LCRA RFP 9783 for Lane City Reservoir Project
Lower Colorado River Authority (LCRA)
General Contractor
Request for Proposal #9783 for
Lane City Reservoir (LCR) Project
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LCRA RFP 9783 for Lane City Reservoir Project
T ABLE OF CONTENTS
1. INTRODUCTION ........................................................................................................................................ 4
1.1 LCRA ....................................................................................................................................................... 4
1.2 RFP SCHEDULE ........................................................................................................................................ 4
1.3 RFP RULES............................................................................................................................................... 5
1.3.1 Contact .............................................................................................................................................. 5
1.3.2 RFP Submission Requirements ........................................................................................................ 6
1.3.3 Submission of Proposals ................................................................................................................ 6
1.3.4 LCRA Reservation of Rights ............................................................................................................ 6
1.3.5 Discussions with Respondents and Revisions to Proposals. ............................................................. 6
1.3.6 Confidential Information. ................................................................................................................. 7
1.3.7 Withdrawal of Proposal .................................................................................................................... 7
2. PROJECT OVERVIEW AND SCHEDULE ................................................................................................. 7
2.1 PROJECT DESCRIPTION............................................................................................................................. 7
2.2 PROJECT SCHEDULE, FUNDING AND OTHER CONSIDERATIONS .............................................................. 8
2.2.1 Schedule............................................................................................................................................ 8
2.2.2 Funding ............................................................................................................................................. 8
2.2.3 Temporary Field Offices................................................................................................................... 8
2.2.4 Irrigation Season Requirements ........................................................................................................ 9
2.2.5 TWDB Water Supply Demonstration Grant ..................................................................................... 9
2.2.6 Site Investigation Reports ................................................................................................................. 9
2.2.7 Lane City Dam Geotechnical Investigation .................................................................................... 10
2.2.8 Permits and Environmental Information and Reports .................................................................... 10
3. CONTRACTOR REQUIREMENTS AND EXPECTATIONS .................................................................. 11
3.1 MINIMUM REQUIREMENTS OF CONTRACTOR ........................................................................................ 11
3.2 CONTRACTOR AGREEMENT AND ANTICIPATED SCOPE OF WORK ......................................................... 11
3.3 PERMITTING ........................................................................................................................................... 11
4. RFP SUBMITTAL REQUIREMENTS ...................................................................................................... 11
4.1 GENERAL................................................................................................................................................ 11
4.1.1 Format. ............................................................................................................................................ 11
4.1.2 Interviews ....................................................................................................................................... 12
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LCRA RFP 9783 for Lane City Reservoir Project
4.1.3 Conflict of Interest .......................................................................................................................... 12
4.1.4 Local Supplier Participation ........................................................................................................... 12
4.1.5 Proposal Evaluation Process ........................................................................................................... 12
4.2 PROPOSAL PACKAGE .............................................................................................................................. 13
4.2.1 General Information and Assumptions ........................................................................................... 13
4.2.2 Qualifications and Experience ........................................................................................................ 14
4.2.3 Key Individuals and Resumes ........................................................................................................ 14
4.2.4 Project Methodology and Execution Plan ...................................................................................... 14
4.2.5 Costs Proposal ................................................................................................................................ 15
4.2.6 Exceptions to Contract .................................................................................................................... 15
4.2.7 Safety .............................................................................................................................................. 15
4.2.8 Financials ........................................................................................................................................ 16
4.2.9 Bonding Ability .............................................................................................................................. 16
4.2.10 Insurance ....................................................................................................................................... 16
EXHIBIT A GENERAL INFORMATION ..................................................................................................... 17
EXHIBIT B HEALTH & SAFETY QUESTIONNAIRE ............................................................................... 19
EXHIBIT C EXPERIENCE WITH SIMILAR PROJECTS ........................................................................... 22
EXHIBIT D KEY PERSONNEL MATRIX ................................................................................................... 24
EXHIBIT E COST PROPOSAL ..................................................................................................................... 25
EXHIBIT F ADDENDA ................................................................................................................................. 26
EXHIBIT G FIELD OFFICES ........................................................................................................................ 27
EXHIBIT H ACKNOWLEDGEMENT .......................................................................................................... 28
EXHIBIT I AGREEMENT FOR CONSTRUCTION SERVICES ................................................................. 29
EXHIBIT J PERFORMANCE BONDING ..................................................................................................... 30
EXHIBIT K PAYMENT BONDING .............................................................................................................. 31
EXHIBIT L INSURANCE REQUIREMENT ................................................................................................ 32
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LCRA RFP 9783 for Lane City Reservoir Project
1. INTRODUCTION
The Lower Colorado River Authority (LCRA) extends this Request for Proposals (RFP) to solicit
Proposals from Qualified firms (Respondents) to provide construction services for the Lane City
Reservoir (LCR) project described within.
1.1 LCRA
LCRA is a conservation and reclamation district created by the Texas Legislature in 1934. It has no
taxing authority and operates solely on utility revenues and fees generated from supplying energy, water
and community services.
LCRA supplies cost effective electricity for Central Texas, manages water supplies and floods in the
lower Colorado River basin, provides public parks, and supports community development in 58 Texas
counties. See www.lcra.org for additional information about the Lower Colorado River Authority.
1.2 RFP SCHEDULE
DATES
July 13, 2015
July 22, 2015
MILESTONES
RFP Issued
Location for Pre-Proposal Meeting:
Time: 10:00 AM – 12:00 PM
CDT


The pre-proposal meeting is not
mandatory; but strongly
encouraged.

Lane City Project Construction Yard, Lane City, Texas.
Intersection of CR 60 and CR120 (See Figure 1 Site
Location Map for additional details)
Additional site visits will be allowed from 8:00 AM to
4:00 PM CDT by appointment only from July 23, 2015
– July 31, 2015. Only firms which attended the preproposal meeting will be eligible to schedule
additional site visits.
Additional Site Inspections: To schedule a site visit contact
Michael Griswold at 512-730-6876 or at
[email protected]
July 31, 2015 5:00 PM CDT
Deadline for Questions
September 2, 2015
Time: 3:00 PM CDT
Proposals Due
TBD
Anticipated Interview Dates
November 20, 2015
Anticipated Award Date
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LCRA RFP 9783 for Lane City Reservoir Project
Figure 1 Site Location Map
1.3 RFP RULES
1.3.1 Contact
Questions regarding the RFP must be submitted via email ONLY to the LCRA Representatives at
[email protected] or [email protected] by the date indicated in the schedule in Section
1.2. LCRA shall attempt to answer inquiries concerning the RFP, but shall not be obligated to do so.
The LCRA Representatives are the sole LCRA points of contact from RFP issuance until contract award,
with the exception of scheduling site visits. Do not rely on information from any other source. Contact
with other LCRA personnel initiated by a Respondent, with the exception of scheduling site visits, may
be grounds for disqualification of its proposal at LCRA’s sole discretion.
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LCRA RFP 9783 for Lane City Reservoir Project
1.3.2 RFP Submission Requirements
Respondent shall prepare its proposal on forms furnished by LCRA or as otherwise specified herein.
Incomplete proposal forms, schedules and information sheets may be grounds for disqualification. A
proposal item which in the opinion of LCRA is not in exact compliance with the RFP, and which has not
been modified or clarified may, at LCRA’s discretion, be considered an exception to the RFP or be
rejected as a non-conforming offer. The LCRA assumes no obligations, responsibilities, and liabilities,
fiscal or otherwise, to reimburse all or part of the costs incurred or allege to have been incurred parties
considering a response to and/or responding to this RFP. All of such costs shall be born solely by each
Respondent and its Team Members.
1.3.3 Submission of Proposals
PROPOSALS MUST BE RECEIVED ON THE DATE AND THE TIME INDICATED IN SECTION
1.2. Proposals will only be accepted via e-mail to [email protected], Proposals received after the due date
shall be considered late and may be rejected. You are solely responsible for ensuring that your complete
RFP response is sent to and received by LCRA on or before the proposal deadline. LCRA takes no
responsibility for proposals that are prevented from reaching the proper destination server by any LCRA
anti-virus or other security software. Proposals will not be publicly opened. Proposals shall be
considered valid legal offers for a period of one hundred-twenty days (120) days after proposal deadline.
1.3.4 LCRA Reservation of Rights
LCRA reserves the right to reject any and all proposals, and to waive irregularities or informalities in
any proposal. LCRA may request additional written or oral information from Respondents to obtain
clarifications with respect to their proposals. LCRA may award contracts from proposals without
discussions, or may conduct discussions with one or more Respondents. LCRA reserves the right to
delay the proposal opening, to evaluate alternate proposals and to make multiple and/or split awards
from this RFP. If you take issue with the contents of this request for proposal, or a contract award
decision as a result of this proposal, refer to LCRA Issue Resolution Procedures posted at
http://www.lcra.org/about/doing_business/bids.html.
LCRA only engages in business with
responsible Respondents with sound management, quality control, capacity, experience, financial
resources, and ethics to perform its contract. LCRA reserves the right to employ a variety of means to
determine the responsibility of potential Respondents, including evaluating its past experience with
the Respondent.
1.3.5 Discussions with Respondents and Revisions to Proposals.
LCRA reserves the right to determine when and with whom to conduct discussions. Discussions with
Respondents may include but not be limited to the purpose of clarification or to assure full
understanding of, and responsiveness to, the RFP requirements. As a result of such discussions,
revisions may be permitted after initial submissions and prior to award for the purpose of obtaining final
pricing. In conducting discussions, LCRA shall not disclose to a Respondent any information derived
from proposals submitted by competing Respondents. The purpose of such discussions may include:
further understanding of Respondent's qualifications, scope, schedule, proposed project approach,
experience and availability of personnel and facilities, proposed compensation and opportunities for
savings and additional detail of Respondent’s cost proposal.
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1.3.6 Confidential Information.
LCRA is subject to the Texas Public Information Act, Texas Government Code Chapter 552. Any
information submitted to the LCRA by a Respondent shall be available to the public unless it is clearly
marked "CONFIDENTIAL." If another party requests access to information marked confidential,
then LCRA shall ask the Respondent if the information may be released. If the Respondent denies the
release of the information, LCRA shall refer the matter to the Texas Attorney General's Office where
the Respondent shall be responsible for substantiating the confidentiality of its information. The
Attorney General's ruling on the matter shall be conclusive.
1.3.7 Withdrawal of Proposal
A Proposal may be withdrawn by Respondent provided an authorized individual submits a written
request to the LCRA Representative.
2. PROJECT OVERVIEW AND SCHEDULE
2.1 P ROJECT DESCRIPTION
Figure 2 presents a conceptual plan of the
Lane City Reservoir (LCR) project. This
project is divided into two components; one
is the Off-Channel Reservoir and related
facilities and the other is the repair and
rehabilitation of the Lane City Dam. This
conceptual plan was developed as part of
LCRA’s effort to define the project scope and
project budget.
Functionally, the system will divert and store
water when available, deliver stored water
into the irrigation canal system, and return
stored water back to the river for downstream
use.
The hydraulic requirements of the system are
summarized below:




Maximum river diversion flowrate:
561 cfs (permitted capacity)
Canal flow to off channel 561 cfs
Off channel reservoir: 40,000 acre-ft.,
ring-dike, earthen embankment with
soil-cement armor.
Normal return flowrate to river: 450 cfs
FIGURE 2
Stored water flows out of the reservoir through an outlet structure and flows either into the inlet canal
and back to the river, or to an irrigation canal for irrigation water customers. Water returned back to the
river is discharged through the outfall structure at the river edge. The reservoir system is designed to be
controlled either locally or remotely from LCRA’s River Operations Control Center in Austin.
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Additional information about the project is available on the LCRA website,
http://www.lcra.org/water/water-supply/highland-lakes-overview/Documents/Fact-Sheet-NewReservoir.pdf
2.2 P ROJECT SCHEDULE, F UNDING AND OTHER CONSIDERATIONS
Presented below is a summary of the project schedule and funding status and information about other
conditions that should be considered in preparation of the proposal. Additional details on existing
conditions and special coordination activities are presented in Division 1 General Requirements of the
Specifications.
2.2.1 Schedule
The date for Substantial Completion for all Facilities excluding the Lane City Dam is March 1, 2018,
based on LCRA’s permitting schedule. Keep this constraint in mind as you are developing your schedule
and cost. LCRA is interested in ways to improve the project schedule and has included an incentives
clause for early completion in the Agreement included with this RFP. As part of your submittal, please
include any methods or ideas, with associated incentives and incentive structures, you may have for
early completion. LCRA currently anticipates contract award in November 2015 and that construction
will begin in January of 2016.
2.2.2 Funding
The funding for the LCR Project has been approved by the LCRA Board as part of the FY2016 Business
Plan. Long-term project financing is being secured by a loan from the Texas Water Development Board
(TWDB). The TWDB approved the loan in September 2014. The initial project requirements that need
to be submitted to the TWDB will be handled by the LCRA prior to contract award. However, there may
be additional documents required from the contractor if there are change orders during the project.
2.2.3 Temporary Field Offices
The LCRA has completed temporary field offices and support facilities for the project. A site plan of
the facilities is shown on Exhibit G. and described in Section 01 50 00 Temporary Facilities and
Controls.




Project trailers (unfurnished) have been setup for the Contractor’s management staff.
Potable water storage tanks (2 tanks @ 5,000 gallons each) have been delivered but are not
plumbed to the trailers.
Electrical power has been dropped, metered, and connected to the project trailers, tank location,
and equipment maintenance building.
Fuel and lubricant storage tanks have been installed (capacities detailed in tables below); pumps
and hoses have been purchased but not connected.
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


Maintenance shop erected and powered.
Parking lot for the project trailer area has been installed.
Multiple Conex containers delivered.
An inventory of miscellaneous pumps, hoses, etc. will be provided.
2.2.4 Irrigation Season Requirements
LCRA irrigation operations can occur during the period March 15th through Oct 15th of any given year.
Contractor is required to schedule for and make accommodations to deliver Colorado River water for
use by LCRA irrigation operations during the irrigation season. Additional details on irrigation
season requirements are presented in specification section 01 31 13 Project Coordination 1.07A.
2.2.5 TWDB Water Supply Demonstration Grant
The Lane City Reservoir project is partially funded through water supply demonstration grant from the
TWDB. The funds are to be used to purchase materials for the construction of the following three
project components: Wave Wall, Chimney Drain, and the River Return System.
Contractor obligations are to provide LCRA adequate documentation to support LCRA’s reimbursement
requests. Documentation could include copies of purchase orders or bills of sale. Additional
requirements are presented in specification section 01 31 13 Project Coordination 1.07B.
2.2.6 Site Investigation Reports
The LCRA has developed and made available to the contractor for development of their proposals the
following reports of explorations and tests of subsurface conditions at or contiguous to the Site that were
used to prepare Contract Documents. These reports and drawings are not Contract Documents. These
reports are available for download at the site provided after completion of the Confidentiality Agreement.
1. Preliminary Geotechnical Report, NWS Due Diligence Planning – Lower Basin Sites, Order
No. 72269, Lane City Reservoir, Wharton County, Texas, prepared by Terracon Consultants,
Inc., for Lower Colorado River Authority, December 6, 2012.
2. Geotechnical Data Report for Lane City Reservoir at Lane City, Texas, prepared by
CH2M HILL, for Lower Colorado River Authority, January 2015, and including the following
additional reports:
3. Geotechnical Data Report, Lane City Reservoir, Wharton County, Texas, prepared by Terracon
Consultants, Inc., for CH2M HILL, November 7, 2013.
4. Laboratory Data Report, Lower Basin Reservoir Project, Lane City, Texas, prepared by Fugro
Consultants, Inc., for CH2M HILL, November 8, 2013.
5. Geotechnical Data Report, Lane City Reservoir Project, Lower Colorado River Authority, Lane
City, Texas, prepared by Fugro Consultants, Inc., for CH2M HILL, October 10, 2014.
6. Test Pit Observations, January 6 – 8, 2014, prepared by Barnard Construction Company, Inc.,
for Lower Colorado River Authority
7. Test Embankment Findings, Lane City Reservoir, prepared by CH2M HILL, for Lower
Colorado River Authority, June 2015.
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8. Attachment: Test Embankment Report, prepared by Barnard Construction Company, Inc., for
Lower Colorado River Authority, May 18, 2015. Note: Means and methods presented in the
report are for information only.
9. Flood Frequency Analysis for the Colorado River at Wharton, Texas, prepared by CH2M HILL,
for Lower Colorado River Authority, November 10, 2014.
10. Basis of Design Report – Conveyance and Reservoir (Executive Summary Only)
11. LCRA Test Pit and Filter Sand Evaluation - LCR_Barnard_Sand Report 3.23.2015
2.2.7 Lane City Dam Geotechnical Investigation
The LCRA is currently conducting a confirmatory geotechnical investigation at the Lane City Dam. The
investigation consists of obtaining three borings located just downstream of the dam, and in the main
channel of the lower Colorado River. The drawings and specifications included in this RFP are based on
on-shore geotechnical borings obtained by Terracon in 2013. The purpose of these additional river
channel borings are to confirm the engineering design portrayed in the attached plans and specifications.
The results of the investigation and the engineering interpretation are expected November 2015.
2.2.8 Permits and Environmental Information and Reports
The LCRA has acquired all permits required to construct the off channel reservoir and related facilities
including water diversion and storage rights, a Wharton County Development Permit, and a US Army
Corps of Engineers (USACE) permit. A permit from the USACE to repair the Lane City Dam is in
progress. Additional information on contractor obligations and responsibilities are presented in
specification Section 01 35 43.01, Permitting and Environmental Control. The permit and
environmental requirements are available for download at the site provided after completion of the
Confidentiality Agreement.. The list below is of key permitting requirements and not a comprehensive
list of permitting obligations of the Contractor.
1. USACE Reservoir Permit Compliance Verification Form and U.S. Army Corps of Engineers
(USACE) Nationwide Permit (NWP) Verification, Permit No. SWG-2013-00229, dated May
12, 2015 (Section 404 of the Clean Water Act and Section 10 of the Rivers and Harbors Act
of 1899) and related application materials including, but not limited to, the Revised PreConstruction Notification, Lane City Reservoir Project, Wharton County, Texas, USACE
Permit No. SWG 2013-00229, dated April 6, 2015.
2. Building Materials Survey Reports for Assessment of Asbestos-Containing Building
Materials and Lead-Based Paint and Cadmium, Gulf Coast Irrigation District Lane City Pump
Station No. 2, Old Office, Shop, Switch Gear Buildings, and Other Structures, HVJ
Associates, Inc., December 2000 (8 reports).
3. Close Out Documentation, Asbestos Abatement for Lower Colorado River Authority @ Gulf
Coast Plant 2, Wharton County, Sisk-Robb, Incorporated, January 2008.
4. LCRA Building Material Survey, Tract 7, July 30, 2013.
5. Asbestos Abatement Project, Lower Colorado River Authority, Lower Basin Reservoir Tract
7, Terracon Consultants, Inc., January 10, 2014.
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6. Phase 2 Site Assessment Report, Lower Colorado River Authority, Gulf Coast Pump Plant
No. 2, Lane City, Texas, AMEC Environment & Infrastructure, December 2014.
7. Wharton County Development Permit Permanent.
8. Well operating permits.
3. CONTRACTOR REQUIREMENTS AND EXPECTATIONS
Note: For any Joint Venture organizations LCRA will look at the individual companies within the Joint
Venture as well as the Joint Venture as a whole.
3.1 MINIMUM REQUIREMENTS OF CONTRACTOR



Contractor must have at least 2 projects that meet the similar project requirements outlined in
section 4.2.2 of this document.
Contractor must have self-performed at least 50% of the work in at least two of the similar
projects submitted.
Contractor must meet bonding and insurance requirements presented in sections 4.2.9 and 4.2.10
of this document.
LCRA will only consider contractors who meet these minimum requirements.
3.2 CONTRACTOR AGREEMENT AND ANTICIPATED SCOPE OF WORK
The Contract in Exhibit I contains an in-depth description of LCRA’s expectations of the Contractor
throughout this project. Your firm’s exceptions to these terms as well as your submittals as described in
Section 4 and outlined in the exhibits will be used by LCRA to score your firm’s proposal. LCRA will
use this RFP process for the selection of a Respondent for all construction work identified in the
Documents provided and referenced in this document.
As currently configured the Lane City Reservoir Project will include the activities as described in the
specifications and drawings located for download at the site provided after completion of the
Confidentiality Agreement..
3.3 P ERMITTING
Contractor will be responsible for construction permits only. LCRA staff will be responsible for
environmental and water rights permits. Refer to Section 2.2.8 above further definition and description
of the Contractor’s permitting expectations.
4. RFP SUBMITTAL REQUIREMENTS
4.1 GENERAL
4.1.1 Format.
Proposals shall be submitted in PDF format with a transmittal letter signed by an authorized agent of the
Respondent. The transmittal letter shall clearly state the legal structure of the Respondent, i.e.,
corporation, partnership, prime-sub relationship, etc.
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It is the expectation of LCRA that all questions asked in the body of this document will be answered in
either the section the question was asked or in the applicable exhibit.
The submitted PDF document shall not be more than 80 pages in length. The printed face of a sheet is
considered one page, so a sheet of paper printed double-sided represents two pages. The font type and
size shall be Times New Roman size 11 or larger. Section dividers, cover pages, resumes, safety manual,
audited financials, and tables of contents are excluded from the page total. Please submit safety manual
and audited financials as separate PDF documents.
4.1.2 Interviews
LCRA may request your firm to attend an interview at our offices located at 3700 Lake Austin Blvd.
Austin, TX 78703 at Contractor’s Expense.
4.1.3 Conflict of Interest
Conflict of Interest – Chapter 176 of the Texas Local Government Code Effective January 1,
2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person
considering doing business with a local government entity disclose in the Questionnaire Form CIQ,
the vendor or person's affiliation or business relationship that might cause a conflict of interest with a
local government entity. By law, this questionnaire must be filed with the records administrator of
LCRA no later than the 7th business day after the date the person becomes aware of facts that require
the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense
if the person violates Section 176.006, Local Government Code. An offense under this section is a
Class C misdemeanor. For more information or to obtain Questionnaire CIQ, go to the Texas Ethics
Commission Web page.
4.1.4 Local Supplier Participation
LCRA desires a strong local participation in this project. This project defines local as Wharton,
Matagorda, and Colorado Counties. LCRA has the expectation that the awarded Contractor will strive to
reach a local participation target of 15%. Describe in your Project Plan, as detailed in section 4.2.4, your
firm’s approach to maximize local resources including local suppliers, subcontractors, and laborers.
Identify the anticipated percentage of local versus non-local staffing on your team.
4.1.5 Proposal Evaluation Process
Evaluation Criteria. Respondent’s response will be evaluated as outlined below, as applicable, (not in
order of precedence):
Criterion
Definition
Ability
Relevant project experience
Resumes
Project Organization and Team
Methodology
Project approach including schedule and Contract Exceptions
Cost
Respondent Cost Proposal
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Award and Execution of Contract. Firms will be evaluated and ranked based on the response to this
solicitation. LCRA shall evaluate the responses in accordance with the RFP requirements. LCRA may,
at its discretion, develop a short list and request interviews with the short-listed firms. After final
selection, LCRA Staff will negotiate with the best-evaluated Respondents. Contracts shall be neither
considered awarded nor binding until such time that both parties have executed the Contract. LCRA
shall not be liable for any delays prior to the award or execution of Contract.
4.2 P ROPOSAL P ACKAGE
Proposals shall use Exhibit forms and letter templates provided in the RFP and described below. Each
project descriptions will be on a single form. The proposal shall be organized in sections in the
following order and as further described below. Proposals shall include a Table of Contents.
RFP Component
Form or Format
Included in 80 Page Limit:
1. Transmittal Letter
Respondent’s format on company letterhead
2. General Information
Exhibit A
3. Qualification and Experience
Exhibit C
4. Key Individual Cross Reference
Firm Resume Format. Cross reference using Exhibit D
5. Project Plan
Respondent’s format
6. Cost Proposal
Exhibit E
7. Bonding Ability
Exhibit J & K
8. Insurance Ability
Exhibit L
9. Acknowledgement
Exhibit H
Additional Separate Documentation Required:
Resumes of Key Individuals
Respondent’s Format
Safety
Exhibit B
Agreement Exceptions
Exhibit I
Financials
Audited Financials for last 3 years
4.2.1 General Information and Assumptions
Use Exhibit A General Information for this response. Exhibit H Acknowledgement must also be signed
and submitted with your proposal.
Please include any assumptions that your firm has taken while preparing your proposal.
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4.2.2 Qualifications and Experience
Complete the form in Exhibit C for each similar project as described below.
For purposes of this RFP, “similar project” is defined as a project with a construction cost of at least
$50M and performed within the last ten (10) years whose scope includes one item from Section 1 below
and one item from Section 2.
Section 1:



Levee systems for water control/management that are at least 30-feet high.
Reservoirs that hold 20,000 acre-ft or more of water.
Earth moving involving the placement of at least 4 million cubic yards of earth.
Section 2:



Pumping stations greater than 100 cfs with intakes on a river or lake.
In-stream low head dam rehabilitation or construction.
Hydraulic and flood control structures for conveyance of at least 100 cfs.
4.2.3 Key Individuals and Resumes
Provide an organizational structure, and detail the estimated percentage of time each person will be
dedicated to the project.
Contractor shall provide resumes to include qualifications and experience of key staff/lead roles of those
who will actually be undertaking this project with particular attention to the scope of this project
including Project Manager, main craft Superintendents, QA/QC manager, Cost Estimators, Safety
Supervisor, and Project Controls Supervisor. Include subcontractors if applicable.
Include information about each staff member’s project assignments, roles on each assignment, work
history with dates (be specific about the types of projects relative to this project and delivery methods),
education, and certifications. Please utilize the cross-reference table in Exhibit D showing which
individuals worked on the projects included in the project experience sections in Exhibit C.
4.2.4 Project Methodology and Execution Plan
Using the specifications and drawings and your knowledge of similar projects, provide a Project Plan for
the topics listed below. The plan shall be in sufficient detail to communicate your approach and
activities to implement and manage the Lane City Reservoir Project. LCRA wants to confirm your
understanding of the project requirements and how your firm will accomplish this project in an efficient
and cost effective manner. Please identify any additional project constraints and assumptions.

Project Construction Plan Provide detail in your project construction plans that will layout your
process from signing of the contract through commissioning and start-up. Include in your plan the
sections listed below and any additional information that may be relevant to your execution of this
project.
o
Sub-Contractor Solicitation Strategy. Describe your firm’s strategy regarding solicitations
for the work that you plan to subcontract, how you will strive to meet the local participation
target.
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o
Project Schedule. Based on projects of similar scope your company has completed in the
past, provide an example schedule showing the entire scope of the project from finalization
of the contract through start-up and commissioning. of the Agreement for Construction
Services. Organize the schedule by work breakdown structure by facilities through level 2.
The format of the schedule should be in the form of a Gantt chart utilizing Microsoft Excel,
Microsoft Project, or Primavera.
o
Provide detail on anticipated project risks, including those associated with schedule and site
conditions, and how your firm will mitigate the identified risks.
o
Project Control Plan. Describe your project controls system.
o
TWDB Grant. How will you handle the detail needed for the materials within the Texas
Water Development Board Grant? For additional details see the Project Coordination
Specification Section 01.31.13.
o
Document Management. Detail how you will handle the onsite data storage, the transfer and
retention of documents during the project and what system your firm uses for this.
o
Project Communication Plan.
o
Start-Up and Commissioning Plan.
o
Lessons Learned from Previous Similar Projects.
o
Plan for Early Completion in accordance with Section 2.2.1 of this RFP.

Sample Invoice. Submit a sample invoice and payment application for construction in the format
we should expect to see if your firm is awarded the project.

Project Report. Submit a sample monthly project update construction report in the format we
should expect to see if your firm is awarded the project.
4.2.5 Costs Proposal
The LCR project is broken into eight key areas as outlined below. While this is a Firm Fixed Price
contract LCRA needs to understand what areas of the project are the biggest cost drivers. LCRA has also
listed four potential deducts that may be removed from the project. In addition there are a few key Unit
Rates that LCRA is requesting a breakout of. Use the form in Exhibit E to submit your firm’s cost
proposal for the items below.
Key Areas








Facility 01 – Horizontal Pump Station
Facility 02 – Vertical Pump Station
Facility 03 – Canal
Facility 04 – River Outfall
Facility 05 – Relift Pump Station
Facility 06 – OCR Inlet/Outlet
Facility 07 – Off-Channel Reservoir
Facility 08 – Lane City Dam
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Potential Deducts:




Repairs to Lane City Dam
Repair to Horizontal Pump Station
Repair to Vertical Pump Station
Reduction to a 35K acre-ft. Reservoir
Unit Rates



Soil Cement
Random fill (OCR Embankment)
Clay fill (OCR Embankment)
4.2.6 Exceptions to Contract
LCRA anticipates that your firm will not take any exceptions to the contract terms that have been
provided with this RFP. Your firm will need to take any perceived risks into consideration when
providing your execution plan and your pricing.
4.2.7 Safety
Use the form in Exhibit B Safety Questionnaire for this response.
4.2.8 Financials
Three years of audited financials need to be provided as a separate document(s) with proposal.
4.2.9 Bonding Ability
Respondent shall submit a Notarized Letter utilizing the form in Exhibit’s J and K from Respondent’s
Surety verifying that the Respondent has separate performance and payment bonding capacity in total
(and separately available for this project) of at least $200 million for each bond.
The Surety or Sureties must be authorized by law to do business in the State of Texas pursuant to a
current certificate of authority to transact surety business and surety must also be listed in the
Department of Treasury’s Circular 570. The Surety or Sureties must also have an A.M. Best Company
Rating of A minus X or better.
4.2.10 Insurance
Respondent shall submit a Notarized Letter utilizing the form in Exhibit L from Respondent’s Surety
verifying that the Respondent has insurance available for the Project in the amounts and coverages stated
in the Agreement. The Surety or Sureties must be authorized by law to do business in the State of Texas
pursuant to a current certificate of authority to transact surety business and surety must also be listed in
the Department of Treasury’s Circular 570. The Surety or Sureties must also have an A.M. Best
Company Rating of A minus X or better.
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EXHIBIT A GENERAL INFORMATION
Exhibit A General Information
Business & Contact Info
Business Name
Federal Tax ID
Address 1
Address 2
City
State
Zip
Contact Name:
Contact Title:
Contact Phone #:
Contact Fax #:
Contact email:
Business Website:
Name/Title of individual authorized to
contractually commit company
Name/Title
Name/Title
Name/Title
Number of years in business:
Duns #:
Type of business entity
(Corporation/LLC/LP/LLP/Other):
In what state & year did your business organize in
your current structure?
Is business or parent publicly traded?
Full legal name of parent or holding company, if any:
Products and/or service provided by business:
General Contract Information Performance
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Exhibit A General Information
In the past three years, has business:
Been engaged in litigation?
If yes provide explanation.
Is your firm involved in any active litigation?
If yes provide explanation.
Completed all contracts it was awarded?
If no provide explanation.
Been awarded a bonus for early completion of
work?
If yes provide explanation.
Defaulted on a contract?
If yes provide explanation.
Been assessed liquidated damages?
If yes provide explanation.
Had any Bonds called?
If yes provide explanation.
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EXHIBIT B HEALTH & SAFETY QUESTIONNAIRE
Exhibit B Health & Safety Questionnaire
Project Manager
Name:
Title:
Phone #:
Mobile/Pager:
Fax #:
email:
Health & Safety Contact
Name:
Title:
Phone #:
Mobile/Pager:
Fax #:
email:
Incident Experience Data
Provide the average number of employees on your
payroll the last three years:
Last year
Two years ago
Three years ago
Provide the interstate Workers Compensation
experience modifier rate (EMR) information for the
past three years:
Last year
Two years ago
Three years ago
Provide the worker’s compensation loss ratio for
the past three years:
Last year
Two years ago
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LCRA RFP 9783 for Lane City Reservoir Project
Exhibit B Health & Safety Questionnaire
Three years ago
OSHA Recordable Incident Rate
Total number of OSHA Recordable Injury and
Illness cases x 200,000 divided by Employee Hours
Worked.
Last year
Two years ago
Three years ago
OSHA Days Away From Work Incident Rate:
Total number of Days Away From Work injury and
illness cases x 200,000 divided by Employee Hours
Worked.
Last year
Two years ago
Three years ago
If requested, please provide copies of OSHA 300
Logs for the past three years, excluding employee
names and identifying information:
Last year
Two years ago
Three years ago
Number of Fatalities:
Last year
Two years ago
Three years ago
If a work related fatality(s) has occurred among
your workforce within the last three years, please
provide the following information:
Date of Fatality 1:
Description of Fatality 1:
Date of Fatality 2:
Description of Fatality 2:
Attach additional sheets if necessary
Has your company received an OSHA citation
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Exhibit B Health & Safety Questionnaire
(Active or Pending) within the last three years?
(yes/no)
If Yes, please describe (include Date, Type,
Description, Severity, & Status of each citation):
Has your company been identified by any State
Workers’ Compensation Authority as an Extra
Hazardous Employer and mandated to develop an
Accident Prevention Plan? (yes/no)
Please provide any additional information/
comments that may be helpful.
Do you have a written Health & Safety Program,
Manual, and/or Handbook? (yes/no)
If yes, would you provide supporting materials if
requested?
Does your company have a Substance Abuse
program? (yes/no)
Does your company conduct injury, incident, or
near miss investigations and document Root
Causes and Action Plans for corrective
actions?(yes/no)
Does your company hold safety meetings for
employees?
If yes, at what frequency?
Does your company monitor the safety program
and performance of your subcontractors?
If yes, at what frequency?
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EXHIBIT C EXPERIENCE WITH SIMILAR PROJECTS
Exhibit C
Experience with Similar Projects
Project Name:
Reference Project No:
Project Location:
Project Owner:
Please describe the major components of the referenced project in relation to the similar project requirements
in section 4.2.2 and check below which of the requirements this project met.

Over $50 MM
Section 1:



Levee systems for water control/management that are at least 30-feet high.
Reservoirs that hold 20,000 acre-ft or more of water.
Earth moving involving the placement of at least 4 million cubic yards of earth
If these similar projects meet this requirement, indicate how many cubic yards of earth were moved.
Section 2:



Pumping stations greater than 100 cfs with intakes on a river or lake
In-stream low head dam rehabilitation or construction
Hydraulic and flood control structures for conveyance of at least 100 cfs
Status of project ( number of years since completion or percent):
Describe your role in the referenced project as mentioned in section 4.2.2:
Project costs:
1.
Total Construction Cost:
2.
How cost structured (lump sum, cost plus fixed fee, etc)
3.
Your contract on this project was what % of the Construction Cost? ______
4.
What % of your Construction Cost was self-performed (work performed by your internal work force)?
Provide a list of the core Project Team that was on this project.
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Exhibit C
Experience with Similar Projects
Were there any claims that arose from this project?
If Yes, please explain.
Is there active, or former litigation involving your firm in regards to this project?
If Yes, please explain.
Change Orders:



How many change orders were issued?
What was the total aggregate change order cost?
What was the % of change order cost initiated by contractor?
Key contact of Respondent (name, telephone number and email address):
Key contact of owner ( name, position, telephone number and email address):
Key contact of engineer ( name, position, telephone number and email address):
Any other project services information the Respondent deems relevant:
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EXHIBIT D KEY PERSONNEL MATRIX
Similar Project 6
Similar Project 5
Years With
Company
Similar Project 4
Years of
Relative
Experience
Similar Project 3
Role
Similar Project 2
Project
Member
Similar Project 1
History of Member on Submitted
Projects
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EXHIBIT E COST PROPOSAL
Key Areas
Facility 01 – Horizontal Pump Station
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 02 – Vertical Pump Station
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 03 – Canal
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 04 – River Outfall
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 05 – Relift Pump Station
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 06 – OCR Inlet/Outlet
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 07 – Off-Channel Reservoir
Cost of Work
$
O&M and Profit
$
General Conditions
$
Facility 08 – Lane City Dam
Cost of Work
$
O&M and Profit
$
General Conditions
$
Grand Total
$
Potential Deducts
Repairs to Lane City Dam
Cost of Work
$
O&M and Profit
$
General Conditions $
Repair to Horizontal Pump Station
Cost of Work
$
O&M and Profit
$
General Conditions $
Repair to Vertical Pump Station
Cost of Work
$
O&M and Profit
$
General Conditions $
Reduction to a 35K Ac/Ft Reservoir
Cost of Work
$
O&M and Profit
$
General Conditions $
Grand Total
$
Unit Rates
Soil Cement
# of Units
Unit Cost
Total Cost
$
$
Random Fill (OCR Embankment)
# of Units
Unit Cost
Total Cost
$
$
Clay Fill (OCR Embankment)
# of Units
Unit Cost
Total Cost
$
$
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LCRA RFP 9783 for Lane City Reservoir Project
EXHIBIT F ADDENDA
Date: XXX X, 2015
RE: Addendum No. 1
Request for Proposal: Contractor for the Lane City Reservoir (LCR) Project
Project Name: Lane City Reservoir Project
Location: Wharton County
Lower Colorado River Authority
Dear Respondent:
This notice shall serve as Addendum No. 1 to the aforementioned Request for Proposal (“RFP”) and shall
for all purposes become part of the original Contractor for the LCR Project RFP. This Addendum must
be included in your Proposal Submittal to the LCRA by the proposal submittal date.
Please note the following:
Ex. Detail Changes.
If you have any questions, please contact [email protected]. All addenda issued during this RFP
need to be signed and returned as part of your firms RFP submission.
Sincerely,
Michael Griswold, PMP
Sr. Category Manager
Date
Signature
________________________________
Company Name
Address
City/State/Zip Code
Phone No.
_____________________________________
Fax No.
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EXHIBIT G FIELD OFFICES
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EXHIBIT H ACKNOWLEDGEMENT
In conjunction with the electronic RFP Supplier Response Template, the undersigned Respondent declares:
(a) that it has reviewed the Terms and Conditions, Scope of Work, and all other documents herein; (b) that
the signatory has the authority to bind the company to the formal legal offer; (c) that through its authorized
personnel it has personally examined the location of the proposed work and has determined the amount and
character of the proposed work and the supervision, labor, tools, material as identified, and equipment
necessary to complete the same in compliance with the specification and contract documents (if
applicable); (d) that prior to the submission of this proposal, and prior to the award of any contract
resulting from this proposal, neither the Respondent, nor any of its subcontractors, nor their agents, nor
employees have or will: (1) offer or give gratuities to an LCRA employ or affiliate, (2) pay a kickback to
obtain favorable treatment in connection with an LCRA contract, (3) “buy-in” to obtain a contract with
LCRA, (4) participate in practices which unlawfully eliminate competition or restrain trade such as
collusive bidding or negotiating, follow the leader pricing, rotation of low bids, collusive price estimating,
or sharing of business with other Respondents, and (5) commit bribery to obtain favorable treatment by
LCRA or any affiliates; (e) that either (1) no delinquent corporate franchise taxes are owed the State of
Texas under Chapter 171, Tax Code or (2) the Respondent is not subject to the corporate franchise tax in
Texas; and (f) that it has never been debarred or suspended from doing business with the federal
government.
Company Name:__________________________________
Title:___________________________________________
Print Name: _____________________________________
Signature:_______________________________________
Date:___________________________________________
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EXHIBIT I AGREEMENT FOR CONSTRUCTION SERVICES
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EXHIBIT J PERFORMANCE BONDING
(To be typed on Surety’s Letterhead)
Mr. Michael Griswold, PMP
Lower Colorado River Authority
3700 Lake Austin Blvd
Austin, TX 78703
Re: Bond Verification for LCRA LCR Project
Dear Mr. Griswold,
______________________________ (the Respondent) has submitted its qualifications in response to
the RFP 9783 Project issued by the Lower Colorado River Authority (LCRA) on July 8, 2015. The RFP
states the requirement that the selected Respondent will enter into an agreement to: (1) provide construction
services for the LCR Project including start-up and commissioning services of the LCR Project and (2)
perform the other related and ancillary responsibilities set forth in the Agreement.
The Surety has reviewed both the Respondent’s Qualifications and the RFP, which together will form
the basis of the Respondent’s submittal. The Surety hereby certifies that, the Respondent has the
bonding capacity of $150,000,000, and if the Respondent is selected to receive the Request for
Proposals and in the event the Respondent is selected as the Contractor for the LCR Project and
subject to its review of the final terms and conditions of the Agreement, it intends to issue on behalf
of the Respondent, as security for the performance of the Respondent’s obligations under the
Agreement, a performance bond meeting the requirements of the Agreement in the amount of 100% of
the Total Cost of the Agreement for the benefit of LCRA, as beneficiary, in the event the Respondent
is selected for execution of the Agreement.
Name of Surety
Name
Signatory
of
Designated
Signature
Title
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EXHIBIT K PAYMENT BONDING
(To be typed on Surety’s Letterhead)
Mr. Michael Griswold, PMP
Lower Colorado River Authority
3700 Lake Austin Blvd
Austin, TX 78703
Re: Bond Verification for LCRA LCR Project
Dear Mr. Griswold,
______________________________ (the Respondent) has submitted its qualifications in response to
the RFP 9783 LCR Project issued by the Lower Colorado River Authority (LCRA) on July 8, 2015. The
RFP states the requirement that the selected Respondent will enter into an agreement to: (1) provide
construction services for the LCR Project including start-up and commissioning services of the LCR Project
and (2) perform the other related and ancillary responsibilities set forth in the Agreement.
The Surety has reviewed both the Respondent’s Qualifications and the RFP, which together will form
the basis of the Respondent’s submittal. The Surety hereby certifies that, the Respondent has the
bonding capacity of $150,000,000, and if the Respondent is selected to receive the Request for
Proposals and in the event the Respondent is selected as the Contractor for the LCR Project and
subject to its review of the final terms and conditions of the Agreement, it intends to issue on behalf
of the Respondent, as security for the performance of the Respondent’s obligations under the
Agreement, a payment bond meeting the requirements of the Agreement in the amount of 100% of the
Total Cost of the Agreement for the benefit of LCRA, as beneficiary, in the event the Respondent is
selected for execution of the Agreement.
Name of Surety
Name of Designated
Signatory
Signature
Title
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EXHIBIT L INSURANCE REQUIREMENT
(To be typed on Insurance Company’s Letterhead)
Mr. Michael Griswold, PMP
Lower Colorado River Authority
3700 Lake Austin Blvd
Austin, TX 78703
Re: Insurance Verification for LCRA LCR Project
Dear Mr. Griswold,
_______________________________ (the Respondent) has submitted its qualifications in response to the RFP
9783 LCR Project issued by the Lower Colorado River Authority (LCRA) on July 8, 2015. The RFP states the
requirement that the selected Respondent will enter into an agreement to: (1) provide construction services for the LCR
Project including start-up and commissioning services of the LCR Project and (2) perform the other related and ancillary
responsibilities set forth in the Agreement.
The Insurance Company has reviewed both the Respondent’s Qualifications and the RFP, which together will
form the basis of the Respondent’s submittal. The Insurance Company hereby certifies that, if the Respondent is
selected to receive the Request for Proposals and in the event the Respondent is selected as the Contractor for the
LCR Project and subject to its review of the final terms and conditions of the Agreement, the Insurance Company
hereby certifies that it intends to provide or broker all required insurance identified in the RFP in the event the
Respondent is selected for execution of the Agreement.
Name of Insurance Company
Name of Designated Signatory
Signature
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