Covenant Presbyterian Church
MONTREAT YOUTH CONFERENCE
Parent Permission and Release Form
Participant Information:
Name:
Gender:
M F
Med. Insurance Co:
Age:
Covenant Member: Yes No
Policy #:
Parent Name(s):
Cell Phone #:
Emerg. Contact :
Cell Phone #:
Allergies & Medication Information:
I, __________________________________________, (parent name) give permission for my child (listed above) to participate
with the Covenant Presbyterian Church Youth Ministry in the Montreat Youth Conference at Montreat, NC, July 14
– 20, 2013. All transportation will be provided by church staff or volunteer adult leaders. We will require
everyone to remain seated and in safety restraints while traveling. Please discuss with your child proper and safe
behavior while traveling.
The youth conferences are designed to help the young people to grow in their faith journey through small groups,
uplifting worship and challenging speakers. There may be situations that will bring forth feelings of discomfort,
even distress. However, the staff and volunteers will make every effort to keep your child physically and
emotionally safe and will provide opportunities to discuss and debrief these experiences daily.
In the event of an emergency or injury, I give permission for my child to receive treatment from a trained
professional or adult. I understand that any costs related to the medical care of my child is my sole responsibility.
Covenant Presbyterian Church does not provide for primary or secondary medical insurance. In addition, I
understand the work and risks involved in this mission and educational opportunity for my child, and will hold
Covenant Presbyterian Church, the staff or volunteers harmless and blameless for any risk, injury or death that
may occur do to the reasonable operation of the program.
By signing, I agree to the above.
Parent/Guardian Signature:
Date:
Youth Signature:
Date:
Information For Montreat Youth Conference
Schedule
nd
We will meet at 8:00 am Sunday, July 22 @ Covenant
Presbyterian Church to load up the cars. And head out as
soon as possible! BRING $ FOR LUNCH. Please pack as lightly
as possible and use a soft-sided duffle bag rather than a hardsided suitcase. You may listen to iPods and the like, but don’t
bring any dvd’s. (see below under “Cell Phones and
Technology”) During the week there will be Worship,
Keynote, Small Group Meetings, Free time, Choir, Recreation,
and lots of Energizers.
There is a free afternoon on Wednesday, we’ll decide as a
group a plan for this time, and for Dinner that evening.
We will return Saturday, July 28th, early afternoon.
Youth will call home while we are en-route to provide a pickup time. Expect us between 12:30 and 1:30.
Housing
We will be staying at the Dell House on Alabama Terrace. It is
just behind Georgia Lodge and Assembly Inn, about a 5 minute
walk to Anderson Auditorium, maybe 10 minutes on the way
back, since it will be uphill. Rooms are assigned by John.
Meals
All meals (except for Sunday lunch) are provided. We will eat
most of our meals at the house. Please let me know in
advance if you have any food allergies. Also, please expect to
take part in helping prepare and cleanup after meals. Three
meals are offered each day and there is no need to eat at the
snack bar. Breakfasts will be served each day. Cereals, bagels,
fruits, juices, and such will be provided. You are strongly
encouraged to eat breakfast as our schedule is very busy and
snacking is not always available.
Lunch will be the one meal that you are welcome to invite
others over or accept invitations to friends’ houses.
We will serve sandwiches and
other standard lunch fare. You
must get permission before
inviting friends or before
accepting invitations out.
Dinners are considered
“mandatory” and “community
time” and will be served at our house, except for Wednesday
and maybe Friday when we’ll be going out to dinner.
Things to Bring
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Bible, pens, pencils
Bed Sheets, sleeping bag, Pillow
Toiletries
Clothes suitable for worship (Communion will be served
on Thursday and we will dress nicely. “Summer
Churchy” is a good style)
Flashlight
Water bottle
At least one pair of closed-toe shoes
Raincoat or umbrella (rain is likely)
Games and snacks for traveling and house.
Bring money for: Sunday Lunch, offering, snacks,
souvenirs, (lost wristband -$5)
Cell Phones and Techology
From Montreat - “In the interest of full participation in the
conference, it is our goal to limit the use of “isolating
technologies” which often prevent youth and adults from
being fully engaged in conference activities. Therefore, we
request that youth and adults alike refrain from bringing
ipods, cellphones, psp’s, etc., to any conference activity. We
request that youth and adults leave their cell phones at their
housing location while at Montreat. Adults, who must have
their phones for emergency purposes, are asked to keep them
on “silent” mode during conference activities. We will rely on
back-home leaders to help young people fully engage in
conference activities and outline these expectations before
they arrive on-site.”
Further, even outside of official
conference activities there will be
outlined “community time” when
the use phones, iPods, etc., will
be discouraged and “personal
time” when their use will be fine.
This will be discussed when we
are all together to create our
covenant. Please plan on being
an engaged part of our community. Bring some games and
cards to play during “free-times!”
Montreat’s Dress Code
“Variety Show”
Please pay close attention to the following from
Montreat -
The variety show shares performing arts talents. There are
limited spaces for this evening activity. The sign-up procedure
will be announced at the conference. When sign-ups are close,
acts from various categories will be drawn at random. All
members of acts must attend “sound check” in full costumes
(and wristbands) that will be worn at the event. Any change in
participants, performance material or costumes from the
sound check to the evening of the performance will result in
the disqualification of the act. Sign-up does not assure
inclusion in the Variety Show. (Complete set of rules
available with back-home leader)
This statement is an effort to build upon and clarify previous
recommendations and policies for appropriate dress for all who
attend Montreat Conference, male and female alike. The way we
dress at Montreat reflects the character of the Christian
community that we are trying to build together at Montreat
Conference Center.
In Baptism, we are not only bathed but also clothed.
“As many of you as were baptized into Christ have
clothed yourselves with Christ.” writes Paul in his
letter to the Galatians. (Stephanie Paulsell, “Body
Language,” Christian Century, January 16-23, 2002)
While our bodies are a gift of God and expressive of our identity
as children of God, our clothing is primarily a matter of personal
choice, often reflective of one’s social status, gender, ethnicity,
the influence of advertising, and other factors. Montreat is
composed not only of youth and young adults, but of young
children and older adults from both the United States and other
cultures. As a worshipping community, dress code on stage will
be only capris, long shorts, long skirts, or long pants with sleeved
shirts. Throughout the whole Youth Conference, participants are
discouraged from wearing clothing that:

is too revealing (e.g. clothing that is too tight;
halter-tops, short shorts, strapless tops, or
shirts/tops that reveal a bare midriff; pants should
be worn at waist line.)
 advertises alcohol, tobacco products or other
substances abusive to the body
 contains language or images that ridicule a
person’s gender, sexuality, or geographic/ethnic
origin
 Additionally, undergarments should be worn but
not visible.
The content of the slide shows each night in the
auditorium will follow the suggestions listed above.
Let me help with some definitions:
 “short shorts” are shorts which don’t reach your
fingertips when your arms are at your side.
 If you bend over and
your back is
uncovered – your
shirt is too small and
probably too tight.
 If your shirt has
skinny straps it is also
quite likely that your
undergarments will
be visible - which is
not acceptable.
Cameras
Small groups will likely set aside a time for group photos to be
taken during the week. Bring your own camera.
Smoking Policy
All buildings in Montreat owned by the Conference Center as
well as Montreat College are smoke-free! This includes
incense and candles. There are designated smoking areas
with urns. Your cooperation in adhering to this policy for the
health of all is appreciated.
There is also no smoking in Georgia Lodge.
Covenant and Expected Behaviors
See the attached Covenant from Montreat.
Also For your safety :
 No alcohol or drugs allowed. If a student seems
to be under the influence of alcohol or drugs, the
parents will be notified.
 An adult leader must know where you are at all
times.
 If you leave the supervision of the leadership
without permission the parents will be notified.
If the above rules are broke, or if an individual is
constantly disruptive, there will be appropriate discipline
administered by the youth ministry staff.
Further consequences will be determined on a
case-by-case nature, including sending a youth home at
the parent’s expense.
EMERGENCY CONTACTS
John 706-339-1559
Laurie 706-394-2279
Montreat Schedule
Saturday
Wednesday
We may leave for Montreat – stay posted.
8:00am Breakfast
9:00am Morning Assembly & Keynote
10:30am
Small Groups
12:00pm
Lunch
Free Afternoon
6:00pm Dinner
7:00pm Worship
11:00pm
Back Home Group Time
Sunday
8:00 amLoad cars with luggage & Depart
12:30pm
Arrive @ Montreat
Settle in, Grocery Shopping & Free
Time
3:00pm
Registration
5:00pm
Dinner
7:30pm
Opening Worship
Rec Time
10:30pm
Back Home Time
Monday
8:00am Breakfast
9:00am Morning Assembly & Keynote
10:30am
Small Groups
12:00pm
Lunch & Free Time
2:00pm
Small Groups
3:30pm Re-Creation
6:00pm
Dinner
7:15pm
Worship
9:00pm
Re-Creation
10:30pm
Back Home Group Time
Tuesday
8:00am Breakfast
9:00am Morning Assembly & Keynote
10:30am
Small Groups
12:00pm
Lunch & Free Time
2:00pm
Small Groups
3:30pm
Re-Creation
6:00pm
Dinner
7:15pm
Worship
9:00pm
Re-Creation
11:00pm
Back Home Group Time
Thursday
8:00am Breakfast
9:00am Morning Assembly & Keynote
10:30am
Small Groups
12:00pm
Lunch & Free Time
2:00pm
Small Groups
3:30pm
Re-Creation
6:00pm Dinner
7:15pm
Worship
9:00pm
“Varity Show”
11:00pm
Back Home Group Time
Friday
8:00am Breakfast
9:00am Morning Assembly & Keynote
10:30am
Small Groups
12:00pm
Lunch & Free Time
2:00pm
Small Groups
3:30pm
Free Time
6:00pm
Dinner
7:15pm
Re-Creation
9:00pm
Worship
11:00pm
Back Home Time & Pack Up
Saturday
7:30am Clean UP Rooms
8:00am Breakfast
9:30am Depart for Home
1:30pm Arrive Home