1
Make a Booking
Request
Exact timeslot
2
Make a Booking Request – Menu
3
Make a Booking Request – Input Request
1
Fill in Information for the booking request
Red Text:
Mandatory
Black Text: Optional
Booking Date & Time
Range
Room Selection
Exclude Public Holidays in the booking
Choose specify
days in booking
Choose room capacity in number of persons
Choose the equipment
required in the room
2
4
Make a Booking Request – Select Room
1
Select the room(s)
you need
Show the map or
photo of the room
2
5
Make a Booking Request– Input Booking Details
1
Display the date and
time selected
2
Display the room
selected
3
Fill in the booking
details:
Red Fields: Mandatory
Black Fields: Optional
i.e. Programme code/CRN,
OR
Project Code
is optional for UGCfunded activities
6
Make a Booking Request– Input Booking Details
(Con’t)
3 Fill in the booking details:
3a Select the fund type of the activity
Pls add more
3c Programme
3b
For Mixed or Non-UGC fund type, select
-Programme code/CRN, OR
-Project code
code/CRN/Project code
if necessary
4 Select on behalf of persons
7
Make a Booking Request – Search Persons
Search Staff
Use Department Code / Name
8
Make a Booking Request – Search Persons
Search Student
Use Programme Code / Name
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Make a Booking Request– Search Persons
1
Choose Department
2 (if choose by Name)
3
Multiple persons
selection
4
5
Booking Approved – email
sent to that person when
booking approved
ALL Changes of Status –
email sent to that person
when the status of
bookings changed
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6
Make a Booking Request– Booking Details
1
2
Two conditions for auto approve
booking request:
1.
Event type is auto
approve allowed
2.
You are allowed to have
auto approve bookings
Fill in the rest of information
Red Fields: Mandatory
3
Black Fields: Optional
11
Make a Booking Request– Confirm Booking
Details
Please Confirm
Your Booking
Details
12
1
Make a Booking Request – Request Submitted
Please Confirm
Your Booking
Details Again
Please Notice:
Booking Reference No.
Booking Status
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THE END
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