Welcome to the
Kyrene School
District
Orientation for New Educators
July 20, 2015
A district of excelling schools
Outcomes
o Teachers will be introduced to the
organization of the Kyrene School District
o Teachers will be able to log in to iVisions to
access employee resources
o Teachers will be able to log in and complete
their benefit elections
A district of excelling schools
Introductions
A district of excelling schools
About Kyrene
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Celebrating 126 years of quality education
Founded in 1888
25 schools & Furlong Campus
17,500 students
2300+ employees
A district of excelling schools
Common Questions
• What is a probationary teacher?
• Who can help me find answers to my questions as a
first year teacher?
• Principal
• HR
* Other teachers (mentors, KEA reps)
* District web page
• When do I receive my first paycheck? August 6, 2015
•New Teachers = full paycheck
•Returning Teachers = 5 days
A district of excelling schools
Kyrene’s 3 Branches
Superintendent
Support
Services
Educational
Services
Human
Resource
Services
A district of excelling schools
Organizational Chart
A district of excelling schools
Kyrene Regional Model
Akimel A-al
Estrella
Lagos
Milenio
Altadena
Cerritos
Monte Vista
Sierra
Centennial
Colina
Esperanza
Lomas
Pueblo
Mariposa
Mirada
Paloma
Manitas
Aprende
Brisas
Cielo
KTA at Sureno
KMS
Ninos
Norte
Waggoner
A district of excelling schools
Kyrene Customer Service Model
Human Resources Regional Specialists
Jena Brandon
480-541-1305
Lead Employment Specialist
- Altadena Region
- Centennial Region
Teri Burdick
Jennie Truman
Leslie Branson
Employment Specialist
- Kids Club
- Montessori
- Community Ed (DO)
- Print Shop
- Curriculum and Learning Services (DO)
Employment Specialist
-Transportation, Facilities, Grounds, Warehouse,
ESS, HR and Business Services (DO)
Employee Relations
- Leave of Absences
Employment Specialist
- Aprende Region
- Pueblo Region
- KMS Region
480-541-1304
480-541-1307
480-541-1303
Carla Covarrubias
Employment Specialist
- Akimel A-al Region
- Fall and Spring Performance Contracts
- Background Checks
480-541-1310
Linda Matykiewicz
Employment Specialist
-Substitutes
480-541-1301
A district of excelling schools
Payroll Contacts
Linda Valencia
Glenda Hatt
Payroll Technician
- DO Employees (1st Floor), Facilities, Grounds,
Casa Vida
- Akimel A-al Region
- Altadena Region
- Substitutes N-S
Payroll Technician
- Centennial Region
- Pueblo Region
- Substitutes A-G
480-541-1354
480-541-1352
Tamara Hess
Payroll Technician
- DO Employees (2nd Floor)
- Substitutes A-G
- Psychologists, Prevention Specialists,
Transportation, Kid’s Club, Warehouse, and Print
Shop
480-541-13523
Jamie Nethercutt
Payroll Technician
- Aprende Region
- Kyrene MS Region
- Substitutes H-M
480-541-1355
Gale Lewis
Payroll Specialist
480-541-1356
A district of excelling schools
Technology Contacts
The number to know is:
TECHNOLOGY HELP DESK
X1215
A district of excelling schools
Kyrene Communications
• Leadership Bulletin
• Facebook
• Twitter
• Kyrene email
• Employee Associations
A district of excelling schools
This is the Kyrene homepage:
http://www.kyrene.org/Page/1
A district of excelling schools
Kyrene Email Access
Microsoft Outlook
Check email daily!
• First time log-in at work location
• Log-in & Password first initial and last name
• Prompt to change password
• Access from home through Kyrene Website after
first time log-in
Questions? Call Technology Help Desk x1215
A district of excelling schools
iVisions Employee Portal
http://www.kyrene.org/Page/1
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Go to Kyrene Home Page
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Click Employees
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Click iVisions Self-Service Portal
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Upper right hand click Login
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Input Kyrene Six Digit ID # in User name and Password
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If you have difficulties logging in, please contact
Technology Services at [email protected]
A district of excelling schools
Certified Staff Professional
Education Credit *
• Credits are submitted online via the iVisions portal
• Must be submitted by February 15th
• See Meet and Confer for Education Credits criteria
Reminder: Credits not approved at hire must be claimed
within 30 days of first contracted date of
employment
*Depending on budget capacity
A district of excelling schools
Fair Labor Standards Act (FLSA)
• Federal law establishes minimum wage, child labor standards, overtime
pay and record-keeping which requires the accurate recording of exact
hours worked for non-exempt (hourly) employees
• Exempt and non-exempt (hourly) differences (teachers are exempt
employees)
• Non-exempt employees are not allowed to “donate” their time (e.g.
Instructional Assistants in the classroom, or office clerical staff)
A district of excelling schools
EMPLOYEE BENEFITS
• New Hire Benefit Eligibility – 30 hours per week
• Log in to iVisions to enroll – required even if declining
• Complete enrollment within 31 days of the first day of work*
• Waiting Period: 1st of the month following 60 days of employment
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i.e. Hire date 7/20, benefits effective 10/1
District paid medical plan allowance covers full cost of employee only
Standard PPO, Health Savings Account or Base PPO medical plans
• Benefit payroll deductions
• 20 deductions; August – May, 10 month school site staff
• 24 deductions; July – June, 12 month year round staff
* Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan.
A district of excelling schools
EMPLOYEE BENEFITS
Life Events & Open Enrollment
• Mid-year changes allowed only for IRS qualifying life events
• Life event examples = marriage, divorce, birth/adoption, spouse
open enrollment/ loss of coverage, ACA allowable changes, etc.
• Life event paperwork must be completed within 31 days
• Open enrollment – spring each year
• Open enrollment changes effective July 1st
For Benefits Inquiries, please contact:
Deb Spurgin - Assistant Director, Yvonne Long – Management Assistant
Diane Waller – Specialist (480) 541-1316, Liz Loy – Technician (480) 541-1302
A district of excelling schools
Benefit Plans Offered
Kyrene Employee Benefit Trust (KEBT)
Medical Plans - United Healthcare – 4 plan options
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Base PPO* - $5,000 deductible, 80/20
Standard PPO* - $500 deductible, 80/20
H.S.A. Medical* - $1,500 deductible 80/20
Premium PPO Buy-up – No deductible, 90/10
Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro
*Plans in purple are completely free for employee only coverage. The premium cost for
these options are paid by Kyrene School District.
Dental Plans - Total Dental Administrators – 2 plan options
• Prepaid HMO co-pays for services, select network dentist
• PPO - $50 annual deductible, 100%, 80%, 50% any dentist
Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and
discount for laser correction
A district of excelling schools
Benefit Plans Offered
• Short Term Disability ASI
• Basic and Voluntary Life The Hartford
• Flexible Spending UHC, medical and dependent care
• Arizona State Retirement System – pension benefit
• Long Term Disability Sedgwick, ASRS
• Optional 403(b)/ 457(b) Accounts – Voya
Employee Assistance Program (EAP)
EAP is available to all employees – 3 free visits or telephonic consultations
A district of excelling schools
Workers Compensation (WC)
If injured on the job:
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Immediately notify your Supervisor (required)
• Supervisor and the Employee call in to the Nurse Triage line
1-888-252-4689 (Unless life threatening or serious injury needing immediate treatment)
• WC Approved Urgent Care Centers
• Dignity Health – Chandler Blvd & 46th St.
• FastMed – Ray & Rural
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Emergency - Closest ER facility
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Employee accrued time is used until claim is approved for lost
wage benefits by the WC carrier
If you have questions regarding workers compensation please contact the
Benefits Department.
A district of excelling schools
Business Services Reminders
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• Reimbursement – There are no reimbursements
All purchases must be made with an approved purchase order
• Cash Handling – Don’t do it!
All monies collected must have a receipt issued (i.e., field trip
fees, etc.)
Questions? Please contact Jackie Mattinen, Director of Business
Services at x1370
A district of excelling schools
Trip Reduction Program (TRP)
Reduce air pollution and improve our quality of life by carpooling,
vanpooling, taking the bus, riding your bike or walking!
• Kyrene participates in the Maricopa County Trip Reduction Program
• Kyrene offers incentives!
+ A guaranteed ride home for any employee who uses an
alternative mode to get to work in the event of illness, family
emergency, or other unforeseen problems;
+ Monthly prize drawings ($20 gift card!) for new and continuing
alternative mode users. Register at http://sharetheride.valleymetro.org
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Please contact Paula Kolb in Facilities at X1602
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For bus information, please call Valley metro Transit Information at
(602) 253-5000.
A district of excelling schools
A district of excelling schools
Professional
Responsibilities
Orientation for New Educators
July 20, 2015
A district of excelling schools
Introductions
A district of excelling schools
Outcomes
o Teachers will understand authorized absences,
restricted absences, and procedures
o Teachers will be able to log in to SubFinder,
understand how to submit an absence, and how
to request a substitute
o Teachers will be able to log in and complete the
employee Mandatory Training modules
A district of excelling schools
Link to the Kyrene homepage:
http://www.kyrene.org/Page/1
Certified Meet and Confer Document
TEGS (Teacher Evaluation & Growth
System)
A district of excelling schools
Authorized Absences
Employees will accrue approximately twelve (12) days / 96 hours per
school year of Authorized Absences, prorated to FTE. These include:
• Sick days – Seven (7) days are designated as Sick Days
• Personal days – Five (5) days are designated as Personal Days
Personal Days may not be used on Blackout days, as follows:
•First five (5) instructional days of the school year
•The first instructional day of each quarter
•The day prior to the Thanksgiving Holiday
•State-mandated testing dates (excluding makeup testing) – 4 days
•Last two (2) instructional days of the school year
•Phoenix Waste Management Open (February 5, 2016)
•Tempe Arts Fair (Fall - December 4, 2015 and Spring - April 1, 2016)
Restrictions: Personal Days are limited to two (2) consecutive days
unless authorized by Supervisor: Personal Day Request Form
A district of excelling schools
Authorized Absences
Non-Accrued absence benefit: Bereavement Days
Employees contracted to work 20 hours a week or more shall be
granted compensated bereavement time not to exceed three (3) days
per annum, prorated to FTE, where such an absence is necessary due
to a death in the employee’s immediate family or employee’s
spouse’s/partner’s immediate family.* If there is a need for additional
time for bereavement, and an employee has accrued Personal and
Sick time, the employee may use that time for an additional two (2)
days.
“Immediate family” for this section only and 2(a)4 is defined as: 1) The spouse or
domestic partner of the employee, 2) The children (including son-in-law/daughter-in-law),
parents, siblings, grandchildren, or grandparents of the employee or the employee’s
spouse or domestic partner; 3) Relatives living within the household who can be claimed
as a dependent.
A district of excelling schools
Substitute Budget
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Site allocations
Plan B
High Absence days
Advance notice of absence
Impact of late call-in
15% rule – Personal days
A district of excelling schools
SubFinder Absence Reporting
For School-Based Staff *
 All school-based personnel must report their absences through SubFinder
 All absences must be reported even if a sub is not needed
 Absences should be reported as soon as possible. If less than 1 hour before
job start time, please contact Sub Specialist, Linda Matykiewicz at 541-1301
 The system defaults to a full school day. Only report your work hours; if you
are not a full time employee, specify your work hours.
 If a substitute is required, absences may be used and reported in a minimum
of four (4) hour increments and one half-hour (1/2) increments thereafter. If a
substitute is not required, these absences may be used and reported in a
minimum of one (1) hour increments, and one half-hour (1/2) increments
thereafter.
 Blackout/Restricted day absences must be supported by the approval form,
submitted to Human Resources, before compensation will be permitted.
*Note: Furlong-based employees report absences through iVisions
A district of excelling schools
SubFinder System
New school based employees must voice register with SubFinder before they
can record an absence.
Via the Phone:
(You must register by phone first)
866-311-8437
 Enter PIN, #
 PIN is your 6 digit
employee id number
Via the Internet:
http://www.kyrene.org/Page/1
Click Employment
 Click Internal Links
 Click SubFinder WebConnect
 Logon with Last Name (all lower
case) and Password (Password is
your 6 digit employee id number)
Questions? Contact Linda IfMatykiewicz
at x1301
you
A district of excelling schools
Leave of Absence
For an absence from work under any of the following conditions, contact
Human Resources to inquire about an authorized Leave of Absence.
In order to prevent being “absent without leave,” request a Leave of
Absence if:
You will be absent longer than five consecutive work days; or
You do not accrue Sick/Personal days in your position; or
You have exhausted all accrued Sick/Personal days or do not have a
sufficient Sick/Personal day balance to cover the entire leave period
For information online: Frequently Asked Questions (FAQ’s)
To review and print the packet online: Request for Leave Packet
If you have questions or would like to schedule an appointment, contact:
Specialist Jennie Truman at x1307
Assistant Director Karla Izzett at x1322
A district of excelling schools
Mandatory Trainings
Governing Board Policy, Federal and State laws require school district
employees to be trained on important topics related to the workplace
and students.
 Mandatory Training Modules include Sexual Harassment,
Mandatory Child Abuse Reporting, and Bloodborne Pathogens,
among others
 Kyrene offers this training online through the iVisions Portal
 5 to 10 minutes to complete each presentation module
 Training Modules are completed by all employees annually in the
fall, and for new employees during the first 30 days of employment
A district of excelling schools
Frequently Asked Questions
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What is the Sick Leave Bank?
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Why are ID Badges required?
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Who can answer my questions at my site?
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Who can answer my questions at the District?
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Susan Cormier, KEA President, ext. 1031
Karla Izzett, HR Assistant Director, ext. 1322
A district of excelling schools