New Hire Inservice
Assessment & Accountability Department
August 2015
Assessment & Accountability Webpage can support you
2
Staff Contacts
Connie McCoy, Student Records Manager
•
•
•
•
•
Manages all student records for the district
Maintains suspension-expulsion data base
Oversees immunization records
Inputs enrollment and scheduling for schools
Works directly with secretaries to maintain reliability of
PowerSchool
Tabitha Key, Data Specialist
• Compiles and submits State and Federal Reports
• Manages district database of student assessment scores
• Supports all aspects of state assessment administration &
accountability requirements
• Oversees school calendars
3
Staff Contacts
• Cris Goldy, English Language Learner Program Administrator
• Title III Program
• SIOP Training
• ACCESS Assessment and training (assessment used to measure
language development)
• Assessment Accommodations for limited English language (LEP)
students
• Compliance with parent notification requirements
• Management of ACCESS assessment database
• Provide support and materials to teachers of ELL students under the
RTI model
4
Staff Contacts
• Vacant, Homeless Liaison
• Connects homeless families with available community resources
• Assists in gathering documentation for student enrollment in
schools
• Available to provide training to school staff on issues surrounding
education of homeless
5
FERPA
• Family Educational Rights and Privacy Act (FERPA)
• Parents have the right to consent to disclosure of personally
identifiable information contained in education records.
• Records may be disclosed without consent to:
•
•
•
•
•
•
•
•
School employees who have a need to know;
Other schools to which student is transferring;
Certain government officials in order to carry out lawful functions;
Appropriate parties in connection with financial aid to student;
Organizations doing certain studies for the school;
Accrediting organizations;
Individuals who have obtained court orders or subpoenas;
Persons who need to know in cases of health and safety
emergencies; and
• State and local authorities, within a juvenile justice system, pursuant
to specific state laws.
6
FERPA
Schools may disclose without consent “directory” type
information—not considered an invasion of privacy.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Student’s name
Address
Telephone listing
Date and place of birth
Major field of study
Participation in officially recognized activities and sports
Degrees and awards received
Dates of attendance
Weight and height of members of athletic teams
Most recent previous educational agency of institution attended by
the student
7
Protection in Microsoft Documents
On a PC - Use the
Permissions feature
in Excel, Word, and
PowerPoint to lock
your documents.
1. Drag your
mouse under
File
2. Select Protect
Workbook
3. Select Encrypt
with a
password
4. Assign a
password
You can lock Excel, Word, and PowerPoint
documents.
8
Protection in Microsoft Documents
On a Mac - Use the
Permissions feature
in Excel, Word, and
PowerPoint to lock
your documents.
1. On the menu,
click
Preferences.
2. Under Personal
Settings, click
Security
3. In the Password
to open box,
type a password
4. Confirm the
password and
save
You can lock Excel, Word, and PowerPoint
documents.
9
Assessment and Dates
10
Tool to Screen
Young Children at Risk
District requirement
• Monitored by site principals as well as the Student Services team
• Dial 4 - Developmental Indicators for the Assessment of
Learning
• Screener for pre-k (3 and 4 year olds)
• Motor skills, concept development, language ability, self-help,
and social-emotional
• Used to identify early intervention and support
• Administered by the Student Services Department
11
Tool to Profile
Kindergarten Readiness
State requirement – 4 ACC 06.712
• The State distributes and aggregates data
• Developmental Profile
• All kindergarteners and 1st grade students who had not previously
been enrolled in public school
• Teacher observations - identify, record and summarize the skills
and behaviors students demonstrate at the beginning of their
kindergarten year
• Results are submitted online
• Kindergarten teachers must attend training
12
Assessment to Measure
Language Acquisition
Federal and state requirement - 4 AAC 34.055
• The State joined the WIDA Consortium – ASSETS grant supports development of a
technology-based assessment system
• 2016 will be the first year for the administration of the on-line assessment
• W-APT - Identification tool
• Students under consideration — within the first 30 days at start of school
• Students new to the district (if flagged through parent questionnaire)—through
December
• ACCESS for ELLs 2.0 Assessment
•
•
•
•
Reading, Speaking, Listening, Writing
Assessment window—2/1—3/31
Administered to all identified Limited English Proficient (LEP) students
Site staff administer the assessment
• Test administrators must attend training annually
13
Contact person is Cris Goldy, ELL Program Administrator, 852-9661.
Assessment to Measure
Academic Achievement
Federal and state requirement – 4 AAC 06.737
• The state contracts with Achievement and Assessment Institute
(AAI) to deliver and score the assessment
• Alaska Measure of Progress (AMP)
•
•
•
•
•
English Language Arts and Math (grades 3-10)
Science (grades 4, 8, & 10)
All students must participate
Test administrators must attend training annually
The alternate assessment, Dynamic Learning Maps, is available
for the students with significant cognitive disabilities (grades 310)
14
Assessment to Measure
Competency
State requirement – 4 AAC 06.755
• The state contracts with Data Recognition Corporation (DRC) to
distribute, score, and report the assessments/results
• High School Graduation Qualifying Examination (HSGQE)
•
•
•
•
•
Reading, Writing, and Math (Grade 10 Only)
High-stakes test for a high school diploma
First administered spring of the student’s sophomore year
Test proctors must attend training
Students who are not proficient in all three subtests can retest at
least once yearly – HSGQE Retest (grades 11, 12, and returning
adults)
15
Assessment to Measure
Work/College Ready
State requirement – 4 AAC 06.717
• State contracts with ACT to distribute, score, and report the
assessments
• 2015-16 will be the last year unless the Legislature reconsiders. It
was repealed with HB44.
College and career readiness assessments at NSBSD
• All students in grade 12 who have not previously done so, take one the
assessments described below
• Although CCRA was repealed starting 2017, we will test grade 11 this
year
• The requirements under (a) of this section are met if a student takes
1.
2.
the ACT; or
the following sections of the WorkKeys assessment:
a)
b)
c)
applied mathematics;
reading for information; and
locating information.
16
Associate Test Coordinator
• A representative from your site will support most testing
•
•
•
•
Not an added duty contract and assigned to the counselor
Requires strong ethics, organizational skills and attention to detail
Requires getting along with staff
Works with sped teachers and ELL instructors to oversee and
ensure documentation of accommodations & modifications
• At the time of testing:
•
•
•
•
•
Ensures security procedures
Creates/distributes testing schedule for site
Trains all test administrators at the site
Ensures all testing takes place
Receives and returns secure test materials to Assessment
Department
17
Report Card to the Public
•
•
Required of all schools and districts
FY15 will be delayed
ACCOUNTABILITY
18
Formative Measures
District Required
• Monitored by building principals as well as the Curriculum and Instruction
team
• Measures of Academic Progress (MAP), vendor NWEA
• Universal Screener, grades 3-12
• Houses DesCartes (uses RIT bands to inform instruction)
• Assesses in 5 areas (vocabulary for reading, language usage, mathematics,
science concepts and processes, and general science (grades/content vary)
• AIMSweb, vendor Pearson
• Early literacy data submitted to EED; the data includes all students in
kindergarten, first and second grades. Third grade students identified as
experiencing delays in attaining early literacy skills during the second grade
• Used for universal screening grades K-2, and progress monitoring in reading
grades K-8
• Reading and math components available for benchmarking
• Writing Assessment
• Annual writing assessment based upon the 6-trait instructional model
19
What looks familiar?
20
With your neighbor
1. Review the assessment calendar for 2015-16; discuss
the following:
1.
2.
3.
What assessment(s) are familiar to you?
What data did you value from the assessment(s)?
What is the data you which to review prior to the
start of school?
21
Alignment of Standards and
Expectations
22
Alignment of Standards and
Expectations
23
Alignment of Standards and
Expectations
24
SHARE OUT
25