.3
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PROVIDING ACQUISITION AND ACCESS
INFORMATION
4.0 Purpose and Scope
This chapter provides general guidelines and instructions on recording the attributes of manifestations and items
that are most often used to support acquisition and access. These attributes are recorded using the elements
covered in this chapter.
The elements in chapter 4 are those used to obtain or access a resource (e.g., terms of availability, contact
information, restrictions on access).
4.1 General Guidelines on Acquisition and Access
4.1.1 Sources of Information
Take acquisition and access information from any source.
4.2 Terms of Availability
4.2.1 Basic Instructions on Recording Terms of Availability
4.2.1.1 Scope
Terms of availability are the conditions under which the publisher, distributor, etc., will normally supply a
resource or the price of a resource.
4.2.1.2 Sources of Information
Take information on terms of availability from any source.
4.2.1.3 Recording Terms of Availability
Record the terms on which the resource is available. These terms consist of:
the price (recorded in numerals with standard symbols) if the resource is for sale
or
a brief statement of other terms if the resource is not for sale.
£8.99
£6.99/$11.99
Free to students of the college
For hire
£0.50 per issue
$6.45 per year
Not for sale, for promotion only
Rental material
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4.3
Optional Addition
When the terms of availability need qualification, record qualifying information briefly, in
parentheses, following the terms of availability.
£10.00 (£5.00 to members)
$25.00 ($12.50 to students)
$30.00 per year ($25.00 to association members)
£3.00 to individuals (£8.40 to libraries)
$30.00 a year ($40.00 a year for Canada and all other countries)
$48.50 per annum, individuals ($112 libraries and institutions; $37.50 students)
4.3 Contact Information
4.3.1 Basic Instructions on Recording Contact Information
4.3.1.1 Scope
Contact information is information about an organization, etc., from which a resource may be obtained.
For published resources, contact information typically includes the name, address, etc., of the publisher,
distributor, etc., of the resource.
For archival resources and collections, contact information typically includes the name, address, etc., of the
archival repository that holds the resource.
4.3.1.2 Sources of Information
Take contact information from any source.
4.3.1.3 Recording Contact Information for Published Resources
Record contact information for a publisher, distributor, etc., if considered important for acquisition or access.
Diffusion Inter-Livres, 1701, rue Belleville, Lemoyne, Québec J4P 3M2
http://www.HaworthPress.com
http://www.loc.gov/cds
4.3.1.4 Recording Contact Information for Archival Resources and Collections
For archival resources and collections, record the name and location of the repository that holds the
resource. Record the name of the repository, including any parent bodies. Include the mailing address and
other contact information if considered important for access.
Alabama Department of Archives and History. 624 Washington Avenue, Montgomery, AL
36130-0100
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PROVIDING ACQUISITION AND ACCESS INFORMATION
4.5.1.3
4.4 Restrictions on Access
4.4.1 Basic Instructions on Recording Restrictions on Access
4.4.1.1 Scope
Restrictions on access are limitations placed on access to a resource.
4.4.1.2 Sources of Information
Take information on restrictions on access from any source.
4.4.1.3 Recording Restrictions on Access
Record all restrictions on access to the resource as specifically as possible. Include the nature and duration
of the restriction.
Accessible after 2008
Open to researchers under library restrictions
“Embargoed until 10:30 a.m. Friday 19 November, 2004”
Access restricted to subscribers via a username and password or IP address authentication
Restricted to institutions with a subscription
Access is restricted; consult repository for details
Restricted access according to signed release form and related notes
Originals not available; consult repository for details
If information affirming the absence of restrictions is considered important for access, record that there are
no restrictions on access.
4.5 Restrictions on Use
4.5.1 Basic Instructions on Recording Restrictions on Use
4.5.1.1 Scope
Restrictions on use are limitations placed on uses such as reproduction, publication, exhibition, etc.
4.5.1.2 Sources of Information
Take information on restrictions on use from any source.
4.5.1.3 Recording Restrictions on Use
Record all restrictions on use of the resource as specifically as possible. Include the nature and duration of
the restriction.
Written permission required for both reproduction and public use during the lifetime of the
interviewee
Reproduction and use in any form requires written permission of the donor
Copyright retained by the donor during her lifetime, at which point it will revert to the Regents of
the University of California
Donor permission is required for public screening of films in this collection
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4.6
Permission of the collector is required to cite, quote, or reproduce
Certain restrictions on use or copying of materials may apply
This film is restricted to classroom use
Films in off-site storage; advance notice is required for access
For a resource in unpublished form, the literary rights are sometimes reserved for a specified period or are
dedicated to the public. If a document is available that states the literary rights, record Information on literary
rights available.
4.6 Uniform Resource Locator
4.6.1 Basic Instructions on Recording Uniform Resource Locators
4.6.1.1 Scope
A Uniform Resource Locator, or URL, is the address of a remote access resource.
Uniform Resource Locators include all resource identifiers intended to provide online access to a resource
using a standard Internet browser.
4.6.1.2 Sources of Information
Take information on Uniform Resource Locators from any source.
4.6.1.3 Recording Uniform Resource Locators
Record the Uniform Resource Locator for the online resource being described.
http://www.lemonde.fr/
http://hdl.loc.gov/loc.rbc/jeff.16823
http://nla.gov.au/nla.pic-an12766477
http://dx.doi.org/10.3133/of2007-1047
Uniform Resource Locator for: U.S. Geological Survey open-file report 2007-1047
http://nbn-resolving.de/urn:nbn:de:gbv:089-3321752945
Uniform Resource Locator for: Oliver Schmachtenberg's online dissertation Nitric oxide in the olfactory
epithelium
If there is more than one Uniform Resource Locator for the resource, record one or more according to the
policy of the agency preparing the description.
Record a Uniform Resource Locator for a related resource as part of the description of the related
manifestation (see 27.1).
4.6.1.4 Changes Requiring the Addition, Revision, or Deletion of a Uniform Resource
Locator
If a Uniform Resource Locator is added or changed, add or revise the Uniform Resource Locator as
appropriate.
If a Uniform Resource Locator no longer provides access to the online resource, add (incorrect) or (invalid)
to it, as appropriate. Record a Uniform Resource Locator that does provide access to the resource, if readily
ascertainable.
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