Manage Your Print & Copy
Environment
Kurt Meemken
Senior Solutions Architect
[email protected]
Richard Morrison
Software Software Solutions Specialist
[email protected]
Some Questions To Consider
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Do you know your cost per month for prints/copies by device?
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What primary users drive the cost of printing/copying?
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Are users printing to a device and forgetting to pick up their jobs?
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Of
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Are you having to thumb through multiple jobs to find yours?
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Are jobs being sent to a nonfunctioning device?
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Have a need to charge back copies/prints to customers?
those jobs printed, how many are:
Confidential?
Contain personal identifiable information?
A financial document?
Perhaps HR related?
Activity That Produces Paper
Activity in Percent (%)
13%
Printing from Emails
Printing from web
16%
Digital Forms
20%
28%
8%
15%
Digital Records
Copies for Archive
Other Operational
Printing
3
20% of Print Jobs Can Be Avoided
Print Jobs Total based on Format and usage
Simplex Jobs
Duplex Jobs
Not needed
Approx. 20%
13 %
20 %
Approx. 60%
Waste
7%
Forgotten
Main Features of PaperCut
Report on Usage
Follow Me /
Secure Print
MFD Embedded
Environmental
Reports
Quota
Print Policies & Restrictions
Web based Admin
Hardware
Integration
Mobile Print
System Overview
6
Secure Release Options
Copier MFD using embedded
CPAD Terminal Release
Mobile Print Release
PC Release Station
ID Fast Release
7
Follow Me Printing
 Users print to a single global
virtual queue
 Go to any print release
enabled device and release
print job(s)
 PaperCut knows which
device the user is logged in
to release their print
Copyright © 2010 - PaperCut Software International Pty Ltd
8
Print Policies Rules (Scripting))
 Motivates users to
follow best printing
practices
 Saves print costs
9
Reporting
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Over 50 standard reports
Snapshot report preview feature
View in PDF, Excel, HTML formats
Custom report generator
Auto Schedule & email reports
Desktop Widget
Copyright © 2014 - PaperCut Software International Pty Ltd
10
Benefits of PaperCut
 Improve security
 Simplify user workflow
 Centralized device management
 Better control over costs
 More flexibility for users
 Access reports in real time
 Cost savings
11
Case Study: Mount Mercy University
The Problem:
University has 2,100 students, staff and faculty - was
getting difficult for the University to their control printing
costs.
Case Study: Mount Mercy University
The Solution:
 Implemented PaperCut Cost Accounting
 Requires users to enter a nine digit ID number
 Can assign print usage amounts to students to help
control amount of printing
“The cost accounting software has saved us a
lot of money – our paper cost has been cut in
half since implementation.”
Connie Snitker, Executive Director of Technology Operations
Hawkeye Community College
Implementation
 Over 100 small printers and 52 KonicaMinolta MFP’s
 PaperCut planning Meeting
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Implement PaperCut software campus-wide on multiple servers
Hawkeye Community College
Implementation

PaperCut enforcement policies enabled.
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Payment gateway tested and enabled.
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Library “top up cards” enabled for off-campus patrons.
Q&A