PHS1 Pharmacy Collection
Validation Rules
A guide to completing the collection using the Omnibus system
Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
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www.ic.nhs.uk
Author: The Health and Social Care Information Centre, Data Collections Team
Version: 1.2
Date of Publication: 2 April 2012
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Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
Contents
Preface
4
Validations by section
5
Key to validations
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Section 1a
5
Section 2
5
Section 3(i)
6
Section 3(ii)
7
Section 3b
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Contact Us
Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
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Preface
There are a number of validation rules built into the collection form to ensure a high level of data
quality at the user end. The sections containing validation rules are shown below along with a
description of the rule which applies to that section.
If a validation rule is broken, a red warning box will appear at the top of the form, once “Release
Final” or “Validate” is pressed. The warning box will contain the location of the error on the form and
the reason why the validation rule has been broken.
Please note: you can click on any of these errors to be taken to the question/cell that has broken
that particular validation rule.
A warning box means that the validation rules need to be satisfied before the data can be released
back to the NHS Information Centre for health and social care.
Until all the validation rules are satisfied the data can only be saved and not released.
Data must be successfully validated and released for a submission to be considered
complete.
Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
Validations by section
Key to validations
Symbol Meaning
==
…should be equal to…
>
…should be greater than…
>=
…should be greater than or equal to…
<
…should be less than…
<=
…should be less than or equal to…
Section 1a
1. Value in Column A >= value in Column B
Column B - “Total number of pharmacies in Section 4b - Exempt category - providing this
service” is a sub-set of column A - “Total number of all pharmacies providing this service”.
Therefore, the figures in column A should be greater than or equal to the figures in column B
(in other words column B should be less than Column A).
Section 2
1. The question “Number of local pharmaceutical services (LPS) contracts at 31 March 2010?”,
zero or greater must be entered for rows 1 and 2 in the table.
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Section 3(i)
1. A value of zero (0) or more must be entered for each cell.
2. Row 3 >= (Row 8 + Row 9) (All Columns).
Rows 8 & 9 (e & f) are both sub-sets of row 3 (c). Individually and summed together, their
values cannot be more than row 3 (c).
3. Row 7, d) Applications outstanding at 31 March 2010 (excluding appeals) (c (1c+2c+3c)) cannot be a negative number. (i.e. >= 0)
It is calculated from the values in cells C, 1C, 2C, and 3C using the formula (C –
(1C+2C+3C))
4. Column C >= Column D.
Column 3a is a sub-set of Column 3. Therefore the values in Column 3a cannot be greater
than the values in Column 3.
5. Column 3 corresponds to the Controlled Area columns in the table in section 3b; therefore
each row of Controlled Areas in section 3b cannot be more than the value given in the
corresponding row for column 3 - Controlled Areas in section 3(i).







Cell C1
Cell C2
Cell C3
Cell C4
Cell C5
Cell C6
Cell C7
>=
>=
>=
>=
>=
>=
>=
Section 3b, Cell A1 + C1 + E1 + G1
Section 3b, Cell A2 + C2 + E2 + G2
Section 3b, Cell A3 + C3 + E3 + G3
Section 3b, Cell A4 + C4 + E4 + G4
Section 3b, Cell A5 + C5 + E5 + G5
Section 3b, Cell A6 + C6 + E6 + G6
Section 3b, Cell A7 + C7 + E7 + G7
6. Column 5 corresponds to the Non-Controlled Area columns in the table in section 3b;
therefore each row of Non-Controlled areas in section 3b cannot be more than the value
given in the corresponding row for column 5 - Non-Controlled Areas in section 3(i).







Cell E1
Cell E2
Cell E3
Cell E4
Cell E5
Cell E6
Cell E7
>=
>=
>=
>=
>=
>=
>=
Section 3b, Cell B1 + D1 + F1 + H1
Section 3b, Cell B2 + D2 + F2 + H2
Section 3b, Cell B3 + D3 + F3 + H3
Section 3b, Cell B4 + D4 + F4 + H4
Section 3b, Cell B5 + D5 + F5 + H5
Section 3b, Cell B6 + D6 + F6 + H6
Section 3b, Cell B7 + D7 + F7 + H7
Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
Section 3(ii)
1. A value of zero (0) or more must be entered for each cell.
2. Row 3 >= Row 8 + Row 9 (All Columns).
Rows 8 & 9 (e & f) are both sub-sets of row 3 (c). Individually and summed together, their
values cannot be more than row 3 (c).
3. Row 7, d) Applications outstanding at 31 March 2010 (excluding appeals) (c (1c+2c+3c)) cannot be a negative number. (i.e. >= 0)
It is calculated from the values in cells C, 1C, 2C, and 3C using the formula (C –
(1C+2C+3C))
4. Column A <= Column C.
Column A (column 6) is a subset of column C (column 8) therefore the values in column A
(column 6) cannot be greater than the values in column C (column 8).
5. Column B <= Column D.
Column B (column 7) is a subset of column D (column 9) therefore the values in column B
(column 7) cannot be greater than the values in column D (column 9).
Section 3b
7. Row 7, Applications outstanding at 31 March 2010 (excluding appeals) (c - (1c+2c+3c))
cannot be a negative number. (i.e. >= 0)
It is calculated from the values in cells C, 1C, 2C, and 3C using the formula (C –
(1C+2C+3C))
8. A value of zero (0) or more must be entered for each cell.
Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
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Contact Us
If you have any queries:
For queries on the content of the form
Rosemary Matheson: 0113 254 7130
Email: [email protected]
For queries on the technical aspects of the form, including submission
Adam Grimmer
0113 254 7276
Email: [email protected]
Copyright © 2012, The Health and Social Care Information Centre. All Rights Reserved.
Published by The Health and Social Care Information Centre
Part of the Government Statistical Service
For further information:
www.ic.nhs.uk
0845 300 6016
[email protected]
Copyright © 2012 The Health and Social Care Information Centre, Data Collections Team. All rights
reserved.
This work remains the sole and exclusive property of the Health and Social Care Information Centre
and may only be reproduced where there is explicit reference to the ownership of the Health and
Social Care Information Centre.
This work may be re-used by NHS and government organisations without permission.
This work is subject to the Re-Use of Public Sector Information Regulations and permission for
commercial use must be obtained from the copyright holder.
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