Principals OHS eLearning Update
Welcome to the OHS eLearning Update. This document is designed to provide Principals and
Management OHS Nominees with specific advice and assistance on the OHS eLearning program.
The Employee Safety and Wellbeing Branch will update this document, when required, to ensure
the latest information is available.
The year ahead-2017
For 2017 the OHS eLearning modules will be updated and refreshed as part of the continuous
improvement cycle. In order to support and build on the OHS capability in schools to manage OHS
Principals are asked to:

Notify all employees that OHS eLearning refresher modules will be launched in cycles in
2017 (please refer to the Table).

Notify all employees that they are required to complete their assigned OHS eLearning
modules by the due date listed on the Learning Management System.

Contact employees with the relevant specialist roles notifying them that they are required to
enrol and complete specialist eLearning modules.

Enrol and complete the specialist eLearning modules (if applicable to the risk profile of the
school). For example, Principals in secondary schools offering Materials Technology should
complete the Technology Safety eLearning module.

Utilise the OHS Management System OHS Training Planner/Register to plan and record
completed OHS eLearning modules. Assistance with the OHS Training Planner/Register is
available by contacting the OHS Advisory Service on 1300 074 715.

Cite certificates from employees that have completed their assigned OHS eLearning
modules. This is currently the preferred way pending further upgrades to the Learning
Management System.
Background information:
On the last week of each month an updated eduPay extract is transferred to the ELMO database.
Updated eduPay information can consist of the following:
 new employee commencing in DET

employee leaving DET

employee going on extended leave e.g. long service, parental leave
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
employee surname change

employee changing workplace location e.g. relocating to another school

employee changing job role e.g. teaching staff taking on non-teaching role or vice-versa

employee promotion e.g. leading teacher to Assistant Principal
The updated DET employee information is then transferred into the Learning Management System,
which is configured to the following Learner Class Matrix.
Once the eduPay extract is uploaded, the LMS is configured to notify:

New employees with a welcome to the LMS notification email and advice on their assigned
modules (refer to Learner Class Matrix).

Employees returning from extended leave with new assigned module notification emails. An
individual email is sent for each new assigned module.

Employees that have changed job roles with new assigned module notifications depending
on their Learner Class code (refer to Learner Class Matrix).
Note: Unfortunately, the LMS is not configured to link a changed surname with an existing learner
username (ie edumail address). Therefore, employees who have changed surnames (e.g. married
surname) will be recognised by the LMS as a new employee as their edumail address has changed
and subsequently be allocated OHS eLearning modules according to their Learner Matrix.
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Additional information:
 Please note that the target audience examples listed in the updated OHS eLearning
Schedule (below) are only indications. If you identify employees that would also benefit from
the training they can access the modules in the Health and Safety section of the Course
Catalogue on the Learning Management System (LMS) Dashboard.

Detailed instructions on how to access and enrol into the Specialist OHS eLearning Modules
are available in Section 4.0 in the Guide to the Learning Management System (LMS) located
in the OHS Induction and Training section of the DET OHS Management System.

The Guide to the LMS assists employees who have forgotten passwords and contains a
Trouble Shooting Guide.

Further OHS advice and support is available by contacting the DET OHS Advisory Service
on 1300 074 715 or email [email protected]

Further Workers’ Compensation advice and support is available by contacting the DET
Workers’ Compensation Advisory Service on 03 9637 2441 or email
[email protected]
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Updated OHS eLearning Schedule
March 2017
Module Name
Target Audience
OHS eLearning
Modules will be
refreshed in the LMS
Course Catalogue
Completion
by:
Retrain
Cycle
Asbestos ManagementRefresher
 Principals
 Asbestos Coordinator (to be directed by
Principal)
29 February 2016
24 weeks
from
notification
email
24 months
from
completion
date
Contractor ManagementRefresher
 Principals
 Employees that are part of Contractor
Management process (to be directed by
Principal)
29 February 2016
24 weeks
from
notification
email
24 months
from
completion
date
OHS for EmployeesRefresher
 DET employees, excluding Principals and
Managers
29 February 2016
24 weeks
from
notification
email
24 months
from
completion
date
OHS for Managers and
Principals Refresher
 Principals
 Managers
29 February 2016
24 weeks
from
notification
email
24 months
from
completion
date
RTW Coordinator Roles and
Responsibilities-Refresher
 Principals
 Managers
 Employees that are part of RTW process (to be
directed by Principal/Manager)
29 February 2016
24 weeks
from
notification
email
24 months
from
completion
date
Module Name
Target Audience
OHS eLearning
Modules will be
refreshed in the LMS
Course Catalogue
Completion
by:
Retrain
Cycle
Workers’ Compensation
Claims Management Refresher
 Principals
 Managers
 Employees that are part of the Workers’
Compensation process (to be directed by
Principal/Manager)
9 November 2016
24 weeks
from
notification
email
24 months
from
completion
date
Hazard and Incident
Reporting-Refresher
 All DET employees including Principals and
Managers
9 November2016
24 weeks
from
notification
email
24 months
from
completion
date
Ergonomics-Refresher
 All DET employees including Principals and
Managers
27 March 2017
24 weeks
from
notification
email
24 months
from
completion
date
Manual Handling-Refresher
 All DET employees including Principals and
Managers
27 March 2017
24 weeks
from
notification
email
24 months
from
completion
date
Slips, Trips and Falls
Refresher
 All DET employees including Principals and
Managers
May-June 2017
24 weeks
from
notification
email
24 months
from
completion
date
2017
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Module Name
Target Audience
Emergency Management
 VPS Managers
(Treasury Precinct)-Refresher  VPS Employees
 Contractors (at Treasury Precinct)
OHS eLearning
Modules will be
refreshed in the LMS
Course Catalogue
Completion
by:
Retrain
Cycle
May-June 2017
24 weeks
from
notification
email
24 months
from
completion
date
Chemical ManagementRefresher
 Principals to direct relevant staff to enrol into the June-July 2017
module
 Employees using or purchasing hazardous
substances and/or dangerous goods i.e.
Teaching staff in these curriculum areas:
-Science,
-Art,
-Materials Technology,
-Media,
-Agriculture.
 Support staff:
-Laboratory Technicians,
-First Aid Officers
24 weeks
from
enrolment.
24 months
from
completion
date
Technology Safety-Refresher
 Principals to direct relevant staff to enrol into the June-July 2017
module
 Employees using or purchasing Plant and
Equipment i.e.
Teaching staff in these curriculum areas:
-Materials Technology,
-Agriculture.
 Support staff:
-Maintenance Personnel
24 weeks
from
enrolment.
24 months
from
completion
date
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Module Name
Target Audience
OHS eLearning
Modules will be
refreshed in the LMS
Course Catalogue
Completion
by:
Retrain
Cycle
Understanding and Following
SWP-Refresher
 Principals to direct relevant staff to enrol into the June-July 2017
module
 Employees using or purchasing Plant and
Equipment i.e.
Teaching staff in these curriculum areas:
-Materials Technology,
-Science
-Agriculture.
 Support staff:
-Maintenance Personnel
24 weeks
from
enrolment.
24 months
from
completion
date
Safe Work-Related DrivingRefresher
September 2017
 Principals to direct relevant staff to enrol into
the module
 Managers to direct relevant staff to enrol into
the module
 Employees who drive cars for DET business (to
be directed by the Principal/Manager)
24 weeks
from
enrolment.
24 months
from
completion
date
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