SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
INDEX
0602.01
DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: ........................................... 3
0602.02
RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE: ..................... 3
0602.03
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: ................................ 3
0602.04
PUBLIC QUESTION TIME: ......................................................................................................... 3
0602.05
CONFIRMATION OF MINUTES OF PREVIOUS MEETING: ...................................................... 4
0602.06
BUSINESS ARISING FROM THE MINUTES: ............................................................................. 4
0602.07
MINUTE NO. 0502.09: MULLEWA CARAVAN PARK – SECURITY OF .................................... 4
0602.08
MINUTE NO. 0502.10: DOGS (RESTRICTED BREEDS) REGULATIONS 2002 –
APPLICATION OF ....................................................................................................................... 4
0602.09
MINUTE NO. 0502.12: RECREATION CENTRE – REDEVELOPMENT OF ............................. 4
0602.10
MINUTE NO. 0502.23: AMALGAMATION OF RESERVES – TARDUN .................................... 4
0602.11
MULLEWA YOUTH SERVICE: ................................................................................................... 4
0602.12
YOUTH DEVELOPMENT OFFICER’S REPORT – RECEIPT OF ............................................... 4
0602.13
HEALTH, BUILDING AND TOWN PLANNING:........................................................................... 5
0602.14
BUILDING APPLICATIONS ........................................................................................................ 5
0602.15
ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR – RELIEF .............................. 5
0602.16
ANNUAL BUILDING INSPECTION – REPORT OF .................................................................... 5
0602.17
COUNTRY HEALTH SERVICES – CONFIGURATION AND ADMINISTRATION OF ................ 5
0602.18
RECREATION CENTRE – REDEVELOPMENT OF ................................................................... 6
0602.19
BOWLING CLUB PREMISES – DISPOSITION OF .................................................................... 6
0602.20
NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING: .... 6
0602.21
OFFENSIVE TRADE LICENCE VICTORIA LOCATION 8685 URAWA ROAD PIGGERY –
APPLICATION FOR .................................................................................................................... 6
0602.22
WORKS, PLANT, PARKS AND GARDENS: ............................................................................... 6
0602.23
PLANT REPORT ......................................................................................................................... 6
0602.24
PLANT REPLACEMENT – PROGRAM FOR .............................................................................. 7
0602.25
CDMA MOBILE TELEPHONE PROJECT – CONTRIBUTION TOWARDS................................. 7
0602.26
GERALDTON-MOUNT MAGNET ROAD – NAMING PROPOSAL ............................................. 8
0602.27
MURCHISON ROAD – DEVELOPMENT OF .............................................................................. 8
0602.28
GRAVEL RESERVES – AGREEMENT FROM PRIVATE LANDOWNERS TO TAKE ................ 8
0602.29
WORKS SUPERVISOR’S REPORT ........................................................................................... 9
0602.30
ROAD REALIGNMENT – OPPOSITION TO ............................................................................... 9
0602.31
SKELETON WEED ERADICATION PROGRAM – REVIEW OF................................................ 9
0602.32
TENDERS – SUPPLY OF EMULSION AND AGGREGATE ..................................................... 10
0602.33
MINING AT TALLERING PEAK – TRANSFER STATION ......................................................... 10
0602.34
MEETING RECONVENED: ....................................................................................................... 11
0602.35
MINING AT TALLERING PEAK – COMMUNITY IMPACT ........................................................ 11
0602.36
FINANCE AND GENERAL PURPOSE:..................................................................................... 11
0602.37
RECREATION CENTRE SPORTSGROUND RENTAL – PAYMENT OF ................................. 11
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.38
RATES – WRITING OFF ........................................................................................................... 12
0602.39
DELEGATED AUTHORITIES – REVIEW OF............................................................................ 12
0602.40
ANNUAL RESOLUTIONS – ADOPTION OF ............................................................................. 12
0602.41
DRAFT PRINCIPAL ACTIVITY PLAN – ADOPTION OF........................................................... 13
0602.42
RESERVE ACCOUNT – COMPUTER ...................................................................................... 14
0602.43
RESERVE ACCOUNT – EMPLOYEE BENEFITS .................................................................... 14
0602.44
NATIONAL WAGE INCREASE TO LOCAL GOVERNMENT – APPLICATION OF .................. 14
0602.45
STUDENT TOUR OF THE EASTERN STATES – FUNDING ASSISTANCE TOWARDS ........ 14
0602.46
FUNDING REVIEW PROJECT – OVERVIEW .......................................................................... 15
0602.47
MUNICIPAL WORKCARE SCHEME & MUNICIPAL LIABILITY SCHEME – REVISED SCHEME
RULES ...................................................................................................................................... 15
0602.48
STATE RECORDS ACT 2000 – IMPACT UPON ELECTED MEMBERS.................................. 15
0602.49
MULLEWA FOOTBALL CLUB – FINANCIAL SUPPORT.......................................................... 15
0602.50
INDIAN OCEAN MASTERS’ GAMES (IOMG) – DONATION TOWARDS................................. 16
0602.51
FINANCE REPORT 31 MAY 2002 ............................................................................................ 16
0602.52
CHIEF EXECUTIVE OFFICER’S REPORT: .............................................................................. 16
0602.53
NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING: .. 17
0602.54
ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS ...................................................... 17
0602.55
TOWN PLANNING APPLICATION – MR HARLEY SEARS...................................................... 17
0602.56
GRAVEL SUPPLY – MR HARLEY SEARS ............................................................................... 18
0602.57
APOLOGIES – COUNCILLOR L M NEWMAN .......................................................................... 18
0602.58
OUR LADY OF MOUNT CARMEL – PARKING ........................................................................ 18
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
2
SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
MINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE
COUNCIL CHAMBERS ON WEDNESDAY 19 JUNE 2002.
0602.01
DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:
1:02pm:
The President declared the meeting open.
0602.02
RECORD OF
ABSENCE:
ATTENDANCE/APOLOGIES/APPROVED
LEAVE
OF
PRESENT:
Councillor A J Messina – President
Councillor F W Newman
Councillor B I N Thomas
Councillor M W Steele
Councillor P T Freeman
Councillor G R Jenkin
Councillor L M Newman
Councillor J B Thurkle
Councillor L J Wainwright
Councillor N D Johnstone
(West Ward)
(South West Ward)
(East Ward)
(South Ward)
(Central Ward)
(Central Ward)
(East Ward) [in at 1:15pm]
(Central Ward)
(Central Ward)
(South Ward)
OFFICERS:
Mr G S Wilks – Chief Executive Officer
Ms S Graham – Administration Officer
Mrs V J Noack – Executive Secretary
APOLOGIES:
Nil
LEAVE OF ABSENCE:
Councillor M R Doherty – Deputy President (North Ward)
VISITORS:
Nil
0602.03
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:
Nil
0602.04
PUBLIC QUESTION TIME:
The President opened the meeting for public questions. No questions were received.
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.05
CONFIRMATION OF MINUTES OF PREVIOUS MEETING:
Moved:
F W Newman
Seconded:
B I N Thomas
That the minutes of the Council meeting held on 15 May 2002, as printed, be
confirmed.
CARRIED 9/0
0602.06
BUSINESS ARISING FROM THE MINUTES:
0602.07
MINUTE NO. 0502.09: MULLEWA CARAVAN PARK – SECURITY OF
The Chief Executive Officer advised that he was still waiting for quotes on the Caravan Park
fence from contractors suggested by Councillor Wainwright. The Shire President requested
Councillor Wainwright to follow these up.
0602.08
MINUTE NO. 0502.10: DOGS (RESTRICTED BREEDS) REGULATIONS
2002 – APPLICATION OF
Councillor Thomas advised that she had noticed dogs getting around in packs. The Chief
Executive Officer advised that the Ranger now uses his mobile phone while in town. He
does not come on a regular basis but visits on an irregular basis every ten to fourteen days.
He is catching eight to ten dogs each trip.
0602.09
MINUTE NO. 0502.12: RECREATION CENTRE – REDEVELOPMENT OF
The Chief Executive Officer advised that he had accepted a tender from Synthigrass for the
synthetic bowling green. Delays are primarily being caused because of the power supply
which is taking a huge effort to coordinate.
0602.10
MINUTE NO. 0502.23: AMALGAMATION OF RESERVES – TARDUN
The Chief Executive Officer advised that the Tardun people want to continue with the
cropping program on this Reserve. The Department of Land Administration had advised that
it could give a special licence now for Council to sub-lease for approximately $400.00 being
the permit cost.
Council resolved to decline the offer for this year to allow time to make arrangements for next
year.
1:15pm:
1:25pm:
Councillor L M Newman entered the meeting
Mr David Hadden, Council’s Manager Health/Building entered the meeting
0602.11
MULLEWA YOUTH SERVICE:
0602.12
YOUTH DEVELOPMENT OFFICER’S REPORT – RECEIPT OF
Moved:
J B Thurkle
Seconded:
M W Steele
That the Youth Development Officer’s report for the month of June 2002 be received.
CARRIED 10/0
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.13
HEALTH, BUILDING AND TOWN PLANNING:
0602.14
BUILDING APPLICATIONS
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
N D Johnstone
That the report of building statistics for the month of May 2002 be
received.
CARRIED 10/0
0602.15
ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR – RELIEF
Moved:
G R Jenkin
COUNCIL DECISION:
Seconded:
L M Newman
That the staff actions to date, in applying for gazettal of Ms Melanie
Brady as an Environmental Health Officer to the Shire of Mullewa be
endorsed.
CARRIED 10/0
0602.16
ANNUAL BUILDING INSPECTION – REPORT OF
Moved:
G R Jenkin
COUNCIL DECISION:
Seconded:
N D Johnstone
That
Appendix A works be carried out immediately;
The Chief Executive Officer call for quotations by invitation for the
completion of capital works to Council’s buildings
listed in Appendix B, and
Such works, upon approval, be undertaken.
CARRIED 10/0
1:41pm:
1:43pm:
Councillor Johnstone left the meeting
Councillor Johnstone returned to the meeting
0602.17
COUNTRY
HEALTH
ADMINISTRATION OF
Moved:
P T Freeman
COUNCIL DECISION:
SERVICES
Seconded:
–
CONFIGURATION
AND
M W Steele
That


The Chairman of the Mullewa Health Services Board be advised
that the Council extends its appreciation for the service of Board
members, past and present, to this community, and
A response be given to the Country Health Services Review
stating that it is the belief of this Council that the dissolution of
local Boards of Management and replacement by Advisory
Committees is not seen as a positive move in actively
contributing to community involvement in health service
delivery.
CARRIED10/0
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.18
RECREATION CENTRE – REDEVELOPMENT OF
Moved:
P T Freeman
COUNCIL DECISION:
Seconded:
N D Johnstone
That



A tender be awarded to Synthigrass Australia for the supply and
installation of a Masterpro Plus synthetic bowling green surface
in accordance with the specifications as depicted in tender
document 111.01/02 at a price not to exceed $106,265.00,
The Chief Executive Officer is authorised to enter into a contract
with Synthigrass Australia to give effect to this tender, and
The Chief Executive Officer is authorised to approve variations
to a plus or minus $15,000.00 in respect of this tender without
reference to Council.
CARRIED 10/0
0602.19
BOWLING CLUB PREMISES – DISPOSITION OF
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
M W Steele
That the Shire President and Chief Executive Officer be authorised
to prepare a plan for the conversion of the Mullewa Bowling Club
and associated facilities into a youth precinct with the involvement
of the Mullewa Economic Employment Development Aboriginal
Corporation having regard to the principles as previously
determined by Council for the care and management of the site.
CARRIED 10/0
Councillor L J Wainwright suggested that while the redevelopment of the Bowling Club
precinct is taking place that consideration be given to making the Swimming Pool area larger.
0602.20
NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION
OF MEETING:
0602.21
OFFENSIVE TRADE LICENCE VICTORIA LOCATION 8685 URAWA ROAD
PIGGERY – APPLICATION FOR
Mr Hadden advised that a piggery business being carried out on Victoria Location 8685 by
Mr Transom required licensing and the necessary legal requirements would be carried out
shortly.
2:08pm:
Mr Hadden left the meeting
0602.22
WORKS, PLANT, PARKS AND GARDENS:
0602.23
PLANT REPORT
Moved:
P T Freeman
COUNCIL DECISION:
PRESIDENT:
Seconded:
G R Jenkin
That the Plant Mechanic’s Report be received, and the following be
MINUTES CONFIRMED ON 17 JULY 2002
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
directed for his attention:




MW5024 Cat D4H Dozer – Upon investigation it appears that an
inner air cleaner, changed by an employee, was not seated
properly and the motor may have been dusted. The Plant
Mechanic to investigate the problem.
MW5025 Cat 938F Front End Loader – Testing of injectors is
taking place because of a miss in the motor.
MW5061 Mack Prime Mover – There may need to be some work
done on the valve guides because of a loose fit on the stems.
Street Sweeper – Councillor Thurkle enquired whether the street
sweeper attachment would be used for cleaning the gutters.
The Chief Executive Officer advised that the Works Supervisor
was presently using the JCB Front End Loader for clearing
works, however the machine should be available for town use
soon.
CARRIED 10/0
0602.24
PLANT REPLACEMENT – PROGRAM FOR
Moved:
M W Steele
COUNCIL DECISION:
Seconded:
F W Newman
That


The 2002/2003 Plant Replacement Program be adopted, and
The Chief Executive Officer is authorised to give effect to plant
purchases subject to the following:
 Light vehicles to be changed over at any time in accordance
with programming requirements,
 Satisfaction of the requirements of the Local Government
Act 1995 with respect to tendering, and
 Prior budgetary approval or other Council authority.
CARRIED 10/0
0602.25
CDMA MOBILE TELEPHONE PROJECT – CONTRIBUTION TOWARDS
2:23pm:
2:25pm:
Councillor Thurkle left the meeting
Councillor Thurkle returned to the meeting
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
F W Newman
That the action of the Chief Executive Officer in seeking the
provision of a CDMA base station under the Wirelesswest program
as administered by the Department of Industry and Technology at
Eradu South including the contribution of up to $20,000.00 with
potential support from the North Midlands Voluntary Regional
Organisation of Councils and Shires of Greenough and Chapman
Valley is endorsed.
CARRIED 10/0
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.26
GERALDTON-MOUNT MAGNET ROAD – NAMING PROPOSAL
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
F W Newman
That the summary of proposals for a common name for the roads
between Leinster and Geraldton be received and that a response be
awaited from the Shire of Mount Magnet so that an effective
determination can be made.
CARRIED10/0
2:38pm:
Councillor F W Newman left the meeting
0602.27
MURCHISON ROAD – DEVELOPMENT OF
Moved:
N D Johnstone
COUNCIL DECISION:
Seconded:
L J Wainwright
That all that part of the road running north from Sharpe Street
within the Pindar townsite to the south west corner of Location
4162 and affecting the following Crown Lands:




Common Reserve 1456,
Common Reserve 1546,
Government Requirements Reserve 1019, and
Water Reserves 23, 293
be dedicated as a 60m wide public road pursuant to the provisions
of Section 56 of the Land Administration Act 1997.
CARRIED 9/0
0602.28
GRAVEL RESERVES – AGREEMENT FROM PRIVATE LANDOWNERS TO
TAKE
2:42pm:
2:56pm:
Councillor F W Newman returned to the meeting
Mr Bob Roden, Council’s Works Supervisor, entered the meeting
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
L M Newman
That Council staff maintain a record of all gravel taken from
properties within the Shire, including date, location, source
property, and location where deposited.
CARRIED 10/0
Councillor L M Newman suggested that the cleaning up of a gravel site be discussed with the
owner of the property before such works were undertaken.
2:59pm:
3:00pm:
PRESIDENT:
Councillor Jenkin left the meeting
Councillor Jenkin returned to the meeting
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
8
SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.29
WORKS SUPERVISOR’S REPORT
Moved:
F W Newman
COUNCIL DECISION:
Seconded:
N D Johnstone
That the Works Supervisor’s Report for the month of May 2002 be
received, and the following be directed for his attention:







Dean Road – Councillor L Newman advised there were some
seal failures on this road.
Mindage Spring Road – Councillor L Newman advised there
were some seal failures approximately 2km east of Drummond
Road.
Nangetty-Walkaway Road –the bitumen repairs have dropped
near Erangy Spring Road. The Works Supervisor advised that
this work is soon to be carried out.
Warren Road/Williams Road – The Works Supervisor advised
that all works on these roads will be completed by the end of
June 2002.
Rubbish Tip – Councillor Thomas queried whether the rubbish
tip was going to be tidied up including new signage at the
entrance.
Caravan Park Fence – Councillor Freeman queried when the
fence around the Caravan Park would be completed as the
tourist season was drawing closer.
Road Inspection – Councillor Newman enquired when the
annual road inspection would take place. The Chief Executive
Officer advised that this usually took place mid to late July. The
President requested Councillors to make a list of roads needing
attention.
CARRIED 10/0
3:10pm:
Mr Roden left the meeting
0602.30
ROAD REALIGNMENT – OPPOSITION TO
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
L J Wainwright
That


Main Roads WA be advised that the preferred option for the
realignment of Gray Street and Maitland Road is with the main
drainage channel south of the railway line, and
Further consideration as to support for the realignment will be
given following the public consultation period.
CARRIED 10/0
0602.31
SKELETON WEED ERADICATION PROGRAM – REVIEW OF
Moved:
P T Freeman
COUNCIL DECISION:
PRESIDENT:
Seconded:
M W Steele
That it be noted that the volunteer work in the Shire over the last
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
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SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
twenty years has been successful in containing Skeleton Weed and
that electronic surveillance be encouraged for the future.
CARRIED10/0
0602.32
TENDERS – SUPPLY OF EMULSION AND AGGREGATE
Moved:
M W Steele
COUNCIL DECISION:
Seconded:
P T Freeman
That

A tender for the supply of aggregate/road metal be accepted
from Winchester Quarry (Carnamah) at prices not to exceed;
7mm
10mm
14mm

$22/t $35.50/t (delivered)
$27/t $37.50/t
$22/t $35.50/t, and
A tender be accepted for supply and spray of bitumen (all
blends) from Pioneer at prices not to exceed 60.4c per litre.
CARRIED 10/0
0602.33
MINING AT TALLERING PEAK – TRANSFER STATION
3:26pm:
Councillors A J Messina, P T Freeman and L J Wainwright declared an
interest in this matter as adjoining property owners to the proposed transfer
station and access road which is to be built by Mount Gibson Mining Limited
and left the meeting.
Councillor B I N Thomas took the Chair in the absence of the President and
Deputy President.
3:39pm:
Councillor F W Newman left the meeting
Moved:
G R Jenkin
COUNCIL DECISION:
Seconded:
L M Newman
That the proposal of Mount Gibson Mining Limited to develop a
transfer station west of the Mullewa townsite is noted and that:


In principle there is no objection to such a proposal subject to
more detail being provided with respect to the environmental
and social impact upon the community, and
A formal response will be forthcoming from Council once
additional information is available.
CARRIED 6/0
3:42pm:
Councillors A J Messina, P T Freeman and L J Wainwright returned to the
meeting
MEETING ADJOURNED FROM 3:43PM TO 4:00PM
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
10
SHIRE OF MULLEWA
0602.34
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
MEETING RECONVENED:
PRESENT:
Councillor A J Messina – President
Councillor B I N Thomas
Councillor M W Steele
Councillor P T Freeman
Councillor G R Jenkin
Councillor L M Newman
Councillor J B Thurkle
Councillor L J Wainwright
Councillor N D Johnstone
(West Ward)
(East Ward)
(South Ward)
(Central Ward)
(Central Ward)
(East Ward)
(Central Ward)
(Central Ward)
(South Ward)
OFFICERS:
Mr G S Wilks – Chief Executive Officer
Ms S Grahame – Administration Officer
Mrs V J Noack – Executive Secretary
0602.35
MINING AT TALLERING PEAK – COMMUNITY IMPACT
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
G R Jenkin
That



Preference for use of the Carnarvon-Mullewa Road as the main
transport route for the movement of iron ore from Tallering Peak
be encouraged;
The use of the Carnarvon-Mullewa Road as the main transport
route for the transportation of iron ore from Tallering Peak
should only occur after satisfactory arrangements as to
upgrading and maintenance have been made with the Council,
and
More detailed definitive information on the ability of the
Carnarvon-Mullewa Road to be sustainable as a long-term iron
ore haulage route needs to be investigated and documented.
CARRIED 9/0
0602.36
FINANCE AND GENERAL PURPOSE:
0602.37
RECREATION CENTRE SPORTSGROUND RENTAL – PAYMENT OF
Moved:
L J Wainwright
COUNCIL DECISION:
B I N Thomas
That



PRESIDENT:
Seconded:
The current year’s sportsground usage charge of $350.00 plus
GST be written off.
The 2002/2003 Mullewa Netball Association Sportsground
Charge be waived,
The Mullewa Netball Association be advised that insurance of
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
11
SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
its members is its responsibility
recommended that it remain affiliated.
and
it
be
strongly
CARRIED 9/0
0602.38
RATES – WRITING OFF
Moved:
P T Freeman
COUNCIL DECISION:
Seconded:
M W Steele
That


the amount of $360.00 being for unpaid voluntary fire levies be
written off, and
the amount of $1,189.78 being for charges raised in error be
written off.
CARRIED 9/0
0602.39
DELEGATED AUTHORITIES – REVIEW OF
Moved:
P T Freeman
COUNCIL DECISION:
Seconded:
L M Newman
That the delegations made by Council, and numbered 2, 3, 4, 5, 6, 7,
9, 10, 11, 12, 13, 14, 15, 24, 29, and 31, having been reviewed in
accordance with Section 5.46 of the Act:, are still considered
current.
CARRIED 9/0
0602.40
ANNUAL RESOLUTIONS – ADOPTION OF
Moved:
M W Steele
COUNCIL DECISION:
Seconded:
N D Johnstone
That



Valuations as supplied by the Valuer General’s Office for
2002/2003 be adopted;
Authority to operate a Chief Executive Officer’s Advance
Account for 2002/2003 in accordance with the purposes as
listed, be given, and
Depreciation policy and rates as given and as set out below:
Buildings:
Minor Buildings (eg. kiosks, toilet blocks, sheds,
bus shelters)
Mid Range Buildings (eg. residential houses,
small community halls etc.)
Major Buildings (eg. Recreation Centre, Civic
Administration Centre, major community halls)
years
Electronic Equipment:
Computers and peripheral equipment
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
30 years
40 years
50
5 years
PAGE
12
SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
Furniture and Office Equipment:
years
10
Plant and Equipment:
Construction Plant (eg. Tractors, Graders, Loaders,
Rollers etc)
10 years
Construction Vehicles (eg. Trucks)
5 years
Bush Fire Tenders
10 years
Light Commercial Vehicles (eg. Utilities)
4
years
Passenger Vehicles (Sedans, Station Wagons)
2
years
Infrastructure Assets:
Culverts
Brick Paving
Footpath – Slab
Median Strips
Road Seals – Aggregate
Road (sealed) – Pavement
Road (unsealed) – Formed
50 years
60 years
20 years
75 years
25 years
66 years
10 years
CAPITALISATION POLICIES
Property, plant & equipment are to be capitalised
if the threshold values exceed:
Buildings
Land (all land to be capitalised)
Plant and Equipment
Furniture and Equipment
Tools:
Not to be depreciated
$5,000
$1,000
$500
To be written off in year of purchase
Assets are depreciated from the date of acquisition or, in
respect of internally constructed assets, from the time an asset
is completed and held ready for use.
The Chief Executive Officer (or Principal Accounting Officer) is
to determine an appropriate minimum written down value for
each individual asset item which is to identify a realistic residual
value of these assets,
be adopted.
CARRIED 9/0
0602.41
DRAFT PRINCIPAL ACTIVITY PLAN – ADOPTION OF
Moved:
B I N Thomas
COUNCIL
DECISION:
That the SBS Television component be removed from the Draft Principal
Activities Plan.
Seconded:
N D Johnstone
CARRIED 9/0
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
13
SHIRE OF MULLEWA
Moved:
COUNCIL DECISION:
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
P T Freeman
Seconded:
N D Johnstone
That the draft Principal Activities Plan for the Mullewa Shire Council
for the years 2002/03 to 2005/06 be received.
CARRIED 9/0
0602.42
RESERVE ACCOUNT – COMPUTER
4:32pm:
Mr Matthew Bowen, Manager Corporate Services, entered the meeting
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
M W Steele
That


the Chief Executive Officer be empowered to transfer to the
credit of the Building Fund any surplus monies as determined at
balance date, and
IT Vision be engaged to provide Council’s Software Solutions
upgrade in the forthcoming budget year.
CARRIED 9/0
4:34pm:
4:35pm:
Councillor Thurkle left the meeting
Councillor Thurkle returned to the meeting
0602.43
RESERVE ACCOUNT – EMPLOYEE BENEFITS
Council discussed this item at length and resolved to defer it to the July 2002 Council
meeting, so that further consideration could be given to the matter.
0602.44
NATIONAL WAGE INCREASE TO LOCAL GOVERNMENT – APPLICATION
OF
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
N D Johnstone
That the recently arbitrated safety net adjustments as determined
by the Australian Industrial Relations Commission with respect to
the Local Government Officers’ Award be payable to all employees
covered by the Local Government Officers’ Award of the Mullewa
Shire Council in accordance with the decision.
CARRIED 9/0
0602.45
STUDENT TOUR OF THE EASTERN STATES – FUNDING ASSISTANCE
TOWARDS
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
L J Wainwright
That the Mullewa District High School be advised that a donation
will not be made in this instance as it would set a precedent and
Council gives support in other ways.
CARRIED 9/0
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
14
SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.46
FUNDING REVIEW PROJECT – OVERVIEW
Moved:
N D Johnstone
COUNCIL DECISION:
Seconded:
P T Freeman
That


The Hon Minister for Emergency Services be commended for
her determination in seeking the introduction of Emergency
Services Levy on a statewide basis, and
The Fire and Emergency Services Authority and the Western
Australian Local Government Association be requested to work
together to effectively resolve any differences over the
Emergency Services Levy and ensure that its introduction and
implementation is both equitable and beneficial.
CARRIED 9/0
0602.47
MUNICIPAL WORKCARE SCHEME & MUNICIPAL LIABILITY SCHEME –
REVISED SCHEME RULES
Moved:
G R Jenkin
COUNCIL DECISION
Seconded:
L M Newman
That proposed amendments to the Municipal WorkCare Scheme
and the Municipal Liability Scheme by the Western Australian Local
Government Association in its correspondence of 16 May 2002 be
supported.
CARRIED 9/0
0602.48
STATE RECORDS ACT 2000 – IMPACT UPON ELECTED MEMBERS
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
M W Steele
That the information from the Western Australian Local
Government Association with respect to the compliance
requirements of the State Records Act 2000 upon local government
members is noted as Council supports the lobbying of the State
Government to make amendments to the legislation such that all
records received or generated by Councillors at their private
residences are precluded from the provisions of the Act.
CARRIED 9/0
0602.49
MULLEWA FOOTBALL CLUB – FINANCIAL SUPPORT
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
N D Johnstone
That this matter be deferred to the July Council meeting.
CARRIED 9/0
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
15
SHIRE OF MULLEWA
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
0602.50
INDIAN OCEAN MASTERS’ GAMES (IOMG) – DONATION TOWARDS
Moved:
B I N Thomas
COUNCIL DECISION:
Seconded:
L J Wainwright
That an amount of $100.00 be given to the Indian Ocean Masters’
Games Committee to assist it in participating in the World Masters’
Games Expo site in Melbourne from 2 – 13 October 2002.
CARRIED 9/0
0602.51
FINANCE REPORT 31 MAY 2002
Moved:
M W Steele
COMMENT:
Seconded:
J B Thurkle
FINANCIAL POSITION
The Bank Reconciliation balances for April 30, 2002 and May 31, 2002
with comparisons to the previous year, were as follows:
APRIL 2002
*MUNICIPAL FUND
TRUST FUND
*MUNICIPAL FUND
MAY 2002
$62,250.02CR
$14,001.11CR
$214,110.59CR
$14,737.11CR
APRIL2001
$81,940.33CR
$16,689.61CR
MAY 2001
$207,097.35CR
$16,789.61CR
TRUST FUND
*MUNICIPAL FUND INCLUDES ALL UNRESTRICTED FUNDS
BANK STATEMENT BALANCES:
THE BANK BALANCES AS AT 31 MAY 2002 WERE AS FOLLOWS:
UNRESTRICTED FUNDS
MUNICIPAL FUND
CASH DEPOSIT ACCOUNT
COMMERCIAL BILL – EXCESS OF RESERVES
$62,679.20CR
$160,279.88CR
NIL
RESTRICTED FUNDS
RESERVE FUNDS COMMERCIAL BILL
TRUST FUND
$245,000.00CR
$13,961.11CR
ALL OF THE ABOVE FUNDS ARE INVESTED WITH THE
COMMONWEALTH BANK.
COUNCIL DECISION:
That the Finance Report for the period ended 31 May 2002 be
received.
CARRIED 9/0
0602.52
CHIEF EXECUTIVE OFFICER’S REPORT:
Moved:
M W Steele
Seconded:
G R Jenkin
That the Chief Executive Officer’s report for the month of June 2002 be received:



Forthcoming Meetings
22.05.2002: Mount Gibson Mining Ltd
27.05.2002: Northern Zone WALGA – Teleconference
PRESIDENT:
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
16
SHIRE OF MULLEWA





ORDINARY MEETING OF COUNCIL
19 JUNE 2002
27.05.2002:
29.05.2002:
30.05.2002:
31.05.2002:
Northern Zone Local Government Managers Australia
CEO’s Meeting
Rural Health Meeting
Meeting to consider the establishment of some form of Mullewa
Historical Society
06.06.2002: Visit from Department of Resources Development
CARRIED 9/0
0602.53
NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION
OF MEETING:
0602.54
ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS
Moved:
N D Johnstone
COUNCIL DECISION:
Seconded:
L M Newman
That the accounts numbered
Trust Fund
Municipal Fund
Municipal Fund
Municipal Fund
Direct Debits
0078 – 0084 (inclusive)
6775 – 6785 (inclusive)
6872 – 6895 (inclusive)
6900 – 6981 (inclusive)
22.05.02; 05.06.02
totalling $320,035.06, and Special Payments numbered
Trust Fund
Municipal Fund
Municipal Fund
Direct Debits
0078 – 0084 (inclusive)
6775 – 6785 (inclusive)
6872 – 6895 (inclusive)
22.05.02; 05.06.02
be passed for payment, subject to no irregularities being detected
at signing.
CARRIED 9/0
0602.55
TOWN PLANNING APPLICATION – MR HARLEY SEARS
Correspondence has been received from Mr Harley Sears advising that he wishes to split
Location 1012 into two blocks, one 2,000 acres and one 3,000 acres on the south end of the
Location. Location 1012 is bordered by Kowald and Micke Roads and there are sheds on
the northern block.
Moved:
P T Freeman
Seconded:
M W Steele
That Mr Harley Sears be advised that Council has no objection to the splitting of
Location 1012 into two blocks, one of 2,000 acres and one of 3,000 acres.
CARRIED 9/0
5:27pm:
5:28pm:
PRESIDENT:
Councillor Thurkle left the meeting
Councillor Thurkle returned to the meeting
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
17
SHIRE OF MULLEWA
0602.56
ORDINARY MEETING OF COUNCIL
19 JUNE 2002
GRAVEL SUPPLY – MR HARLEY SEARS
Councillor Freeman noted that there was a supply of gravel on Mr Harley Sears’ property
which needs to be investigated for its potential as a future source of road making material.
0602.57
APOLOGIES – COUNCILLOR L M NEWMAN
Councillor L Newman tendered his apologies as he will not be attending the July 2002
Ordinary Council meeting.
0602.58
OUR LADY OF MOUNT CARMEL – PARKING
Councillor Johnstone advised that there appeared to be some confusion as to parking
outside the Church and School entry in Doney Street. The public is angle parking outside
the Church and parallel parking at the entrance to Our Lady of Mount Carmel School.
Council requested the Chief Executive Officer to speak to the School and to seek to establish
a common parking standard.
CLOSURE OF THE MEETING:
5:34pm:
The President closed the meeting.
These minutes were confirmed at a meeting on 17 July 2002.
Signed:
A J Messina, President
Date:
PRESIDENT:
17 July 2002
MINUTES CONFIRMED ON 17 JULY 2002
PAGE
18