Lake Travis FFA Alumni
January 7th, 2014
Agenda
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Teacher Update
Approve Minutes/Financials
Fundraising Update
TCYS Buyers Fund
TCYS Update
TCYS Schedule
Important Dates
Teacher Update
• TCYS Forms to complete
– Permission Slip
– Emergency Medical and Field Trip Info sheet
– Transportation Waiver
– Junior Eligibility Form
Meeting Minutes
• 12/3 meeting minutes sent to Group distribution after
meeting and posted on website for review
http://laketravisffa.ffanow.org/F/laketravisffa/20131203_ltffaminutes.pdf
Motion and vote
Treasurer’s Report
• Starting balance of $15,615 and ending balance of $25,725
• December income:
– Membership: $175
– SOB sales: $9,935
• December expenses:
– $0
http://laketravisffa.ffanow.org/F/laketravisffa/20131231_ltffatreasuryreport.pdf
Motion and vote
Fundraising Update - Winners
• Side of Beef Winners:
– Kathy Salcher (sold by Carrie Young)
– Barry Smith (sold by the Ellisor Family)
• Side of Pork Winners:
– Karl Arneson (purchased at Chapter Show)
– The Herrera Family (sold by Cecilia Herrera)
• Top Sales:
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Arneson Family
Nagel Family
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$1000
$940
Fundraising Update - Income
• 2013 Gross Sales:
– $17,000 (goal)
– $13,319 (actual)
• 2013 Net Sales (~$2550 expenses):
– $14,450 (goal)
– $10,769 (actual)
• 2012: $14,351 (gross) / $13,008 (net)
Alumni Buyers Fund
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Budgeted Income: $35,725
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Remaining Expenses: $20,725
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Current balance: $25,725
Spring Pet Shop: $2500
Spring Sponsorship Drive: $7500 ($10,000)
SOB/SOP Expenses: $2550
Scholarship: $5000
Student Chapter (Spring): $3500
US/TX FFA Membership: $675
Year-end Banquet (sponsor plaque/meal): $500
Miscellaneous: $1500
2014 Rollover: $7000
TCYS Available Funds: $15,000 ($17,000 budgeted)
Recommended Buyers Funds: $15,000
TCYS Update – Buyer’s List
• List of Buyer’s (Here and on the web)
http://www.laketravisffa.ffanow.org/F/laketravisffa/20131105%20Minutes.pdf
Motion and vote
TCYS Update – Cantina
• Committee Chair
– Karl Arneson
• $55/family (w/ wristbands)
– $5/meal for family guest
• Meal Times
– Breakfast 6:30 – 8:30
– Lunch 11:00 – 2:00
– Dinner 6:00 – 8:00
TCYS Update– Logistics
• Committee Chair
– Steve Greer
• January 14th (Tuesday), 4:00pm – 8:00pm
• Assemble pens @EXPO Center
• 9 LT FFA volunteers required by TCYS
TCYS Update – RV
• RV Committee Chair
– Lisa Houston
• Last call for site reservation
• Last call for RV reservation
– You must arrange your own RV
– See RV email for discount vendor info
TCYS Update – Herdsmanship
• Decorating Committee Chair: JoAnna Janecek
– Decorate TCYS pens Wednesday 1/15 4:00 – 9:00p
• Herdmanship Chair: Michelle Greer
– Will provide a student duty roster of cleaning times
• TCYS requires you to purchase 2/bags of shavings
(from them) per animal (scholarship fundraiser)
– 2*$8 = $16/animal
TCYS Update – Cost Summary
• Cantina/wood/propane $55/family
– $5/meal for family guests at meal
• TCYS Shavings
$16/animal (2 bags)
Bring 1 case of water plus 1 case of soft drinks
per family
TCYS Update – BYOS
• Things you should bring for yourselves:
– Checkbook/cash to pay RV space rental
– Jackets, gloves, hats etc.
– Rain jacket/poncho
– Chairs
– Flashlights
– Solo cups
TCYS Update – Sale Auction
• If you make sale:
– We will have a special meeting for those families to
explain what this means
– Probably Mon/Tues after TCYS but watch for
announcement
– Your child will need to attend auction at TCYS Expo
Center on Friday 1/24, 10:00am - dark
– Adults are encourage to attend for dinner and open
bar
TCYS Schedule
Thursday - 1/16
• 2:00p - 4:00p
• 3:00p - 7:00p
• 4:00p - 7:00p
• 7:30p
Rabbit Check - Followed by judging
Youth Fair Check In - Banquet Hall
Arrive all Goats, Lambs, Swine and Steers
Classify Lambs
Friday -1/17
• 8:00a - 11:00a
• 9:00a
• 10:00a
• 11:00a
• 11:00a
• 2:00p - 4:00p
• 5:00p - 8:00p
• 7:00p
Market Lamb Show
Youth Fair Projects Judged
Youth Fair Group Project Interviews
Market Goat Show
Market Poultry Check In
Poultry Judging (following goats)
Youth Fair Open to the Public
CPRA Rodeo
TCYS Schedule
Saturday - 1/18
• 8:00a - 5:00p
• 8:00a - 4:30p
• 5:00p
• 7:00p
Market Swine Show (barrows/gilts)
Youth Fair Country Store Open
Steer Show
CPRA Rodeo
Sunday - 1/19
• 8:00a - 12:00p
• 10:00a - 12:00p
• 12:00p
• 12:00p - 3:00p
• 12:00p - 3:00p
All Steers, Swine, Goats, and Lambs released
Youth Fair Country Store Open
Show Barn Clean Up
Youth Fair Check Out
Declaration of Sale Items
TCYS Schedule
Wednesday - 1/15
• 4:00p - 9:00p Set Up Herdsman - Show Barn
Thursday - 1/23
• Sale Prep Day
Friday - 1/24
• 10:00a - dark
Youth Fair and Livestock Auction
Important Dates
• 1/8 TCYS Board Meeting
• 1/15 – 1/19 Travis County Youth Show
• 1/20 Special meeting for families that make sale at
TCYS
• 1/24 (Fri) TCYS Youth Fair and Livestock Auction
• 2/4 Next Alumni/Chapter Meeting
Meeting Adjourned