The Play Pack
Information for parish councils & community groups
Kent
Children’s
Trust
Where every child matters
Play pack contents
The Play Pack
Information for parish councils & community groups
Contents
Fact Sheets
Fact
Sheets
1 Why
a play pack?
12 The
Why
a play pack?
importance
of play
2
The importance of play
3 An overview
3
An overview
44 Consultation
Consultation
onon
play
activity
55 Questionnaire
Questionnaire
play
activity
66 Questionnaire
Questionnaire
play
areas
onon
play
areas
refurbishment
of
play
space
- refurbishment of play space
6a Questionnaire on play areas
6a Questionnaire
on play areas
- new play space
space and sessions
7 - new
Playplay
activities
87 Play
Trips
and residentials
activities
and sessions
98 Trips
Which
group for play sessions?
and age
residentials
10 Which venue for play sessions?
9 Which age group for play sessions?
11 Staff, volunteers, training and recruitment
10
venue
forparents
play sessions?
12 Which
Working
with
11
12a Play Session feedback form
13 Working
Play areas
12
with parents
14
Designing
play areas
12a Play Session evaluation
form
14aPlay
Design
13
areas principles
15 Designing
Construction
14
play areas
16 Maintenance and inspections
14a Design principles
16a ‘Ok to Play’ play space quality
15 Construction
assurance assessment
16
and inspections
16bMaintenance
Self-assessment
for Ok to Play signage
16a Model of inspection and maintenance
schedule
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
17 Marketing and the opening
17 Calculating
Marketingyour
and costs
the opening
18
and funding
18 Calculating your costs and funding
19 Health and safety
19 Health and safety
20
risk
20 Managing
Managing
risk
20a
21 Policies
Policies
and
procedures
play
sessions
21
and
procedures
for for
play
sessions
22
Safeguarding
and
promoting
the
22 Safeguarding and promoting the
welfare of children
welfare of children
23 Equalities and diversity
23
and
diversity
24 Equalities
Managing
behaviour
24
behaviour form template
25 Managing
Activity registration
26
Consent
form for using
children’s images
25 Activity registration
form template
27 Consent
Example
of for
Monitoring
form
26
form
using children’s
images
27 Example
Case
Studiesof Monitoring form
Case Studies
Contacts Sheets
Contacts
Sheets
- Local
- Ashford
- National
- National and Regional
Kent
Children’s
Trust
Where every child matters
Why a play pack?
The Play Pack
Fact Sheet
Information for parish councils & community groups
1
Introduction
Free-time activity undertaken by children and
young people up to the age of 18.
This guide focuses on ‘organised’ or ‘adult-led’ play
i.e. supervised play sessions/activities, such as
play schemes, children’s clubs and youth clubs.
It also includes the design, installation and
maintenance of ‘play areas’ or ‘play grounds’
i.e. unsupervised free outdoor play spaces,
especially designed for its location.
Consultation on local play strategies highlighted
a need to develop a guide for anyone setting up
and running play sessions, or wishing to design
and build play areas for children and young
people up to the age of 18.
This pack offers a useful resource for managers,
staff and volunteers wanting to provide play
provision for children and young people. Please
note it is not intended to cover formal childcare
settings.
The content has been developed in
partnership by Ashford Borough Council and
Canterbury City Council, supported by Ashford
Sure Start Centre, who have agreed to share the
pack with the Kent Children’s Trust to become a
best practice toolkit as part of its Play Strategy.
We continue to learn from play providers and
participants so will update the pack with further
information to encourage successful and safe
local play provision.
Contents
This pack will help guide you through setting
up play sessions and activities, consulting
participants, working with staff, volunteers
and parents; and designing, constructing and
maintaining play spaces.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
It provides information on health and safety,
safeguarding children, and other policies and
procedures to support safe provision, including
Kent
Children’s
Trust
Where every child matters
The importance of play
The Play Pack
Fact Sheet
Information for parish councils & community groups
2
Children just love to play and the great news is that
play is good for them.
Play is a critical tool in the development of
children’s social, emotional, physical and
behavioural skills through which they come to learn
about themselves and the world around them.
include the development of motor
skills and co-ordination. Active play has a positive
impact on a child’s physical health and tackles
obesity. Exploring through play allows children to
identify and stretch their strengths and limitations.
Quiet play provides relaxation, which has a positive
impact on physical and mental health.
Social and emotional
include opportunities
to engage in and develop social interaction and
integration – constructing social networks and
promoting social inclusion. It allows children to
identify and understand their own and other’s
personalities through role play and promote self
esteem and independence. Play can also provoke
coping mechanisms.
include stimulating the
capacity to learn, problem solving and promoting
creativity – through putting control of the learning in
the child’s hands and allowing them to learn at their
own pace.
children and parents, time for free play has been
markedly reduced for some children. A variety
of factors have reduced play, including a hurried
lifestyle, changes in family structure, lack of outdoor
space and safety concerns of play providers and
parents/carers.
“There is no where in the village for us to go, we
get in trouble where ever we go, and there is also a
lot of dog mess where we play football.”
“We need more parks/play spaces.”
“I liked the Play Days because the adults played
with me, but I also learnt to play with others. I
would like to see more swings in my Play areas.”
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
The National Play Strategy (DCSF, 2008)
recognises the need to support children’s right to
play given that play is a vital ingredient of happy and
healthy childhood, supporting children’s physical,
emotional, social and educational development.
The strategy sets out the Government’s plans to
improve and develop play facilities and support
local action. Your local district play strategy
will support the national aims of creating safe,
welcoming, interesting and free places to play and
giving children, young people and parents/carers an
active role in planning this provision.
Kent
Children’s
Trust
Where every child matters
An overview
The Play Pack
Fact Sheet
Information for parish councils & community groups
There are a number of key areas you need to cover
if you are setting up a new play activity or providing
a new play area.
There is no point in putting lots of work into
setting up a new play activity or space if no one is
interested in using it.
3
Key Areas
Identifying a clear need through consultation with
children/young people/families is vital. This will tell
you how the activity or play area should be delivered
including the best venue or site, the most popular
time and day of the week for play activities and
what type of play space children, young people
and families want to use. See Fact Sheet 4 on
consultation ideas.
Identifying what other activity is running in the
area will also help establish whether your project is
needed. Parish Council newsletters, local venues
such as community centres and your local council
can help gather information on the play provision
already available. If you can, don’t compete with
what’s already out there.
Work out which age group you want to cater for.
See Fact Sheet 9 for information. Don’t try to cover
too wide an age group, unless you’re happy offering
a really wide choice of activity and have a large play
space to cater for different ages.
Work out your costs at an early stage to see what
funding may be needed from other sources.
See Fact Sheet 18 on calculating your costs.
Remember
– making sure participants and
users are safe is vital, so you must identify the
risks and what you’re going to do about them
– including physical risks associated with the
venue/site and the activities, risks associated
with safeguarding children/child protection, and
risks associated with the project not working.
See Fact Sheet 19 on health and safety.
Monitoring the risk is also important!
See Fact Sheet 20 for information.
There are many other sources of information that
provide further detailed guidance in all the areas
covered in this pack, which will be useful. See
Contacts Sheets for more information.
Decide – what policies and procedures
you’ll need and write them/use other good ones.
For example safeguarding, health and safety,
handling behaviour, equalities etc.
See Fact Sheet 21 for more information.
Don’t forget – to advertise your new
activity/area and hold a launch event to celebrate.
See Fact Sheet 17 for more information.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Consultation
The Play Pack
Fact Sheet
Information for parish councils & community groups
If done right, an initial consultation exercise will give
you vital information about how to run your play
activity, or design your play area, and even tell you
whether you should run it or build it at all!
The principle is very similar to market research
carried out by businesses – setting up without it
leaves the success of your project completely to
chance.
Consultation can be carried out in a number of ways
audience and asking them questions face-to-face,
completing a questionnaire as you go. See Fact
Sheet 5 and 6 for examples of questionnaires.
It is vital to work with parents/carers of younger
children to gather successfully the ideas of their
children and also adult views on play provision.
More information on consultation and
engagement of young people can be found in the
‘Working with Young People’ pack. Contact your
local authority for a copy.
4
Key Information
There is key information you need to get from the
consultation:
t basic details about who you’ve asked – age,
gender, ethnic origin
t who is likely to use your project
t where they’re most likely to go to use it – how far,
what venue/site etc
t what days and times would be the best for play
sessions
t what activities/equipment they’d like
t what might stop them being able to access your
project (such as additional needs or cost)
Decide – what consultation you will conduct
and by whom.
You could invite children and young people to a
public meeting, or go out and meet them in their
school or even on the street.
them to contact your organisation with their
ideas. How about o ering a prize as an incentive
to take part?
There are
– lots of creative ways to gather
the views and ideas of children, young people
and their parents/carers. See Contacts Sheets
for help.
R
b
Remember
– children, young people and
parents/carers should be involved throughout the
whole process, from beginning to end – and they
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Don’t forget –
with all consultation, make
sure you tell people what the results were and
what you are going to do with them. Also ask
what they liked and disliked about the process.
Kent
Children’s
Trust
Where every child matters
Questionnaire on play activity
The Play Pack
Fact Sheet
Information for parish councils & community groups
5
Name:
Address
Post Code:
Email:
Number
Male
Female
Age:
5-8
9 - 11
12 - 13
14 - 19
Ethnicity
White British
Pakistani
Mixed Race White/Black Caribbean
White Other
Chinese
Mixed Race White/Black African
Bangladeshi
Black Caribbean
Mixed Race White and Asian
Indian
Black African
Other – Please Specify
What activities or projects do you attend?
What’s good about these projects/activities?
How could these projects/activities be improved or easier to use?
What activities or projects are there that you can’t/don’t use?
Why?
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Questionnaire on play activity
(continued)
The Play Pack
Fact Sheet
5
(cont)
Information for parish councils & community groups
Future Activities
What are your interests? (indoor and out):
As an Individual:
With Friends:
With Family:
What regular activities would you be interested in?
What new activities would you like to try?
What support would you like?
What projects/activities should be provided for you and your parents?
What days would you like activities to be available?
Mon
Tue
Wed
Thur
10-12 noon
2-4pm
What would be your preferred times?
4-6pm
6-8pm
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Fri
Sat
Sun
Questionnaire on play areas
– refurbishment of play space
The Play Pack
Fact Sheet
Information for parish councils & community groups
We would appreciate a few moments of your time, by completing the following
questionnaire, to help us tailor the potential redevelopment of the play area to your needs.
Please tick the appropriate box
Male
Female
Age
What type of user of the play area are you?
Parent with young children
Parent with babies/toddlers
Parent with children and toddlers/babies
Child
Teenager
Other
1. How often do you use the play area?
2. What do you NOT LIKE
about the play area as it is now?
3. What do you LIKE about the play area as it is now?
4. What is missing from the play area?
5. Do you feel that certain groups may feel excluded from the play area as it is now? If so, who are these groups?
(e.g. Some children may not use the play area as the equipment is not appropriate, or the access to the play area is poor.)
6. How could these groups be made to feel welcome to use the play area?
7. Do you think provision of play equipment for teenagers and older children is needed?
8. What pieces of play equipment have you seen at other play areas that you would like here?
Comments:
It would be helpful if you could provide the following information, but not essential:
Which road do you live in?
If [your organisation] decides to upgrade/provide a new play area, would you like to be involved in the selection of
equipment and detailed proposals? Yes /No* (*delete as appropriate.) If Yes, please complete the contact details below.
Name:
Tel:
Address:
Post Code:
Email:
When completed please return this form by:
Return to:
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
6
Questionnaire on play areas
– new play space
Information for parish councils & community groups
The Play Pack
Fact Sheet
6a
We would appreciate a few moments of your time, by completing the following questionnaire,
to help us tailor the potential development of a new play area to your needs.
Please tick the appropriate box
Male
Female
Age
What type of user of the play area are you?
Parent with young children
Parent with babies/toddlers
Parent with children and toddlers/babies
Child
Teenager
Other
1. How often would you use the play area?
2. What do you NOT WANT to see at the play area?
3. What do you LIKE to see at the play area?
4. How could the play area make sure everyone is welcome?
5. Do you think provision of play equipment for teenagers and older children is needed?
6. What pieces of play equipment have you seen at other play areas that you would like here?
Comments:
It would be helpful if you could provide the following information, but not essential:
Which road do you live in?
If [your organisation] decides to upgrade/provide a new play area, would you like to be involved in the selection of
equipment and detailed proposals? Yes /No* (*delete as appropriate.) If Yes, please complete the contact details below.
Name:
Tel:
Address:
Post Code:
Email:
When completed please return this form by:
Return to:
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Play activities and sessions
The Play Pack
Fact Sheet
Information for parish councils & community groups
7
Play activities and sessions provide children and
young people with the space, time and choice to
play, socialise and enjoy their lives and spare time.
Supervised or structured play can particularly help
With the help of your consultation you can decide on,
and prepare, a programme of activity – or decide to
not have structured activity, just lots of equipment for
children and young people to play with, called free
form play.
Be careful not to have too many rules and hi-tech
toys/equipment as this can restrict children’s
There are many books, websites and resources that
will give you ideas for activities.
their social skills.
“Regimented play activities can have negative
consequences on the social and emotional
development of a child because they are too
organised and take away a child’s initiative and
freedom of choice. In contrast, freeform play
encourages the creative and multi-sensory
development of a child because it has no structure.”
(Extracted from an article by Sarah Harris,
Education Correspondent, Daily Mail, 30.05.06.)
You need to make sure that the range of activities
which the children and young people can choose from is
interesting and inviting. Allow participants to decide
how to play, where to play and let them make up
their our own games. This will provide a stimulating
experience and encourage them to engage. Ensure
your play opportunities have acceptable levels of risk
and challenge. See Fact Sheet 20 for information on
managing risk .
Don’t forget –
children learn best by having
another person play with them. Young children
learn best when they are practically involved
and have the opportunity to talk to adults about
what they are doing. Children and young people
of different ages and interests will want different
experiences and use play in different ways.
Whilst you should try to cater for these different
needs you should consider allowing children from
different ages to play together.
Remember – take positive action in
removing barriers to children often excluded
because of disability, ethnicity, social or
economic background, or any other reason.
See Fact Sheet 23 for equalities and diversity.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
legal requirements, policies and procedures all
vary depending on the age group you plan to run
activities for. See the following Fact Sheets 8, 9, 10
and 11 for more information.
You need to make sure that the equipment you use:
t
t provides stimulating activities and play
opportunities for children in all areas of play,
learning and development
t is in good repair and conforms to BS/EN safety
standards or the Toy (Safety) Regulations 1995
where applicable
t regularly maintained so there are no loose wires or
rough edges.
For play activities keep an inventory of all
equipment you buy, and do regular checks to
make sure it’s clean, in good repair and suitable
for use.
Decide – if you can involve local people
and parents/carers in children’s play. Your play
activities can provide invaluable support for
parents/carers seeking to balance work and
family life. Whilst some parents will use your
sessions as childcare, especially in school
holidays, others may want to get involved. Build
in opportunities for parents/carers to play with
children within your sessions. You could also help
See Fact Sheet 12 for information.
Kent
Children’s
Trust
Where every child matters
Trips and residentials
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Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
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Kent
Children’s
Trust
Where every child matters
Which age group for play sessions?
The Play Pack
Fact Sheet
Information for parish councils & community groups
requirements, policies and procedures all vary
depending on the age group you plan to run play
sessions and activities for.
9
Ofsted-registered activity
Under eights – all activities for under eights that
last for two hours or more in any one day must be
registered with Ofsted, unless the parents stay with
the children.
If you need to register with Ofsted, you will be
required to meet a number of regulations in terms
of the size and facilities at the venue, the quality of
the activity, recruitment and training, policies and
procedures, and so on.
Non-registered activity
If you are running activities for less than two hours,
or for older age groups, it is best practice to follow
the Ofsted regulations anyway – as these help
ensure that you are providing the best service for the
children and young people.
as published in the national standards for childcare
and childminding for under eights:
Age of children
Minimum number of sta :
Number of children
Under 2
1:3
Children aged 2+
1:4
Children aged 3 to 15
1:8
Children of sta and volunteers should be included
in these ratios. Any care provided for children aged
between eight and 14 is not allowed to adversely a ect
the care provided for under eights.
Groups of children over the age of two should be of a
maximum of 26 children. Groups of children under the
age of two should be no bigger than 12.
Please note – these are minimum sta ng levels and do
not take into account activities with children and young
people who have additional needs (disabilities, learning
di culties or behaviour problems) – where additional
sta will be needed.
For play safety guidance visit www.rospa.com, and visit
www.ofsted.gov.uk for information on regulations.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Which venue for a play session?
The Play Pack
Fact Sheet
Information for parish councils & community groups
When considering a play session venue you
should ensure the venue is welcoming and
friendly to children and parents. This will mean
that the premises are clean and well maintained,
that it is accessible, safe, secure, has storage for
for free movement and well spread out activities.
The space should ideally have an area where you are
able to talk to parents confidentially, and an area for
children to relax and play quietly.
Don’t forget –
children love playing outside.
An outside play area can enhance the play
session, if it is safe, secure and well maintained.
You could use your local park or play area for the
whole play session.
10
There are some health and safety considerations
when choosing the right venue. Consider
a telephone, emergency access, and a kitchen that
meets all environmental health and food safety regulations.
An example of a check list is below:
t
t
t
t
t
t
t
t
t
are entrances clear?
is there disabled access?
is site free from tripping hazards?
are permanent features in good condition, such as
seats, etc?
is there open access for general public to wander in
and out?
are there any rough edges or sharp objects at a
young person‘s height?
has gas and electricity been recently checked?
are electrical appliances and meters protected from
young people?
are there any dangerous substances in reach of
young people?
are premises adequately lit?
are premises adequately heated?
are the rooms well ventilated?
is there a thermostat?
t
t
t
t
t
t
t
t
t is the building clean and tidy?
t
Remember
Floor space – the minimum requirements stated in
the government’s national standards are:
Age
Square metres
Under 2 years
3.5
2 years
2.5
3 to 5 years
2.3
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
– to check whether your user
Ask yourself:
t is it near public transport if they need to travel to it?
t does it meet the Disability Discrimination Act
2005 requirements?
t can you control who comes into the building/
site when your session is running?
t will you have sole use of premises/location?
Kent
Children’s
Trust
Where every child matters
Stafng, volunteers, training
and recruitment
The Play Pack
Fact Sheet
Information for parish councils & community groups
Getting the right sta and volunteers is essential
to the success of your play activity. Although it is
tempting to just say yes to someone’s o er of help,
when working with children and young people it is
essential that all sta and volunteers are subject to
the same recruitment processes, checks and training.
Decide – How volunteers could best help you.
Volunteers are in great demand and many play
activities and organisations would simply be unable
to function without people giving up their time,
energy, and sometimes even money, to help a play
group or youth club operate.
Your local Volunteer Centre may be able to help
The new member of sta needs a clear induction
process, so they are able to gather all the important
information they need to do the job e ectively. The
content of induction varies from post to post, but should
include:
t an opportunity to shadow other people doing
the role (or a similar role) before they take on the
responsibility of doing it themselves
11
A job description is a good way to show what a role
will involve, showing any responsibilities – such as
supervising other sta or volunteers, carrying out
monitoring, working within a budget, and ensuring
the safety and wellbeing of the children and young
people. It’s useful to add ‘any other reasonable duties
appropriate to the salary and role’ or similar as a catchall too.
experience
the ideal candidate for the job would have. It is probably
the most useful recruitment tool, as it allows you to
check candidates’ skills and experience against the
ideal. It includes what desired level of experience,
others, management and attitude is required.
You also need to decide who’s involved in the
shortlisting and interviewing process. Ideally, children
and young people themselves should be involved in the
shortlisting and interview – given appropriate support so
that they are able to play a meaningful role in this.
Good recruitment relies on a clear understanding
of the role they will play and the skills they will
need – as well as a robust and fair process for
choosing your sta .
t an opportunity to meet other people working in the
t essential training and familiarisation with policies
and procedures
Probably the most important training to cover in
t Safeguarding procedures – including
responding to concerns, allegations of abuse
and sharing information with other agencies
tHealth and safety
tPolicies and procedures
See Fact Sheet 21 for more information.
Remember – it is important that any adult
supervising children needs to be suitable to do
so. All sta or volunteers working with children
have to have a CRB check under schedule 9a
of the Children Act 1989. See Fact Sheet 22 on
Safeguarding.
Equalities legislation means that you need to be
able to demonstrate that you have been fair in
your recruitment processes.
It is important to advertise as widely as possible
to help you attract lots of applicants.
A record of all training undertaken by sta and
volunteers should be kept, stating who delivered
the training, who attended and when it needs to be
updated.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Working with parents
The Play Pack
Fact Sheet
Information for parish councils & community groups
The majority of children and young people have
good relationships with their parents, who remain
choices they make.
The person who knows the child or young person
the best is usually their parent or carer. It is
important to work in partnership together with
them to get the best outcomes for a child or young
person using your play provision.
Remember
– play offers an ideal opportunity
for parents to engage fully with their children.
about engaging with their children’s play.
Draw on the range of existing sources of
information, advice and support including
professionals that work at local Sure Start
Children’s Centres, within schools and at
community centres. But don’t forget the fathers
or male family members/carers - they too can
provide a positive effect on their children’s play
experience.
12
It is best practice to:
r give parents information about your activity or play
area
r share your expectations on what you expect from
parents
r provide details of policies and procedures
r provide a written complaints procedure
r provide information on activities.
r let parents know what information you’re holding
about their child.
Also for play sessions:
r develop a system where staff and parents can
exchange information
r ensure staff know to maintain privacy and
r ensure parents are able to have access to all their
children’s records
r ensure children are only sent home with the named
parent on their consent form
r
17 of the Children Act 1989) the registered
person, usually with the parent’s permission, gives
appropriate information to referring agencies.
r Bear in mind that parents or carers can also be a
useful source of volunteers.
Don’t forget –
parents and carers can be a
useful source of volunteers.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Play
Session
Model
of inspection and
maintenance
schedule
Feedback
Form
5IF1MBZ1BDL
'BDU4IFFU
Fact Sheet
Information
for parish
parishcouncils
councils&&community
community
groups
Information for
groups
16a
12a
The form can be returned to any menber of staff on the day, or posted to the address at the bottom of the form.
Thank you for your support!
)FSFBSFTPNFJEFBTGPSZPVSTDIFEVMFCVUZPV
TIPVMEBTLGPSNPSFBEWJDFGSPNZPVS-PDBM"VUIPSJUZ
The
Play Session
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TVDIBT3P41"CFGPSFZPVHFUHPJOH
Responses 1 strongly agree, 2 disagree, 3 neutral, 4 agree,
5 strong agree, DK don’t know)
out of 5
1.1 Do you think this Play Session responds to a need in the community?
8BMLBSPVOEUIFQMBZBSFBBOEXSJUFEPXO
Would
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1.2
you like to see more of this kind of activity in the community?
r àYFEFRVJQNFOUmTVDIBTTMJEFTTXJOHTBOE
1.3
you feel this play activity was a success?
Do
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The
GFODFT
What
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2.1
improvements in the site/location do you feel
USFFT
would
be valuable?
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JOWFOUPSZPGXIBUJTJOZPVSQMBZBSFB
Marketing
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3.1 Did you receive any information prior to the
Yes
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session/s?
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3.2
useful was the information?
Very
How
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3.3
did you hear about this session/s?
How
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3.4
else should we promote the session/s Where
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$SFBUFBTJOHMFUJNFUBCMFPGXIBUOFFET
General
Feedback
NBJOUFOBODFBOEIPXPGUFO'PSFYBNQMF
What
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4.1
did you like about being involved with the
design
of your play area?
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,FFQJUBMMUPHFUIFSJOQMBTUJDXBMMFUTJOBSJOH
CJOEFS
4.2 What could we do better next time?
5IFSFJTNPSFJOGPSNBUJPOBCPVUSFHVMBSJOTQFDUJPOT
JOUIF3P41"GBDUTIFFUT
out of 5
out of 5
out of 5
(Please write you response here)
No
Somewhat
(Please write you response here)
(Please write you response here)
(Please write you response here)
(Please write you response here)
4.3 In between sessions, did we keep you informed of
progress and what we were doing?
4.4 Are there other ways that you could have been
involved or feel you could have helped more?
4.5 Do you have any further comments?
(Please write you response here)
Thank you for feeding back. We would be grateful if you could complete the following details:
Name:
Age:
Address, including postcode:
Email:
Not at all
Play areas
The Play Pack
Fact Sheet
Information for parish councils & community groups
13
A play area is a space in its own right, especially
designed for its location, to provide as much play
value as possible.
There are many elements that go into making a
playable space. Careful choice is required to get
equipment and features that o er a range of play
Play areas are good places for social interaction,
allowing children to choose whether and when
to play alone or with others, to negotiate, to
of di erent ages and interests.
Successful play areas o er children challenge and
activities that test the limits of their capabilities,
including rough and tumble, sports and games, and
opportunities to climb.
Location is probably the single most important
factor in the success of outdoor play spaces. A
well-designed space in the wrong place is likely
to fail if children and young people cannot get to it
visit and survey di erent local sites to identify the
best setting.
There are other design issues to consider. Design
for Play (Play England 2008) is a guide that shows
how to design good outdoor play spaces, which
can be a ordably maintained, which give children
and young people the freedom to play creatively,
and allow them to experience risk, challenge
and excitement. See Fact Sheet 14 for more
information on design principals.
– you must take reasonable
steps to ensure that the site and equipment
are accessible to children and parents with
disabilities. The 1995 Disability, Discrimination
Act (DDA) requires that all people who are
disabled have the same access to public services
as those that are not. Play areas should o er
the same quality and extent of play experience to
disabled and not disabled alike, but accept that
not all equipment can be completely accessible
to all.
Don’t forget –
Although wheelchair accessibility is important,
it needs to be recognised that there are many
types of disability. Look to choose equipment ,
such as wide slides, which helps make the play
space inclusive and which accommodates
a companion or helper.
Decide – how to plan for on-going
maintenance. Maintenance is central to the
design process. See Fact Sheets 16 for more
information.
Remember
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
assessment. This ensures the potential hazards
designed not to remove all risk but make an
informed judgement as to whether the risk
is acceptable. See Fact Sheet 20 for more
information.
Kent
Children’s
Trust
Where every child matters
Designing play areas
The Play Pack
Fact Sheet
Information for parish councils & community groups
Local consultation will provide you with rich
information about children and young people’s
play. The information you receive will help you to
understand children’s and young people’s needs.
Continue to involve children and young people
in the design process as they will give you an
invaluable insight into what will and won’t work.
Decide – on conservation and enhancing
wildlife habitats in and around the play space
and the use of recycled or sustainably sourced
recycled content, toxic materials content, carbon
emissions, disposal / reuse of equipment and
features you have chosen. Consider and monitor
the environmental impact of the construction
work – carbon emissions, construction waste,
transport demand, materials and noise.
If you are refurbishing an existing play area, consider
planting, hedging and mounding in place of fencing,
relocating and repainting existing equipment or
remove. Consider changing the setting and landscape
the area, this alone can enhance its appearance and
increase its play value. Bring out such items as balls,
hula hoops and sports equipment to o er more ways
to explore and use the space.
Spend time looking at and assessing other play areas,
then design yours, with the help of experts. Play area
designers have skills in space making, landscape
design, and can create a variety of play environments
within one site. They will include contributions and
involvement of others in gradually building the brief
They have knowledge and experience of practical and
technical issues relating to equipment and surfacing,
sustainable resources and environmental issues.
Some can prepare contract documentation and
manage installation.
Don’t forget –
children of different ages and
abilities can play together in well-designed play
spaces. Lay out equipment and features so they
can be used by a wide range of children and allow
for different use patterns throughout the week.
The Design For Play (Play England 2008)
document states, “The primary aim of designing
a play space must be to o er children a rich play
environment where they can have a wide variety of
play experiences and, where possible, learn about
the natural environment”. See Fact Sheet 14a on
design principles.
Remember – reviewing your play area before
any changes are made is vital to allow.
It is not possible to foresee all issues and the review
and construction process may help to highlight
them.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
14
Kent
Children’s
Trust
Where every child matters
Design principles
The Play Pack
Fact Sheet
Information for parish councils & community groups
The ‘Design for Play’ (Play England 2008) document
suggest,10 principles for designing successful play
spaces:
1. Bespoke – designed to enhance its setting
2. Well located – in the best possible place
3. Use of natural elements - close to nature
4. Provide a wide range of play experiences,
where children can play in di erent ways
5. Accessible to both disabled and non-disabled
children
6. Meet community needs – valued and liked by
the community
7. Allow children of di erent ages to play together
8. Build in opportunities to experience risk,
stretch and challenge
9. Sustainable and appropriately maintained
– maintained for play value and environmental
sustainability
10. Allow for change and evolution – evolves as
children grow.
14a
Always make best use of the chosen site’s qualities
and atmosphere already present. Go beyond the play
equipment catalogues and look for more innovative
and unusual ideas, such as the use of moveable
objects, logs, fallen trees, big boulders, sculptures,
tyres and natural features. You might landscape the
area so that it has mounds, ditches, hollows, tunnels,
dens, scoops for puddles, scrub and long grass areas.
Consider planting to attract birds and wildlife to bring a
play area alive and users closer to nature.
Long-term maintenance and sustainability are
important design considerations, but should not
overshadow play value and meeting user need.
Remember
– build ‘slack’ space into the
the potential for change and evolution. This
the space. Manage the potential to change the
play space as part of the maintenance regime.
Involving children and the community as part of
the monitoring/inspection/review work will help
ensure that the area is exciting and o ers endless
possibilities for children’s play.
- Installed Winter 2010
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Construction
The Play Pack
Fact Sheet
Information for parish councils & community groups
Supervision and monitoring is key to successful
construction of play areas. You must ensure a
contract is in place and all partners understand their
responsibilities. Decision makers are available to
resolve issues quickly and project leaders have time
to liaise closely with the designer and are able to
answer questions and resolve problems throughout
the construction phase.
There are many ways to contract and manage the
construction of play spaces. Where a company has
been engaged on a ‘design and build’ contract, the
company assumes responsibility for all design and
construction phases. Where a landscape architect
or designer has been used, the construction phase
is usually handed over to a contractor, who may be
selected by you, or the Landscape Architect, although
the designer will still have a role in overseeing the
implementation of the design and monitoring process.
There are other issues to consider when contracting
services e.g liability, insurance levels, health and
safety regulations, risk assessments and permits to
work. There are also some important checks to do on
contractors, such as their experience and previous
"#
and health and safety training records. Ask your local
authority for more advice.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
15
During construction maintain the goodwill of the
community by keeping them informed of progress,
completion dates and delays. Ensure you explain
clearly and fairly the reasons why. In most cases they
will be sympathetic and will just be glad that you have
told them what’s been going on.
The Construction Design and Management
Regulations (CDM) 2007 covers risks associated
with the construction phase, such as groundworks,
vehicles, working at height and site security.
It is important that any contractor adopts these
regulations during construction.
It is the responsibility of the client to ensure that the
contractor undertakes this duty.
Visit www.hse.gov.uk for further information.
Sustainable construction aims to minimise the waste
generated and maximise the quantities of material
reused and recycled on the site or elsewhere. Making
more effective use of ‘left over’ materials is important
and should be considered at the design stage.
Remember
– our industrial heritage has left us
with a legacy of contaminated land so a new play
area in a new location may have contamination.
Due to the level or type of contamination there is no
choice but to remove the contaminate. This must
be done by expert contractors and will mean time
and often extra costs.
Kent
Children’s
Trust
Where every child matters
Maintenance and inspections
The Play Pack
Fact Sheet
Information for parish councils & community groups
16
Maintenance includes everything from litter collection
to visiting and checking the site regularly for hazards
and replacing equipment and features.
Maintenance options and costs need to be considered
as part of the design process to ensure adequate
resources are available.
Wear and tear is a sign of a successful play area,
but this should not descend into neglect. So regular
inspection and a maintenance schedule is vital.
Equally, excessive tidiness ie cutting the grass short
doesn’t add to the play value, take a child’s viewpoint
on this. See Fact Sheet 16a for more information.
Vandalism is an issue, but the fear of crime in many
areas greatly exceeds the reality. Good quality play
spaces that meet user’s needs - designed with the
involvement of potential users, and which makes
links with the local youth strategy are less likely to be
vandalised than any play space that is just designed to
be ‘indestructible’.
Don’t forget –
play areas can su er in their
early days due to novelty value. The novelty can
also attract the wrong sort of attention such as
vandalism. Any damage – however minor – should
message that the site is looked after and cared
establishment p
period.
Remember
R
b
– you should give clear
information at all play sites about who to contact
if there are problems. Signage also provides
an opportunity to convey to parents, carers and
children messages about your approach to risk
management and safety.
Play areas need inspections to check for soundness,
wear and tear, damage, maintenance and cleanliness.
You will need to write down a plan for weekly and
annual inspections and to keep written records. The
model of inspection and maintenance schedule in Fact
Sheet 16a will help you with this. Throughout the life of
the play facility, RoSPA recommends as a minimum:
t at least weekly (preferably daily) inspections by a
competent local person – training is available through
RoSPA
t a more detailed monthly inspection for maintenance
t a written record of all checks and maintenance
t an annual inspection by an independent and
competent specialist
t
hazardous, otherwise as soon as possible or within
the timescales indicated in the inspection report
t the removal, or putting out of use, of hazardous
equipment.
Arrange and budget for a post-installation inspection by
a competent, independent body, such as RoSPA or the
National Playing Fields Association (NPFA), to ensure
that the play facility has been installed correctly.
Always inform your insurer of any changes you have
made to the play area.
See Fact Sheet 16a and b for the ‘OK to Play’ quality
assurance scheme.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
‘Ok
to Play’
Play Space
Model
of inspection
andQuality
maintenance
schedule
Assurance
Assessment
Information
for parish
parishcouncils
councils&&community
community
groups
Information for
groups
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The
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developed by Ashford Borough Council, Action for
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Children
& SureStart Children’s Centres to reassure
local
communities that their play space is a safe to
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play.
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Where
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you
can
be assured that
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the play
space meets
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the demands
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England’s
‘Design
for
USFFT
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To see examples of play
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spaces
in Ashford with accreditation, please visit
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www.ashford.gov.uk.
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To receive
accreditation, the organization that
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Recreation
Ground Association, etc) must complete
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an
assessment
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it to their local authority. An initial assessment is
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a 70%
score is reached, an ‘Ok to Play’ sign is
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installed.
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Please
note, not all local authorities have
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implemented
this programme. Contact your local
council
for more information.
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‘Ok
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As part of the ‘Ok to Play’ programme, a
storysack has been developed to promote the
scheme. Storysack is an educational resource
used by play settings and primary schools, and
tells the story of the project, supported by visual
aids that the children can touch and feel, giving
visual identity and reinforcing the key messages.
Ashford community groups and organisations
can borrow the full Storysack from any SureStart
Children’s Centre, or you can download a copy
from www.ashford.gov.uk.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
5IF1MBZ1BDL
'BDU4IFFU
Fact Sheet
16a
Inspection Schedule
Here are some ideas for keeping a schedule of
inspections of your play area, but you should ask
your Local Authority play or parks department or
expert organisations such, as RoSPA for, more
advice before you get going.
1. Walk around the play area and write down
everything that is there under three headings:
'*+#"
and rides
'+#
fences
'+#;"
and trees.
2. On a computer, write up these lists into a full
inventory of what is in your play area.
3. Divide up the list according to what you think
needs to be inspected weekly, monthly and
<"=>
safety inspector.
4. Create a checklist for your site that can be
used for weekly inspections.
5. Create a checklist for what needs to be
inspected monthly.
6. Create a checklist for what needs to be
inspected annually.
7. Create a single timetable of what needs
maintenance and how often. For example,
mowing the grass once every three weeks
in summer, or oiling gate hinges every six
months.
8. Keep it all together in plastic wallets in a
ring binder. There is more information about
regular inspections in the RoSPA fact sheets.
Kent
Children’s
Trust
Where every child matters
Self-Assessment
Forand
Model of inspection
maintenance
schedule
Ok
To Play Signage
5IF1MBZ1BDL
'BDU4IFFU
Fact Sheet
Information
for parish
parishcouncils
councils&&community
community
groups
Information for
groups
16a
16b
Name of Play Space: _____________________________ Location: _______________________ Date: _____________
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Tick
each box where the play area meets the standard stated. Add up the ticks in each section and put total number in box.
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Best Location Score:
Best Location
The play space:
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"
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out of 7
There
is an understanding
is seen as an attractive place to visit
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of the
strengths and
makes use of natural elements i.e grassy
weaknesses
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mounds, planting, logs, and boulders to make Areas for Improvement:
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areas’
location and the sites
it a more attractive setting
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particularly enhances a poor environment
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is away from dangerous roads, noise and
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pollution
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walkers, house frontage/backs and drivers
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provide informal supervision.
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The play space accommodates:
Play
Value
Play Value Score:
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toddlers
young children
The
area provides a wide
out of 14
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teenagers
range
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children of different ages to play together
that
puts play in the control
Areas for Improvement:
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ie
it
avoids
segregation
of
age
or
ability.
of children,
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climbing for different abilities
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sliding, swinging and seesaw
See
Factsheet
14,
14a,
20
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hiding and making dens
of
the
Play Pack.
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creating and following tracks, and trails
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using moving play equipment e.g net
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cones, slip slides
ball games area
playing with sand
exploring sound and different textures.
The play space is DDA compliant.
Offers an enjoyable
The play space has:
experience to both disabled
lifting and supporting equipment
and non-disabled children,
accessible routes in and around the space
whilst accepting that not all
multi-sensory opportunities ie smell, textures
elements can be accessible
equipment at different levels
to everyone.
suitable picnic tables/benches with arm rests.
See Factsheet 14 & 14a of
the Play Pack
'
@
Areas for Improvement:
Self-Assessment
Forand
Model of inspection
maintenance
schedule
The
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Signage
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Fact Sheet
Information
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parishcouncils
councils&&community
community
groups
Information for
groups
16a
16b
cont...
Meet Community Needs
The community was consulted on the design
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is engaged with creating
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the play space and has
opportunity to share their concerns, visions
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opportunity
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and aspirations for the play space.
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concerns,
visions and
The community has been involved to review
aspirations.
whether the play space is enjoyable,
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accessible and has play value.
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6
&
6a
of
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The play space has been designed and
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appropriately maintained.
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an Annual ROSPA/insurer inspection
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See Factsheets 14 & 16a
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a maintenance schedule drawn up appropriate
of the Play Pack
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to the site ie litter clearance, defects works
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long term maintenance and sustainability
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planned and resourced.
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meet local need, avoiding a
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dull unused space.
play space needs to be refurbished.
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See
Factsheet 14a of the
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Pack
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TOTAL SCORE:
PERCENTAGE SCORE (= 37 divided by your score):
Community needs
Score:
out of 3
Areas for Improvement:
Play Value Score:
out of 4
Areas for Improvement:
Development Score:
out of 6
Areas for Improvement:
out of 6
%
If percentage is 70% or over then your play area has passed the signage assessment.
Completed By: (Name)
On Behalf of: (Parish Council/Organisation)
For further support and advice#
Contact Number:
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Marketing and the opening
The Play Pack
Fact Sheet
Information for parish councils & community groups
Celebrating the opening of your new play activity or
space and involving well-known local people helps
feel they have gained something special. This will
provide an opportunity to thank all those involved
A community fun day may help to build community
commitment to ensure residents value the project.
The more the activity or space is valued, the more
likely it will be used and looked after.
Try to get the local community to take an informal
role in overseeing the project and promotion.
Careful planning is the secret of a successful
opening or community event, and this means
starting well in advance - whether months
ahead or even years. The sooner you book your
requirements such as marquees or catering, the
sooner you can relax and start planning the details.
17
To market your project effectively, you need to
develop a clear message. Consider how you will
best reach your target audience. Ideas include:
r
door to door, at public buildings, through schools
etc
r adverts in local press or community newsletters
r free listings in newspapers.
Write to local radio stations – many broadcast
information about community projects for free. Use
your website or those of other groups to tell as many
people as possible about your project.
It can be really useful to involve your (potential)
service users in designing your marketing and
opening as they will know what would appeal to
them.
Remember – your opening event is the
this date! If you have planned your event
carefully, there should be few surprises on the
day. However, nothing can be guaranteed, and
you should always have a contingency plan
to cover uncertainties such as weather. A risk
assessment is always helpful.
Decide – whether to organise regular or
annual community activities to maintain support
for the play sessions or space that has been
provided. This will help you communicate with
people who are interested in what you are doing.
Getting feedback from those who visited your
event will help you learn for the future. It is also
something that you will be required to do for
funders - some funding organisations may supply
Don’t forget –
a new activity or play area
will attract attention. This can test the local
residents who may not have anticipated the
amount of use the project/site will be subjected
to by children and young people, particularly into
the evening. You will need to work with residents
to deal with issues arising. Enlisting members of
d
the local community to act as unofficial ‘eyes and
ears’ can be helpful.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Calculating your costs & funding
The Play Pack
Fact Sheet
Information for parish councils & community groups
Accurately working out your costs early on will tell
you how feasible your project is, and will enable you
to bid for funding, if required.
Typical costs for a play area include:
t Play specialists/consultants to o er advice on
design features
t Artists
t Consultation facilitators
t Project manager
t Travel
t Administration and overheads
t Playground inspectors
t Legal fees
t Fees for Criminal Records Bureau checks for
relevant sta
t The play equipment itself and surfacing
t Materials for arts projects
t Hire of equipment, e.g. diggers to clear land
t Plants and vegetation
t Signs
t Land registry applications
t Insurance
t Fees for planning applications
t Opening
t Ongoing maintenance and safety checks
t Repair and refurbishment – take vandalism into
account too
Remember
– fundraising is certainly not
quick or easy, but a successfully completed
project, and the smile on the children’s faces,
makes it all worthwhile in the end.
You will need to organise yourself into a group.
Some funding bodies will accept applications
from lower governmental groups, such as Parish
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
18
Typical cost headings for a play session or activity
include:
t
t
t
t
t
t
t
t
t
t
t
t
t
Sta salaries and wages
Salary oncosts (tax and NI contributions)
Management costs
Volunteer expenses
Recruitment costs
Equipment
Travel
Advertising
Stationery
Venue hire
Insurance
Training
Heat, light and power.
Don’t forget –
when working out sta
costs, remember to include additional time such
as attending training, preparing sessions and
team meetings.
Decide – what you need funding for.
There are many funding bodies that support
play, which can be searched on the Internet. The
best source of initial information is your district
or borough council. They may have advisors on
hand to help, and/or they may have their own
funding pots.
and Community Councils, but many will require
you to be a community group. This group should
consist of a collection of local residents, all with
the same goal in mind. It is in the name of this
group that you will apply for funds. Community
Action South East (CASE Kent) can help you
establish a community group. See Contacts Sheet
Kent
Children’s
Trust
Where every child matters
Health and safety
The Play Pack
Fact Sheet
Information for parish councils & community groups
Working with children and young people can be
very rewarding, but it is important to make sure that
in your enthusiasm for the new play group, activity
or play space, you don’t neglect health and safety.
Health and safety refers to the policies, rules
and regulations put in place to ensure users of
play projects do not encounter conditions that
would damage their health or expose them to an
unreasonable risk of harm.
Fact Sheet 21 explains the policies and procedures
for play sessions in more detail.
A number of organisations o er advice on safety
and play. The Royal Society for the Prevention
of Accidents (RoSPA) has an extensive range of
information sheets containing basic information
about di erent aspects of health and safety in
children’s playgrounds.
Decide – what insurance you will need to
make sure your project has adequate cover in
case of accidents. As a guide your organisation
should consider having £10 million public liability
insurance and £5 million employer’ liability
insurance.
19
Providers of play opportunities have a delicate balance
to maintain between providing a challenge and the
opportunity to take risks, and the obligation to protect
children from dangers and hazards. However, children
should be able to use areas without fear of being
injured by unsafe or poorly maintained equipment
method of evaluating children’s needs for more
exciting and challenging play alongside the potential
risks associated with the provision. It allows you to
identify hazards, assess risks, and decide what control
measures are necessary. See Fact Sheet 20 for
information on managing risks.
Don’t forget –
providers have a duty of
care to their users. Those in charge of children
have an additional responsibility, which is to
act in ‘loco parentis’. This means that they are
required to act as ‘a reasonable parent’ would.
Child protection is clearly a vital issue when working
with children and young people. See Fact Sheet
22 on safeguarding and promoting the welfare of
children.
In recent years, European standards have
largely replaced British standards of what kind
of materials, equipment, designs and installation are
considered to be safe for children’s play provision.
Although you are not legally obliged to follow
these standards when designing and building a play
space, it is considered good practice to do so and
would be required if you needed to show you were
meeting the duty of care to users. The Health and
Safety at Work Act 1974 implies the need for a
risk assessment and the Management of Health
and Safety at Work Regulations 1999 requires a
Remember
– the aim of play projects and
facilities is to provide both an imaginative and a
physical challenge for children and young people.
This means giving them opportunities to test
themselves while minimising the risk of injury.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Managing risk
The Play Pack
Fact Sheet
Information for parish councils & community groups
to children, there needs to be an element of risk
associated with it.
Children’s capacity to develop is severely restricted
if all risk is removed, as no risk means no
challenges.
Children need to take risks to learn how to manage
them. It is crucial that we do not remove risk from
play activities and we need to positively design risk into
play, or children will seek the risk elsewhere.
Risk Assessments
When managing play activity or maintaining a
play area, it is vital that all unacceptable risks are
way to do this is to complete a risk assessment
form when you design your play area, when you
choose your venue and when you introduce a
new activity and new equipment.
evaluating children’s needs for more exciting and
challenging play alongside the potential risks
associated with the provision. It allows you to
identify hazards, assess risks, and decide what
control measures are necessary.
To help you make judgments there are many
sources of information including:
t common sense
t experience
t observation of play space/equipment in use by
children
t standards guidance and resources from
relevant agencies
t expert opinion
t views of colleagues and peers
t relevant experience from other providers
t national data sources
t local data sources
t research studies
t local knowledge.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
20
As adults, there is a responsibility to ensure that
children do not come to harm – so it is important to
consider risk in two categories:
‘Acceptable risk’ – that which allows children to
stretch their capabilities, make judgements and gain
children learn how to assess risk, which develops
their ability to form sound judgements.
‘Unacceptable risk’
– includes ensuring that the
physical environment is free from unacceptable risk
(such as broken glass, dangerous equipment, trip
hazards) but, importantly extends beyond this to
include risks of abuse and so on.
The process recommended in the Managing Risk
in Play Provision (DCSF and Play England 2008)
uses a set of prompts, not a rigid list of questions, to
for example, a play area including boundaries and
self-build structures, ‘non-prescriptive’ play features,
dogs and cats. The answers to the questions make
See Fact Sheet 20a
for an example.
Don’t forget –
children derive great benefit
from being outdoors and creating their own play
spaces without adult intervention. Once it is
clear that local children are using a place, site
owners should keep an eye on the situation. For
example, children will often make a rope swing,
using their own judgement as to what feels safe.
In this case, the site owner should take
the same approach as with other features in play
spaces – do a risk-benefit assessment and also
consider the benefits.
RoSPA o ers detailed advice and information on
all areas of accident prevention. They provide
inspection, training and consultancy on play
spaces, parks and open spaces, and sports
facilities. Visit www.rospa.com for more details.
Kent
Children’s
Trust
Where every child matters
– model questions
Information for parish councils & community groups
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Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
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Policies and procedures for
play sessions
Information for parish councils & community groups
You will need to have a set of policies and
procedures that tell sta , volunteers and the
general public how you operate. It’s often useful to
have a look at other people’s policies and procedures
and adapt them to suit your project.
Key policies include:
t Safeguarding and promoting the welfare of children
(see Fact Sheet 22)
t Equalities and diversity (see Fact Sheet 23)
t Recruitment and training (see Fact Sheet 11)
t Behaviour/exclusions for children and young
people (see Fact Sheet 24 )
t Code of conduct for sta and volunteers
The Play Pack
Fact Sheet
21
There is some core information that all activities for
children and young people need from the outset.
Registration forms
– need to be completed for all
children and young people, with key information
including address, emergency contact number,
allergies, special needs and who is collecting
them from your session. See Fact Sheet 25 for an
example.
Decide – what you’ll do if a child or young
person turns up without being registered – will
you turn them away or let them stay? If the
latter, it’s a good idea to ring the parent and
send a form home with them for next time.
Procedures might include:
t How you allocate places to children and young
people who want to register with your project
t How you record monitoring information
t Record keeping and information sharing.
Remember – if you want to take photos
of children and young people attending your
activities, you need to get consent from their
24 that shows you what should be included on a
consent form for using children’s images.
Do not allow anyone other than authorised sta
to take photos of children at your session, unless
you have agreed with parents in advance – for
example, the local press are covering a session.
Make sure that all sta know to challenge anyone
At the session you must also have the following:
t Register of attendance
– should be completed at
the start of each session so you know who is in the
t Signing out procedures
– you need clear
arrangements in place for children and young
people signing out when they leave a session.
Decide the youngest age you will allow a child to
leave unaccompanied – and include this permission
on the registration form.
Work out what information you’ll need to monitor
about who’s using your project. Most funding
bodies will need you to report this information to
them on a regular basis. See Fact Sheet 27 for
an example of a monitoring form.
press want to take photos.
Know what information you can keep, for how
long and who can access it. Data protection
information can be found at www.ico.gov.uk
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
t Risk assessments
– need to be completed when
entering a building to check that all exits and areas
are safe and there is room for emergency
services to get to the building. There needs to be
an assessment of whether the space is suitable for
the planned activities early on. See Fact Sheet 10
for a venue checklist.
Kent
Children’s
Trust
Where every child matters
Safeguarding and promoting the
welfare of children
The Play Pack
Fact Sheet
Information for parish councils & community groups
Most children feel safe, and are safe. However,
all organisations need to listen and be responsive
to the needs of all children and to recognise that
safeguarding children and young people from harm
must be everyone’s business.
Section 11 of the Children Act 2004 and 2006
brings in new duties for service providers working
with children and young people up to the age of 18.
22
All agencies working with children and young people
up to the age of 18 need to:
1. have a management commitment to the
importance of safeguarding and promoting the
welfare of children
2. have a clear statement of the organisation’s
responsibilities towards children available to
all staff
Safeguarding and promoting the welfare of
3. be clear about who is accountable for
safeguarding
t protecting children from maltreatment
t preventing impairment of children’s health or
development
t ensuring that children are growing up in
circumstances consistent with the provision of
safe and effective care
t undertaking that role so children have
optimum life chances and to enter adulthood
successfully
4. make sure that service development takes
account of the needs of children and is informed
by the views of children and young people where
appropriate
5. provide opportunities for staff to attend appropriate
training and guidance
6. follow rigorous recruitment procedures, with
additional checks to ensure that appropriate staff
are recruited
7. have clear procedures for responding to
allegations about staff
Don’t forget –
it’s is essential that you
safeguard children and young people by
ensuring Criminal Record Burean (CRB)
checks are done on all staff and volunteers
working with them. This is the best way of
checking that none of your staff or volunteers
has a previous criminal record, especially for
child abuse or similar.
8. have arrangements in place with other agencies to
safeguard children
9. be part of information sharing arrangements as
appropriate.
Where regular, direct contact with young
people occurs, an enhanced check may be
required. Check the web site at www.crb.gov.uk
for more information.
Every local area now has a Local Safeguarding
Children’s Board. It provides local guidance on
safeguarding children and child protection policies.
www.kscb.org.uk
The document ‘What to do if You’re Worried a
Child is Being Abused’, www.everychildmatters.gov.
uk/resources-and-practice/IG00182/ provides best
practice guidance for those who work with children
in order to safeguard their welfare.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Equalities and diversity
The Play Pack
Fact Sheet
Information for parish councils & community groups
Children of different abilities can play together in
well-designed and managed play spaces.
Some children who want to access your play
session or play space may have a disability or
additional needs. It is obviously important that you
are aware of this, so you can take steps to meet
the individual child’s needs appropriately.
23
Ensure that your advertising clearly states that the
activities and play spaces are open to all children,
including those with disabilities or additional needs.
individual children.
Ensure the venue and access to the space is suitable
for children with disabilities/special needs.
Play areas should offer an enjoyable experience
to disabled children, whilst accepting that not all
elements of the play space can be accessible to
everyone.
Remember some parents and carers are
disabled or elderly. If the parent or carer can not
access the play space or find it difficult, this will
have an impact on their children.
Don’t forget –
for play sessions the initial
information about any special needs should be
captured on the activity registration form. See
Fact Sheet 25 for an example.
However, it’s
really useful to speak to the parent or carer direct
so you can establish how best to welcome and
accommodate that child.
Remember
– 1995 Disability, Discrimination
Act (DDA) requires that all people who are
disabled have the same access to public services
as those that are not. It is important your project
and staff actively promote equal opportunities
and anti-discriminatory practice for all children.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
be iin place
and
A policy
li needs
d to
t b
l
d reviewed
i
d
regularly to ensure it meets current legislation.
All staff need to be trained on the policy. See the
Contacts Sheets which has websites where you
Kent
Children’s
Trust
Where every child matters
Managing behaviour
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Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Activity registration form
template
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Information for parish councils & community groups
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Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Activity registration form
template (cont)
The Play Pack
Fact Sheet
25
(cont)
Information for parish councils & community groups
Important notes to be read before your child attends a session:
If you have completed a registration form we will assume you are aware that your child is attending the sessions.
Please notify us by letter if circumstances change in any way.
Behaviour
r We expect that your child will behave responsibly. We have the right to exclude any children if their behaviour stops
other children from enjoying the activity or creates an unsafe environment.
r If your child is to be asked to leave a session you will be contacted to collect your child from the session.
Personal belongings
r Play workers or [name of the organization] cannot be responsible for any loss or damage of equipment, clothing or
any other personal property on any of the events.
Safety
r The employees or representatives of [name of organization] can only be responsible for children and young people
that attend the sessions.
r Please explain to your child/ren that they need to stay till the end of each session and they are not allowed to leave early.
r It is the responsibility of parents to ensure that children and young people are transported to sessions safely.
For general enquiries contact:
[insert organisation’s contact]
I have read and understand all the information above, and that all the information I have given is correct.
Parent/guardian’s signature:
Printed name:
Date:
Code of conduct
As a participant, I
r
r
r
r
agree that I will not:
use lighters or smoke in the building or its grounds
damage the centres or any of its property
shout or swear at the staff
break the rules of the session.
I understand that if I break any of these rules I will be excluded from the remainder of the session and future sessions.
Signed:
Date:
Information checked by:
Date:
Parent contacted by:
Date:
Inputed on database by:
Date:
Six month renewal
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Consent form for using
children’s images
Information for parish councils & community groups
The Play Pack
Fact Sheet
26
This section to be completed by the parent or guardian of the *child/*children.
Name of child or children:
Child 1
Child 4
Child 2
Child 5
Child 3
Child 6
Name of parent or guardian:
Address of parent or guardian:
Postcode:
[Name of organisation] would like to use images of your *child/*children for promotional purposes. These images may
appear in our printed publications, on video, on our website or on all three. To comply with the Data Protection Act
1998, we need your permission before we take and use any images of your *child/*children. Please tick the appropriate
boxes below, then sign and date the form where applicable.
* Please delete the option that does not apply.
I give my permission to [name of organization] to use images of my *child/*children in:
please tick the appropriate box
Yes
No
Local newspapers
Promotional publications
Website
Promotional videos
Please note that websites can be viewed throughout the world, not just in the United Kingdom where UK law applies.
Please make sure you read the conditions for using images of your child/children on the back of this form.
I have read and understand the conditions of use detailed on the back of this form.
Signature:
Date:
This section to be completed by the organisation’s employee or representative.
Name of organisation:
Employee/representative:
Department:
Address:
Postcode:
I have read and understood the conditions for use
Signature:
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Date:
Kent
Children’s
Trust
Where every child matters
Consent form for using
children’s images (cont)
Information for parish councils & community groups
Conditions of use
1.
This form is valid for six months from the date of
signing. The consent will automatically expire after
this time.
2.
We will not re-use any images after this time.
3.
We will not include details or full names (which
adult in an image on video, on our website or
in printed publications, without good reason.
For example, we may include the full name of a
competition prize winner if we have their consent.
However, we will not include the full name of a
model used in promotional literature.
4.
We will not include personal postal addresses on
video or on our website or in printed publications.
5.
(For photographs of school children) If we use
images of individual pupils, we will not use the
name of that child in the accompanying text or
photo caption without good reason. And if a pupil is
named in the text, we will not use a photograph of
that child to accompany the article without good
reason. For example, we may include a picture and
full name of a competition prize winner if we have
their consent. However, we will not include a picture
and full name of a model used in promotional
literature.
6.
(For photographs of school children) We may use
group or class images with very general labels,
such as ‘a science lesson’ or ‘making Christmas
decorations’.
7.
We will only use images of pupils who are suitably
dressed, to reduce the risk of such images being
used inappropriately.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
The Play Pack
Fact Sheet
26
(cont)
Example of a monitoring form
The Play Pack
Fact Sheet
Information for parish councils & community groups
27
For completion by play session leader
Please complete all boxes
Project:
Ward:
Venue:
Date of
activity:
Time of
activity:
Date form
completed:
Team members:
Number of
staff:
Nominated person:
Number of
participants:
Number of
boys:
Number of
girls:
Number of ages – Boys:
Under 5s
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Over 18s
Number of ages – Girls:
Under 5s
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Over 18s
Black
Caribbean
Black
African
Number of boys with special needs:
Number of girls with special needs:
Number of girls from ethnic minorities:
White
British
White
other
Mixed race:
White/Black Caribbean
Bangladeshi
Indian
Mixed race:
White and Asian
Pakistani
Chinese
Mixed race:
White/Black African
Other
please specify:
Number of boys from ethnic minorities:
White
British
White
other
Mixed race:
White/Black Caribbean
Bangladeshi
Indian
Mixed race:
White and Asian
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Pakistani
Chinese
Mixed race:
White/Black African
Kent
Children’s
Trust
Where every child matters
Black
Caribbean
Black
African
Other - please specify:
Example of a Monitoring Form
(cont)
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Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
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Kent
Children’s
Trust
Where every child matters
Case studies
The Play Pack
Information for parish councils & community groups
There are many examples of good practice in
providing play activities and playable space. Here
"
projects that have been successful and will help
inspire you.
Case
Studies
! has organised play case studies
into categories including early childhood provision,
organised activities, free/unstructured play, schools
and extended schools, natural play, open access,
sessions that require pre-booking, rural area, inner
city and town examples. www.playengland.org.uk
In 2004 "
# conducted research into how
children and young people can be engaged in the
design of urban spaces. The resulting publication,
‘What would you do with this space?’; www.cabe.
org.uk/publications/what-would-you-do-withthisspace, features 16 inspiring case studies, plus
insights into some of the key issues that projects
may face. In 2008 CABE went back to some of the
projects featured in the original research to ask
what did they do with that space. www.cabe.org.
uk/public-space/play-space/what-did-they-do?
Big Lottery Fund has provided grants for many
play projects under the Children’s Play Fund
and Playful Ideas schemes. They show lots of
examples of play projects led by play workers in
communities and new local play facilities.
www.biglottery.org.uk
X
early learning play is explored on the $
Matters website along with case studies on holiday
play schemes with community participation, after
school activity clubs, sport, and arts sessions.
www.publications.everychildmatters.gov.uk
Participation Works provides case studies
where the arts have been used to enable children
and young people to speak out about their own
experience; from photography projects to help with
local planning to issue based dance and drama
workshops. www.participationworks.org.uk
Kent Childrens Fund Network provides valuable
support and advice on participation and play. They
have a range of resources available to help with
consulting the community on activities for play
sessions. www.kcfn.co.uk.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters
Contacts sheet – Local
Information for local resources & community groups
Ashford Borough Council provides advice on working
%&'
&
with
young people and support for play area design,
(
"!
construction
and inspection.
Advice on working
with young people and support for
Tel: 01233
331 111 construction and inspection.
play
area design,
www.
ashford.gov.uk Tel: 01233 331 111
www.ashford.gov.uk
Ashford’s own young people’s website signposts
(
%*
young
people to the information and advice they
A
network
require. of professionals, parents and carers for
supporting,
networking, and promotion of local play
www.
whatmattersashford.co.uk
activities. www.kcfn.co.uk Tel: 01233 632 957
Kent Children’s Information Service
Information
on local childcare, early education and
+
(
other
care
support
for children
and parents.
Ashford’s young people’s
website
Tel:
0800 32 32 30
www.whatmattersashford.co.uk
Early Years and Childcare Operation Unit
(
/
%*
Any queries relating to Childcare, homework
A
channel
for clubs,
youngplay
people
to share
and
and
breakfast
schemes,
play ideas
groups,
"";
nurseries
provision.
01233 331111
Tel: 01622 Tel:
626760
KCC
Youth Service
4
(
Offers
people
aged 12manages
to 25 (19 with
Offersyoung
outreach
services,
localspecial
children’s
needs)
rangeoffers
of social
activities,
support and
advice.
centresa and
support
for parents,
children
and
Tel:
01622
671
411
communities.
www.kent.gov.uk
+8
;
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Ashford641
and156
Shepway Youth Offending Team
01233
Supports
young
people at risk of social inclusion
;
#
through
crime.
01233 620 495
Tel: 01303 253 476
"
;
www.kent.gov.uk
01233 622 296
Home Start Ashford
Sure Steps Children’s Centre – Kennington
Offers friendship, support and practical help to
01233 624 857
parents with young children.
Tenterden
Children’s
Centre
Tel: 01227 472
050
01233
622
296
Email:
4
?#!
#
@AEAH
Ashford Connexions Access Point
01233
624 857
Offers advice
and support for 13 to 19 year old young
people.
www.kenttrustweb.org.uk
www.connections-direct.com
www.kentchildrenscentres.org
Sure Start Ashford
Offers outreach services and manages local
J
&
children’s centres offering support for parents,
Kent Children’s Fund Network
children and communities.
Help for projects and services working with children
Tel: 01233 641 156
and young people, including training, delivering play
www. surestart.gov.uk
sessions, and toolkits.
www.kcfn.co.uk Tel: 01233 632 957
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
The Play Pack
Contacts
Sheet
Young Carers
**
?
JH
Services
young carers
and their
families.
Helps
to for
establish
community
groups.
Tel:
01233
646
709
or
01233
665
393
www.casekent.org.uk Tel: 01233 610 171
www. carers-ashford.org.uk
J
/
Kent Safeguarding
Board
Help
for voluntary Children
youth groups.
www.kscb.org.uk
or
www.kentyouth.org
Tel: 01634 281 841
www.safeguardingchildren.org.uk
Home Start
Community support
Action South
East (CASE
Kent)
Friendship,
and practical
help
to parents with
Can
help
establish
community
groups.
young children.
Tel: 01233 610 171
www.home-start.org.uk
Tel: 0208 598 1313
www.midsekent-cvs.co.uk
/!
Kent Children’s Fund Network (KCFN)
Services for young carers and their families.
Offer help to projects and services working with
www.kent.gov.uk Tel: 01233 665 393
children and young people. They provide training on
various
aspects of participation,
provide toolkits on
Kent
Safeguarding
Children Board
practical ideas, activities and methods, and send out
www.kscb.org.uk
Kent
Volunteers
Centres By Right! Team.
out more
call the Participate
www.volunteercentreskent.org.uk
Tel: 01233 632 957
Tel:
01233 665 535
www.KCFN.co.uk
U
8
J
Volunteer Centre Ashford
Helps
to volunteering
establish community
groups
in West Kent.
Promote
and support
volunteering
and
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volunteering organsiations.
Tel: 01233 665 535
8
**
J
www.ashfordvc.ik.com Tel: 01303 813 790
www.ruralkent.org.uk
Action with Communities in Rural Kent
Kent County Council
(previously known as Kent Rural Community Council)
Provides a range of services, including some relevant
Advises and supports community organisations in
to children and young people.
rural areas.
www.kent.gov.uk
Tel: 01303 813 790
www.ruralkent.org.uk
/
&#
]
01622
626 760
Kent Youth
OffersChildren’s
help for voluntary
youth groups
and setting up
Kent
Information
Service:
voluntary
youth
0800 0323
230 clubs.
Tel: 0 1634 281 841. www.kentyouth.org
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Action for Children
Tel: 01233 643103
Childen’s
Social Services: 08458 247 247
Funding information can be found from the following:
For
latestCouncil
funding
information,
email:
Kentthe
County
produce
a regular
newsletter
[email protected]
to
to the
‘Inside Track’, with up to date fundingsubscribe
information.
Inside
Track
newsletter.
To subscribe for free, contact:
Email: [email protected]
Kent
Children’s
Trust
Where every child matters
Contact sheets –
National
The Play Pack
Contacts
Sheet
Information for national & community groups
Department for
Schools
and and
Families
Department
forChildren,
Children,
Schools
Families
Supports
children
and
young
people
to
grow
Contains many publications, policies and strategies
up happy
andplay,
healthy
etc. It contains
manyPlay
on
children’s
including
the National
publications,
policies2008.
and strategies
on children’s
Strategy
December
www.dcsf.gov.uk
play,
including
the
National
Play
Strategy
published
Tel: 0870 0002288
in December 2008.
www.dcsf.gov.uk
!
Promotes
local play strategies and provides funding,
Play England
advice
and
support
to promote
good
practice.
Promotes
local
play strategies
and
provides
funding,
www.playengland.org.uk
Tel:
0207
8436300
advice and support to promote good practice
www.playengland.org.uk
Children’s Play Information Service
Children’s Play Information Service
A specialist information resource providing
The Children’s Play Information Service (CPIS) is a
information on many aspects of children’s play.
specialist information resource providing information
www.ncb.org.uk/library/cpis Tel: 0207 8436000
on many aspects of children’s play.
www.ncb.org.uk/library/cpis
Participation Works
Participation
A
consortiumWorks
of six national children and young
A
consortium
of
six enabling
national children
and young
people’s agencies
organisations
to involve
people’s agencies
that
enables
organisations
to
children
and young
people
in the
development,
effectively
involve
children
and young
people
the
delivery
and
evaluation
of services
that
affectinthem.
development,
delivery
and
evaluation
of
services
www.participationworks.org.uk Tel: 0845 6036725
that affect their lives.
www.participationworks.org.uk
(
Supports
speaks out for the most vulnerable
Action for and
Children
children
UK.vulnerable
Supportsand
andyoung
speakspeople
out for in
thethe
most
www.actionforchildren.org.uk
Tel:
children and young people in the UK. 0207 7047000
www.actionforchildren.org.uk
National Society for the Prevention of Cruelty
NSPCC
to
Children. www.nspc.org.uk Tel: 0808 800500
National Society for the Prevention of Cruelty
to Children.
Parent
Line Plus
Tel:hour
020 helpline
7596 3700
24
for anyone caring for a child.
www.parentlineplus.org.uk
Tel: 0808
Action for Children, the children’s charity
(south8002222
east)
Action for Children South East
4children
Tel: 01403 225 900
Information
for anyone working in childcare setting.
Parent Line Plus
www.4children.org.uk
Tel:caring
0207for
5122100
24 hour helpline for anyone
a child.
www.parentlineplus.org.uk
Bookstart
4children
A
scheme offering free books to children.
Information
for anyone working
in childcare setting.
www.bookstart.co.uk
Tel: 02085162995
www.4children.org.uk
Contact
Surestart a family
Support
foron
families
with disabled
children.
Information
Government
support for
children,
www.cafamily.co.uk
Tel:
0808 8083555
parents and communities.
Provides
national standards
for childcare and childminding for under eights.
t t
k
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Bookstart
Gingerbread
A schemeforoffering
free books
to children.
Support
lone parents.
www.gingerbread.org.uk
www.bookstart.co.uk
Tel: 0808 8020925
Contact a family
/
!
Support for families with disabled children.
Provides
youth808
issues
Helpline 0808
3555news, strategy and policy
advice, and general campaigns. www.nya.org.uk
Gingerbread
Tel: 0116 2427350
Support for lone parents.
www.oneparentfamilies.org.uk
Learning Outside the Classroom
The
NationaltoYouth
Agency
A
resource
help professionals
provide high quality
Provides
youth
issues
news,
strategy
experience beyond the classroom. and policy
advice, and general campaigns.
www.lotc.org.uk
www.nya.org.uk
(
$
(
Learning Outside the Classroom
RoSPA
promotes
fundamental
role high
of safety
in
A resource
to help the
professionals
provide
quality
childrens
play
and
provides
training
and
advice.
experience beyond the classroom.
www.rospa.com
www.lotc.org.uk Tel: 01367 244600
Royal Society for the Prevention of Accidents (RoSPA)
<
$
RoSPACouncil
promotes
fundamental
rolelearning.
of safety in
Skills
forthe
active
leisure and
childrens
play
and
provides
training
and
advice.
www.skillsactive.com Tel: 0207 6322000
Skills Active
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Skills Council for active leisure and learning.
Privided
practical support and advice on playing
www.skillsactive.com
National Playing Fields Association (NPFA)
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Privided practical support and advice on playing
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www.npfa.co.uk
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Advice
on the
of play
areas,
parks and open
Commision
for design
Architecture
and
the Built
spaces.
www.cabe.org.uk
Tel: 0207 0706700
Environment
(CABE)
Advice on the design of play areas, parks and open
spaces.
www.cabe.org.uk
For more information on health and safety,
safeguarding and general care of children, visit:
For more information on health and safety,
safeguarding and general care of children please visit
www.everychildmatters.gov.uk
www.everychildmatters.gov.uk
www.safeguardingchildren.org.uk
www.safeguardingchildren.org.uk
www.surestart.gov.uk
Kent
Children’s
Trust
Where every child matters
For more details contact your local council.
Further support is available, both locally and nationally.
Contacts Sheets show where expert advice can be found.
Kent
Children’s
Trust
Where every child matters